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assistant maintenance manager

Associa

<div>This position assumes total responsibility for the Building/ property. The Engineer Closely monitors, identifies and communicates problems in every phase of general maintenance of the building(s), including areas of carpentry, electrical work, HVAC, plumbing, mechanic, painting, flooring, patching, general hardware, other minor building repairs and cleanliness. Makes recommendations, performs repairs, replacement maintenance and implements preventive maintenance as established by Company procedures and guidelines.

In addition to but not limited to:
<ul>
<li>Maintains a safe and secure environment throughout the building(s).</li>
<li>Supervises, trains and directs maintenance staff through work orders.</li>
<li>Plans, monitors, and appraises job results; coaches, counsels and disciplines employees.</li>
<li>Assesses repair needs and estimated time needed for repair (including evaluating problems to determine whether or not professional assistance or further instruction is needed in order to complete task/repair).</li>
<li> Monitors the functions of service contractors and building repair and maintenance contractors.</li>
<li> Inventories and acquisitions maintenance supplies.</li>
<li> Maintains disaster preparedness by identifying potential problems, developing response plans, managing crises.</li>
<li>Completes reports/work orders of repairs (work needed).</li>
<li>On call availability for emergencies and projects as assigned by property manager.</li>
<li>Schedules and assigns work responsibilities to employees to meet shift requirements.</li>
<li>Requests materials, tools, and supplies needed for a job.</li>
<li>Administrates preventive/reactive maintenance schedule.</li>
<li>Records and evaluates preventive maintenance activities and programs.</li>
<li>Oversees or participates in construction, installation, and preventative maintenance of equipment.</li>
<li>Observes/evaluates corrective maintenance or repair on equipment.</li>
<li>Orients and trains employees to perform maintenance activities and tasks.</li>
<li>Follows safety procedures and maintains a safe work environment.</li>
<li>Performs maintenance replacement and repair in areas of carpentry, electrical work, plumbing, mechanical, painting, flooring, and other minor building repairs as long as a permit is not required to conduct the job.</li>
<li>Ability to properly utilize new equipment and follow safety procedures prior to using this equipment.</li>
</ul>
Requirements:
<div>Education/Training:

High school diploma or equivalency preferred. Maintains current knowledge in the field of maintenance repairs and replacements through industry sponsored educational seminars. HVAC and/or other related trade licenses/ certifications may be required.</div></div>

Assistant Maintenance Manager

The Home Depot

<div>Position Purpose:
Operations Experience Managers (Ops XM) are members of the store leadership team responsible for executing store standards, including customer service, department readiness, and operational processes. This role leads the Order Fulfillment team in executing best practices for picking, staging, and loading to ensure an excellent interconnected experience. The Ops XM drives operational excellence by physically executing inbound freight processes and auditing receiving procedures to verify SOP adherence. Additionally, they are responsible for implementing Shrink Action Plans within their areas of responsibility. The Ops XM performs Manager on Duty (MOD) functions - including safe opening and closing processes&mdash;strictly in accordance with established SOPs, escalating non-standard issues to the Store Manager or ASM. When serving as the MOD, they implement business decisions by partnering with appropriate resources and following SOPs. This position requires strict adherence to all timekeeping and break policies. Ops XMs provide input to store leadership on associate performance, talent planning, and selection. They coach and train associates on company policies, safety procedures, and customer service, while championing a safe working environment by ensuring associates complete training, correcting hazards immediately, and upholding all company safety standards. 
 
Key Responsibilities:<ul><li>
30% - Customer Service / Experience - Service Leadership: Champion the GET culture by working alongside the team to model proper techniques and providing real-time coaching on the sales floor. Fulfillment Operations: Direct D93 (Receiving) and D94 (Order Fulfillment) workflows to ensure all orders are received, picked, and staged within Service Level Agreements (SLAs).Quality Assurance: Proactively prevent customer issues by auditing delivery orders for accuracy and quality standards. Conflict Resolution: Promptly resolve customer concerns to ensure satisfaction, while identifying and escalating complex issues to senior leadership when necessary. Recognition: Drive morale by identifying and rewarding great service behaviors using Bravos and Homers. Operational Standards: Ensure associates understand and execute in-stock maintenance and store appearance guidelines to support sales performance.</li><li>
30% - People - Talent Acquisition : Assist with recruitment and interviews to provide input to the Store Manager/ASM. Staffing &amp; Attendance: Monitor department staffing to address immediate coverage gaps and manage attendance variances. Training &amp; Compliance: Ensure D93/D94 training (KD) is current and drive engagement via HDPhone learning tools. Performance Management: Provide informal and formal performance-based coaching and provide performance observations to store management. Responsible for completing performance management documentation for review by the Assistant Store Manager. Coaching &amp; Development: Provide real-time feedback and maintain active Development Blueprints to improve sales, service, and product knowledge. Operational Execution: Conduct daily walkthroughs to validate safety, SOP adherence, RTV/ZMA audits, and inbound freight preparation. Employee Relations: Champion &quot;Voice of the Associate&quot; initiatives and actively resolve associate concerns consistent with company policy to maintain high engagement levels. Accountability: Enforce company policies and hold associates accountable for safety and operational standards.</li><li>
15% - Safety - Ensure strict adherence to hazmat procedures, SOPs, and Safety Matters guidelines : Immediately intervene to correct unsafe behaviors and recognize associates who demonstrate safe practices. Verify that all relevant safety checklists are completed on time and confirm that corrective actions are implemented. Model safe work practices and complete all assigned safety training. Guide associates on the proper use of Personal Protective Equipment (PPE) and safe lifting techniques. Enforce safe distances around Lift Equipment and ensure associates understand the correct policies. Maintain safe aisles and walking surfaces by keeping them clear of debris. Assist customers shopping in an unsafe manner to prevent injury. Immediately correct unsafe conditions and hazardous situations as they arise.</li><li>
25%- Shared Manager on Duty &ndash;Opening &amp; Closing Operations: Perform all Opening/Closing duties, including securing the building and balancing registers, in strict adherence to security SOPs. Team Alignment: Lead store kickoff meetings and walk each department to communicate tasks and ensure total store readiness. Operational Continuity: Conduct hand-off walks with the prior MOD and partner with the Store Manager/ASMs to validate daily priorities. Execution &amp; Compliance: Verify timely completion of store checklists and equipment safety inspections, ensuring immediate corrective actions are implemented. Merchandising Strategy: Review upcoming events and ads to determine required actions and partner with supervisors to ensure execution.</li></ul>
Direct Manager/Direct Reports:<ul><li>
This Position typically Reports to Operation Assistant Manager</li><li>
This position has 4 Direct Reports</li></ul>
Travel Requirements:<ul><li>
No travel required</li></ul>
Physical Requirements:<ul><li>
Requires intermittent periods during which continuous physical exertion is required, such as walking, standing, stooping, climbing, lifting material or equipment, some of which may be heavy or awkward.</li></ul>
Working Conditions:
<ul><li>Typically located in a comfortable indoor area. There may be regular exposure to mild physical discomfort from factors such as dust, fumes or odors, temperature extremes, loud noise, strong drafts, or bright lights.</li></ul>
Minimum Qualifications:<ul><li>
Must be 18 years of age or older</li><li>
Must be legally permitted to work in the United States</li><li>
Ability to work a flexible schedule, including nights, weekends, and overtime as needed.</li><li>
1 year of relevant work experience, including management of people and retail operations.</li></ul>
Preferred Qualifications:<ul><li>
 At least 1 year prior merchandising and/or operational experience.</li><li>
 At least 1 year leadership experience, preferably big box retail.</li><li>
Knowledge of the home improvement industry.</li></ul>
Minimum Education:
<ul><li>The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul>
Preferred Education:
<ul><li>No additional education</li></ul>
Minimum Years of Work Experience:<ul><li>
2 + years of previous related work experience</li></ul>
Preferred Years of Work Experience:
<ul><li>No additional years of experience</li></ul>
Minimum Leadership Experience:
<ul><li>1+ year of previous leadership Experience</li></ul>
Preferred Leadership Experience:
<ul><li>1+ year of previous leadership Experience</li></ul>
Certifications:<ul><li>
None</li></ul>
Competencies:
<ul><li>Action Oriented</li><li>
Decision Quality
</li><li>Collaborates</li><li>
Self-Development</li><li>
Situational Adaptability</li><li>
Communicates Effectively</li><li>
Customer Focus</li><li>
Manages Conflict</li><li>
Develops Talent</li><li>
Manages Conflict</li></ul></div>

Operations Experience Manager

Rajesh Dhairyawan, MD PA

This is a solo cardiology practice looking for a medical assistant. Must be detail oriented, able to multitask, bilingual, reliable and have exceptional customer service/patient care skills. A positive attitude and team player is a must. As a medical assistant, you will be responsible for providing clinical and administrative support to the physician and other team members. The goal is to complete all activities accurately, efficiently and effectively, with high quality and in a timely manner.Responsibilities:<ul><li>Perform pre-visit planning in anticipation of patient's visit by preparing clinical electronical charts for the doctor.</li><li>Complete patient intake: verify patient information by interviewing patients, confirming reason of visit and documenting basic medical history, vitals and medication reconciliation.</li><li>Perform EKG, holter monitor and stress tests</li><li>Remote monitoring</li><li>Prepare exam rooms by making sure room is clean and supplies are stocked</li><li>Electronic and paper medical record maintenance, including electronic filing, faxing, scanning and uploading documents into EMR</li><li>Assist in patient check-in and check-out, and scheduling appointments.</li><li>Answer phones, take/forward messages</li><li>Perform other job related duties as needed</li></ul>Qualifications and Skills:<ul><li>High school diploma or GED/equivalent</li><li>Bilingual (English and Spanish) - Fluent verbal and written</li><li>Certified Medical Assistant or Registered Medical Assistant</li><li>Proven working experience as a medical assistant</li><li>Minimum one to two years experience in a medical office</li><li>An understanding of patient care, medical terminology</li><li>Excellent time management skills and ability to multitask and prioritize work</li><li>Exhibit a high degree of courtesy, tact and poise when interacting with patients, families, and other healthcare professionals.</li><li>Excellent communication and phone etiquette</li><li>Proficient in Electronic Medical Record systems</li><li>Computer skills</li><li>Must enjoy working with people</li><li>Organized, professional, team player</li><li>Detail oriented and self motivated</li></ul>Job Details:<ul><li>Full time: 40 hours a week</li><li>Starting at $21 (pay will depend on experience)</li><li>Paid time off</li></ul>Job Type: Full-timePay: From $21.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Paid time off</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>EMR systems: 1 year (Required)</li><li>Medical records: 1 year (Preferred)</li><li>Vital signs: 1 year (Required)</li><li>Medical office: 1 year (Preferred)</li><li>medical assistant: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>License/Certification:<ul><li>Certified Phlebotomy Technician (Preferred)</li><li>Certified Medical Assistant (Required)</li></ul>Work Location: In person

Medical Assistant

L'Oréal

SalonCentric Retail Assistant Store Manager
 
Do you have a passion for people and delivering exceptional customer service?
 
Do you seek out exciting new products and training opportunities to become an expert in the hair and beauty industry?
 
Do you love hair and beauty products?
 
If you answered YES, apply today for our Retail Assistant Store Manager Position!
 
SalonCentric, a subsidiary of L’Oréal USA, is the premiere wholesale distributor in the United States of the finest salon professional beauty brands and we’re seeking qualified candidates.
 
Fabulous FT Benefits: 
<ul>
<li>Enjoy Medical, Dental, Vision, 401K, and PTO benefits, just to name a few</li>
<li>Say goodbye to the mall, late nights and long weekends and enjoy desirable hours with most major holidays off!</li>
<li>Enjoy a generous employee discount on the best brands in the business</li>
<li>Bring your unique personality and join our creative and fun store teams</li>
<li>Enjoy continuous education on hair and beauty products</li>
<li>Explore growth and development opportunities within the SalonCentric and L’Oréal USA family!</li>
</ul>
Assistant Store Manager Competencies/Responsibilities: 
<ul>
<li>Build a Great Team - You have a passion for delivering exceptional customer service. You assist the store manager in developing high performing teams that exceed customer expectations. You help recruit great talent for the store and ensure all team members have the knowledge and tools for success. You treat team members with respect and dignity.</li>
<li>Set Clear Direction - You work alongside your store manager to establish and communicate a clear vision to your team. You champion company vision/goals and motivate the team effectively.</li>
<li>Drive the Business - You support your store manager in creating new approaches to increase sales and profitability by identifying opportunities and acting quickly to address them. You seek out opportunities to understand and analyze sales trends and share your knowledge with your store associates.</li>
<li>Lead with Passion - In partnership with your store manager, you take an active role in motivating your team and creating an environment of open communication. You are an out of the box thinker that is always open to new ideas. You share that passion and can do attitude with your team on a daily basis.</li>
<li>Influence and Inspire - You help create a positive, enthusiastic working culture within the store. You consistently work towards understanding what motivates others and always lead by example.</li>
<li>Act with Integrity Always - You exhibit integrity in all words and actions and act with care and compassion. You build trust by delivering on all commitments. You are highly trusted by your store manager and respected by your store associates.</li>
</ul>
Requirements: 
<ul>
<li>1 to 2 Years of retail leadership experience</li>
<li>Self-directed with excellent organizational and time management skills</li>
<li>Outstanding customer service, written and verbal communication skills</li>
<li>Ability to use computerized point of sale system, SAP experience preferred</li>
<li>Must be able to work weekends as availability guidelines require</li>
<li>18 years of age and High School Diploma or equivalent GED, preferred</li>
<li>Must be able to lift up to 20 lbs.</li>
<li>Must be able to stand and walk about the store throughout scheduled shift</li>
<li>A Cosmetology license is a plus, but not required</li>
</ul>
Salary Range: 
From: $18.30
 
To: $20.30
 
To learn more about the position and what the company is up to, please follow us on:
 
[1] INSTAGRAM | [2] FACEBOOK | [3] YOUTUBE | [4] TWITTER | [5] PINTEREST | [6] PERISCOPE
 
SALON CENTRIC IS AN EQUAL OPPORTUNITY EMPLOYER AND AFFORDS EQUAL OPPORTUNITY TO ALL APPLICANTS FOR ALL POSITIONS WITHOUT REGARD TO RACE, COLOR, RELIGION, GENDER (INCLUDING PREGNANCY), NATIONAL ORIGIN, AGE, DISABILITY, VETERAN STATUS, SEXUAL ORIENTATION OR ANY OTHER STATUS PROTECTED UNDER LOCAL, STATE OR FEDERAL LAWS.
 
#SCJOB1
 
References
 
Visible links
 1. https://www.instagram.com/saloncentric/
 2. https://www.facebook.com/saloncentric
 3. https://www.youtube.com/channel/UCunDAp8XEvSbbRImnL__Iww
 4. https://twitter.com/saloncentric
 5. https://www.pinterest.com/saloncentric/
 6. https://www.periscope.tv/saloncentric

Retail Assistant Store Manager

University of Miami

<div>
 
 Current Employees:
 
 
 
 If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
 
 
 
 Administrative Assistant
 
 
 
 The University of Miami/UHealth department of Neurology has an exciting opportunity for a Full Time Administrative Assistant to work at the UHealth Medical Campus. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.
 
 
 <ul>
 <li>
 Supports department and/or department leadership with daily clerical tasks.
 </li>
 <li>
 Prepares basic reports, charts, budgets and other presentation materials.
 </li>
 <li>
 Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
 </li>
 <li>
 Plans meetings and takes detailed minutes, as needed.
 </li>
 <li>
 Answers phone calls, provides information to callers or connects callers to appropriate staff.
 </li>
 <li>
 Schedules appointments and updates calendars.
 </li>
 <li>
 Makes travel arrangements and reservations for department leadership and staff, as needed.
 </li>
 <li>
 Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
 </li>
 <li>
 Greets and provides general support to visitors.
 </li>
 <li>
 Develops and maintains department filing system.
 </li>
 <li>
 Adheres to University and unit-level policies and procedures and safeguards University assets.
 
 
 
 </li>
 </ul>
 
 Department Specific Functions
 
 
 
 <ul>
 <li>
 Prepare and coordinate travel arrangements including reservations for hotels, air travel and other related arrangements for research participants.
 </li>
 <li>
 Compose visit schedules for research participants in accordance with study team
 </li>
 <li>
 Responsible for the maintenance, requisition and submission of supplies and regular inventory of research spaces.
 </li>
 <li>
 Prepare research materials for upcoming research visits (both in person and remote) for study team.
 </li>
 <li>
 Maintenance and filing of research records.
 </li>
 <li>
 Prepare and submit forms required for reimbursement of travel expenses, including but not limited to, gathering all pertinent receipts, preparation of BERF and submission of required information to administrative office for processing.
 </li>
 <li>
 Composes and types correspondence and takes detailed minutes
 
 
 
 </li>
 </ul>
 
 
 This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
 
 
 
 
 
 Core Qualifications
 
 
 
 <ul>
 <li>
 High school diploma or equivalent
 </li>
 <li>
 Minimum 1 year of relevant experience
 
 
 
 </li>
 </ul>
 
 Knowledge, Skills and Attitudes:
 
 
 
 <ul>
 <li>
 General knowledge of office procedures and operations.
 </li>
 <li>
 Ability to accurately prepare and maintain records, files, reports and correspondence.
 </li>
 <li>
 Ability to communicate effectively in both oral and written form.
 </li>
 <li>
 Ability to maintain effective interpersonal relationships.
 </li>
 <li>
 Ability to process and handle confidential information with discretion.
 </li>
 <li>
 Skill in completing assignments accurately and with attention to detail.
 </li>
 <li>
 Proficiency in computer software (i.e., Microsoft Office).
 
 
 
 </li>
 </ul>
 
 
 Any relevant education, certifications and/or work experience may be considered.
 
 
 
 
 The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
 
 
 UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
 
 
 The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
 
 
 
 Job Status:
 
 
 
 Full time
 
 
 
 Employee Type:
 
 
 
 Staff
</div>

Administrative Assistant

Canadian Health Labs

<div>
 
 
 Position Overview-3 Month Contract
 
 
 
 
 
 Are you a standout Personal Assistant who thrives in fast-paced, high-performance environments? World Health Labs is seeking a
 
 dedicated, resourceful, and discreet non-smoker
 
 to provide full-time, hands-on support to our CEO. This unique role involves ensuring the CEO&rsquo;s personal and professional life runs seamlessly.
 
 
 
 The ideal candidate is
 
 proactive, adaptable, highly organized, and thick-skinned
 
 , able to anticipate needs and manage multiple priorities with discretion and precision. You must be comfortable being
 
 on call 24/7
 
 and working
 
 onsite six to seven days per week
 
 .
 
 
 
 The Principal leads an exceptionally dynamic lifestyle focused on
 
 business growth, fitness, nutrition, health, and optimal performance
 
 .
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 1. Wellness &amp; Lifestyle Management
 
 
 <ul>
 <li>
 
 
 Meal Preparation &amp; Nutrition:
 
 Prepare and manage all meals in accordance with a strict nutrition plan, including weighing portions, batching meals, and organizing on-bike nutrition for workouts.
 
 
 </li>
 <li>
 
 
 Grocery Shopping:
 
 Frequent shopping (5+ days per week) to maintain fresh ingredients and accommodate evolving dietary needs.
 
 
 </li>
 <li>
 
 
 Supplement Oversight:
 
 Organize and manage 70+ daily supplements.
 
 
 </li>
 <li>
 
 
 Cycling Support &amp; Equipment Maintenance:
 
 Clean, maintain, and coordinate bike repairs or replacements. Prepare cycling gear and on-bike nutrition. Provide in-car support during training sessions when required.
 
 
 </li>
 <li>
 
 
 Kitchen Management:
 
 Keep the kitchen meticulously clean and organized, ensuring supplies are always stocked.
 
 
 </li>
 </ul>
 
 2. Health &amp; Wellness Administration
 
 
 <ul>
 <li>
 
 
 Health Record Coordination:
 
 Manage health records across multiple international providers, ensuring information is consolidated and easily accessible.
 
 
 </li>
 <li>
 
 
 Healthcare Appointments:
 
 Source, negotiate, schedule, and manage appointments (physio, massage, chiropractic, etc.), including billing and follow-up.
 
 
 </li>
 <li>
 
 
 Errands:
 
 Handle all related health and personal errands efficiently.
 
 
 </li>
 </ul>
 
 3. Personal &amp; Transportation Support
 
 
 <ul>
 <li>
 
 Provide personal driving services for appointments, errands, and short trips.
 
 
 </li>
 <li>
 
 Manage grocery, personal, and household shopping while ensuring purchases align with preferences.
 
 
 </li>
 <li>
 
 Track, receive, and manage deliveries and online purchases.
 
 
 </li>
 <li>
 
 Anticipate and handle miscellaneous errands proactively.
 
 
 </li>
 </ul>
 
 4. Guest Relations &amp; Hospitality
 
 
 <ul>
 <li>
 
 Prepare the home for guests, ensuring a warm, organized, and welcoming environment.
 
 
 </li>
 <li>
 
 Greet visitors, provide refreshments, and ensure guest comfort.
 
 
 </li>
 <li>
 
 Coordinate accommodations and itineraries for visiting guests.
 
 
 </li>
 <li>
 
 Handle all hospitality needs with professionalism and discretion.
 
 
 </li>
 </ul>
 
 5. Schedule &amp; Logistics Coordination
 
 
 <ul>
 <li>
 
 Collaborate with logistics and executive teams to maintain an accurate and up-to-date calendar.
 
 
 </li>
 <li>
 
 Book travel, appointments, and personal engagements as requested.
 
 
 </li>
 <li>
 
 Proactively manage potential scheduling conflicts and ensure smooth daily operations.
 
 
 </li>
 <li>
 
 Maintain flexibility for changes or last-minute adjustments.
 
 
 </li>
 </ul>
 
 6. Household &amp; Vendor Management
 
 
 <ul>
 <li>
 
 Oversee daily upkeep and cleanliness of all properties.
 
 
 </li>
 <li>
 
 Coordinate with landlords, maintenance services, and vendors for repairs and projects.
 
 
 </li>
 <li>
 
 Manage household inventory and supplies.
 
 
 </li>
 <li>
 
 Research, scout, and source new accommodations or property rentals as needed.
 
 
 </li>
 </ul>
 
 7. Digital &amp; Administrative Support
 
 
 <ul>
 <li>
 
 Manage digital tasks such as email organization, online research, and document filing.
 
 
 </li>
 <li>
 
 Track ongoing projects and tasks to ensure timely completion.
 
 
 </li>
 <li>
 
 Handle travel bookings, reimbursements, and administrative follow-ups.
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 <ul>
 <li>
 
 
 Non-smoker
 
 with a professional, health-conscious lifestyle.
 
 
 </li>
 <li>
 
 
 10+ years of experience
 
 as a Personal Assistant and/or Executive Assistant, supporting private individuals or families.
 
 
 </li>
 <li>
 
 
 Fluent in English
 
 ; proficiency in
 
 Italian and/or Spanish
 
 is an asset.
 
 
 </li>
 <li>
 
 Highly
 
 organized, detail-oriented
 
 , and able to operate in fast-paced environments.
 
 
 </li>
 <li>
 
 
 Discreet, trustworthy
 
 , and skilled in handling sensitive information.
 
 
 </li>
 <li>
 
 Strong
 
 communication, problem-solving, and anticipatory
 
 skills.
 
 
 </li>
 <li>
 
 
 Well-connected in Miami
 
 is preferred.
 
 
 </li>
 <li>
 
 Holds a
 
 valid driver&rsquo;s license, passport
 
 , and has
 
 full-time access to a personal vehicle
 
 .
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Work Schedule
 
 
 
 
 <ul>
 <li>
 
 
 Tuesday &ndash; Friday:
 
 8 hours/day (subject to extension as needed)
 
 
 </li>
 <li>
 
 
 Saturday &amp; Sunday:
 
 8 hours/day (for weekly preparation)
 
 
 </li>
 <li>
 
 
 Monday:
 
 Approximately 3+ hours (potential day off periodically)
 
 
 </li>
 </ul>
 Must be available
 
 beyond scheduled hours
 
 as required by travel and business demands.
 
 
 
</div>

Personal Assistant to CEO-3 Month Contract

Advanced Pharma

Job Overview We are seeking a highly organized and proactive Executive Assistant/ Personal Assistant to provide comprehensive support to a high profile family. The ideal candidate will possess strong administrative skills and have a keen ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, including planning, coordinating, and managing.This job is a hybrid position with the need to travel to the confidential Broward and Miami Locations.Responsibilities<ul><li>Manage executive calendars, including scheduling appointments and coordinating meetings.</li><li>Handle all correspondence, including emails and phone calls, with professionalism.</li><li>Organize meetings, including logistics and preparation of necessary materials (Travel arrangements within the budget and preferences of the employer, etc.).</li><li>Assist with personal tasks to streamline the daily life of the high profile family.</li><li>Maintain a high level of confidentiality regarding sensitive information.</li><li>Utilize QuickBooks to post invoices, process payments, and maintain accurate records.</li><li>Handling all other administrative matters as needed, for employer and for its affiliates.</li><li>Set-up any necessary maintenance visits, as needed.</li><li>Coordinating between employer and various outside professionals. (Agents, accountants, attorneys, etc.)</li><li>Responsibility for all accounts receivable, including tracking and following up on all payments for employer and affiliated companies.</li><li>General bookkeeping and expense/payables reporting in coordination with outside accountant of employer and its affiliated companies.</li><li>Maintaining farm operations, logistics and organization (including selling eggs, instructing farm workers as required. Keeping on top of suppliers, paying bills, and taking farm hand to shops.)</li><li>Returning clothes, booking hair and makeup and invoicing.</li><li>Be available to drive 4 times a week. (Subject to change by employer)</li><li>Be available to stay overnight at destined area.</li><li>Handle Vet appointments and transportation for pets.</li><li>Be able to take on Ad Hoc Projects as required.</li></ul>Skills<ul><li>Proficient in QuickBooks.</li><li>Exceptional organizational and multitasking skills.</li><li>Strong written and verbal communication skills.</li><li>Discretion, professionalism, and a strong sense of integrity are essential.</li><li>High adaptability to changing priorities and environments.</li><li>Excellent problem-solving skills and the ability to think on your feet.</li><li>Be Tech-Savvy</li><li>Must have clean driving record.</li><li>Must have Car Insurance</li><li>5 + years of Personal Executive Assistant experience.</li></ul>Job Type: Full-timePay: Up to $60,000.00 per yearWork Location: Hybrid remote in Miami, FL 33147

Executive Assistant/ Personal Assistant

Explore 214+ Assistant maintenance manager in Miami this March. Find roles across top companies and apply now to boost your career.