administrative assistant

administrative & office manager / lead coordinator Jobs in San Francisco

assistant organizer (part-time, on-site, some remote) Jobs in San Francisco

office administrative assistant Jobs in San Francisco

office administrative assistant

office administrator Jobs in San Francisco

office administrator

assistant organizer part time on site some remote

Calm Spaces

Assistant Organizer (Part-Time, On-Site, Some Remote)Compensation: $35/hour, with possible increase after apprenticeship and based on experienceSchedule: Variable hours, Monday&ndash;Friday, 8 AM &ndash; 6 PM (hours may be inconsistent and unpredictable)**Incomplete applications will not be considered. Supporting Documents are REQUIRED. Please read the description carefully and upload your supporting documents at the end of the application process.**About the Role:Calm Spaces is seeking a detail-oriented, proactive, and reliable Assistant Organizer to support in-home organizing projects. This part-time, on-site role involves working directly with clients to sort, declutter, and install organizing systems. Over time, the right candidate will grow into leading organizing projects independently.Responsibilities:<ul><li>Assist with decluttering, sorting, and setting up organizing systems</li><li>Label and categorize items for optimal storage</li><li>Guide clients through the organizing process with patience and professionalism</li><li>Source and shop for organizing products as needed</li><li>Haul donations and coordinate with service providers</li><li>Support move management projects</li><li>Provide clear and concise reports and updates</li></ul>Qualifications Required:<ul><li>5+ years experience in a related field (e.g., project management, retail/stockroom management, customer service, nursing, teaching, caregiving, estate management, personal assistant work, or another client-facing helping profession)</li><li>Reliable access to a private vehicle capable of transporting cargo (such as a sedan, hatchback, crossover, SUV, truck, or van) and willingness to travel throughout the San Francisco Bay Area, including running client errands using your personal vehicle</li><li>Strong problem-solving skills, attention to detail, and ability to work without supervision</li><li>Comfortable working in homes with allergens such as dust and pet dander, and in garages, attics, basements, and storage spaces in hot weather</li><li>Physically able to lift and carry heavy items and be moving around on your feet for up to 8 hours a day. The job is physically demanding.</li></ul>Preferred Qualifications:<ul><li>Experience working with ADHD, neurodivergent, and disabled people</li><li>Ability to do limited administrative work remotely</li><li>Familiarity with Google products (Docs, Sheets, GMail, Drive, and Calendar)</li><li>College degree in a related field</li><li>Full-time or near full-time availability during the weekdays</li><li>Professional organizing experience. Note: This position will require you to sign a non-compete agreement. Professional organizers who wish to continue working with their own clients or with another organizing business should not apply.</li></ul>How to Apply:Include:<ul><li>Resume</li></ul>Supporting Documents:<ul><li>Cover Letter</li><li>Photos of past organizing or related work that shows your organizing and aesthetic abilities. Note: Photos do not need to be of paid organizing work. Past employees have submitted their own closets, kitchen cabinets, garages, filing systems, work from a previous related job where they demonstrated their organizing skills, or any other neat and organized space. We must see that you have a knack for organizing in order for your application to be considered.</li><li>2-3 professional references. All references will be contacted.</li></ul>Job Type: Part-timePay: From $35.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Retirement plan</li></ul>Application Question(s):<ul><li>Are you willing to work a variable number of hours? For instance, 4 hours one week and 35 hours the next?</li><li>Will you add the required supplemental documents to the end of your application? Incomplete applications will not be considered. Please include:</li></ul>1. Cover Letter 2. Photos of past organizing or related work that shows your organizing and aesthetic abilities. * Note: Photos do not need to be of paid organizing work. Past employees have submitted their own closets, kitchen cabinets, garages, filing systems, work from a previous related job where they demonstrated their organizing skills, or any other neat and organized space. We must see that you have a knack for organizing in order for your application to be considered.* 3. 2-3 professional references. All references will be contacted.<ul><li>Do you have reliable, consistent access to a personal vehicle to commute throughout the San Francisco Bay Area and run work errands?</li></ul>Experience:<ul><li>project management, customer service, or other client-facing: 5 years (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul>Work Location: On the road

Assistant Organizer (Part-Time, On-Site, Some Remote)

Alight Labs

About the RoleWe are looking for an experienced, highly organized Family Personal Assistant to support a busy private household in the San Francisco Bay Area.This is a long-term role, beginning at approximately 20 hours per week for the first few months. The schedule will likely include 2&ndash;3 days per week on-site, with some work that can be handled remotely. If the working relationship is strong, we expect the role may grow into a full-time position around August or September.This role is ideal for someone with prior experience as an Executive Assistant, Personal Assistant, Household Manager, Family Assistant, or operations-focused administrative professional. We are looking for someone who is proactive, detail-oriented, discreet, and comfortable managing a wide range of household, family, vendor, scheduling, travel, and event-related tasks.You will work directly with the family to bring structure, follow-through, and momentum to household operations and personal logistics. The right person will be able to take ownership, ask smart questions, manage multiple moving pieces, and close the loop without needing heavy oversight.What You&rsquo;ll Do<ul><li>Coordinate with vendors, service providers, contractors, and household staff, including sourcing options, scheduling appointments, tracking progress, and following up until tasks are completed</li><li>Manage household calendars, appointments, reminders, and scheduling across multiple family members</li><li>Support family logistics, including errands, time-sensitive tasks, returns, household purchases, and local coordination</li><li>Assist with travel planning, including researching hotels, flights, transportation, childcare logistics, itineraries, reservations, and other trip details</li><li>Help organize social events hosted by the family, including vendor research, invitations, guest tracking, event logistics, supplies, timelines, and day-of coordination support</li><li>Research products, services, providers, or solutions and present clear, well-organized recommendations</li><li>Maintain organized notes, records, vendor lists, task trackers, and action logs so nothing falls through the cracks</li><li>Track open tasks, flag blockers early, and follow up proactively</li><li>Adapt to shifting priorities and use good judgment when plans change or urgent issues arise</li></ul>What We&rsquo;re Looking For<ul><li>Based in the San Francisco Bay Area</li><li>Available to work on-site 2&ndash;3 days per week</li><li>Prior experience as an Executive Assistant and/or Personal Assistant</li><li>Valid driver&rsquo;s license</li><li>Comfortable driving in an urban environment</li><li>Strong experience with scheduling, coordination, follow-up, and administrative support</li><li>Excellent organizational skills and ability to manage multiple concurrent tasks</li><li>Strong written and verbal communication skills</li><li>High attention to detail and strong follow-through</li><li>Professional, discreet, reliable, and solutions-oriented</li><li>Able to work independently and take initiative without needing constant direction</li></ul>Nice to Have<ul><li>Own vehicle</li><li>Prior experience supporting a private household, family office, founder, executive, or high-net-worth family</li><li>Experience with vendor management, household operations, event planning, or travel coordination</li><li>Comfort managing both professional-style administrative tasks and practical household/family logistics</li></ul>Schedule &amp; Engagement DetailsThis role will start at approximately 20 hours per week for the first few months. We anticipate a hybrid structure, with 2-3 days per week on-site in the San Francisco Bay Area and other work completed remotely when appropriate.For the right person, there is strong potential for this to become a full-time long-term role around August or September.How to ApplyInterested candidates should answer the screening questions below. We will review applications on a rolling basis and reach out to qualified candidates for an initial conversation.We look forward to hearing from you.Pay: $25.00 - $35.00 per hourApplication Question(s):<ul><li>What city/town are you based in?</li><li>Do you have a valid driver&rsquo;s license?</li><li>Do you have your own vehicle?</li><li>Please describe your relevant experience with administrative support, executive assistance, personal assistance, vendor management, household operations, travel planning, event coordination, or family logistics.</li><li>Tell us about a difficult problem you had to solve in an office, executive support, household, or operations context. Why was it challenging? How did you evaluate possible solutions and execute the right fix?</li><li>While the parents are away on a business trip, the nannies staying home with the kids report that the garbage disposal is not working and water is not draining in the kitchen sink. Walk us through exactly how you would handle this, step by step.</li><li>What is your expected hourly rate?</li></ul>Work Location: Hybrid remote in San Francisco, CA 94131

Family Personal Assistant / Household Operations Assistant

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 
 We are in-person, in-office 5 days a week (no hybrid, no remote.)
 
 
 
 
 For the general Executive Assistant role, please apply
 
 
 here
 
 
 .
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant to Head of Strategy & Operations

GeneID Advanced Molecular Diagnostics

<div>Job description: 
Summary

The Specimen Collector will be the main link between GeneID Laboratory and our patients in Long Term Care Facilities. The Specimen Collector will collect, process, and ship specimens from residents and staff members to be received exclusively by GeneID Laboratories. 
Responsibilities
<ul><li>Perform specimen collections (Mouth swab) at Long Term Care Facilities. Willing to drive long distance to different facilities.</li></ul>
<ul><li>Ensure completeness and accuracy of labeling on all specimens</li></ul>
<ul><li>Process, package, and ship specimens to assure specimen viability and quality analysis.</li></ul>
<ul><li>Operate and maintain equipment associated with GeneID Laboratories as necessary.</li></ul>
<ul><li>Follow GeneID PPE and sanitization protocol</li></ul>
<ul><li>Maintain appropriate levels of supplies necessary for the collection and processing of specimens</li></ul>
<ul><li>Identify and convey to management any potential issues that could interfere with the company's ability to provide services and provide feedback that could improve the company's quality of service.</li></ul>
<ul><li>Maintain all personal licensure and training requirements as applicable.</li></ul> 
Qualifications
<ul><li>Associate's degree in a life sciences (i.e. Medical Assistant) or related field OR a 4-year bachelor's degree in hospitality, communication, nursing, life sciences or related field required</li></ul>
<ul><li>Drivers license required</li></ul>
<ul><li>Comfortable with handling and trouble-shooting technology on site, with assistance from remote IT Support technician</li></ul>
<ul><li>Confident with client relationships as it pertains to on site set up and logistics</li></ul> 
Job Type: Part-time to Full-time 
Schedule: 
<ul>
<li>
Day shift</li>
<li>Monday to Friday</li></ul> 


Experience: 
<ul>
<li>
Specimen collection / processing: 2 years (Required)</li></ul> 


Shift availability: 
<ul>
<li>
Day Shift (Preferred)</li></ul> 


Ability to Commute. 
Work Location: In person</div>

Specimen Collector - flexible to travel

Cooley LLP

<div>Cooley is seeking an Accounts Payable Assistant to join the accounting department in the San Francisco office.
About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.
Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.
Position summary: The Accounts Payable Assistant is responsible for daily reviewing of invoices and expense reports, and all accounting inquiries. Specific duties and responsibilities include, but are not limited to, the following:
Position responsibilities:<ul><li><h2 class="jobSectionHeader">
Post, process, review and file invoices</h2></li><li><h2 class="jobSectionHeader">
Assist in matching checks with invoices weekly</h2></li><li><h2 class="jobSectionHeader">
Assist in some Accounting inquires</h2></li><li><h2 class="jobSectionHeader">
Assist in vendor Statements, ACH Direct Deposit Form, W-9</h2></li><li><h2 class="jobSectionHeader">
Assist Accounts Payable department when needed</h2></li><li><h2 class="jobSectionHeader">
Back up to the AP Staff when needed</h2></li><li><h2 class="jobSectionHeader">
All other duties as assigned or required</h2></li></ul><h2 class="jobSectionHeader">
Skills and experience:</h2><h2 class="jobSectionHeader">
Required:</h2><ul><li><h2 class="jobSectionHeader">
Available to work overtime, as required</h2></li><li><h2 class="jobSectionHeader">
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</h2></li><li><h2 class="jobSectionHeader">
Available to work overtime, as required</h2></li><li><h2 class="jobSectionHeader">
General knowledge of accounting principles and/or bookkeeping</h2></li></ul><h2 class="jobSectionHeader">
Preferred:</h2><ul><li><h2 class="jobSectionHeader">
Previous 3E Elite and Chrome River experience</h2></li><li><h2 class="jobSectionHeader">
10-key by touch</h2></li><li><h2 class="jobSectionHeader">
Previous law firm experience</h2></li></ul><h2 class="jobSectionHeader">
Competencies:</h2><ul><li><h2 class="jobSectionHeader">
Must be able to accurately use a calculator</h2></li><li><h2 class="jobSectionHeader">
Accuracy and initiative</h2></li><li><h2 class="jobSectionHeader">
Professional demeanor and telephone manners</h2></li><li><h2 class="jobSectionHeader">
Excellent communication and organizational skills</h2></li><li><h2 class="jobSectionHeader">
Ability to work independently and under pressure</h2></li><li><h2 class="jobSectionHeader">
Ability to interact and work well with others (co-workers and vendors)</h2></li><li><h2 class="jobSectionHeader">
Excellent follow through skills</h2></li><li><h2 class="jobSectionHeader">
Excellent command of math and English grammar</h2></li></ul>
Physical &amp; Work Environment:
Extensive computer use, including use of keyboard and mouse or similar data input device required. Frequent reading, and communication required. Standard office setting with occasional exposure to typical environmental factors present. Reasonable accommodations available.
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.
The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $24.00 - $29.50 ($46,800.00 - $57,525.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div>

Accounts Payable Assistant

First Place for Youth

<div>First Place For Youth-Join Our Team Video! 
 
Are you dedicated to empowering and supporting youth, regardless of their background? We're searching for passionate individuals to make a positive impact on the lives of foster youth. Become an integral part of their transformative journey and join the First Place for Youth team.<div><div>
About First Place for Youth, we&rsquo;re a leading non-profit organization dedicated to supporting foster youth in their transition to adulthood, with a focus on education, employment, and housing. We believe that all young people deserve the opportunity to thrive and lead successful, independent lives. Our comprehensive programs empower foster youth to overcome the unique challenges they face and build the skills, confidence, and connections they need to succeed.
 Why Work at First Place for Youth:<ul><li>
Meaningful Impact: Help to transform the lives of foster youth on the cusp of adulthood. Your role will support them in their journey to conquer challenges, achieve independence, and fulfill their aspirations.</li><li>
Innovative Approach: We thrive on innovation, pushing the boundaries of foster care support. Your voice here matters, and you&rsquo;ll contribute to programs that redefine the futures of these young lives.</li><li>
Collaborative and Supportive Environment: Embrace a dynamic and supportive workplace, where every team member is valued. Together, we're a force dedicated to uplifting youth. Expect professional growth, fueled by teamwork and collaboration.</li><li>
Comprehensive Benefits: We value the well-being of our employees and offer a comprehensive benefits package. From health and wellness benefits to retirement plans, we ensure that our team members are taken care of so they can focus on their important work supporting foster youth.</li><li>
Culture of Diversity and Inclusion: We celebrate diversity in every form. At First Place for Youth, inclusivity reigns, creating a workplace where all voices are heard, respected, and empowered.</li></ul>
POSITION OVERVIEW: The Program Assistant will provide center operations support, key data entry, clerical and programmatic support to the San Francisco Independent Living Skills Program of First Place for Youth. The Program Assistant will ensure compliance with the County of San Francisco on reporting and eligibility requirements of county foster care youth. The Program Assistant ensures all office operations are working accurately and efficiently which includes county documentation, office supply ordering, office equipment, and developing Program systems. The Program Assistant will also ensure accurate and efficient communication and coordination occurs between First Place for Youth and key funders along with First Place service partner organizations. The Program Assistant will provide programmatic support.
The Program Assistant will oversee ILSP&rsquo;s functions as a resource and referral center open to youth, including building partnerships with other entities, offering weekly life skills workshops, and planning community building events and college tours.
This work is done in the ILSP center and in the community in-person. The ILSP Center is open 10am-6:30pm Monday through Friday to provide a safe and healthy space for youth to spend time. This is currently a hybrid position requiring on-site work in San Francisco, four days per week and can be remote every other Friday, pending team availability. However, it is subject to change and may require up to 5 days on-site.
DUTIES + RESPONSIBILITIES:
Operations/Admin Responsibilities<ul><li>
Conduct necessary duties including answering multi-line telephone from youth to answer questions and provide resources regarding the program, greet youth as they enter and provide them with support in the center, maintain scheduling database, collect information from visiting youth.</li><li>
Provide general and on-going program support for ILSP; includes filing, faxing, photocopying, business errands, phone calls, employee birthday tracking, etc.</li><li>
Ensure youth files are up to date (i.e. there are copies of recent TILPS in youth files).</li><li>
Assist Intake Specialist in completing out of county referrals for youth/being in communication with out of county youth needs.</li><li>
Distribute incoming mail and ensure outgoing mail is delivered; pull checks from mail, log, and pass onto Finance department.</li><li>
Maintain a neat work environment; keep reception desk/area, conference room, kitchen and common areas clean.</li><li>
Complete office supply orders each month and ensure office supply inventory is maintained.</li><li>
Office Equipment Maintenance such as but not limited to copier machines, fax machines, office telephones &amp; alarm equipment, and so forth.</li><li>
Attend meetings and individual weekly supervision.</li><li>
Work with the Program Manager and team in planning &amp; preparation for center site visits, meetings, activities, and events.</li><li>
Plan, organize, and facilitate SF ILSP workshops.</li><li>
Conduct weekly outreach for all SF ILSP workshops.</li><li>
Monitor and maintain the food cabinet; make trips as needed to the food bank to keep a good selection of snacks on hand at all times.</li><li>
Enter all data on time and correctly to support program evaluation and outcomes tracking.</li><li>
Provide assistance with large mailings/copying jobs (in charge of calendar distribution).</li><li>
Close down of center at end of day.</li><li>
Open center on one Saturday a month from 10am-1pm to offer drop-in and transactional services.</li><li>
Other evening and weekend events as needed.</li><li>
Other duties as assigned.</li></ul>
QUALIFICATIONS:<ul><li>
BA strongly preferred; can be substituted for four or more years of program administration experience</li><li>
At least one-year experience working with youth or in a youth program.</li><li>
A strong dedication to cultural competency that creates conditions that remove barriers.</li><li>
At least one-year experience as an administrative assistant or data entry.</li><li>
Excellent organizational skills with strong attention to detail, particularly with maintaining and tracking data.</li><li>
Ability to have positive interactions with youth who are in foster care or on probation.</li><li>
Good office skills, including photocopying, faxing, filing, phones, and typing.</li><li>
Excellent organizational and prioritization skills.</li><li>
High level of personal accountability for the quality and impact of work.</li><li>
Willingness to work collaboratively, but with the capacity to work independently.</li><li>
Friendly, cooperative and flexible demeanor.</li><li>
Good time management skills, including punctuality.</li><li>
Willingness to work collaboratively, but with the capacity to work independently.</li><li>
Ability to work well under pressure, multi-task, and handle complex situations in a fast-paced environment while maintaining good sense of humor, patience and tact.</li><li>
Computer Skills &ndash; Proficiency with current MS Office suite applications including Word, Excel, Access, and PowerPoint, Project and Outlook. Experience with database systems.</li><li>
Strong communication skills &ndash; Exceptional oral and written communication skills including the demonstrated ability to research, assimilate, and analyze information, compose engaging messages, and present data in a clear and inspiring manner.</li><li>
High Level of Professionalism &ndash; a high level of professionalism in work and interpersonal interactions with both internal and external contacts, presents to others as organized, informed, and friendly.</li><li>
Availability for occasional evening and weekend work and some travel as needed.</li></ul>
 Benefits:<ul><li>
15 days of vacation time in the first year</li><li>
12 days of sick time</li><li>
2 floating holidays</li><li>
15 paid holidays</li><li>
Employee&rsquo;s choice of Kaiser or UCH HMO/PPO with up to 90% of the premium covered by First Place on certain plans</li><li>
Principal dental and vision coverage with up to 90% of the premium covered by First Place</li><li>
Healthcare and Dependent care FSA plans</li><li>
Principal basic life and voluntary life insurance coverage</li><li>
Employee Assistance Program</li><li>
401(k) retirement savings plan</li><li>
Paid sabbatical</li></ul><ul><li>We do not offer relocation assistance Local candidates preferred</li><li>Pay will be determined based on Education and Experience.</li></ul>
If you are passionate about making a difference in the lives of transition age foster youth and want to join a dynamic and impactful organization, we invite you to apply. Together, let's empower transition age foster youth to achieve their dreams and build a brighter future. To learn more about First Place For Youth and view our current job openings, please visit our website at www.firstplaceforyouth.org/careers.
We are unable to sponsor work visas now or in the future.
First Place will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act, the San Francisco Fair Chance Ordinance, and applicable law. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. Find out more about the Fair Chance Act by visiting the California Civil Rights Department Fair Chance Act webpage or reviewing this guidance provide by the City of San Francisco. For additional information regarding your rights, please also review the Summary of Your Rights Under the FCRA.</div></div></div>

ILSP Program Assistant

<div>Cooley is seeking a Practice Team Assistant to join our San Francisco Litigation Department.
About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley&rsquo;s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a &lsquo;one-firm&rsquo; culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do.
Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.
Position summary: The Practice Team Assistant is responsible for providing administrative and clerical support for various administrative projects and duties in support of the timekeepers, Legal Support Assistants, Legal Support Specialists in the assigned practice group(s). Specific duties include, but are not limited to, the following:
Position responsibilities:<ul><li>
Open and organize all interoffice mail for team members</li><li>
Answer timekeeper phones as necessary (will ring on assigned legal secretary desk, but calls may be auto forwarded to assistant when legal secretary is out)</li><li>
Assist with lunch orders, car service and other scheduling tasks, as needed</li><li>
Greet visitors; escort them to appropriate meeting rooms and provide them with amenities, as needed</li><li>
Provide administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence for signature, arranging conference calls, setting up web meetings, retrieving corporate documents and updating contact databases</li><li>
Review, proof all documents prepared for accuracy, completeness and grammar and syntax</li><li>
Handle confidential and sensitive information with the appropriate discretion; perform to earn supervisors&rsquo; full confidence and trust in all interactions</li><li>
As requested, schedule, coordinate and confirm meeting space and relevant attendees for team member meetings.</li><li>
As requested, coordinate travel arrangements</li><li>
Prepare and process expense reports, check requests, travel, health club reimbursement forms, etc. in accordance with accounting guidelines</li><li>
Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits and refunds through to completion</li><li>
Prepare documents to support team members with overflow work which may include revisions, edits, and proofreading end product</li><li>
Assist with internal procedures for the preparation of audit letter responses when needed and where applicable</li><li>
On behalf of the timekeepers, enter and submit time entries. As requested, maintain file copies of released time</li><li>
Create and maintain files, including chronological files and indexes not stored in Information Governance department</li><li>
Complete e-filing in the firm&rsquo;s document management system, as requested</li><li>
Keep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as necessary</li><li>
Complete all document processing and correspondence assignments accurately and within timekeepers&rsquo; stated timeframes</li><li>
Prepare and arrange messenger service, copy center and facsimile requests, as needed</li><li>
Copy documents that are not appropriate to send to the copy center</li><li>
Scan documents into PDF format</li><li>
Print large PDF documents and emails</li><li>
Burning and label CDs and DVDs</li><li>
Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney&rsquo;s contacts and updating, maintaining and resolving conflicts within the CRM tool</li><li>
Coordinate and assist with other special projects, as required</li><li>
Assist other team members and timekeepers with various administrative tasks</li><li>
All other duties as assigned or required</li></ul>
Skills and experience:
Required:<ul><li>
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications</li><li>
Available to work overtime, as required</li></ul>
Preferred:<ul><li>
Bachelor&rsquo;s degree</li><li>
Previous general office experience</li><li>
Previous law firm or professional services industry experience</li></ul>
Competencies:<ul><li>
Ability to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a team</li><li>
Pro-actively prioritize work assignments and consistently meet deadlines</li><li>
Demonstrate initiative, diplomacy, and tact</li><li>
Ability to consistently deliver high-quality work with attention to detail in proofreading, writing, and communication</li><li>
Engage in a professional and polite manner with clients, colleagues, and others</li><li>
Reliable, committed, organized, and punctual</li><li>
Strong administrative and secretarial skills</li><li>
Excellent verbal (both listening and speaking) and written communication skills</li><li>
Ability to function well as a team member</li></ul>
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EEO.
The expected hourly pay range for this position with a work schedule of 40 hours per week is $29.00 - $35.00 ($60,320.00 - $72,800.00 annually).
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&amp;D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&amp;D, LTD, short term medical benefits as well as 20 days of Paid Time Off (&ldquo;PTO&rdquo;) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.</div>

Practice Team Assistant

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