executive assistant

office manager

administrative assistant Jobs in San Francisco

administrative assistant

assistant video editor Jobs in San Francisco

assistant video editor

bilingual case manager - permanent supportive housing Jobs in San Francisco

assistant passport support manager

<div><div><h2 class="jobSectionHeader">Position Description:</h2>
Under the direction of the Contract Processing Supervisor, Passport Agency Director or designate, lead a team involved in all phases of passport processing, customer service and PRISM functions. Includes planning, directing and coordination of the daily activities of mail open, cashier, image capture, image review, data entry, bookprint, quality control, customer service functions such as searches, re-writes, re-issues, re-mails and all PRISM functions. If requested by government management, assure that a sufficient inventory of passports and other supplies are on hand to meet current and anticipated demand. Responsible for resolving administrative, personnel, and operating problems associated with management of employees in their job in order to assure timely issuance of passports. 
This position is located in San Francisco, California.
</div><div><h2 class="jobSectionHeader">Your future duties and responsibilities:</h2>
Your future duties and responsibilities: 
The Assistant Passport Support Manager is responsible for excellent and compliant contract performance at the location assigned. This person will be responsible for the quality of deliverables and ensuring that performance requirements are upheld during contract performance. The Passport Support Manager shall liaise with DOS staff and have full authority to act on behalf of the Contractor within the scope of operations at the location, including personnel management and hire/fire authority. Anticipated tasks include, but are not limited to, the following: 
. Oversee all operations at the assigned location and ensure excellent performance that meets all requirements and standards. 
. Responsible for daily reporting (see RFP Section F.6. Deliverables) and with input from the Government Management staff, the Passport Support Manager assigns Contractor personnel to specific work areas in order to accommodate fluctuating workloads. 
. Ensures that each Contractor employee signs an acknowledgment of the Passport Internal Controls and a Standards of Conduct within 1-day after employment and ensures Contractors adhere to internal controls, the Privacy Act, and personally identifiable information (PII standards). 
. Hire and manage a technically proficient and professionally capable staff throughout the life of the contract. 
. Provide timely deliverables and performance related data to the Government in order to allow adequate monitoring, oversight and performance measurement of support services. 
. Conduct continuous improvement activities to realize improved service delivery capabilities and performance. 
. Promote innovation, efficiency, and effectiveness. 
. Resolve problems with minimal disruption to the activities being performed under the contract. 
. Respond rapidly to additional operational requirements and provide the appropriate levels of qualified staff. 
. Participate in conference calls and digital video conferences with DOS and other U.S. Government agencies.
</div><div><h2 class="jobSectionHeader">Required qualifications to be successful in this role:</h2>
Required qualifications to be successful in this role: 
. Due to the nature of the government contact requirements and/or clearance requirements, U.S. Citizenship is required. This position requires the ability to obtain and maintain a Secret clearance. 
. Ability to prepare management, business, technical, and personnel reports, reviews and documents for internal and external use. 
. Knowledge and expertise in personnel management. 
. Excellent oral and written communication skills 
. Advanced understanding of MS Office applications (Excel, Word, Outlook, and PowerPoint). 
. Ability to prioritize workload for large teams and possess excellent organizational skills. 
. Ability to interpret and apply regulatory material. 
. Capable of performing duties of any Sectional Leader. 
. Must be bonded if performing cashier closeout functions. 
EDUCATION: 
. Bachelor's Degree, and; 
. Six (6) years of progressive management experience in a production or office environment, including; 
. Three (3) years managing a team the size and scope of the Passport Center or Agency assigned, including; 
. Three (3) years managing seasonal/temporary work force, including; 
. Three (3) years of experience utilizing a variety of office software, specifically: MS Word, MS Power Point, MS Excel, and MS Outlook. 
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $57,100.00 - $134,100.00. 
CGI Federal's benefits are offered to eligible professionals on their first day of employment to include: 
. Competitive compensation 
. Comprehensive insurance o 
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $58,000.00 - $148,600.00. 
CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
 
.Competitive compensation 
.Comprehensive insurance options 
.Matching contributions through the 401(k) plan and the share purchase plan 
.Paid time off for vacation, holidays, and sick time 
.Paid parental leave 
.Learning opportunities and tuition assistance 
.Wellness and Well-being programs 
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 
#CGIFederalJob 
#LI-LS1 
#PassportUS 
</div><div><h2 class="jobSectionHeader">Skills:</h2>
<ul><li>Customer Service &amp; Support</li>
<li>Detail-oriented</li>
<li>Operations Management</li>
</ul></div><div><h2 class="jobSectionHeader">What you can expect from us:</h2>
Together, as owners, lets turn meaningful insights into action. 
 
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, youll reach your full potential because 
 
You are invited to be an owner from day 1 as we work together to bring our Dream to life. Thats why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our companys strategy and direction. 
 
Your work creates value. Youll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise. 
 
Youll shape your career by joining a company built to grow and last. Youll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
 
 
Come join our teamone of the largest IT and business consulting services firms in the world. 
 
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business. 
 
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned. 
 
We make it easy to translate military experience and skills! to be directed to our site that is dedicated to veterans and transitioning service members. 
 
All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances. 
 
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGIs legal duty to furnish information.</div></div>

Assistant Passport Support Manager

Career Group

<div>
 
 
 Job Title:
 
 House Manager / Personal Assistant
 
 
 
 Location:
 
 San Francisco, CA
 
 
 
 Salary Range:
 
 $150,000 &ndash; $175,000
 
 
 
 Hours:
 
 Monday &ndash; Friday, 9:00 AM &ndash; 5:00 PM (flexibility required for occasional events or last-minute changes)
 
 
 
 
 
 A
 
 high-net-worth individual and family
 
 is seeking a reliable and humble
 
 House Manager / Personal Assistant
 
 to manage their household and support personal needs. This role requires discretion, strong communication, flexibility, and the ability to oversee household operations with professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Household Management
 
 
 <ul>
 <li>
 Oversee day-to-day operations of the home and household staff.
 </li>
 <li>
 Coordinate and work with security detail and vendors.
 </li>
 <li>
 Ensure the household runs smoothly and efficiently, including errands and organization.
 </li>
 </ul>
 
 
 
 
 
 Personal Assistance
 
 
 <ul>
 <li>
 Support family members with scheduling, appointments, and personal tasks.
 </li>
 <li>
 Manage calendar changes, including last-minute events and special occasions.
 </li>
 <li>
 Serve as primary point of contact for household and personal matters.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3&ndash;5 years of experience in household management, personal assistance, or similar roles.
 </li>
 <li>
 Exceptional communication and interpersonal skills.
 </li>
 <li>
 Highly organized, proactive, and adaptable to changing needs.
 </li>
 <li>
 Strong leadership skills; able to manage and supervise household staff.
 </li>
 <li>
 Discretion, professionalism, and reliability are essential.
 </li>
 </ul>
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.
 
 
 
 
</div>

Personal Assistant / House Manager

MissionStaff

<div>
 We connect top talent in Business Services, Tech, Marketing &amp; Creative with companies of all sizes&mdash;offering flexible, high-touch staffing solutions. We are currently filling the following direct-hire job for our client.
 
 
 
 Office Manager / Executive Assistant
 
 
 
 
 Overview
 
 
 
 Join a dynamic and innovative organization at the forefront of AI-driven design technology. As an Office Manager / Executive Assistant, you will be the heartbeat of our San Francisco HQ, ensuring the smooth operation of our office, providing exceptional support to top leaders, and fostering a polished, welcoming environment. This role offers an exciting opportunity to be instrumental in a rapidly growing startup culture where your proactive attitude and organizational prowess will make a significant impact.
 
 
 
 Required Skills
 
 
 
 <ul>
 <li>
 Minimum of 2+ years experience in office management, executive assistance, operations, hospitality, or related administrative roles
 </li>
 <li>
 Extremely organized, proactive, and detail-oriented with strong follow-through abilities
 </li>
 <li>
 Superior communication skills, both written and verbal
 </li>
 <li>
 Demonstrated vendor management and logistics skills
 </li>
 <li>
 High level of discretion, judgment, and sensitivity handling confidential information
 </li>
 <li>
 Competency in managing calendars, scheduling, and meeting logistics
 </li>
 <li>
 Ability to operate effectively in a fast-paced, ambiguous startup environment
 </li>
 <li>
 Proficiency in Notion workspace, Google Workspace, Slack, and general tech-savviness
 
 
 </li>
 </ul>
 
 Nice To Have Skills
 
 
 
 <ul>
 <li>
 Experience supporting C-level executives and senior leadership
 </li>
 <li>
 Hospitality or event hosting experience, including vendor and building management
 </li>
 <li>
 Background working within high-growth tech, startup, finance, PE/VC, or consulting sectors
 </li>
 <li>
 Experience with onboarding and supporting remote or hybrid teams
 
 
 </li>
 </ul>
 
 Preferred Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience preferred
 
 
 </li>
 </ul>
 MissionStaff is an equal opportunity employer. Please note that we do not accept unsolicited resumes from third-party recruiters or agencies. Additionally, candidates must be U.S. citizens or Permanent Residents to be considered for this position.
 
 
</div>

Office Manager / Executive Assistant

Consular Outsourcing BLS Services Inc

Consular Outsourcing BLS Services is a leading player in the visa outsourcing business working with multiple client governments across the US. This is an excellent opportunity for anyone looking to build a career in government to citizen services in San Francisco. In a nutshell, this is a front office Customer Service, Team Lead and administrative data entry position for someone with high attention to detail, accuracy and the ability to work in a fast-paced environment.Positions available: Full TimeNumber of Hires: 1Job Title: - Submissions officer - Visa Application ServicesJoining Date: ImmediateWages: $22/hour (OT after 40 hours/week at 1.5 times)Languages: English (Preferred- Spanish, German, Hindi, Urdu, Russian, Mandarin)Office Hours: 8am - 4:30 pm | Mon - FridayBenefits: 10 Paid Vacation Day/Year40 Hours Paid Sick Leave/Year, Fully Paid Health Insurance for FTE*Must be authorized to work in the US - We don't sponsor visas. Job Responsibilities:<ul><li>&middot; Client facing &ndash; answering queries, advising applicants, managing disputes</li><li>&middot; Customer Service &ndash;attending phone calls/emails</li><li>&middot; Collection of visa applications &amp; document scrutiny for visa processing, attestation &amp; legalization services</li><li>&middot; Biometrics capture (Photo &amp; Fingerprints)</li><li>&middot; Cash collection &amp; POS entry</li><li>Doing reports and other responsibilities as assigned</li><li>&middot; Data Entry with 100% Accuracy - complete the application life cycle in the system</li><li>&middot; Provide applicants with information on all Value-added services</li><li>&middot; Admin duties: photocopying/scanning/filing/inventory</li><li>&middot; Complete the delivery of passport to applicant via courier or pick-up</li><li>&middot; Other duties as assigned</li></ul>Required Experience &amp; Qualifications:<ul><li>&middot; Excellent communication skills in English</li><li>&middot; Other Languages a plus: Spanish, German, Hindi, Urdu, Russian, Mandarin</li><li>&middot; Minimum Education: Bachelors or Associates Degree</li><li>&middot; Computer savvy with working experience in Microsoft Office</li><li>&middot; Hands-on experience in updating/creating reports</li><li>&middot; High level of attention to detail under stringent timelines</li><li>&middot; Flexible with work hours (Day shift only)</li><li>&middot; Must be willing to produce an FBI background check report</li></ul>Job Type: Full-timePay: $22.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Professional development assistance</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Submission Officer (Customer Service)

HealthRIGHT 360

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.
 
Benefits and perks: 
<ul>
<li>HR360 offers a robust benefits package, including PTO, 15 paid holidays, commuter benefits, retirement plans, and more!</li>
<li>Employees qualify for public loan forgiveness programs</li>
<li>Training and professional development opportunities</li>
<li>Work with mission driven, compassionate colleagues and make a difference every day in the work that you do.</li>
</ul>
This is a union eligible position.
 
JOB SUMMARY
 HealthRIGHT 360, a nonprofit organization and a family of programs, is committed to providing accessible
 and comprehensive healthcare services to vulnerable populations. Our mission is to tackle systemic
 barriers to healthcare and promote health equity for all. We offer a wide range of services, including
 mental health care, residential and outpatient substance use treatment, and primary health services.
 Additionally, we provide transitional support for individuals re-entering the community after involvement
 in the criminal justice system. By integrating physical and behavioral health, we empower individuals to
 overcome challenges by addressing social determinants of health, fostering resilience, and facilitating
 recovery.
 
The HealthRIGHT 360 dental clinic provides compassionate, nonjudgmental comprehensive oral
 healthcare. Our supportive staff, experienced with the complex healthcare needs resulting from
 homelessness and poverty, is dedicated to serving the community.
 
Under the general supervision of a Dentist, Dental Director and the RDA Manager, The Registered Dental
 Assistant (RDA) assists the dentist in providing dental treatment. The Registered Dental Assistant will
 provide comprehensive chairside assistance, patient care, and support to our dental team. Key
 responsibilities of the RDA include preparing patients for treatments, taking and developing X-rays,
 ensuring infection control, and managing patient records. This position requires strong clinical skills,
 excellent communication abilities, and a commitment to compassionate, nonjudgmental care.
 
KEY RESPONSIBILITIES
 
General Responsibilities: 
<ul>
<li>Assists in the provision of high-quality care within the scope of service consistent with accepted</li>
</ul>
standards of care for dental assistants.
 <ul>
<li>Prepares each operatory and patient for treatment.</li>
<li>Takes and prepares radiographs using digital technology.</li>
<li>Provides active chair-side assistance to the Dentist and anticipates the provider’s needs.</li>
<li>At the conclusion of patient care, assists the patient, clears the work site and prepares for the</li>
</ul>
next patient. Monitors the flow of laboratory cases.
 <ul>
<li>Monitors and records sterilization cycles.</li>
<li>Maintains and inventories supplies.</li>
<li>Helps to manage patient flow in clinic.</li>
<li>Follows proper infection control protocols for the practice.</li>
<li>Participates in the ongoing evaluation of Dental Program operations to assure the delivery of high quality services that support the financial sustainability of the program.</li>
</ul>
Performance expectations: 
<ul>
<li>Prepares and maintains dental instruments, supplies and equipment; prepares the operatory for</li>
</ul>
the patient visit.
 <ul>
<li>Seats patient in chair and explains procedures to be performed; Collects and records patient</li>
</ul>
health histories.
 <ul>
<li>Drapes patient with protective linens and sets up instrument tray containing instruments, suction,</li>
</ul>
gauze and other required supplies.
 <ul>
<li>Prepares dental materials—cements, amalgams, composites, impression materials, etc.</li>
<li>Takes and prepares radiographs using conventional or digital technology and following proper</li>
</ul>
radiation safety precautions.
 <ul>
<li>Assists with dental charting as appropriate.</li>
<li>Assists in the prevention and management of dental emergencies.</li>
<li>Manages the patient during dental procedures.</li>
<li>Provides active chairside assistance.</li>
<li>Transfers instruments as appropriate for four-handed dentistry; anticipates the dentist’s needs.</li>
<li>Takes impressions for study casts, athletic mouth guards and custom tray. Performs laboratory</li>
</ul>
procedures neatly and efficiently. Pours models with no bubbles, properly trim models, polish
 dental prostheses, make vac-u-press forms.
 <ul>
<li>At the conclusion of the procedure, assists patient, clears work site of instruments and other</li>
</ul>
materials; follows proper infection control protocols and prepares the operation for the next
 patient.
 <ul>
<li>Monitors and documents the flow of laboratory cases; maintains lab facility.</li>
<li>Performs, monitors and records all sterilization activities.</li>
<li>Maintains proper aseptic techniques necessary with dental equipment; maintains and properly</li>
</ul>
sterilizes instruments.
 <ul>
<li>Routinely cleans, disinfects and restocks operatories.</li>
<li>Scans reception room for patients and helps to manage patient flow.</li>
<li>Maintains and inventories dental supplies and reorders as necessary; tracks and verifies invoices.</li>
<li>Cleans and sterilizes all instruments.</li>
<li>Helps to manage the dental office infection control plan to meet OSHA, CDC and ADA standards.</li>
<li>Performs miscellaneous duties within the Dental Program as assigned.</li>
</ul>
Additional Performance expectations— Registered Dental Assistants:
 <ul>
<li>Polish the patient’s teeth to remove stains and soft deposits.</li>
<li>Apply topical fluoride and varnishes.</li>
<li>Apply pit and fissure sealants.</li>
<li>Remove surgical sutures.</li>
<li>Pre-select orthodontic bands.</li>
<li>Place and remove orthodontic bans.</li>
<li>Adapt temporary crowns.</li>
<li>Place topical medications.</li>
<li>Remove excess cement from fabricated restoration and orthodontic bands.</li>
</ul>
And perform other duties as assigned.
 
QUALIFICATIONS
 Education, Certification, and Experience
 <ul>
<li>Registered Dental Assistant License from the Dental Board of California.</li>
<li>High school diploma or equivalent.</li>
<li>First Aid and CPR certification.</li>
<li>On the job training or Certification in Dental Assisting.</li>
<li>Prior experience in front desk reception, administrative and/or customer service.</li>
<li>Bachelor’s degree in a related field preferred.</li>
<li>3 years’ experience working in a medical front office setting, preferably in a community clinic with</li>
</ul>
medical experience is preferred.
 <ul>
<li>MISYS and One-E-App experience (CAA certification) preferred.</li>
</ul>
Knowledge and Skills
 <ul>
<li>Ability to set up and prepare dental equipment and instrumentation in accordance with</li>
</ul>
established regulations and guidelines; and
 <ul>
<li>Ability to manage the dental office infection control plan to meet OSHA, CDC and ADA standards</li>
<li>Maintains and expands current level of dental assistant skill and knowledge by periodically</li>
</ul>
attending continuing education programs.
 
Desired: 
<ul>
<li>Familiarity with other community agencies in the Bay area to make appropriate referrals.</li>
<li>Understanding of harm reduction philosophy and ability to provide non-judgmental, client centered services.</li>
<li>We will consider for employment qualified applicants with arrest and conviction records.</li>
<li>Must complete a background check and livescan.</li>
</ul>

Registered Dental Assistant - ICC

TurbineOne

<div>
 
 
 
 The Company
 
 
 
 TurbineOne is the frontline perception company. We deliver decision-advantage and more effective situational awareness to those serving at our nation&rsquo;s frontlines. Our customers value how we automate the right portions of the military intelligence cycle while keeping them in the loop. We&rsquo;re a small, fast-moving, and high-performance DefenseTech startup backed by premier national-security venture capitalists. Our software&mdash;the Frontline Perception System (FPS)&mdash;brings cutting-edge AI and machine learning directly to the tactical edge, empowering American warfighters and allied partners operating throughout the world.
 
 
 
 Job Title:
 
 EA/PA
 
 
 <ul>
 <li>
 Reporting directly to the Chief of Staff
 </li>
 <li>
 Based in the U.S.
 </li>
 <ul>
 <li>
 West Coast: San Francisco area preferred
 </li>
 </ul>
 <li>
 Hybrid
 
 </li>
 </ul>
 
 The Role
 
 
 
 TurbineOne is hiring an Executive Assistant / Personal Assistant to support the Chief Executive Officer (CEO). This is a highly trusted, high-impact role designed for individuals who thrive in fast-moving environments and take pride in enabling exceptional leadership performance. Candidates for this role must be Northern California&ndash;based, preferably near San Francisco and willing to occasionally travel to Sonoma.
 
 
 This role blends traditional executive assistant responsibilities with personal assistant support. You will serve as a strategic partner&mdash;anticipating needs, managing complexity, protecting executive time, and ensuring professional and personal priorities move forward seamlessly. These roles require excellent judgment, discretion, and the ability to operate independently with confidence.
 
 
 
 Primary Responsibilities
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Own complex, high-volume calendar management across multiple time zones; proactively identify conflicts, dependencies, and priorities
 </li>
 <li>
 Coordinate domestic and international travel, including flights, lodging, ground transportation, itineraries, and contingency planning
 </li>
 <li>
 Prepare executives for meetings by managing agendas, briefing materials, action items, and follow-ups
 </li>
 <li>
 Serve as a primary liaison between executives and internal teams, external partners, advisors, and stakeholders
 </li>
 <li>
 Handle highly sensitive, confidential, and time-critical information with discretion and sound judgment
 
 
 </li>
 </ul>
 
 Personal Assistant Support
 
 
 
 <ul>
 <li>
 Manage select personal logistics for executives, including scheduling, travel planning, and personal appointments
 </li>
 <li>
 Support family- or life-adjacent coordination as needed (schools, events, special occasions, and managing complexities that arise from overlapping personal and business travel)
 </li>
 <li>
 Act as a trusted extension of the executive, handling tasks efficiently, professionally, and with minimal oversight
 
 
 </li>
 </ul>
 
 Operational &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Draft, manage, and organize correspondence, documents, and presentations
 </li>
 <li>
 Track commitments, deadlines, and deliverables across professional and personal domains
 </li>
 <li>
 Submit, track, and reconcile expenses; support light budget tracking where applicable
 </li>
 <li>
 Coordinate logistics for meetings, dinners, offsites, and small events (venues, vendors, materials)
 </li>
 <li>
 Support executives across company operations, partnerships, fundraising, and board engagement
 </li>
 <li>
 Coordinate frequent travel between the Bay Area, East Coast, and customer sites
 </li>
 <li>
 Assist with logistics related to company facilities, executive offsites, and internal events
 </li>
 <li>
 Thrive in a startup-style environment with ambiguity, speed, and evolving priorities
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required
 
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives (Executive Assistant, Personal Assistant, or Chief of Staff&ndash;adjacent roles)
 </li>
 <li>
 Exceptional organizational skills and attention to detail
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High degree of professionalism, discretion, and integrity
 </li>
 <li>
 Ability to manage competing priorities, anticipate needs, and pivot quickly
 </li>
 <li>
 Comfort working independently in a fast-moving environment
 </li>
 <li>
 Proficiency with modern productivity tools (Google Workspace, calendars, Slack, expense tools)
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience supporting executives in defense, government, technology, or high-growth startups
 </li>
 <li>
 Experience managing both professional and personal responsibilities for executives
 </li>
 <li>
 Familiarity with government or military environments
 </li>
 <li>
 Familiarity with startup, investor-facing, or board-facing environments
 
 
 </li>
 </ul>
 
 What Success Looks Like in 6 Months
 
 
 
 <ul>
 <li>
 Executives feel consistently prepared, supported, and one step ahead
 </li>
 <li>
 Calendars and travel operate smoothly with minimal fire drills
 </li>
 <li>
 Details are handled proactively before they become problems
 </li>
 <li>
 Strong trust is established through reliability, discretion, and follow-through, internally and externally with critical counterparts in government and industry
 </li>
 <li>
 Executive time and attention are protected and optimized, enabling company momentum
 
 
 </li>
 </ul>
 
 Compensation &amp; Work Style
 
 
 
 <ul>
 <li>
 Competitive base salary aligned with market standards
 </li>
 <li>
 Compelling equity package with standard vesting
 </li>
 <li>
 Remote-friendly with strong independence; proximity to executive location required
 </li>
 <li>
 High trust, high ownership role&mdash;you control your execution while meeting the needs of the business
 </li>
 </ul>
</div>

Executive Assistant / Personal Assistant

Burke & Black

<div>
 
 
 Company Description:
 
 
 
 
 We are actively recruiting a dynamic, highly organized, and proactive Personal/ Executive Assistant to provide unparalleled support to a busy small business owner and their family in San Francisco. I am looking for a dedicated assistant to streamline both personal and professional aspects of my life.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Strategic: Conduct comprehensive online research for business and personal matters.
 
 
 
 
 2. Scheduling: Expertly coordinate and manage appointments and schedules for the owner and their children
 
 
 
 
 3. Organizational: Scan, file, and meticulously organize important documents and records, maintaining a seamless information flow.
 
 
 
 
 4. Lifestyle:&nbsp; Occasionally run essential errands, from grocery shopping to taking kids to sports practice ensuring a smooth and efficient daily life.
 
 
 
 
 5. Administrative: Provide vital administrative support for the business, including adept email management and data entry.
 
 
 
 
 6. Communication: Handle phone calls, messages, and correspondence on behalf of the owner, maintaining professionalism and discretion.
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 &middot; Proven experience as a personal assistant, preferably in a family-focused environment.
 
 
 
 
 &middot; Strong organizational skills with an unwavering attention to detail.
 
 
 
 
 &middot; Exceptional time management and multitasking abilities.
 
 
 
 
 &middot; Outstanding communication skills, both written and verbal.
 
 
 
 
 &middot; Ability to maintain discretion and handle confidential information.
 
 
 
 
 &middot; Proficiency in various online productivity tools.
 
 
 
 
 &middot; Flexible and adaptable approach to work.
 
 
 
 
 
 
 
 Working Conditions:
 
 
 
 
 &middot; Work from our office in Civic Center, home in Alamo Square and occasionally remote.
 
 
 
 
 &middot; Direct support during regular business hours, typically from 10 am to 6 pm, Monday to Friday.
 
 
 
 
 &middot; Flexibility for occasional changes to hours with prior notice.
 
 
 
 
 
 
 
 Experience:
 
 
 
 
 &middot; Minimum of 1 year in a personal assistant role (Preferred)
 
 
 
 
 License/Certification:
 
 
 
 
 &middot; Driver's License (Required)
 
 
 
 
 
 
 
 Work
 
 
 
 
 &middot; In-person and remote support, fostering a collaborative and efficient work environment.
 
 
 
 
 
 
 
 Job Type: Part- time
 
 
 
 
 
 
 
 Pay: $35.00 per hour
 
 
 
 
 
 
 
 Experience:
 
 
 <ul>
 <li>
 
 Personal assistant: 1 year (Prefered)
 
 </li>
 </ul>
 
 
 
</div>

Executive Personal Assistant

Explore 317+ Assistant passport support manager in San Francisco this March. Find roles across top companies and apply now to boost your career.