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executive administrative assistant Jobs in New York United States

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senior executive assistant

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executive assistant office manager

assistant to the chief executive officer full time

Fresh Air Fund

<div></div><div><div><div><div><div><div><b>ASSISTANT TO THE CHIEF EXECUTIVE OFFICER<br>
</b></div><div></div><div>The Fresh Air Fund is a youth development organization providing transformative outdoor experiences, at no cost, for New York City children from underserved communities. At six sleepaway camps in New York&rsquo;s Mid-Hudson Valley, children have new experiences, learn new skills and gain new perspectives. Youth also participate in year-round leadership, career exploration and educational programs.<br>
</div><div></div><div><b>The Fresh Air Fund is hiring an Assistant to the Chief Executive Officer (CEO) to join our team.<br>
</b></div><div></div><div><b>Position Summary:<br>
</b></div><div></div><div>The Fresh Air Fund seeks an energetic, goal-oriented professional to provide administrative support to the CEO on day-to-day activities in addition to supporting the CEO&rsquo;s efforts in board engagement, fundraising with major donors, and organizational leadership. This person will work closely with members across the organization and must be highly collaborative, flexible, and communicative.<br>
</div><div></div><br>
<div><b>This position is full-time, based in our New York City office and currently requires three days a week in the office. </b>The Fresh Air Fund offices are open and available all week, and all employees are permitted and encouraged to come to the office to work. The Fund may modify its remote work policy generally or with respect to any position at any time. This role reports to the Chief Executive Officer.<br>
</div><div></div><br>
<div><b>Responsibilities:<br>
</b></div><div></div><ul><li>Provide full administrative support to the CEO, including managing the calendar, coordinating internal and external engagements, scheduling travel arrangements, and practicing the highest level of discretion.
</li><li>Assist the CEO with preparation for internal and external meetings, including conducting research, creating agendas, confirming details of meetings, gathering materials, and ensuring talking points and background for meetings are prepared in advance.
</li><li>Prepare and/or edit correspondence, reports, and presentations on behalf of the CEO to ensure excellence in all written and verbal communication.
</li><li>Track and support CEO&rsquo;s deadlines and priorities.
</li><li>Set, review, and manage the Executive Department&rsquo;s operating budget.
</li><li>Coordinate all aspects of Board of Directors and Committee meetings, including scheduling with Committee Chairs, preparing agendas and materials, distributing invitations, managing A/V support, and taking meeting minutes.
</li><li>Assemble and distribute quarterly Board Meeting Books; manage deadlines for staff submissions, coordinate CEO&rsquo;s review, and copy edit all materials with strong attention to detail.
</li><li>Manage Microsoft Suite and other platforms to schedule meetings and distribute documents.
</li><li>Collaborate with leadership to ensure proper governance, including maintaining the organization&rsquo;s minute book, policies, and governing documents.
</li><li>Collaborate with the Development team to support CEO&rsquo;s portfolio of donors, including outreach, cultivation, and correspondence, while tracking all engagements in Salesforce.
</li><li>Support planning and execution of fundraising events, including CEO&rsquo;s participation.
</li><li>Manage reconciliation of monthly charges and travel reimbursements for the CEO.
</li><li>Troubleshoot IT needs for the CEO and manage technology for Board and Committee meetings, collaborating with the IS&amp;T team to ensure seamless hybrid participation.
</li><li>Support and manage special projects, as assigned, and serve as a contributing member of the staff by attending meetings and serving on related project teams.
</li><li>Liaise with all internal departments to uplift FAF culture and ensure that CEO&rsquo;s initiatives are understood by all employees.
</li>Other responsibilities as assigned.<br>
<li>
</li></ul></div><div></div><div><div><b>Qualifications:<br>
</b></div><div></div><ul><li>BA/BS degree.
</li><li>Strong administrative experience.
</li><li>Strong computer skills, including proficiency in Microsoft Office (Word, Excel, and PowerPoint).
</li><li>Willingness and enthusiasm to learn Salesforce; prior experience preferred but not required.
</li><li>Excellent communication and organizational skills, with great attention to detail and the ability to prioritize.
</li><li>Excellent writing, editing, and proofreading skills, with the ability to craft presentations, letters, and materials in the CEO&rsquo;s voice and within brand guidelines.
</li><li>Maturity, diplomacy, and professionalism in representing FAF and the CEO with high-profile Board members, donors, and stakeholders.
</li><li>Ability to work quickly and efficiently under pressure and meet tight deadlines.
</li><li>Must be able to effectively multi-task, manage competing priorities, and maintain focus on short-term and long-term goals of the CEO and organization.
</li><li>A team player with a passion for their work, positive attitude, drive for success, and enthusiasm to share creative ideas .
</li><li>Ability to work on-call occasionally, including certain evenings and weekends.
</li><li>Great i nterest in joining a youth development organization and supporting FAF&rsquo;s mission and vision.
</li></ul><p><i>As part of our commitment to maintaining a safe and healthy workplace, The Fresh Air Fund requires all employees to meet applicable vaccination requirements in accordance with federal, state, and local laws. As new public health issues arise, The Fresh Air Fund may require additional vaccinations. Proof of vaccination or an approved exemption will be required as a condition of employment, if applicable.<br>
</i><br>
</p></div><div></div><div><div><b>Salary &amp; Benefits
</b></div><div>The salary range for this role is $55,000 to $65,000. The Fresh Air Fund offers a generous benefits package including medical, dental and vision insurance, flexible spending accounts, commuter benefits, and employer and employee retirement contribution plans.<br>
</div><div></div><div><b>Application Instructions
</b></div><div>To apply, please submit an Assistant to the Chief Executive Officer application and cover letter. We are hiring on a rolling basis and encourage interested applicants to apply as early as possible. No calls or recruiters, please.<br>
</div><div></div><div><i>The Fresh Air Fund is proud to be an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in its work and on its staff. We strongly encourage candidates of all identities, experiences, orientations, and communities to apply.</i></div></div></div></div></div></div><div></div>

Assistant to the Chief Executive Officer (Full-Time)

Executive Assistant

Duolingo

<div>
 Our mission at Duolingo is to develop the best education in the world and make it universally available. It&rsquo;s a big mission, and that&rsquo;s where you come in!
 <br/>
 <br/>
 At Duolingo, you&rsquo;ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You&rsquo;ll have limitless learning opportunities and daily collaborations with world-class minds &mdash; while doing work that&rsquo;s both meaningful and fun.
 <br/>
 <br/>
 Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.
 <br/>
 <br/>
 Read our blog to learn more.
 <br/>
 <br/>
 <strong>
  About The Role...
  <br/>
  <br/>
 </strong>
 We&rsquo;re hiring a Senior Executive Assistant to support two C-level leaders, owning the operational details that help them spend time where it matters most and keep their busy days running smoothly. This role is based in New York City with in-office presence Monday&ndash;Thursday and light travel as needed.
 <br/>
 <br/>
 <strong>
  :brain: You will...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support our Chief Product Officer and our Chief Technology Officer, primarily in the areas of: calendar management, travel management, and internal event planning and culture building
  </li>
  <li>
   Provide lighter support to our VP of Learning and Curriculum in the areas listed above
  </li>
  <li>
   Contribute to the health and evolution of the Executive Operations team
   <br/>
   <br/>
  </li>
 </ul>
 :check: You have...
 <br/>
 <br/>
 <ul>
  <li>
   10+ years as an executive assistant or similar, with a significant portion of time at a fast-paced, tech-centric company at a similar or later growth stage than Duolingo
  </li>
  <li>
   A track record of utmost judgment and anticipating and solving problems proactively
  </li>
  <li>
   Outstanding attention to detail, especially with calendars, travel, events, and written communication
  </li>
  <li>
   Tech-savviness and are experimenting frequently with AI and automation with increasing success
  </li>
  <li>
   Ability to build trust and get things done together with a variety of personalities and roles
  </li>
  <li>
   Resilience to navigate constant change, both on calendars and in the organization
  </li>
  <li>
   Experience planning multiple complex events in a leadership role
  </li>
  <li>
   Experience supporting teams across multiple global time zones and frequent travel
  </li>
  <li>
   Ability to work in the office M-Th
  </li>
  <li>
   Ability to travel up to 15% of the time, usually between Pittsburgh and NYC
  </li>
  <li>
   Comfort reporting into Duolingo&rsquo;s People function as an Executive Operations team member
   <br/>
   <br/>
  </li>
 </ul>
 :star: Exceptional candidates will have...
 <br/>
 <br/>
 <ul>
  <li>
   Experience supporting product, technology, and/or engineering executives
  </li>
  <li>
   Proficiency with G Suite, Slack, Zoom, Mac, and generative AI in an EA context
  </li>
  <li>
   Experience managing others or leading administrative programs
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  We post a multi-level salary range for all of our roles.
  <br/>
  <br/>
 </strong>
 <em>
  This is not inclusive of the rest of our awesome portfolio that includes equity compensation and world-class benefits. Our salary ranges are the same for all US locations. Your recruiter can share more details about the range for a specific level during the hiring process.
 </em>
 <em>
  The actual salary within the range is determined by many factors including but not limited to, skills, experience, education, and internal equity.
  <br/>
  <br/>
 </em>
 <strong>
  Salary Range
  <br/>
  <br/>
 </strong>
 $130,900&mdash;$177,100 USD
 <br/>
 <br/>
 Take a peek at how we care for our employees' holistic well-being with our benefits here.
 <br/>
 <br/>
 We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact accommodations@duolingo.com.
 <br/>
 <br/>
 Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
 <br/>
 <br/>
 By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.
 <br/>
 <br/>
 Sign up for job alerts here.
</div>


Senior Executive Assistant

Precision

<div>
 Precision is an award-winning integrated strategy and marketing agency based in Washington, DC and New York, NY. Powered by data, we bring world-class experts in each of our service areas to conceive, develop, and run campaigns that help our clients seize opportunities and solve their biggest challenges. We&rsquo;re at the center of today&rsquo;s biggest debates and defining moments, inside the Beltway, across New York&rsquo;s media and financial worlds, and in state capitals across the country. Our work sits at the intersection of politics, business, and culture, helping leaders and organizations make an impact when it matters most. We hire people who are the best at what they do, and who like to have fun doing it; we don&rsquo;t just break through. We break new ground.
 <br/>
 <br/>
 Our team is seeking an Executive Assistant and Office Manager to join our team in New York, NY. This role will be a dual position spending about half of their time supporting our Chief Growth Officer and the other half managing our NY office. The ideal candidate is extremely organized, has a strong attention to detail, excels in multi-tasking, and can work well on a team and individually in a fast-paced environment.
 <br/>
 <br/>
 The role will report to our Deputy Chief Operations Officer.
 <br/>
 <br/>
 <strong>
  What You Will Be Doing
  <br/>
  <br/>
 </strong>
 <strong>
  Executive Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the principal's calendar, anticipating needs and troubleshooting issues.
  </li>
  <li>
   Professionally communicate with internal and external contacts and seamlessly manage incoming scheduling requests.
  </li>
  <li>
   Communicate changes, demonstrate flexibility, and offer creative solutions.
  </li>
  <li>
   Manage administrative functions for principal such as booking travel, managing expenses, and tracking hours.
  </li>
  <li>
   Prepare research and briefing materials as needed.
  </li>
  <li>
   Assist with special projects as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Manager
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ensure the office is operating smoothly and well-stocked.
  </li>
  <li>
   Order and stock snacks, drinks, and office supplies.
  </li>
  <li>
   Maintain the office&rsquo;s professional appearance, including ensuring space is organized and tidy.
  </li>
  <li>
   Work with HR/IT to manage in-person needs for new hires and exiting employees in the NY office.
  </li>
  <li>
   Work with DC-based IT Manager to manage office and IT equipment for NY office.
  </li>
  <li>
   Manage maintenance requests and coordinate with vendors.
  </li>
  <li>
   Serve as primary point of contact with building management.
  </li>
  <li>
   Set up new staff and visitors in building security system.
  </li>
  <li>
   Manage office improvement projects and office moves as needed.
  </li>
  <li>
   Coordinate and plan office events including monthly lunches and monthly staff events. Includes managing caterers and vendors, set up, and clean up.
  </li>
  <li>
   Serve as primary point of contact for NY staff for office-related questions and manage office-related staff communications.
  </li>
  <li>
   Manage special projects as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Are Looking For
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2+ years experience in an executive assistant or office manager role in an in-house, agency or consultancy environment.
  </li>
  <li>
   Experience managing multiple projects and deadlines at once.
  </li>
  <li>
   Always one step ahead and thinking of what needs to be done early to ensure smooth operations for the principal and office.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Ability to work with colleagues across the agency.
  </li>
  <li>
   Meticulous attention to detail.
  </li>
  <li>
   Excellent written and verbal communication skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What We Will Give You
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Competitive salaries
  </li>
  <li>
   Annual bonus opportunity
  </li>
  <li>
   Flexible hybrid remote/in office plan
  </li>
  <li>
   Retirement plan with automatic 3% safe-harbor contribution from Precision
  </li>
  <li>
   Healthcare coverage - medical, dental and vision with 90% of costs covered by Precision
  </li>
  <li>
   Generous paid vacation and sick leave
  </li>
  <li>
   Paid parental leave
  </li>
  <li>
   Professional development stipend
   <br/>
   <br/>
  </li>
 </ul>
 The salary range for this role is $60,000-75,000.
 <br/>
 <br/>
 We are currently working in a hybrid model and require staff to work in the office 50% of working days per month.
 <br/>
 <br/>
 Precision is committed to building a diverse team that will positively and authentically impact the communities we serve. Centering our strategies around the authentic voices and cultures of the communities we are engaging with is paramount to our work &ndash; and our work can only be as inclusive as our team is representative. We strongly encourage women, Black, Latino, Hispanic, AAPI, and Indigenous people, LGBTQ+, gender expansive or GNC folks, people of all ages, disabled people, and veterans to apply.
</div>


Executive Assistant & Office Manager (NY Office)

Guggenheim Securities

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Executive Assistant to the COO
 <br/>
 <br/>
 Guggenheim Securities
 <br/>
 <br/>
 Position Summary
 <br/>
 <br/>
 Guggenheim is seeking a proactive Executive Assistant to support the Chief Operating Officer. Reporting into the Director of Investment Banking Administration, this person will support the C-Suite executive in all administrative functions in order to increase the time the COO dedicates for leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment.
 <br/>
 <br/>
 The Executive Assistant role is located in New York 4 days in office and 1 day remote.
 <br/>
 <br/>
 <strong>
  Essential Job Functions
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   General administrative support including:
  </li>
  <ul>
   <li>
    Acting as a gatekeeper
   </li>
   <li>
    Heavy Call Volume while prioritizing importance &amp; taking detailed messages
   </li>
   <li>
    Manage complex calendar across different time zones
   </li>
   <li>
    Manage travel arrangements and prepare itineraries
   </li>
   <li>
    Process expense reports
   </li>
   <li>
    Back-up CEO&rsquo;s Administrative team as needed
   </li>
   <li>
    Perform other related duties as assigned or requested
    <br/>
   </li>
  </ul>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel
  </li>
  <li>
   Knowledge of DealCloud CRM and Workday preferred but will train
  </li>
  <li>
   Strong interpersonal, organizational, communication and problem- solving skills
  </li>
  <li>
   Strict attention to detail with ability to prioritize issues appropriately
  </li>
  <li>
   Detail-oriented and able to multi-task in a fast-paced environment
  </li>
  <li>
   Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Basic Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Undergraduate degree in Business or a related field
  </li>
  <li>
   5-10 years related administrative experience preferred preferably in an investment bank or financial institution
   <br/>
   <br/>
  </li>
 </ul>
 Work Location
 <br/>
 <br/>
 <ul>
  <li>
   Currently, this role is expected to be in the &shy;&shy;&shy;&shy;New York office at least 4 days per week.
   <br/>
   <br/>
  </li>
 </ul>
 Salary
 <br/>
 <br/>
 <ul>
  <li>
   Annual base salary between $95,000 and $110,000.
  </li>
  <li>
   The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.
 <br/>
 <br/>
 For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212.518.9200.
 <br/>
 <br/>
 <strong>
  Guggenheim Securities, LLC (&ldquo;GS&rdquo;) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission.
 </strong>
</div>


Executive Assistant to the COO

Global Impact Investing Network

<div><p><b>About the organization</b></p><p>
The Global Impact Investing Network, Inc. (GIIN) is the leading industry body for impact investing. Since 2009, the GIIN has worked to increase the scale and effectiveness of impact investing to solve systemic problems facing people and the planet. With approximately 450 members across six continents, the GIIN serves as a hub for innovation, ideas and information to help investors build a more sustainable, inclusive and resilient world. Learn more at thegiin.org.</p><p><b>
About the position</b></p><p>
The Senior Executive Assistant will provide administrative and operational support to the Executive Office, working with the Executive Assistant. This is an in-person position at our office in Lower Manhattan.<br>
<br>
The Senior Executive Assistant will support a team of 3-4 executives. They will work with the Executive Assistant to lead management of schedules and calendars, being both responsive and proactive in maximizing the Executive Team members time, in close coordination with the Chief of Staff (COS). They will inform and implement decisions with guidance from the Executive Team, as relevant and based on each executives preferences. They will help manage travel, schedule meetings, and host guests as directed. They will promptly and correctly support Executive Office administration, including submission of expenses, meeting organization (in-person and virtual), key relationship support and other tasks that help ensure the GIINs executive staff have what they need to serve internal and external stakeholders well, in support of our organizational mandate. They will provide guidance and support to the Executive Assistant, and assign relevant tasks to ensure work is delivered in alignment to timelines and priorities.<br>
<br>
In addition, the Senior Executive Assistant will work independently to organize and complete special projects, and will occasionally assist with high-level general office management requests as needed. They will actively participate in office life, helping fellow team members and collaborating across functions.<br>
<br>
<b>Position description</b><br>
<i>Responsibilities include:</i></p><br>
<ul><li>
Provide general administrative support to 3-4 executives, including managing calendars and correspondence, editing and drafting documents, compiling and submitting expense reports, preparing meeting agendas and minutes as directed, and other support functions as needed.</li><li>
Prepare business documents, including memos, letters, vendor contracts and emails.</li><li>
Coordinate closely with the Chief of Staff and Executive Assistant regarding workflow, prioritization and planning.</li><li>
Manage and delegate workflow to the Executive Assistant as required and as relevant, providing a supportive learning environment for the EA.</li><li>
Maintain mindful gatekeeping guidelines to manage calendars for the executives as needed/directed, and helping to ensure schedules are followed and respected.</li><li>
Communicate efficiently and, often quickly, with the CEO, Executive team, and Chief of Staff regarding calendar changes, upcoming commitments and responsibilities, suggesting solutions as needed and following up appropriately. Keep executives and Chief of Staff informed of upcoming commitments and responsibilities, following up appropriately.</li><li>
In close collaboration with the Executive Assistant and Chief of Staff, support the Executive Office as needed in preparing for and supporting Board of Directors meetings, maintaining established and developing processes to ensure efficiency, accuracy and strict confidentiality.</li><li>
Maintain high standards of professionalism, confidentiality, sensitivity and decorum, ensuring that all interactions and communications reflect the Executive Offices expectations and strategic objectives.</li><li>
Support the research, prioritization, and follow up on incoming issues and concerns including those of a sensitive or confidential nature, as directed by the Executive Office in close coordination with the EA and COS.</li><li>
Maintain consistently evolving appropriate business sense aligned with the objectives of the Executive Office as to when to act independently vs. when to ask for direction.</li><li>
Oversee the completion of critical deliverables and special projects accurately and on time as directed by the Executive Office, often involving complex business relationships requiring strict confidentiality.</li><li>
Work with the EA as needed to mindfully resolve calendar conflicts inline with Executive Office strategic objectives.</li><li>
When directed by the COS or executive team, communicate clearly,accurately and efficiently to protect and maintain relationships with important stakeholders including donors/partners and their support staff, GIIN colleagues, the Board of Directors and all others on behalf of the Executive Office.</li><li>
Support good data hygiene and management through meticulous data entry and organization, especially using SharePoint, Salesforce, and Outlook calendar/contact management.</li><li>
Provide back-up support to the operations team as needed.</li><li>
Other duties as needed</li></ul><p><b>
Candidate profile</b></p><p>
The Senior Executive Assistant must be an empathetic, resourceful, down-to-earth and highly responsible professional with a flexible, collaborative spirit and a personal sense of ownership regarding their position. In addition, they must be approachable, friendly and enjoy working in a small office, eager to contribute to a mission-oriented, results-driven, and community based work environment.</p><p>
The ideal candidate should have at least 5-7 years of experience providing office support, ideally to executive-level staff, demonstrating an ability to consistently employ impeccable judgment and discretion in all situations. They will have prior experience in managing multiple priorities and will work well under pressure. They will be pragmatic, process-oriented problem solvers who can often operate independently, or proactively seek direction/help as needed. They will handle a wide variety of activities and confidential matters with kindness, respect and discretion. The Senior Executive Assistants work and orientation will reflect the professionalism and values of the Executive Office and the GIIN as an organization, internally within our community as well as externally as a global leader in impact investing.</p><p>
They must be a calm, confident team player with excellent organizational skills, multi-tasking abilities, and high personal standards. A sense of humor and commitment to the GIIN values and culture are essential. The Senior Executive Assistant will report to the Chief of Staff, as well as to the individual executive team members.</p><p><i>
Qualifications</i></p><ul><li>
A minimum of five to seven years of experience providing direct administrative support, preferably to C-Level executives.</li><li>
Associates degree or higher is preferred.</li><li>
Strong organizational skills and abilities to perform and prioritize multiple tasks seamlessly with relentless attention to detail.</li><li>
Project management experience preferred.</li><li>
Proven interpersonal skills and the ability to build relationships with stakeholders, including senior external partners, donors, other service providers, and GIIN staff members at all levels.</li><li>
Entrepreneurial work approach, with an enthusiasm for growth within a fast-paced environment.</li><li>
Ability to handle confidential information with complete discretion and be mindful in prioritizing competing demands.</li><li>
Excellent written and verbal skills.</li><li>
Strategic-minded support approach, proactively seeking opportunities and proposing solutions to problems.</li><li>
Interpersonal skills to thrive in a small team environment. Proven team player eager to work both independently and collaboratively.</li><li>
Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Familiarity with SharePoint, Slack, Asana and Salesforce is a plus, and overall mindset oriented to learning new software and technology.</li><li>
Engaged approach regarding the objectives and priorities of the Executive Office and a willingness to learn new skills.</li><li>
Alignment in thought and action with GIINs values:https://thegiin.org/values-and-guiding-principles</li><li>
Commitment to human dignity, justice, fairness, and respect. The GIIN considers the values of human dignity, fairness, justice and respect to be central to the work it does as a champion of impact investing. The GIIN believes that upholding these ideals is a global imperative and is an essential purpose of impact investing. While the challenges associated with these values are experienced differently across cultures, nations, and societies, they are fundamental to a shared human experience and the building of strong communities, a healthy world, and a sustainable future for all people. Successful candidates will be committed to continuous learning about human dignity, justice, fairness, and respect and how to manifest these principles in the workplace.</li></ul><p><b>
Location</b></p><p>
This position will be based in our New York City office year-round and is not eligible to participate in the GIINs hybrid work model. Candidates must possess valid authorization to work in the United States that does not require employment visa sponsorship.</p><p><b>
Compensation</b></p><p>
The GIIN is committed to pay equity. The salary range for this role is between $75,000 &ndash; $82,000, with an excellent benefits package. Exact salary depending on experience.</p><p>
We aim to offer competitive salaries and benefits and are committed to fairness, trust, and consistency in compensation. Basing compensation on someones willingness and ability to negotiate or on their prior salary can lead to unfair outcomes in how people are paid, particularly for individuals experiencing barriers. Therefore, we do not ask for prior pay history from our candidates and our offer-making process is negotiation-free for salaries and benefits.</p><p><b>
To apply</b></p><p>
Please apply with your cover letter and CV here.</p><p>
No phone calls please. Only qualified candidates will be contacted. The GIIN is an Equal Opportunity Employer.</p></div>

Senior Executive Assistant, Executive Office

Bloomberg

<div>
 Location
 <br/>
 <br/>
 New York
 <br/>
 <br/>
 Business Area
 <br/>
 <br/>
 News and Media
 <br/>
 <br/>
 Ref #
 <br/>
 <br/>
 10049265
 <br/>
 <br/>
 <strong>
  Description &amp; Requirements
  <br/>
  <br/>
 </strong>
 Bloomberg Media empowers global business leaders with breaking news, expert opinion and proprietary data distributed on every platform, across every time zone. Like our products and solutions, our teams are agile, dynamic, and innovative. We work hard, and we work fast - while keeping up the quality and accuracy for which we're known. It's what keeps us inventing and reinventing, all the time. Our culture is wide open, just like our spaces. We challenge each other. And through our countless volunteer projects, we help bring out the best in our communities as around us, too. You can do amazing work here. Work you couldn't do anywhere else. It's up to you to make it happen.
 <br/>
 <br/>
 We are seeking a highly experienced Executive Assistant to provide comprehensive, high-level support to the Chief Executive Officer. This is a critical role requiring exceptional judgment, discretion, and the ability to operate as a trusted partner to the CEO in a fast-paced, highly visible environment. The Executive Assistant will work closely with senior leadership to ensure the seamless execution of priorities across the business.
 <br/>
 <br/>
 This role requires on-site presence at our headquarters four days per week, with one day available for remote work.
 <br/>
 <br/>
 <strong>
  We&rsquo;ll Trust You To
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage the CEO&rsquo;s complex, global calendar with precision and strategic foresight, balancing competing priorities and anticipating needs well in advance.
  </li>
  <li>
   Coordinate and manage extensive domestic and international travel, including complex itineraries, logistics, and real-time adjustments.
  </li>
  <li>
   Serve as a key point of coordination between the CEO, senior leadership, and their executive assistants to facilitate smooth communication and execution.
  </li>
  <li>
   Lead the coordination and preparation of executive-level, board-level, and organization-wide meeting materials, including presentations, briefing documents, and agendas.
  </li>
  <li>
   Organize and support high-profile meetings, town halls, and events, including planning, logistics, and follow-up.
  </li>
  <li>
   Briefing Material Preparation such as compiling digital dossiers for every meeting, including bios of attendees, recent company news, and relevant data points.
  </li>
  <li>
   Drafting &amp; Ghostwriting such as preparing first drafts of internal "Town Hall" memos, executive summaries, and high-level correspondence that mirrors the CEO&rsquo;s tone.
  </li>
  <li>
   Manage business operations on behalf of the CEO, including expenses, select procurement, and other administrative processes requiring senior-level discretion.
  </li>
  <li>
   Proactively identify opportunities to improve workflows, processes, and information flow to maximize the CEO&rsquo;s effectiveness.
  </li>
  <li>
   Handle sensitive and confidential information with the highest level of professionalism and judgment.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  You&rsquo;ll Need To Have
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   10+ years of executive administrative experience, with significant experience supporting a C-suite executive, ideally a CEO or equivalent senior leader.
  </li>
  <li>
   Proven ability to operate effectively in a complex, global organization with multiple stakeholders.
  </li>
  <li>
   Exceptional organizational, communication, and interpersonal skills.
  </li>
  <li>
   Advanced proficiency with Google Workspace and Microsoft Office (Excel, PowerPoint, Word).
  </li>
  <li>
   Strong attention to detail paired with the ability to think strategically and anticipate needs.
  </li>
  <li>
   Demonstrated ability to juggle shifting priorities in a fast-paced, high-performance environment.
  </li>
  <li>
   High degree of discretion, sound judgment, and professionalism.
  </li>
  <li>
   Experience in media, technology, or a similarly dynamic industry is highly desirable.
  </li>
  <li>
   Interest in media is essential.
  </li>
  <li>
   Experience with, or the ability to quickly learn, Bloomberg Terminal basics.
   <br/>
   <br/>
  </li>
 </ul>
 Salary Range = 85000 - 125000 USD Annually + Benefits + Bonus
 <br/>
 <br/>
 The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.
 <br/>
 <br/>
 We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.
 <br/>
 <br/>
 Discover what makes Bloomberg unique - watch our for an inside look at our culture, values, and the people behind our success.
</div>


Executive Assistant to the CEO - Bloomberg Media

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