associate director - contracts administration Jobs in Training Jobs In Riyadh

associate director - contracts administration

associate director Jobs in Training Jobs In Riyadh

associate director

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associate director (site based)

associate director - hospitality strategy support Jobs in Training Jobs In Riyadh

associate director - hospitality strategy support

associate director - hr risk Jobs in Training Jobs In Riyadh

associate director - hr risk

associate director hr risk

Qiddiya Investment Company

<div>Main Purpose
Plan and oversee HR risk and compliance management across all HR departments. Drive proactive identification, assessment, and mitigation of people-related risks to assure audit readiness and compliance with legal, ethical and regulatory standards. Build robust compliance frameworks, escalation protocols, and a risk-aware culture to protect workplace integrity and resilience.
Scope/Responsibilities
Risk and Compliance Oversight<ul><li>Plan and manage proactive risk and compliance monitoring throughout the HR value chain, enabling early detection and alignment with legal, ethical and internal standards.</li><li>Oversee regular audits, enforce policies and test control measures to maintain audit readiness.</li><li>Ensure HR activities comply with labor laws, data privacy regulations, ethical requirements and company governance, reducing exposure to legal violations, fraud, and systemic escalations.</li><li>Authorize and review investigations, grievances, and disciplinary matters in coordination with internal audit, legal, and business leaders to deliver compliant resolutions.</li><li>Monitor and report adherence to employment policies, privacy requirements, and ethical standards to promote accountability, minimize risks and uphold workplace integrity.</li></ul>
Risk Register and Reporting<ul><li>Develop, maintain, and optimize the central HR risk register and data repository, systematically documenting risks, controls, KRIs and remediations, ensuring effective risk management and compliance.</li><li>Build and test control measures within the risk register, coordinating periodic reviews and scenario exercises to ensure ongoing effectiveness and relevance.</li><li>Track and analyze KRIs, regularly sharing critical insights with Legal &amp; Compliance for governance decision-making.</li><li>Evaluate risk assessments, audits and gap analyses on HR processes to identify vulnerabilities and prioritize corrective actions for enhanced compliance and operational resilience.</li></ul>
Policies, Controls, and Escalation Frameworks<ul><li>Define escalation protocols and incident response frameworks, ensuring readiness to address legal exposure, fraud, repeated violations and high-risk events.</li><li>Champion the collaboration with legal, audit and compliance teams to manage escalated employee relations and disciplinary matters, supporting audit and regulatory engagement.</li></ul>
Risk Awareness Culture Enablement<ul><li>Plan and oversee delivery of compliance and ethics training for HR employees, embedding risk awareness and responsible behaviors across the team.</li><li>Support and advocate company-wide risk awareness programs and communications to promote vigilance and ethical decision-making.</li></ul>
Requirements
Minimum Qualification<ul><li>Master&rsquo;s degree in Human Resources, Law, Business Administration, or equivalent</li></ul>
Professional Certification<ul><li>SHRM-SCP, CIPD Level 7 (recommended)</li></ul>
Years of Relevant Experience<ul><li>12+ years in HR risk management, compliance, audit, or related strategic HR roles</li></ul>
Nature of Experience<ul><li>Leading risk and compliance oversight across HR in large or complex organizations</li></ul></div>

Associate Director - HR Risk

Qiddiya | القدية

<div>
 The Associate Director - Procurement Compliance, Audit, Learning and Development is responsible for establishing and overseeing the organization's procurement compliance strategies, conducting comprehensive audits, and implementing robust learning and development programs. This role is crucial in ensuring adherence to regulatory standards, developing a culture of continuous improvement, and promoting compliance awareness across the organization.
 
 
 <ul>
 <li>
 Strategic Leadership in Compliance and Audit:
 </li>
 <li>
 Develop and implement a strategic framework for procurement compliance, ensuring alignment with local and international regulations as well as internal policies
 </li>
 <li>
 Lead the design and execution of procurement audits, identifying risks, non-compliance issues, and opportunities for organizational improvement
 </li>
 <li>
 Monitor implementation of corrective actions derived from audit findings, ensuring ongoing compliance enhancements
 </li>
 <li>
 Learning and Development Programs:
 </li>
 <li>
 Oversee the design and deployment of comprehensive learning and development initiatives focused on procurement compliance and ethical standards
 </li>
 <li>
 Collaborate with HR and other departments to ensure that training programs are relevant, accessible, and effectively delivered
 </li>
 <li>
 Assess the effectiveness of training programs and update them as necessary to meet organizational needs
 </li>
 <li>
 Risk and Policy Management:
 </li>
 <li>
 Establish risk assessment protocols to proactively identify procurement-related risks and devise mitigation strategies
 </li>
 <li>
 Work in close coordination with internal stakeholders to establish a culture of compliance throughout the procurement process
 </li>
 <li>
 Team Leadership and Development:
 </li>
 <li>
 Lead and mentor the compliance, audit, and L&amp;D teams, fostering a high-performance culture and facilitating professional growth opportunities
 </li>
 <li>
 Continuously assess team capabilities and provide necessary training and support to ensure excellence in all compliance-related functions
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 12+ years of experience in procurement compliance, audit, or learning and development roles, preferably within large-scale projects such as construction, real estate, or urban development
 </li>
 <li>
 Bachelor's or Master's degree in Law, Business Administration, Audit, or related fields. Relevant certifications (e.g., CIA, CIPS, CRCM) are a plus
 </li>
 <li>
 Exceptional knowledge of local and international procurement regulations and industry standards
 </li>
 <li>
 Strong analytical skills with the ability to derive insights from compliance data and audits
 </li>
 <li>
 Proven leadership experience in managing cross-functional teams and influencing stakeholders
 </li>
 <li>
 Excellent communication skills, fluency in English is required; proficiency in Arabic is advantageous
 </li>
 <li>
 In-depth understanding of the local cultural and business landscape in Saudi Arabia and experience working in the region
 </li>
 </ul>
</div>

Associate Director - Procurement Compliance Audit

<div>
 As the Associate Director - Internal Communications at Qiddiya Investment Company, you will play a pivotal role in shaping and disseminating communications that enhance employee engagement, culture, and alignment with organizational goals. This position requires a strategic thinker who can develop and execute effective communication strategies across various HR initiatives, ensuring clear and consistent messaging to all employees.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Design and implement internal communication strategies tailored to HR initiatives including employee engagement, talent development, and diversity &amp; inclusion
 </li>
 <li>
 Create compelling content for a variety of communication channels such as newsletters, intranet, and town halls, ensuring clarity, consistency, and relevance
 </li>
 <li>
 Collaborate with HR leadership to communicate key messages and changes effectively to staff
 </li>
 <li>
 Monitor and measure the effectiveness of HR communications, gathering feedback for continuous improvement
 </li>
 <li>
 Act as a liaison between HR and other departments, facilitating open lines of communication and information sharing
 </li>
 <li>
 Lead internal campaigns to promote HR programs and initiatives, organizing events and activities that foster engagement
 </li>
 <li>
 Provide training and support to HR teams on effective communication practices
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Communications, Human Resources, or a related field; Master's degree is a plus
 </li>
 <li>
 7+ years of experience in internal communications, preferably within HR or corporate settings
 </li>
 <li>
 Demonstrated expertise in developing and executing communication strategies that enhance employee engagement
 </li>
 <li>
 Excellent writing, editing, and presentation skills with attention to detail
 </li>
 <li>
 Strong interpersonal and relationship-building abilities, capable of collaborating with diverse stakeholders
 </li>
 <li>
 Proficiency in digital communication tools and platforms
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Offering a comprehensive compensation and benefits package.
</div>

Associate Director - Internal Communications

People Group Arabia

<div>
 
 
 Job Title:
 
 Associate Director &ndash; Commercial (Real Estate &amp; Construction)
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Salary:
 
 Up to 80,000 SAR per month
 
 
 
 Organisation:
 
 Global PMC / PMO (Client-side Advisory)
 
 
 
 
 
 Role Overview
 
 
 The Associate Director &ndash; Commercial will play a senior leadership role within the Project Management Consultancy / Programme Management Office, providing commercial, contractual, and financial oversight across major real estate and construction packages. The role supports the Employer&rsquo;s interests, ensuring robust cost management, governance, and commercial assurance across a complex, multi-package development programme.
 
 
 The position requires strong experience in large-scale real estate or mixed-use developments, excellent stakeholder management skills, and the ability to operate at both strategic and delivery levels.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Commercial &amp; Contract Management
 
 <ul>
 <li>
 Provide senior commercial leadership across multiple construction and real estate packages
 </li>
 <li>
 Oversee contract administration under standard forms (FIDIC and bespoke amendments)
 </li>
 <li>
 Ensure commercial governance, compliance, and best practice are consistently applied
 </li>
 <li>
 Advise senior client stakeholders on contractual obligations, entitlements, and risk exposure
 </li>
 </ul>
 
 
 
 
 Cost Management &amp; Financial Control
 
 <ul>
 <li>
 Oversee cost planning, budgeting, and financial control across assigned assets or workstreams
 </li>
 <li>
 Review cost reports, forecasts, and cash flow projections
 </li>
 <li>
 Monitor change control, variations, and compensation events
 </li>
 <li>
 Support programme-level cost assurance and reporting
 </li>
 </ul>
 
 
 
 
 Procurement &amp; Change Management
 
 <ul>
 <li>
 Support procurement strategies, tender evaluations, and commercial negotiations
 </li>
 <li>
 Ensure variations and changes are properly instructed, assessed, and approved
 </li>
 <li>
 Advise on cost and commercial implications of design and scope changes
 </li>
 </ul>
 
 
 
 
 Claims, Risk &amp; Commercial Assurance
 
 <ul>
 <li>
 Support avoidance and management of claims and disputes
 </li>
 <li>
 Review contractor claims for time and money and provide strategic recommendations
 </li>
 <li>
 Maintain and manage commercial and contractual risk registers
 </li>
 <li>
 Provide early warning of potential commercial or contractual issues
 </li>
 </ul>
 
 
 
 
 Leadership &amp; Stakeholder Engagement
 
 <ul>
 <li>
 Lead and mentor commercial managers and quantity surveyors within the PMO
 </li>
 <li>
 Interface with senior client representatives, consultants, and contractors
 </li>
 <li>
 Coordinate closely with design, planning, project controls, and delivery teams
 </li>
 <li>
 Contribute to senior leadership meetings and programme-level decision-making
 </li>
 </ul>
 
 
 
 
 Reporting &amp; Governance
 
 <ul>
 <li>
 Prepare high-quality commercial reports for executive and client leadership
 </li>
 <li>
 Support audits, gateway reviews, and internal governance processes
 </li>
 <li>
 Ensure transparent, auditable commercial records and controls
 </li>
 <li>
 Contribute to lessons learned and continuous improvement initiatives
 </li>
 </ul>
 
 
 
 
 Key Interfaces
 
 <ul>
 <li>
 Client / Employer senior leadership
 </li>
 <li>
 PMO / PMC leadership team
 </li>
 <li>
 Design consultants and delivery partners
 </li>
 <li>
 Contractors and commercial leads
 </li>
 <li>
 Legal advisers and claims consultants
 </li>
 </ul>
 
 
 
 
 Qualifications &amp; Experience
 
 <ul>
 <li>
 
 MRICS
 
 (mandatory)
 </li>
 <li>
 Degree in Quantity Surveying, Commercial Management, Construction Management, or related discipline
 </li>
 <li>
 Extensive experience on large-scale real estate, mixed-use, or major construction developments
 </li>
 <li>
 Strong background working within a client-side, PMC, or PMO environment
 </li>
 <li>
 Proven experience in cost management, procurement, variations, and claims
 </li>
 <li>
 Experience working in the Middle East preferred
 </li>
 </ul>
 
 
 
 
 Skills &amp; Competencies
 
 <ul>
 <li>
 Strong commercial and financial acumen
 </li>
 <li>
 Excellent stakeholder management and communication skills
 </li>
 <li>
 Strategic thinker with strong attention to detail
 </li>
 <li>
 Confident leader capable of managing senior teams and interfaces
 </li>
 <li>
 Ability to operate in a fast-paced, complex programme environment
 </li>
 </ul>
 
 
 
 
 What&rsquo;s on Offer
 
 <ul>
 <li>
 Salary up to
 
 80,000 SAR per month
 
 </li>
 <li>
 Senior leadership role on a landmark, large-scale development
 </li>
 <li>
 Opportunity to work within a globally recognised PMC/PMO environment
 </li>
 <li>
 Long-term career opportunity in Riyadh
 </li>
 </ul>
 
 
</div>

Commercial Director

Yellow Door Energy

<div>The Senior Business Development Associate is the cornerstone of YDE responsible for identifying new commercial and industrial business opportunities to generate revenue, improve profitability and help the business grow. S/he will bring forth the best solar and energy efficiency solutions by identifying sales leads, pitch services to new clients and maintain a good working relationship with new contacts.
This role involves proactively cold calling, attending networking events and taking stands at conferences and responding to incoming leads. The goal is to drive sustainable financial growth through boosting sales and forging strong relationships with clients. The job involves careful strategic planning and positioning in the market, and enhancing the operation of the business, position and reputation in the region. The role is closely working with Risk, Legal, Finance, and Technical teams.
The Senior Business Development Associate will have the following main functions:<ul><li>
Support in building our pipeline</li><li>
Build solid relationships with potential and existing clients</li><li>
Be involved in technical conversations between the sales team and the customer</li></ul>
KRA 1: Execute prospecting and generate leads<ul><li>
Cold calling prospective customers to unlock new project opportunities.</li><li>
Contribute to the market strategy on how to approach the client together with the Sales team BD Manager and Country Director).</li><li>
Conduct market research and identify key commercial and industrial customers for distributed solar leasing and energy efficiency systems within the KSA market to maintain a healthy pipeline and ensure business continuity.</li><li>
Submit a monthly report and market update to YDE management and aim at closing deals.</li></ul>
KRA 2: Closing deals<ul><li>
Arrange business development meetings with prospective clients.</li><li>
Assess the site with support of technical team and then prepare an offer: draft the proposal and present, know the competition, build the advantage, offer revisions, contribute to negotiations with support from the country director and the legal team.</li><li>
Have knowledge of business products and value proposition.
</li><li>Contribute to negotiations and deliver presentations to the energy partners.
</li><li>Attend weekly sales meetings and identify and map business strengths and customer needs.
</li><li>Submit a full package to the Risk department to fetch the IC approval, and once the IC approves, close the deal/sign the agreement and transfer to the PM team; Monitor until COD &ndash; the plant generates energy.</li></ul>
Key Result Area 3: Continuous Improvement<ul><li>
Participate in industry forums and conferences to keep track of industry trends.</li><li>
Report on successes and areas needing improvements.</li><li>
Develop in-depth knowledge about business development practices, marketing activities, prospective clients and industry trends.</li></ul><div>
Essential: 
<ul><li>Bachelor&rsquo;s degree in Business Development, Economics, or Marketing.</li><li>5+ years of experience in technical sales.</li><li>Proficiency in MS Office.</li></ul></div><div>
Preferred: 
<ul><li>Bachelor&rsquo;s degree in Engineering and/or a Master&rsquo;s degree in Business Administration.</li><li>Experience working in a multinational, multi-segment environment with matrix reporting.</li><li>Previous experience in the solar industry.</li><li>Proficient in Arabic and English.</li></ul></div><div>
Functional Competencies: 
<ul><li>Excellent sales and negotiation skills; articulate and self-motivated.</li><li>Strong tenacity and drive to seek new business and achieve or exceed targets.</li><li>Competitive, sociable, extroverted, and passionate about renewable energy.</li><li>Analytical ability for interpreting sales figures and writing reports.</li><li>Strong multitasking and workload-prioritisation skills.</li><li>Flexible and adaptable to a fast-paced, constantly evolving environment.</li><li>Organisational skills and strategic planning capabilities.</li><li>Exceptional written, oral, interpersonal, and presentation skills, with confidence speaking to large audiences.</li><li>Ability to operate effectively as both a tactical and strategic thinker.</li><li>Awareness of cultural differences and varying legal and regulatory environments.</li></ul></div></div>

Senior Business Development Associate

American International School Riyadh

<div>
 
 
 AIS-R Payroll Administrator &amp; Finance Associate
 
 
 
 
 
 Purpose Of The Position
 
 
 
 The Payroll Administrator &amp; Finance Associate plays a vital role in ensuring the accurate and timely processing of employee payroll and the smooth and efficient operation of AIS-R's financial transactions. This combined position is responsible for processing of all school payrolls and provides essential support across various general finance and accounting functions. This role requires strong attention to detail, excellent organizational and customer service skills, and the ability to work effectively with various members of the AIS-R community.
 
 
 
 Qualifications And Desirable Attributes
 
 
 
 <ul>
 <li>
 University Degree/College Diploma (Business credits preferred).
 </li>
 <li>
 Minimum of two (2) years of previous bookkeeping/accounting experience is a must.
 </li>
 <li>
 Well-developed technology skills and competencies.
 </li>
 <li>
 Excellent communication skills, both oral and written.
 </li>
 <li>
 High-level English speaking proficiency is required.
 </li>
 <li>
 Strong customer service orientation, positive and approachable attitude.
 </li>
 <li>
 Strong discretion and handling information carefully without bias and interpretation.
 </li>
 <li>
 Self-motivated and directed as a professional.
 </li>
 <li>
 Demonstrated ability to uphold confidentiality and protect sensitive information.
 </li>
 <li>
 Arabic speaking skills will be considered an advantage.
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 An employee in this class must have the following skills, competencies and knowledge upon application:
 
 
 <ul>
 <li>
 Accuracy and Attention to Detail: Demonstrates meticulous attention to detail and ensures accuracy in all transactions and records.
 </li>
 <li>
 Cash Handling &amp; Reconciliation: Proficient in handling cash, performing reconciliations, and managing cash-related processes.
 </li>
 <li>
 Customer Service and Relational Skills: Approachable and provides excellent customer service to internal staff, students, parents, and vendors. Displays positive attitude and patience.
 </li>
 <li>
 Communication (Written &amp; Verbal): Communicates clearly and effectively, both orally and in writing.
 </li>
 <li>
 Problem-Solving: Identifies and resolves discrepancies and issues effectively and proactively.
 </li>
 <li>
 Time Management &amp; Organization: Effectively manages time, prioritizes tasks, and meets deadlines.
 </li>
 <li>
 Technology Proficiency: Demonstrates proficiency in relevant software and technology platforms.
 </li>
 <li>
 Strong Discretion: Maintains strict confidentiality and upholds data protection standards, ensuring that sensitive or private information is never shared or discussed with anyone who is not authorized.
 </li>
 <li>
 Teamwork, cooperation, and collaboration: Works effectively with others, remains flexible and adaptable, and actively supports the goals of the Finance Department and the school.
 
 
 </li>
 </ul>
 
 Reports To
 
 
 
 Director of Finance
 
 
 
 Performance Responsibilities
 
 
 
 
 Payroll Administration
 
 
 
 <ul>
 <li>
 Payroll Processing &amp; Management.
 </li>
 <li>
 Process monthly payroll for all employee categories in full compliance with school policies and local labor regulations.
 </li>
 <li>
 Verify, review, and accurately record monthly timesheets for substitute, temporary, and contract staff to ensure timely and accurate payroll processing.
 </li>
 <li>
 Generate and review direct deposit files, conduct required checks and balances, and upload payroll files to the bank.
 </li>
 <li>
 Review bank statements for returned salaries, process returned amounts, and record entries in the financial system.
 </li>
 <li>
 Ensure timely payment of all employee benefits (insurance, allowances, etc.) in line with HR procedures.
 </li>
 <li>
 Prepare and submit the monthly Wage Protection System (WPS) file to HR.
 </li>
 <li>
 Process stipends, bonuses, professional reimbursements, and incentive payments.
 </li>
 <li>
 Calculate and process final settlements for departing employees, including final salary, accrued benefits, severance/End of Service (EOS), withheld funds, and applicable refunds.
 </li>
 <li>
 Issue, void, and reissue payroll checks; manage manual and online bank transfers.
 </li>
 <li>
 Arrange cash payments and prepare related petty cash vouchers with supporting documentation.
 </li>
 <li>
 Troubleshoot payroll system errors and collaborate with HR to ensure the accuracy of employee data.
 
 
 </li>
 </ul>
 
 Record Keeping &amp; Reconciliation
 
 
 
 <ul>
 <li>
 Maintain and reconcile records of staff loans, salary advances, and tuition fee deductions, ensuring timely recovery of all outstanding advances.
 </li>
 <li>
 Maintain accurate and up-to-date payroll records for outsourced, subcontracted, substitute, ALPS teachers, and temporary staff.
 </li>
 <li>
 Maintain detailed Retirement Plan records, tracking employee and employer contributions and monthly interest accruals.
 </li>
 <li>
 Ensure proper documentation of all payroll records and filing within individual personnel files.
 
 
 </li>
 </ul>
 
 Annual &amp; Periodic Tasks
 
 
 
 <ul>
 <li>
 Conduct annual sick leave reconciliation and manage year-end rollover.
 </li>
 <li>
 Calculate and process the annual good attendance bonus.
 </li>
 <li>
 Prepare annual statements of earnings for U.S. employees and other required earning statements.
 </li>
 <li>
 Prepare year-end payroll accrual entries.
 </li>
 <li>
 Support annual payroll audits by providing required reports, documentation, and explanations.
 </li>
 <li>
 Assist employees with payslip inquiries and provide accurate, timely responses.
 </li>
 <li>
 Work closely with the Senior Accountant to meet KPI deadlines and objectives.
 
 
 </li>
 </ul>
 
 Finance Associate Responsibilities
 
 
 
 <ul>
 <li>
 Fixed Assets Management.
 </li>
 <li>
 Maintain and update the fixed asset register and schedules in alignment with the general ledger.
 </li>
 <li>
 Prepare monthly book value and depreciation reports.
 </li>
 <li>
 Track capital expenditure and manage movement of equipment and property.
 </li>
 <li>
 Process asset additions, disposals, and year-end adjustments.
 </li>
 <li>
 Provide required documentation and clarification during annual financial audits.
 </li>
 <li>
 General Finance Support.
 </li>
 <li>
 Collaborate proactively with the Finance team, faculty, staff, and school leadership on financial matters.
 </li>
 <li>
 Work closely with the Senior Accountant to meet KPI deadlines and objectives.
 </li>
 <li>
 Assist in collecting payments (tuition, cafeteria, activities, etc.) and provide front-desk cashier support when required.
 </li>
 <li>
 Participate in annual inventory counts of the warehouse and resource room.
 </li>
 <li>
 Support the Finance Office during peak periods by applying payments in the financial system, following up on overdue fees with parents and companies, and responding to customer account inquiries.
 </li>
 <li>
 Assist in managing Finance Office email correspondence.
 </li>
 <li>
 Provide cashier support during peak seasons or when the cashier is absent.
 </li>
 <li>
 Generate financial reports and statements for internal use.
 </li>
 <li>
 Assist in general financial management, analysis, and other tasks as assigned.
 </li>
 <li>
 Maintain strict confidentiality of all financial and personnel information.
 </li>
 <li>
 Commit to ongoing learning and effective use of AIS-R technology platforms and finance systems.
 </li>
 <li>
 Perform other tasks as assigned by the Director of Finance.
 
 
 </li>
 </ul>
 
 Terms of Employment:
 
 Salary will be assigned from the Classified Salary Schedule; 200 day contract.
 
 
 
 Learning and Growth:
 
 Performance will be evaluated in accordance with school policy by the designated supervisor.
 
 
 <ul>
 <li>
 All Administrative associate positions at AIS-R are locally hired/non-sponsored positions. This means that the most important criteria we consider when seeking qualified candidates is that they are currently residing in Riyadh under spouse sponsorship and will not require sponsorship now or in the future.
 </li>
 <li>
 Please also note that AIS-R work hours are fixed: Sunday - Thursday from 8:00 am - 4:30 pm and 5:00 pm on Tuesdays. We kindly ask anyone interested in joining our school community to carefully consider their place of residence and the time needed to commute, as Riyadh traffic can be challenging.
 </li>
 </ul>
</div>

Payroll and Finance Associate

American International School - Riyadh

<div><div>AIS-R Payroll Administrator &amp; Finance Associate</div><div></div><div> 
Purpose of the Position:</div><div>
The Payroll Administrator &amp; Finance Associate plays a vital role in ensuring the accurate and timely processing of employee payroll and the smooth and efficient operation of AIS-R's financial transactions. This combined position is responsible for processing of all school payrolls and provides essential support across various general finance and accounting functions. This role requires strong attention to detail, excellent organizational and customer service skills, and the ability to work effectively with various members of the AIS-R community.</div><div></div><div> 
Qualifications and Desirable Attributes:</div><ul><li>
University Degree/College Diploma (Business credits preferred).</li><li>
Minimum of two (2) years of previous bookkeeping/accounting experience is a must.</li><li>
Well-developed technology skills and competencies.</li><li>
Excellent communication skills, both oral and written.</li><li>
High-level English speaking proficiency is required.</li><li>
Strong customer service orientation, positive and approachable attitude.</li><li>
Strong discretion and handling information carefully without bias and interpretation.</li><li>
Self-motivated and directed as a professional.</li><li>
Demonstrated ability to uphold confidentiality and protect sensitive information.</li><li>
Arabic speaking skills will be considered an advantage.</li></ul><div>
</div><div>
Competencies:</div><div>
An employee in this class must have the following skills, competencies and knowledge upon application:</div><ul><li>
Accuracy and Attention to Detail: Demonstrates meticulous attention to detail and ensures accuracy in all transactions and records.</li><li>
Cash Handling &amp; Reconciliation: Proficient in handling cash, performing reconciliations, and managing cash-related processes.</li><li>
Customer Service and Relational Skills: Approachable and provides excellent customer service to internal staff, students, parents, and vendors. Displays positive attitude and patience.</li><li>
Communication (Written &amp; Verbal): Communicates clearly and effectively, both orally and in writing.</li><li>
Problem-Solving: Identifies and resolves discrepancies and issues effectively and proactively.</li><li>
Time Management &amp; Organization: Effectively manages time, prioritizes tasks, and meets deadlines.</li><li>
Technology Proficiency: Demonstrates proficiency in relevant software and technology platforms.</li><li>
Strong Discretion: Maintains strict confidentiality and upholds data protection standards, ensuring that sensitive or private information is never shared or discussed with anyone who is not authorized.</li><li>
Teamwork, cooperation, and collaboration: Works effectively with others, remains flexible and adaptable, and actively supports the goals of the Finance Department and the school.</li></ul><div></div><div> 
Reports to:
</div><div>Director of Finance</div><div>
</div><div>
Performance Responsibilities:</div><div>
Payroll Administration</div><ul><li>
Payroll Processing &amp; Management.</li><li>
Process monthly payroll for all employee categories in full compliance with school policies and local labor regulations.</li><li>
Verify, review, and accurately record monthly timesheets for substitute, temporary, and contract staff to ensure timely and accurate payroll processing.</li><li>
Generate and review direct deposit files, conduct required checks and balances, and upload payroll files to the bank.</li><li>
Review bank statements for returned salaries, process returned amounts, and record entries in the financial system.</li><li>
Ensure timely payment of all employee benefits (insurance, allowances, etc.) in line with HR procedures.</li><li>
Prepare and submit the monthly Wage Protection System (WPS) file to HR.</li><li>
Process stipends, bonuses, professional reimbursements, and incentive payments.</li><li>
Calculate and process final settlements for departing employees, including final salary, accrued benefits, severance/End of Service (EOS), withheld funds, and applicable refunds.</li><li>
Issue, void, and reissue payroll checks; manage manual and online bank transfers.</li><li>
Arrange cash payments and prepare related petty cash vouchers with supporting documentation.</li><li>
Troubleshoot payroll system errors and collaborate with HR to ensure the accuracy of employee data.</li></ul><div>
Record Keeping &amp; Reconciliation:</div><ul><li>
Maintain and reconcile records of staff loans, salary advances, and tuition fee deductions, ensuring timely recovery of all outstanding advances.</li><li>
Maintain accurate and up-to-date payroll records for outsourced, subcontracted, substitute, ALPS teachers, and temporary staff.</li><li>
Maintain detailed Retirement Plan records, tracking employee and employer contributions and monthly interest accruals.</li><li>
Ensure proper documentation of all payroll records and filing within individual personnel files.</li></ul><div>
Annual &amp; Periodic Tasks:</div><ul><li>
Conduct annual sick leave reconciliation and manage year-end rollover.</li><li>
Calculate and process the annual good attendance bonus.</li><li>
Prepare annual statements of earnings for U.S. employees and other required earning statements.</li><li>
Prepare year-end payroll accrual entries.</li><li>
Support annual payroll audits by providing required reports, documentation, and explanations.</li><li>
Assist employees with payslip inquiries and provide accurate, timely responses.</li><li>
Work closely with the Senior Accountant to meet KPI deadlines and objectives.</li></ul><div></div><div> 
Finance Associate Responsibilities:</div><ul><li>
Fixed Assets Management.</li><li>
Maintain and update the fixed asset register and schedules in alignment with the general ledger.</li><li>
Prepare monthly book value and depreciation reports.</li><li>
Track capital expenditure and manage movement of equipment and property.</li><li>
Process asset additions, disposals, and year-end adjustments.</li><li>
Provide required documentation and clarification during annual financial audits.</li><li>
General Finance Support.</li><li>
Collaborate proactively with the Finance team, faculty, staff, and school leadership on financial matters.</li><li>
Work closely with the Senior Accountant to meet KPI deadlines and objectives.</li><li>
Assist in collecting payments (tuition, cafeteria, activities, etc.) and provide front-desk cashier support when required.</li><li>
Participate in annual inventory counts of the warehouse and resource room.</li><li>
Support the Finance Office during peak periods by applying payments in the financial system, following up on overdue fees with parents and companies, and responding to customer account inquiries.</li><li>
Assist in managing Finance Office email correspondence.</li><li>
Provide cashier support during peak seasons or when the cashier is absent.</li><li>
Generate financial reports and statements for internal use.</li><li>
Assist in general financial management, analysis, and other tasks as assigned.</li><li>
Maintain strict confidentiality of all financial and personnel information.</li><li>
Commit to ongoing learning and effective use of AIS-R technology platforms and finance systems.</li><li>
Perform other tasks as assigned by the Director of Finance.</li></ul><div></div><div> 
Terms of Employment: Salary will be assigned from the Classified Salary Schedule; 200 day contract.</div><div>
</div><div>
Learning and Growth: Performance will be evaluated in accordance with school policy by the designated supervisor.</div><ul><li>
All Administrative associate positions at AIS-R are locally hired/non-sponsored positions. This means that the most important criteria we consider when seeking qualified candidates is that they are currently residing in Riyadh under spouse sponsorship and will not require sponsorship now or in the future.</li><li>
Please also note that AIS-R work hours are fixed: Sunday - Thursday from 8:00 am - 4:30 pm and 5:00 pm on Tuesdays. We kindly ask anyone interested in joining our school community to carefully consider their place of residence and the time needed to commute, as Riyadh traffic can be challenging.</li></ul></div>

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