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bartender (upscale / fine dining)

director of catering

banquet supervisor

Omni Hotels

Omni Boston Hotel at the Seaport
 
Launch Your Career at the Omni Boston Hotel at the Seaport
 
Forget a job—start a career journey with a brand that defines luxury and personalized service in one of America's most vibrant cities. The AAA Four Diamond-rated Omni Boston Hotel at the Seaport isn't just a hotel; it’s a dynamic hub and a landmark that offers unparalleled opportunity.
 
Why Join Our Team?
 
Work at the Center of it All: Our prime location in the heart of the bustling Seaport District puts you at the nexus of Boston’s commerce, culture, and charm. With easy access to South Station, the harbor, and Logan International Airport (BOS), you'll be part of a team that serves as the ultimate gateway to the ever-evolving city.
 
Elevated Environment, Elevated Experience: Step into an atmosphere of sophistication and style. You'll work within a stunning property featuring 1,054 well-appointed rooms, many boasting unrivaled floor-to-ceiling city and harbor views. Imagine being part of the team that operates seven distinct dining experiences, a luxe day spa, and a year-round heated rooftop pool and hot tub.
 
A Stage for Your Success: With over 100,000 square feet of flexible function space, we host major meetings and conferences daily. This means a fast-paced, high-profile environment where you can sharpen your skills, gain diverse experience, and make a visible impact on every guest's stay.
 
Be the Best of Boston: At Omni, our commitment is to provide every guest with warmth, personalized service, and unforgettable experiences. We are looking for passionate, motivated individuals ready to deliver this promise. If you are ready to bring your best every day and elevate your hospitality career, we want you!
 
Ready to define the standard of luxury hospitality in the Seaport? Apply today and help us create the next unforgettable Boston experience.
 
The Omni Boston Hotel at the Seaport is located in the center of the bustling Seaport District. The AAA Four Diamond rated hotel boasts 1,054 finely appointed guestrooms with 52 suites, seven delectable dining experiences, a scenic rooftop pool, a luxury Breve Spa, and more than 100,000 square feet of meeting and event space allowing to provide each guest a unique and memorable experience. Come join the team that was voted “2023 Best Places to Work” by the Boston Business Journal!
 Creativity must infuse everything we do, and everyone in the hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity. We believe there is always a way to make it work. If we don't have the solution, we dig deeper creatively to find one.
 
POSITION OVERVIEW: 
Grab the reigns and help shape the future of the Seaport’s best kept secret! Creativity must infuse everything we do, and everyone in the Hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity.
 
The Banquet Supervisor is responsible for delivering excellence in guest service by developing relationships with guests, providing personalized service, anticipating and delivering guests’ needs. Will direct, implement, and maintain a service and management philosophy which serves as a guide to respective staff.
 
RESPONSIBILITIES
 <ul>
<li>Consistent maintenance and refinement of service standards. Ensures compliance with applicable laws and regulations.</li>
<li>Understands associates positions well enough to perform duties in associate’s absence. Understand local contract and adhere to it.</li>
<li>Responsible for the day to day operation for all banquet functions, to include efficient and effective running of all event.</li>
<li>Ensure compliance with health, safety and sanitation awareness standards. Prepare daily for health department and Ecosure inspections.</li>
<li>Responsible for the supervision, upkeep, safety and cleanliness in food preparation areas, refrigeration, storage areas, hallways, corridors and storerooms.</li>
<li>Manage day to day operation to consistently inspect all events to ensure that the correct standards are being maintained. Responsible for ensuring high-quality meeting room sets, service, food quality and presentation.</li>
<li>Ensure positive guest service and respond to complaints, taking all appropriate actions to turn dissatisfied guests into return guests.</li>
<li>Supervise the banquet sanitation operation and timing of service out of the kitchen and into all banquet areas. Ensures prompt delivery and quality control from point of departure to arrival.</li>
<li>Responsible for ensuring that all financial and personnel related administrative duties are completed accurately and on time in accordance with company policies and procedures. i.e.) invoices, payroll, event recaps, banquet checks, requisitions</li>
<li>Responsible for cleanliness and organization of all banquet space, FOH & BOH. Ensure all rooms are clean and public space is configured to blueprint layout when not in use.</li>
<li>Executes all necessary instructions on Banquet Event Orders and inspects all function rooms prior to event start. Handles all special requests and pop ups as needed.</li>
<li>Monitor and develop team members by training, supervising, follow up and hands on management. Hold associates accountable when not meeting job performance.</li>
<li>Assist in developing specific goals and plans to prioritize, organize and accomplish set goals.</li>
<li>Utilizes interpersonal and communication skills to lead, influence and encourage others; advocates sound financial and business decision making.</li>
<li>Encourages and builds mutual trust, respect and cooperation among associates. Ensures associates are treated fairly and equitably. Strives to improve associate engagement and retention.</li>
<li>Solicits associate feedback, reviews associate satisfaction results and follows up on associate problems and concerns. Ensure recognition is taking place throughout departments.</li>
<li>Conduct/attend all required department trainings and meetings.</li>
<li>Perform any other duties required by senior management.</li>
</ul>
QUALIFICATIONS: 
<ul>
<li>Candidate must have hands-on food and beverage knowledge and a comprehensive, working knowledge of the hospitality business</li>
<li>Large convention hotel / high volume business experience strongly preferred.</li>
<li>Must possess the ability to handle stressful and busy hotel operations.</li>
<li>Must meet standards of appearance and maintain a high level of personal hygiene at all time.</li>
<li>Clear, concise written and verbal communication skills. Candidate must be comfortable speaking to guests and conducting meetings.</li>
<li>Strong computer and technical skills to include on-line purchasing systems.</li>
<li>Proven ability to engage associates at all levels.</li>
<li>This individual must be willing to work flexible hours as needed during busy times and high-profile events, including nights, weekends and holidays.</li>
<li>Must meet standards of appearance and maintain a high level of personal hygiene at all time.</li>
<li>Must be passionate about providing warm, engaging and personalized service.</li>
<li>Serve Safe certified food manager | Unexpired TIPs required.</li>
<li>Candidate must be able to work in a fast-paced environment and be able to handle multiple priorities.</li>
<li>Highly developed customer service skills; possessing a friendly approachable demeanor and strong problem-solving abilities, with a keen eye for detail.</li>
<li>Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management, and co-workers, both in person and by telephone.</li>
<li>Thorough knowledge of federal, state, and local laws governing equal employment opportunity and civil rights, occupational safety and health, wage and hour issues, and labor relations.</li>
</ul>
ENVIRONMENT & PHYSICAL REQUIREMENTS: 
<ul>
<li>Interior of hotel, in restaurant and kitchen areas with exposure to steam, humidity and extreme temperature.</li>
<li>The ability to stand/walk for extended periods of time.</li>
<li>The ability to bend, reach and lift to 50lbs and push/pull/carry up to 100lbs.</li>
<li>Exposure to hazardous cleaning chemicals.</li>
</ul>
Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:
 EEOC is the Law Poster.
 Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.
 If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.

Banquet Supervisor

Sodexo

<div>Banquet Server 
Location: NEW ENGLAND AQUARIUM - 37264001
Workdays/shifts: Varying shifts, days/hours (open availability preferred). More details will be provided during the interview process.
Employment Type: On-call part-time
Pay Range: $22 per hour - $22 per hour 
Working with Sodexo is more than a job; it&rsquo;s a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way. 
What You&rsquo;ll Do: As a Banquet Server at Sodexo, you will provide food and beverage services to guests attending catered events, including meetings, receptions, luncheons, dinners, and special functions. This role supports a variety of service styles ranging from casual buffets to formal plated meals and passed service. Banquet Servers play a key role in delivering a positive guest experience by providing attentive, professional, and timely service during events.
Banquet Servers work under the direction of the Banquet Captain and Banquet Supervisor and actively participate in event setup, service execution, and breakdown. Responsibilities may vary based on event size, service style, and business needs. 
Responsibilities include:<ul><li>
Maintain cleanliness and organization of tables, service stations, and work areas during events.</li><li>
Clear tables, reset place settings, and assist with maintaining presentation standards.</li><li>
Ability to frequently lift and move up to 35 pounds and occasionally lift and move up to 50 pounds.</li><li>
Attends work and shows for scheduled shift on time with satisfactory regularity</li><li>
Other duties may be assigned and can differ among accounts, depending on business necessities and client requirements.</li></ul> 
What You Bring:<ul><li>
High School diploma, GED, or equivalent experience preferred.</li><li>
Previous banquet, catering, food service, or hospitality experience preferred.</li><li>
Must meet minimum age requirements to serve alcohol based on local and state regulations.</li><li>
Must maintain a valid TIPS (Training for Intervention Procedures, TEAM (Techniques for Effective Alcohol Management), or equivalent alcohol-service certification, and comply with all state-specific alcohol training requirements.</li><li>
A food handler certification may also be required based on state or local regulations.</li></ul> 
Link to full Job description 
What We Offer:
Flexible and supportive work environment, so you can be home for life&rsquo;s important moments.
Access to ongoing training/development and advancement opportunities to turn your job into a career
Full array of benefits that support you and your family&rsquo;s wellbeing, including paid time off, holidays, medical, dental, vision, tuition reimbursement, 401k, discount programs, and more.
In addition to Sodexo&rsquo;s standard, some locations may offer additional site-specific benefits, including free &ldquo;shift&rdquo; meals (and/or allowances/per diems), uniforms, safety shoes, public transportation support and/or parking. 
Link to benefits summary 
Overall, Sodexo strives to offer comprehensive summaries of our benefits packages and detailed descriptions of the positions candidates are applying for. However, due to the contractual nature of our business, some job duties and employee benefits may vary based on the unit/work location. We encourage you to discuss any questions about Sodexo&rsquo;s benefit offerings during the interview process. 
Who we are:
At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide. 
Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you&rsquo;re happy at work. This is why we embrace culture and belonging as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. Should you need assistance with the online application process, please complete this form.</div>

Banquet Server

NORTH END REHABILITATION AND HEALTHCARE CENTER

<div>Join our team at North End Rehabilitation and Healthcare as an RN Supervisor!
Proudly supported by Marquis Health Consulting Services
Part-time opportunity available
Same Day Pay!
4 PM- 10 PM
$38-$50 an hour (all inclusive)
Qualifications for RN Supervisor:<ul><li>
A current, unencumbered active license to practice as an RN in the state of Massachusetts</li><li>
Valid BLS Certification (CPR)</li><li>
Ability to work with multiple patients at once</li><li>
Minimum 2+ years nursing experience in healthcare setting</li><li>
Effective communication skills, professionalism, and ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the public</li><li>
Strong knowledge of nursing and medical practices and procedures, as well as laws, regulations, and guidelines that pertain to nursing care center</li></ul> 
Benefits for RN Supervisor:<ul><li>
Tuition reimbursement</li><li>
Employee referral bonus</li><li>
Health, vision, and dental benefits</li><li>
401(k) with match</li><li>
Employee engagement and culture committee</li><li>
Shift differentials</li><li>
Company sponsored life insurance</li><li>
Employee assistance program (EAP) resources</li></ul>
Join our team at North End Rehabilitation and Healthcare Center, a 100-bed Sub-Acute, and Long-Term Care facility where compassion and quality care are at the heart of everything we do. Our facility is thoughtfully designed with beautiful common spaces, creating a welcoming, home-like environment not only for our residents but also for our staff. We believe in fostering a positive and supportive workplace where employees feel valued, respected, and empowered to make a difference. 
 
Here, you'll be part of a collaborative and dedicated team that prioritizes professional growth, work-life balance, and a culture of appreciation. If you're passionate about providing exceptional care in a warm, inclusive setting, we would love for you to grow your career with us. 
The facility provides equal employment opportunities to all applicants and employees and prohibits discrimination and harassment of any kind. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. All qualified applicants are encouraged to apply.</div>

RN Supervisor

Applied Intellect LLC

<div>REMOTE WORK: Yes
LOCATION: Residency in the Boston, MA area is required, preferably within 50 miles of a major airport (max 1 hour commute)
BILINGUAL PREFERRED: English/Spanish
TRAVEL REQUIRED: Yes, 50% travel in-state and neighboring states
SALARY: Up to $70,000/Annually based on experience 
OVERVIEW
The Level 2 Post Release Services (PRS) Case Manager plays a critical role in providing essential support and services to unaccompanied children and their sponsors. This position requires a high level of technical and professional expertise to provide essential support and advocacy in ensuring the safety and well-being of children. The Level 2 PRS Case Manager primary focus is ensuring the well-being and successful integration of minors into their new environment. 
ESSENTIAL DUTIES AND RESPONSIBILITIES<ul><li>
Provide culturally and linguistically appropriate post placement services and comprehensive case management for minors.</li><li>
Carry a case minimum caseload of 15 PRS cases, services are provided virtually and in person every 90 days.</li><li>
Complete individualized needs assessments with minor and sponsor, and develop case plans with particular attention to culture, language, and special circumstances.</li><li>
Provide ongoing case management services to children and families based on their assessed needs.</li><li>
Apply a trauma informed approach to support families in building trust through safety, connection, and self-regulation.</li><li>
Maintain a high standard of record-keeping according to AI and ORR policies and procedures utilizing the UAC Portal and internal software systems.</li><li>
Position requires up to 50 percent long distance travel with limited notice.</li><li>
Provide information, education, referrals, outreach, advocacy, and support to ensure that each child receives the services they require.</li><li>
Assess the safety and appropriateness of the placement using child welfare principles and social work best practices through phone/video calls (using WhatsApp or other video conferencing tool), interviews, and home visits.</li><li>
Maintain confidentiality of health care records and information in keeping with HIPAA and Protected Health Information (PHI) requirements.</li><li>
Must maintain confidentiality in all program areas including information regarding youth.</li><li>
Coordinate and maintain communication with key stakeholders.</li><li>
Participate in regular training and communication sessions utilizing Teams, Zoom or other platforms required for communicating with peers, supervisor, and headquarters staff.</li><li>
Display professional conduct and ensure respectful interactions during any contact with children, coworkers, supervisors, ORR representatives, and other vendors or community members.</li><li>
Adhere to all state and federal laws and regulations.</li><li>
Follow all company policies and procedures.</li></ul> 
POSITION REQUIREMENTS<ul><li>
A bachelor&rsquo;s degree in social work, behavioral science, or social services with at least two years&rsquo; progressive experience in social services, case management, child welfare.</li><li>
Experience in child welfare, child placements, family preservation and social service provision is desired.</li><li>
Must be skilled at writing professional, thorough assessment reports.</li><li>
Extensive knowledge of immigrant community local resources is desired.</li><li>
Excellent organizational, verbal, written, and interpersonal communication skills, and ability to prioritize duties in a fast-paced environment.</li><li>
Must have a valid driver's license, reliable transportation, insurance, and a clean driving record.</li><li>
The position is remote, and the candidate must have an appropriate workspace to complete documentation, client phone calls, and video conferencing.</li><li>
Proficient in Microsoft Office including using Excel and Teams for maintaining regular contact with supervisor.</li><li>
Ability to type and be computer literate. Comfortable with using a tablet/iPad, or laptop to complete daily assignments is required.</li><li>
Fluency in Spanish is preferred, proficiency in additional languages a plus. Interpreter services are made available as needed.</li><li>
Candidate must demonstrate a commitment to comply with mandatory state reporting requirement for child abuse and neglect.</li><li>
Able to work cooperatively with a multi-disciplinary team including project staff, supervisors, remote support staff, community members/organizations and ORR representatives.</li><li>
Able to maintain a cooperative, respectful, and positive disposition always.</li><li>
Possess or be able to obtain CPR and basic first aid certification; and</li><li>
Demonstrated support of Applied intellect&rsquo;s values by exhibiting respect for others, maintenance of confidential information and an appreciation of a multicultural workplace</li></ul> 
TRAINING REQUIREMENTS<ul><li>
Satisfactory completion of Applied intellect&rsquo;s Orientation and Training, including all web-based training.</li><li>
Satisfactory completion of ORR required training (online/web-based) prior to serving clients.</li><li>
Complete additional training as identified by supervisor or Human Resources.</li></ul> 
PHYSICAL DEMANDS<ul><li>
Use of manual dexterity, tactile, visual, and audio acuity.</li><li>
Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.</li><li>
Occasional lifting (up to 25 pounds), bending, pulling, and carrying; and</li><li>
Quantitative/mathematical ability (addition, subtraction, multiplication, division, standard measurements).</li></ul> 
EQUAL EMPLOYMENT OPPORTUNITY - Applied Intellect is an equal opportunity employer.
The above-listed duties and responsibilities are essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. All job duties indicated are not to be an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s). This position is funded by the Office of Refugee Resettlement (ORR); therefore, employment is based not only on the expectations communicated above but also based on continued funding. Due to federal grant requirements with ORR, applicants being considered for certain positions must be pre-approved for hire by the operation&rsquo;s ORR Project Officer.
#LI-Remote</div>

Level 2 PRS Case Manager

Paths Management Services, LLC

<div>Administrative Assistant 
Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team has created and preserved high-quality, affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 14,000 units across 13 states under management and more than 500 employees, Paths manages a suite of capabilities spanning the entire property management life cycle, including: development, construction, property management, maintenance, and security.
Summary/Objective: 
The Site Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with the management of our property. This role supports a busy property management office serving residents from diverse backgrounds and requires patience, professionalism, and the ability to remain organized in a fast-moving environment.
Classification: Non-exempt (overtime eligible)
Location: Roslindale, MA 02131
Essential functions/Responsibilities: duties include but are not limited to the following
<ul><li>Answer, screen, and transfer inbound phone calls.</li>
<li>Welcoming and assisting residents with inquiries, walk-ins, and general questions.</li>
<li>General clerical duties, including photocopying, maintaining an electronic and hard copy filing system, fax, and mailing.</li>
<li>Retrieve documents from the filing system.</li>
<li>Handle requests for information and data.</li>
<li>Writing correspondences to tenants, employees, and external vendors.</li>
<li>Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.</li>
<li>Schedule and coordinate meetings for the manager/supervisor.</li>
<li>Maintain office supply inventories.</li>
<li>Coordinate maintenance of office equipment.</li>
<li>Tenant-related matters (i.e. collecting tenant's rent, inputting and tracking work orders, assisting residents with questions, and walking the property to post or deliver notices).</li>
<li>Special projects and reporting as needed to the manager/supervisor.</li>
<li>Must respect tenant&rsquo;s privacy and maintain confidentiality in all aspects of the site.</li>
</ul>
Requirements:
<ul><li>Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment, and practices/principles of basic office management).</li>
<li>Must have at least a High School Diploma.</li>
<li>Affordable housing / property management industry experience is a plus</li>
<li>Candidate must carry a professional demeanor</li>
<li>Candidates must be proficient in Microsoft Word, Excel, and Outlook.</li>
<li>Yardi experience is a PLUS</li>
<li>Possess a proactive and can-do attitude.</li>
<li>Bilingual skills (i.e.: Spanish) are a MUST at certain properties</li>
<li>Ability to stay organized and provide strong customer service in a busy office with frequent resident interactions.</li>
<li>Possess strong multi-tasking, organizational, communication and analytical skills.</li>
</ul>
Salary Range: $17.00 to $18.00 per hour
Benefits:
<ul><li>Medical Insurance: 100% of medical benefits paid for employees only</li>
<li>Voluntary dental and vision plan options</li>
<li>Bonus Eligible</li>
<li>401(K) available plus company match</li>
<li>Paid Time Off</li>
<li>12 Paid Company Holidays</li>
<li>Commuter Benefits</li>
<li>Voluntary short-term disability, long-term disability, life insurance, dependent coverage</li>
<li>Voluntary accident insurance, critical Illness insurance, and hospital indemnity Insurance</li>
<li>Employee Referral Program</li>
<li>Employee Assistant Program (EAP)</li>
</ul>
PBP</div>

Administrative Assistant - Affordable Housing - Real Estate

International Institute of New England

<div>
 
 Overview
 
 
 
 The Administrative Assistant is responsible for providing administrative support to the Director to support the success of the Unaccompanied Children&rsquo;s Program.
 
 
 The Administrative Assistant is responsible for providing administrative support to the Director to support the success of the Unaccompanied Children&rsquo;s Program.
 
 
 
 Position
 
 : Administrative Assistant
 
 
 <ul>
 <li>
 Department: Unaccompanied Children&rsquo;s Program
 </li>
 <li>
 Reports to: Director, Unaccompanied Children&rsquo;s Program
 </li>
 <li>
 Supervises: N/A
 </li>
 <li>
 Status: Full-Time
 </li>
 <li>
 Location: Boston, MA
 </li>
 <li>
 Position Format: Hybrid
 </li>
 <li>
 Pay: $29.84/hour
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Assist with administrative tasks related to staff management.
 </li>
 <li>
 Receive, review and submit for approval UCP staff reimbursements.
 </li>
 <li>
 Assist with employee onboarding.
 </li>
 <li>
 Collaborate with HR team in hiring process, including coordination of onboarding for new hires.
 </li>
 <li>
 Assist in creating and updating step-by-step guides for new staff.
 </li>
 <li>
 Serve as a backup to the Director in representing the organization at career fairs, cultural festivals, and any other IINE-sponsored or community events.
 </li>
 <li>
 Responsible for maintaining and responding to UCP staff inquiries appropriately and in a timely manner, escalating to the Director as needed.
 </li>
 <li>
 Create and send out calendar invites for UCP team meetings, and annual meetings between the director and each team member.
 </li>
 <li>
 Book training rooms for in-person office day for Boston based team members and ensure a physical location for in-person NY based team members.
 </li>
 <li>
 Record meeting minutes for UCP Regional Supervisor meetings.
 </li>
 <li>
 Maintain updated UCP training rosters and database of available PD trainings.
 </li>
 <li>
 Assist in preparing required UCP data/reporting for grants.
 </li>
 <li>
 Assist the UCP team with reports and presentations.
 </li>
 <li>
 Update organizational charts and other internal documents.
 </li>
 <li>
 Track expiration and renewal of CPR and other staff documents.
 </li>
 <li>
 Create and share birthday cards for UCP staff.
 </li>
 <li>
 Create and send UCP Newsletter every month.
 </li>
 <li>
 Assist in maintaining accurate data in ADP, ClearCompany, SharePoint.
 </li>
 <li>
 Prepare and review all Administrative Assistant SOPs as needed.
 </li>
 <li>
 Book hotel and flights for staff and communicate with hotel and airlines as needed.
 </li>
 <li>
 Provide receipts of all purchases made with Divvy card to director and upload them to Bill.com in timely manner.
 </li>
 <li>
 Order food for team meetings as needed.
 </li>
 <li>
 Perform all other duties assigned by supervisor.
 
 
 </li>
 </ul>
 
 Required Skills/Abilities
 
 
 
 <ul>
 <li>
 Bilingual Spanish/English proficiency
 </li>
 <li>
 Strong oral and written communication skills
 </li>
 <li>
 High degree of diplomacy and confidentiality required
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Ability to multitask and prioritize competing tasks
 </li>
 <li>
 Strong sense of professionalism and ability to communicate with internal and external stakeholders at all levels of organization
 </li>
 <li>
 Proficient with Microsoft Office Suite
 </li>
 <li>
 Commitment to the mission of serving immigrants and refugees
 
 
 </li>
 </ul>
 
 Education &amp; Experience
 
 
 
 <ul>
 <li>
 Associate&rsquo;s Degree
 </li>
 <li>
 At least two years of administrative experience
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 
 <ul>
 <li>
 Working from home (remote work)
 </li>
 <li>
 Occasional travel to the Boston office (2x/mo) or for all staff events.
 </li>
 <li>
 Exposure to bright, overhead office lighting, use of office technology such as laptops, printers, mail machines, and other in-office equipment.
 
 
 </li>
 </ul>
 
 Physical Demands
 
 
 
 <ul>
 <li>
 Occasional lifting, pushing, and pulling materials (boxes, equipment) of 50 pounds or more.
 </li>
 <li>
 Continuous sitting (or standing) at a desk for long periods of time.
 </li>
 <li>
 Occasional driving to and from IINE offices as needed.
 </li>
 </ul>
</div>

Bilingual Spanish/English Administrative Assistant

<div>Overview
The International Institute of New England (IINE) seeks a highly skilled, detail-oriented Grant Writer who is motivated by mission and impact, and who brings a strong record of securing funding from diverse public and private sources. The ideal candidate is a strategic and persuasive writer who thrives in a fast-paced, deadline-driven environment and is energized by translating complex programs into compelling, funder-aligned narratives that advance opportunity for refugees and immigrants.
The Administrative Assistant is responsible for providing administrative support to the Director to support the success of the Unaccompanied Children&rsquo;s Program.
Responsibilities
<ul><li>Assist with administrative tasks related to staff management.
</li></ul><ul><li>Receive, review and submit for approval UCP staff reimbursements.
</li></ul><ul><li>Assist with employee onboarding.
</li></ul><ul><li>Collaborate with HR team in hiring process, including coordination of onboarding for new hires.
</li></ul><ul><li>Assist in creating and updating step-by-step guides for new staff.
</li></ul><ul><li>Serve as a backup to the Director in representing the organization at career fairs, cultural festivals, and any other IINE-sponsored or community events.
</li></ul><ul><li>Responsible for maintaining and responding to UCP staff inquiries appropriately and in a timely manner, escalating to the Director as needed.
</li></ul><ul><li>Create and send out calendar invites for UCP team meetings, and annual meetings between the director and each team member.
</li></ul><ul><li>Book training rooms for in-person office day for Boston based team members and ensure a physical location for in-person NY based team members.
</li></ul><ul><li>Record meeting minutes for UCP Regional Supervisor meetings.
</li></ul><ul><li>Maintain updated UCP training rosters and database of available PD trainings.
</li></ul><ul><li>Assist in preparing required UCP data/reporting for grants.
</li></ul><ul><li>Assist the UCP team with reports and presentations.
</li></ul><ul><li>Update organizational charts and other internal documents.
</li></ul><ul><li>Track expiration and renewal of CPR and other staff documents.
</li></ul><ul><li>Create and share birthday cards for UCP staff.
</li></ul><ul><li>Create and send UCP Newsletter every month.
</li></ul><ul><li>Assist in maintaining accurate data in ADP, ClearCompany, SharePoint.
</li></ul><ul><li>Prepare and review all Administrative Assistant SOPs as needed.
</li></ul><ul><li>Book hotel and flights for staff and communicate with hotel and airlines as needed.
</li></ul><ul><li>Provide receipts of all purchases made with Divvy card to director and upload them to Bill.com in timely manner.
</li></ul><ul><li>Order food for team meetings as needed.
</li></ul><ul><li>Perform all other duties assigned by supervisor.
</li></ul>Required Skills/Abilities
<ul><li>Bilingual Spanish/English proficiency
</li></ul><ul><li>Strong oral and written communication skills
</li></ul><ul><li>High degree of diplomacy and confidentiality required
</li></ul><ul><li>Strong organizational skills and attention to detail
</li></ul><ul><li>Ability to multitask and prioritize competing tasks
</li></ul><ul><li>Strong sense of professionalism and ability to communicate with internal and external stakeholders at all levels of organization
</li></ul><ul><li>Proficient with Microsoft Office Suite
</li></ul><ul><li>Commitment to the mission of serving immigrants and refugees
</li></ul>Education &amp; Experience
<ul><li>Associate&rsquo;s Degree
</li></ul><ul><li>At least two years of administrative experience
</li></ul>Work Environment
<ul><li>Working from home (remote work)
</li></ul><ul><li>Occasional travel to the Boston office (2x/mo) or for all staff events.
</li></ul><ul><li>Exposure to bright, overhead office lighting, use of office technology such as laptops, printers, mail machines, and other in-office equipment.
</li></ul>Physical Demands
<ul><li>Occasional lifting, pushing, and pulling materials (boxes, equipment) of 50 pounds or more.
</li></ul><ul><li>Continuous sitting (or standing) at a desk for long periods of time.
</li></ul><ul><li>Occasional driving to and from IINE offices as needed.</li></ul></div>

Administartive Assistant

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