administrative assistant

administrative assistant ii Jobs in Houston

administrative assistant ii

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bcm temporary administrative support

Baylor College of Medicine

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
Baylor College of Medicine's Department of Pediatrics - Palliative Care is seeking temporary administrative support.</p><p></p><p><br>
The maximum assignment length is 3 months. This is a temporary position and is not eligible for benefits.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>
Coordinate and manage outpatient scheduling, ensuring accuracy and timely communication.</li><li>
Assist with coordinating candidate interviews, including scheduling and logistics.</li><li>
Answer the department's main phone line; screen, route, and respond to telephone inquiries professionally and efficiently.</li><li>
Support fellowship coordination duties, including lecture scheduling and related administrative tasks.</li><li>
Arrange domestic and international travel using Concur; submit and track reimbursements for travel and other faculty-related expenses.</li><li>
Coordinate lecture and departmental events, including space reservations, audiovisual setup, catering arrangements, and preparation of materials.</li><li>
Maintain organized records and documentation related to scheduling, travel, and events.</li><li>
Perform other related administrative duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
High school diploma or GED.</li><li>
Three years of relevant experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2></div><div><ul><li>
Bachelor's degree in Business Administration or a related field.</li><li>
Basic office skills.</li><li>
Experience with Concur.</li><li>
Experience scheduling meetings and setting faculty reminders.</li></ul></div></div></div><p></p><p><b><br>
Work Authorization Requirement:</b></p><p><b>
This position is not eligible for visa sponsorship.</b> Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.</p><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div>

BCM Temporary - Administrative Support

<div><div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2></div><div><p>
Serves as primary regulatory contact with study sponsors, regulatory bodies, investigators and study team throughout the study initiation, maintenance and closure process. Responsible for coordinating all aspects of regulatory and administrative oversight requirements for conducting clinical research trials.</p><p></p><p><br>
Employees with Certified Clinical Research Professional (CCRP) or Certified Clinical Research Coordinator (CCRC) certification are eligible for certification pay.</p><p></p><p><br>
The role is eligible for a hybrid work arrangement after completing onboarding and training on site (typically about 6 months). Employees working a hybrid schedule may be asked to attend in person meeting and trainings.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Duties</b></h2></div><div><ul><li>
Apply a detailed understanding of federal and international regulatory requirements when preparing regulatory review applications.
<br>
Provide regulatory oversight of complex regulatory assignments.</li><li>
Assist and advise Investigators on their compliance with federal and international regulatory requirements, obligations and responsibilities that govern the conduct of clinical research studies.</li><li>
Conduct regulatory affairs training including but not limited to coordination of multi-center studies where BCM is the coordinating center and RRO SOPs.</li><li>
Submit studies to IBC for applicable studies as needed.</li><li>
Develop, implement, and maintain appropriate policies, procedures, and standards concerning projects.</li><li>
Serve as primary regulatory contact with study sponsors, regulatory bodies, investigators and study team throughout the study initiation, maintenance and closure process.</li><li>
Maintain regulatory binders with the above documents as well as IRB approvals and study-related correspondence for each protocol from pre-activation through closeout, making sure to update each document as information changes or the document expires.</li><li>
Act as a liaison between institutional review committees, regulatory agencies and the investigators to ensure that protocols obtain applicable approvals, that protocol amendments are submitted appropriately and that annual renewals are obtained.</li><li>
Work within the sponsor required SIP and eBinder systems to maintain study compliance.</li><li>
Notify IRB and study sponsor of all protocol exceptions, deviations, new information and unanticipated events.</li><li>
Participate in feasibility, implementation, and site initiation meetings, teleconferences, monitor visits, research audits and other on-site meetings as required.</li><li>
Contribute to the ongoing revision/improvement and implementation of SOPs.</li><li>
Assist with regulatory affairs training of entry-level employees as assigned and required reporting to clinical trial databases.</li><li>
Prepare and/or obtain all regulatory documentation for each clinical trial including but not limited to: study-specific FDA Form 1572, investigator signature pages, delegation of authority form, training logs, laboratory certifications and credentials, IRB documentation, IBC submissions/approvals and membership list and the following documents for each investigator: Financial Disclosure Form, Curriculum Vitae, Medical License, institutional Conflict of Interest Form and certifications for Good Clinical Practice, Human Subjects Protection and HIPAA.</li><li>
Assist in other aspects of clinical research as needed.</li><li>
Perform other job related duties as assigned.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2></div><div><ul><li>
Bachelor's degree.</li><li>
Two years of relevant experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Preferred Qualifications</b></h2></div><div><ul><li>
Prior experience working in an academic research setting strongly preferred.</li><li>
Strong attention to detail, time management, and data quality.</li><li>
Ability to understand and manage the complexities of regulatory documentation.</li><li>
Master's in Regulatory Affairs.</li></ul></div></div></div><p></p><p><br>
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.</p></div><p></p>

Regulatory Affairs Associate - Clinical Research

Robert Half

<div>
 <p>
  We are looking for a detail-oriented and welcoming Receptionist to join our team on a contract basis in Houston, TX. This role is ideal for someone who is committed to delivering exceptional customer service while managing a variety of hospitality and administrative responsibilities. You will play a key role in ensuring smooth operations and creating a positive experience for guests and team members.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Responsibilities:
 </p>
 <p>
  &bull; Greet and assist guests with a courteous and guest-focused demeanor, ensuring they feel welcomed.
 </p>
 <p>
  &bull; Provide high-quality customer service and guide visitors through the check-in process.
 </p>
 <p>
  &bull; Manage the badging process using related software and ensure accuracy.
 </p>
 <p>
  &bull; Escort guests through the building as needed and assist in setting up meeting spaces.
 </p>
 <p>
  &bull; Maintain and restock hospitality areas, including preparing coffee and ensuring cleanliness.
 </p>
 <p>
  &bull; Handle reprographics tasks such as creating books, pitch decks, and coil-bound materials.
 </p>
 <p>
  &bull; Perform printing, scanning, and copying tasks with attention to detail and quality control.
 </p>
 <p>
  &bull; Collaborate with clients to run proof samples and confirm approvals before final printing.
 </p>
 <p>
  &bull; Ask questions and work collaboratively to resolve uncertainties and improve processes.
 </p>
 <p>
  &bull; Stay proactive and organized, anticipating needs to ensure seamless operations.
  <br/>
 </p>
 <p>
  Reception &amp;  Hospitality Expectations
 </p>
 <p>
  &bull; Welcoming, polished, guest focused demeanor
 </p>
 <p>
  &bull; White glove customer service
 </p>
 <p>
  &bull; Guiding and coaching guests through check in
 </p>
 <p>
  &bull; Understanding the badging process and associated software
 </p>
 <p>
  &bull; Walking guests through the building as needed
 </p>
 <p>
  &bull; Setting up meeting spaces, coffee, restocking, and maintaining hospitality areas
 </p>
 <p>
  &bull; Staying proactive, busy, and ahead of needs
 </p>
 <p>
  &bull; Previous experience as a receptionist or in a similar customer-facing role.
 </p>
 <p>
  &bull; Ability to manage multi-line phone systems and handle inbound calls efficiently.
 </p>
 <p>
  &bull; Familiarity with reprographics tasks, including printing, scanning, and formatting materials.
 </p>
 <p>
  &bull; Strong attention to detail and ability to maintain high-quality standards.
 </p>
 <p>
  &bull; Excellent communication skills and a collaborative mindset.
 </p>
 <p>
  &bull; Proficiency in using software for badging and other administrative functions.
 </p>
 <p>
  &bull; Ability to work proactively and stay ahead of operational needs.
 </p>
 <p>
  &bull; Part-time availability with flexibility to adapt to dynamic schedules.
  <br/>
 </p>
 <p>
  Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 </p>
 <br/>
 <br/>
 <p>
  Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 </p>
 <br/>
 <br/>
 <p>
  All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 </p>
 <br/>
 <br/>
 <p>
  &copy; 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 </p>
</div>


Receptionist

Insight Global

<div>
 <p>
  Office Events &amp; Program Coordinator
 </p>
 <p>
  6 Month Contract
 </p>
 <p>
  Onsite 4 days/week
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Summary
  </strong>
 </p>
 <p>
  This temporary role supports the firm&rsquo;s day‑to‑day event operations for approximately six months. The focus is on coordinating logistics, managing schedules, supporting program activities, and ensuring smooth execution of office events and summer program tasks. The role requires strong communication skills, responsiveness, and the ability to keep multiple moving pieces organized.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Coordinate and execute office events, trainings, and gatherings, including scheduling, vendor coordination, materials preparation, and on‑site support.
  </li>
  <li>
   Provide administrative and logistical support for the summer associate program, including event setup, attendance tracking, communications, and budget monitoring.
  </li>
  <li>
   Assist with planning and running summer associate orientation, ensuring all sessions, materials, and logistics are in place.
  </li>
  <li>
   Support the feedback, review, and offer process by organizing documents, tracking deadlines, and coordinating meetings.
  </li>
  <li>
   Maintain communication with summer associates, responding to routine questions and ensuring they have the information needed throughout the program.
  </li>
  <li>
   Help oversee the mentoring program by tracking pairings, scheduling check‑ins, and ensuring participants have necessary resources.
  </li>
  <li>
   Ensure tasks for the Early Careers team are complete on time.
  </li>
 </ul>
</div>


Office Manager

Houston Forensic Science Center

<div><b>Job Description:</b><p><b><i><br>
POSITION SUMMARY</i></b></p><p><b>
HFSC is now seeking a full-time Legal Administrative Assistant (Legal Admin). </b>Under the direction of the Public Information and Records Management Officer (PIO/RMO), the primary job duty of the Legal Admin is to provide support to the Legal Department and forensic sections in furtherance of their compliance with legal obligations. The Legal Admin primarily performs basic administrative tasks related to records requests, receiving staff subpoenas, responding to inquiries from the public and stakeholders, as well as records and visitor management. Additionally, the Legal admin provides support to the entire organization in performing basic administrative tasks related to managing the front door, receiving mail, and answering the main phone line. Generally, they utilize standard operating procedures to perform tasks; however, the Legal Admin is expected to exercise independent judgement in resolving issues and concerns related to the roles and responsibilities listed below, consulting with the PIO/RMO as needed. <b>This position is 100% onsite and does not qualify for work from home/telecommuting. </b>Specific duties may include, but are not limited to, the following:
</p><p><b>Records and Subpoena Management</b></p><ul><li>
Acts as primary point of contact for internal staff and external legal stakeholders.
</li><li>Serves as custodian of records for HFSC's case file room (CFR), including scanning, filing, shipping, and tracking case files, as well as manages CFR operations including,
<ul><li>Pull and re-file case files for analysts</li><li>
Scan case files into LIMS for archival storage and offsite shipments
</li><li>Processes simple records requests (excluding full case file compilations).</li><li>
Processes simple Texas Code of Criminal Procedure Section 39.14 requests.
</li><li>Processes Texas Code of Criminal Procedure, Chapter 64 property inquiries.
</li><li>Processes ALR (Administrative License Revocation) requests.
</li><li>Prepares Certificates of Analysis (COAs) and Chain of Custody Affidavits.
<ul><li>Processes subpoenas to testify (logging, tracking, and distributing).
</li><li>Receives, logs, tracks, and releases documents in response to general records requests using the preferred ticketing system while maintaining required turnaround times.
</li><li>Maintains established performance targets for error rates and throughput of records requests.
</li><li>Verifies accuracy and completeness of critical documents.
</li><li>Ability to liaise with HFSC personnel to compile the requested records when necessary.</li><li>
Conducts monthly audits of the Case File Room (CFR) to ensure compliance and quality control.
</li><li>Serve as a notary public for the organization.
</li><li>Recommends innovative new processes that will benefit the division.
</li></ul></li></ul></li></ul><p></p><p><b>Interfacing with the Public, Stakeholders, and Staff</b></p><ul><li>
Greets and responds to callers and visitors in a courteous and professional manner; provides timely and accurate information or routes inquiries appropriately.
</li><li>Oversees and manages HFSC Visitor Management System (Envoy):
<ul><li>Assists visitors with check-in
</li><li>Issues temporary employee badges</li><li>
Provides and tracks parking cards
</li><li>Distributes parking validation stickers
</li></ul></li><li>Manages incoming and outgoing mail, including internal distribution.
</li><li>Utilizes designated tools to track calls, emails, and other stakeholder communication channels.</li><li>
Assist the Board Secretary and Staff Assistant with administrative functions related to Board meetings, employee events and activities, tours, onsite meeting logistics, and company meetings.</li></ul><p><b>
Other duties as assigned.</b></p><p><b><br>
Experience and Skills:</b></p><p><b><i>
MINIMUM EDUCATIONAL REQUIREMENTS</i></b></p><ul><li>
Bachelor's degree in a related field is required.</li><li>
At least five (5) years of relevant experience in a similar position will be considered in lieu of degree.
</li></ul><p><b><i>MINIMUM EXPERIENCE REQUIREMENTS</i></b></p><ul><li>
A minimum of one (1) year of experience in a similar position is required.</li><li>
Previous experience with a governmental entity or legal office/department, is preferred.
<ul><li>Experience in the Harris County criminal justice system and/or a forensic laboratory environment is a plus.
</li></ul></li></ul><p><b><i>KNOWLEDGE AND SKILL REQUIREMENTS</i></b></p><ul><li>
Demonstrated skill in oral and written communication.</li><li>
Demonstrated ability to use basic analytical skills to select and execute duties.</li><li>
Ability to manage multiple projects with quick turnaround times simultaneously.</li><li>
Excellent attention to detail, laser focus on quality, and ability to consider the big picture.</li><li>
Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.</li><li>
Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.</li><li>
Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.</li><li>
Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills.</li></ul><br>
<b>
Job Benefits:</b><p>
HFSC offers a competitive salary that is commensurate with experience. Interested applicants meeting the job qualifications may apply via our website, www.houstonforensicscience.org</p><p><br>
From: Houston Forensic Science Center</p></div>

Legal Administrative Assistant

Volta, LLC

<div>Description:
<p>
W-Industries is an energy service company that specializes in Automation Solutions, I&amp;E Construction Services, Power Generation and Packaged Equipment for the Energy and Industrial markets. Our expertise encompasses the full spectrum of system technologies from pneumatic - hydraulic control systems to state-of-the-art programmable solutions to chemical injection systems, and everything in-between.</p><p>
W-Industries Receptionist/Admin Assistant role encompasses a broad variety of duties which include answering phones, greeting visitors, scheduling appointments, managing calendars, coordinating meetings, and performing other administrative functions in the office. This role helps to ensure that our customers, vendors, internal and external contacts receive timely support and positive experience about our organization.</p>
Requirements:
<ul><li>Answering phone in a professional manner; screening and routing calls as necessary.</li><li>
Greeting customers and visitors with a positive, helpful attitude.</li><li>
Assisting guests with their scheduled appointments and helping them to navigate around the office, escorting vendors to the proper area in the office.</li><li>
Maintaining established workplace security processes by issuing, checking, and collecting temporary badges as necessary, and maintaining visitors&rsquo; log.</li><li>
Providing excellent customer service, including responding to requests for information about products or services offered by the company, directing inquiries to the proper person/department on location.</li><li>
Managing conference and training rooms activities: arranging daily conference room reservations and setup, distributing meeting materials, assisting room attendees with food and beverage orders, etc.</li><li>
Coordinating floating offices (hot desks) reservations for W employees and customers.</li><li>
Preparing and setting up offices and cubicles for new occupants.</li><li>
Maintaining and updating office phone list and office/cubicle assignments.</li><li>
Assisting Executive Projects manager with coordination of special projects, internal and external events, ELT &amp; BOD meetings, marketing requests and orders.</li><li>
Working alongside the Facilities &amp; HSE teams to help them manage their day-to-day operations on location.</li><li>
Assisting colleagues from other departments (HR, Sales &amp; Business Development, Engineering, Document Control, Estimation) with a variety of administrative tasks; performing ad-hoc administrative duties as needed.</li><li>
Managing relationships with administrative vendors such as office equipment &amp; supplies, shredder service, etc.</li><li>
Monitoring and restocking office supplies, breakroom and bathroom supplies for the Main Administrative &amp; Engineering buildings, Manufacturing office and Main shop.</li><li>
Sorting and distributing incoming mail. Preparing, shipping, and tracking outgoing mail and parcels.</li><li>
Performing other clerical duties, such as: data entry, printing, photocopying, scanning, laminating, faxing, filing, binding, and collating.</li></ul><p><b>
Required Skills &amp; Competencies</b></p><ul><li><b>
Interpersonal skills:</b> Ability to deal with different people and situations in a professional manner. Dependable, consistent, and trustworthy; Assertive and resourceful; Self-motivated, willing to ask questions and take initiative.</li><li><b>
Communication skills: </b>Ability to communicate with customers and colleagues in a variety of ways including in-person, over the phone and through email. Excellent verbal and written communication skills.</li><li><b>
Customer service skills:</b> Ability to maintain professional, courteous, and welcoming attitude with a &ldquo;customer-first&rdquo; approach. Excellent problem-solving and conflict resolution skills.</li><li><b>
Multitasking skills: </b>Multitasking expert with ability to maintain balance among multiple priorities. Work effectively under pressure and in a fast-pacing environment.</li><li><b>
Organizational skills: </b>Exceptional time-management, administrative and planning skills with proven ability to meet deadlines. Attention to detail and a high level of accuracy is a must.</li><li><b>
Technical skills: </b>Computer literacy, including Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint), web-based and social media platforms, SharePoint and drive storage, messaging tools/applications. Additional technical knowledge of graphic programs (i.e., Photoshop, Adobe, etc.) is desired. General knowledge of office equipment such as multi-line phone systems, computers, printers, scanners.</li></ul><p><b>
Required Experience &amp; Education</b></p><ul><li>
Minimum of 3+ years of relevant working experience in a corporate setting.</li><li>
High school diploma or equivalent is required.</li><li>
Associate&rsquo;s degree or a certificate in business administration and/or business communications is preferred (but not required).</li></ul><p><b>
Physical Requirements</b></p><ul><li>
Prolonged periods of sitting or standing at a desk.</li><li>
Continuously requires vision, hearing, twisting, and talking.</li><li>
Some lifting (up to 30 lbs.). Long hours on computer keyboard.</li></ul><p><b>
Offered Benefits</b></p><ul><li>
401(k)</li><li>
Medical, dental, and vision insurance</li><li>
Basic Life, AD&amp;D, Short and Long term Disability insurance</li><li>
Voluntary benefits</li><li>
FSA and HSA</li><li>
PTO</li></ul><p><i>
W-Industries is an Equal Opportunity Employer. We ensure that no applicant for employment or employee is denied an equal opportunity based on race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.</i></p><p><i>
W-Industries is a participant of E-Verify. E-Verify is an Internet-based system that compares information entered by an employer from an employee&rsquo;s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.</i></p></div>

Receptionist / Admin Assistant

Texas Health and Human Services Commission

<div><div><div><div><div><p>Administrative Assistant
</p></div></div></div></div><div><div><div><div><b>Date: </b>Mar 12, 2026
</div></div></div></div><div><div><div><div><b>Location:
</b>HOUSTON, TX
</div></div></div></div><div><div><div><div><div>The Texas Department of Family and Protective Services (DFPS) works to build on strengths of families and communities to keep children and vulnerable adults safe, so they thrive. We do this through investigations, services, and referrals.</div><br>
<div></div>
<div><b>
What You Get Beyond Your Paycheck</b></div>
<div>
When you join the State of Texas, your monthly paycheck is just one part of your real income. Our benefits provide extra value that many private employers simply don&rsquo;t match&mdash;often adding hundreds of dollars each month to what you take home or save.</div><br>
<div></div>
<div>
Here&rsquo;s what you get as a full-time employee:</div>
<ul>
<li><b>100% paid health insurance</b> for you, and 50% paid for eligible family members&mdash;saving you hundreds every month in out-of-pocket medical costs</li>
<li><b>Retirement plans</b> with lifetime monthly payments after five years of state service, plus options to save even more with 401(k) and 457 plans</li>
<li><b>Paid vacation, holidays, and sick leave</b> so you can recharge and take care of life outside work (that&rsquo;s time off you&rsquo;re actually paid for)</li>
<li><b>Optional dental, vision, and life insurance</b>&mdash;at rates much lower than most private plans</li>
<li><b>Flexible spending accounts</b> for added tax savings on health and dependent care</li>
<li><b>Employee discounts</b> on things like gym memberships, electronics, and entertainment</li></ul><br>
<div></div>
<div>
You also might qualify for Public Service Loan Forgiveness, which could help you pay off federal student loans faster.</div>
<div>
You can see all the details here: ERS recruitment brochure</div><br>
<div></div>
<div><b>
Functional Title: </b>Administrative Assistant<br>
<b>Job Title: </b>CPS CVS Unit Admin Asst I<br>
<b>Agency: </b>Dept of Family &amp; Protectve Svc<br>
<b>Department: </b>Region 6A CPS Dir Del - CVS<br>
<b>Posting Number: </b>14827<br>
<b>Closing Date: </b>03/26/2026<br>
<b>Posting Audience: </b>Internal and External<br>
<b>Occupational Category: </b>Office and Administrative Support<br>
<b>Salary Range: </b>$2,694.34<b> </b>- $3,404.91<br>
<b>Pay Frequency: </b>Monthly<br>
<b>Salary Group: </b>TEXAS-A-09<br>
<b>Shift: </b>Day<br>
<b>Additional Shift:</b><br>
<b>Telework: </b>Not Eligible for Telework<br>
<b>Travel: </b>Up to 25%<br>
<b>Regular/Temporary: </b>Regular<br>
<b>Full Time/Part Time: </b>Full time<br>
<b>FLSA Exempt/Non-Exempt:</b> Nonexempt<br>
<b>Facility Location:</b><br>
<b>Job Location City:</b> HOUSTON<br>
<b>Job Location Address:</b> 3 NORTHPOINT DR<br>
<b>Other Locations:</b> Houston<br>
<b>MOS Codes:</b> 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN<br>
YN,YNS</div><div><b><br>
Brief Job Description:</b></div><br>
<div></div>
<p>
The position provides administrative support to unit supervisor and staff. The position interacts routinely with Texas Department of Family and Protective Services staff and the general public.<br>
<br>
To learn more about DFPS, please click here.</p><br>
<div><b>
</b></div><div><b>Essential Job Functions (EJFs):</b></div><br>
<div></div>
<ul>
<li>Performs data entry into IMPACT and other electronic programs and systems.</li>
<li>Answers and screens telephone inquiries; takes and routes messages and records intake information for referral to caseworkers.</li>
<li>Prepares and maintains statistical reports, leave and personnel records, case control systems, case records and related files for the unit. Functions as the unit timekeeper and will process purchase orders as directed.</li>
<li>Types correspondence, forms narratives, travel vouchers, meeting notes, performance evaluations, and other documents to support work of the unit and files related documents.</li>
<li>Provides program and agency information and/or makes referrals to other community resources.</li>
<li>Greets visitors, responds to general questions, and directs callers to proper location.</li>
<li>Performs other duties as assigned and required to maintain unit operations.</li>
<li>Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts.</li>
<li>Attends work regularly in accordance with agency leave policy.</li></ul><br>
<div></div>
<div><b>
Knowledge, Skills and Abilities (KSAs):</b></div><br>
<div></div>
<ul>
<li>Knowledge of computers.</li>
<li>Skill in using Microsoft Works or Windows environment.</li>
<li>Skill in working in an office supporting several staff members.</li>
<li>Ability to effectively handle multiple assignments in a dynamic environment.</li></ul><br>
<div></div>
<div><b>
Registrations, Licensure Requirements or Certifications:</b></div><br>
<div></div>
<div>
None Required</div><br>
<div></div>
<div><b>
</b></div><div><b>Initial Screening Criteria:</b></div><br>
<div></div>
<ul>
<li>Graduation from high school or equivalent</li>
<li>One year full-time administrative support, general office, clerical, secretarial or Texas Department of Family and Protective Services experience.</li>
</ul>
<p>Acceptable Substitutions:</p>
<ul>
<li>Thirty semester hours from an accredited college or university may be substituted on a year for year basis for the required experience.</li></ul><br>
<div></div>
<div><b>
Additional Information:</b></div><br>
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<p>
Administrative Assistants may be required to work together with DFPS caseworkers in providing supervision of children without placement (CWOP). Children can vary in age, but primarily the population that will be worked with is children that can range from 10 to 17 years of age. Responsibilities of the position include assisting the DFPS caseworker with monitoring children and ensuring needs are met during their office or community location stay to include safety, food, hygiene, education and entertainment/recreational activities. This could require working outside of the normal work schedule. If so, overtime compensation may be earned.</p>
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Factors such as education and experience may be considered when establishing the starting salary for employees coming from other state agencies within Texas.</p><br>
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Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.</p>
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Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor&rsquo;s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions. You may also contact the DFPS Military Liaison at dfpsmilvets@dfps.texas.gov with additional questions.</p>
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Applicants selected for hire must pass a background check and if applicable a driver&rsquo;s record check.</p>
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State of Texas employees are required to maintain the security and integrity of critical infrastructure as defined in Section 117.001(2), State of Texas Business and Commerce Code. Applicants selected for hire comply with this code by completing related training and abiding by agency cybersecurity and communications system usage policies.</p>
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As a state agency, DFPS is required by Texas Administrative Code (TAC 206 and 213) to ensure all Electronic Information Resources (EIR) follow accessibility standards. The staff must be familiar with the WCAG 2.1 AA and Section 508 to create accessible content including but not limited to; Microsoft Office documents, Adobe PDFs, webpages, software, training guides, video, and audio files.</p>
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DFPS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Employees must provide documentation to DFPS to show their identity and authorization to work in the US. Please review the following link for authorized documents: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .</p>
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In compliance with the Americans with Disabilities Act (ADA), HHS/DFPS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS/DFPS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.</p><br>
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<b>Nearest Major Market: </b>Houston</p></div>

Administrative Assistant

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