administrative operations specialist - (administrative analyst/specialist exempt ii, range iii) - university police department

air cargo operations manager (ground handling)

executive assistant Jobs in San Francisco

executive assistant

administrative operations specialist - (administrative analyst/specialist exempt ii, range iii) - university police department Jobs in San Francisco

air cargo operations manager (ground handling) Jobs in San Francisco

associate, treasury operations Jobs in San Francisco

associate, treasury operations

business analyst

business operations executive

HELIUM HEALTH

<div>The Business Operations Executive will provide professional administrative and operational support to the executive, including handling sensitive assignments and confidential information.
Responsibilities:<ul><li>
Provide end-to-end calendar and meeting coordination support for the executive.</li><li>
Provide administrative support, such as writing and editing e-mails, drafting memos, and preparing communications as required.</li><li>
Prepare meeting notes or summaries, as required.</li><li>
Conduct in-depth business analysis to gather and interpret data, identify trends, and provide actionable insights.</li><li>
Prepare reports, presentations, and documentation for executive meetings and presentations.</li><li>
Support the development and implementation of strategic initiatives by providing analytical support and generating relevant reports.</li><li>
Collaborate with internal teams to gather data and information necessary for analysis and reporting.</li><li>
Set up and manage task tracking, reminders, and follow-ups to support timely delivery of agreed outputs.</li><li>
Conduct research as required.</li><li>
Proofread and edit business materials, reports, etc.</li><li>
Willing to occasionally travel with executive where required.</li></ul> 

Requirements 
<ul><li>
2 - 3 years demonstrated administrative, operations, or business support experience</li><li>
Excellent research, presentation, critical thinking and analytical skills</li><li>
Time management skills and ability to meet deadlines</li><li>
Excellent verbal and written communication skills</li><li>
Exceptional organizational skills and impeccable attention to detail.</li><li>
Ability to multitask and work independently</li><li>
Ability to solve problems, make sound decisions, and take initiative</li><li>
Excellent interpersonal skills</li><li>
Proficiency in Microsoft Office Suite/Google Suite</li><li>
Experience with data visualization tools and business intelligence software (e.g. Tableau, Power BI) is an added advantage.</li><li>
Able to maintain a high level of integrity and discretion in handling confidential information.</li></ul></div>

Business Operations Executive

Brex

<div><div>Why join us

Brex is the AI-powered spend platform. We help companies spend with confidence with integrated corporate cards, banking, and global payments, plus intuitive software for travel and expenses. Tens of thousands of companies from startups to enterprises &mdash; including DoorDash, Flexport, and Compass &mdash; use Brex to proactively control spend, reduce costs, and increase efficiency on a global scale.

Working at Brex allows you to push your limits, challenge the status quo, and collaborate with some of the brightest minds in the industry. We're committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by empowering you with the tools, resources, and support you need to grow your career.</div>
Executive Operations at Brex

The Executive Operations team is an integral component to company operations, ensuring that our leaders are supported and equipped to be successful and are focused on company goals. As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration.

What you'll do

As the Executive Assistant to the Chief Revenue Officer (CRO) and Chief Business Officer (CBO), you will provide comprehensive support to help drive Brex's next phase of growth across go-to-market which encompasses revenue, partnerships, strategic business development and PR. You will manage the day-to-day operations of their executive offices, ensuring seamless communication, strong cross-functional alignment, and operational rigor across GTM and external partnership initiatives.

You will act as a trusted partner, optimizing their time through expert calendar management and seamless coordination of travel and key projects. In addition to core administrative excellence, you will support strategic external partnerships, Brand/PR coordination, and cross-functional initiatives tied to revenue growth and ecosystem expansion. This role requires strong business judgment, exceptional organizational skills, and the ability to manage multiple work streams with discretion and professionalism.
Where you'll work

This role will be based in our San Francisco office. We are a hybrid environment that combines the energy and connections of being in the office with the benefits and flexibility of working from home. We currently require a minimum of three coordinated days in the office per week, Monday, Wednesday and Thursday. As a perk, we also have up to four weeks per year of fully remote work!

Responsibilities
<ul>
<li>Manage and prioritize the CRO's and CBO's calendars across multiple time zones, including internal and external meetings, interviews, and complex domestic and international travel.</li>
<li>Partner closely with other Executive Assistants to support critical company rhythms, including weekly, monthly, and quarterly internal meetings.</li>
<li>Ensure the CRO and CBO are strategically prepared for meetings, speaking engagements, and pipeline discussions by coordinating agendas, presentations, materials, and follow-ups.</li>
<li>Coordinate and facilitate team, leadership, and All Hands meetings, including preparing materials, capturing notes, tracking action items, and driving accountability to ensure alignment and execution.</li>
<li>Plan and execute team events, offsites, SKOs, All Hands meetings, and customer meetings - owning logistics, agenda preparation, and event coordination.</li>
<li>Support execution and tracking of key embedded and ecosystem partnerships, as well as external brand/PR activities, investor relations, and channel/referral program operations.</li>
<li>Partner with Recruiting to schedule and facilitate executive interview loops.</li>
<li>Serve as the on-site point of contact for external partners and candidates, maintaining the highest level of confidentiality and discretion when handling sensitive business and partnership information.</li>
<li>Maintain high responsiveness and professionalism across all communications, supporting internal and external correspondence with clarity and accuracy.</li>
<li>Partner closely with other Executive Assistants and cross-functional partners to support company-wide initiatives while modeling operational excellence and strong cultural leadership.</li>
</ul>
Requirements
<ul>
<li>4+ years of administrative experience in a fast-paced environment, 2+ of those years supporting at the Executive level, specifically in Sales / GTM</li>
<li>Outstanding organizational, written/verbal communication, and listening skills, plus high attention to detail</li>
<li>Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities</li>
<li>Excellent problem-solving, time-management, and prioritization skills</li>
<li>Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)</li>
<li>High degree of discretion and integrity, especially when taking care of confidential information</li>
</ul>
Bonus
<ul>
<li>Familiar with AI tools like Chat GPT, Claude, Granola, etc</li>
</ul>
Compensation

The expected salary range for this role is $103,960 - $129,950. However, the starting base pay will depend on a number of factors including the candidate's location, skills, experience, market demands, and internal pay parity. Depending on the position offered, equity and other forms of compensation may be provided as part of a total compensation package.<div>
Please be aware, job-seekers may be at risk of targeting by malicious actors looking for personal data. Brex recruiters will only reach out via LinkedIn or email with a brex.com domain. Any outreach claiming to be from Brex via other sources should be ignored.</div></div>

Executive Assistant to CRO & CBO

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 
 We are in-person, in-office 5 days a week (no hybrid, no remote.)
 
 
 
 
 For the general Executive Assistant role, please apply
 
 
 here
 
 
 .
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant to Head of Strategy & Operations

<div><div>Why join us

Brex is the AI-powered spend platform. We help companies spend with confidence with integrated corporate cards, banking, and global payments, plus intuitive software for travel and expenses. Tens of thousands of companies from startups to enterprises &mdash; including DoorDash, Flexport, and Compass &mdash; use Brex to proactively control spend, reduce costs, and increase efficiency on a global scale.

Working at Brex allows you to push your limits, challenge the status quo, and collaborate with some of the brightest minds in the industry. We're committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by empowering you with the tools, resources, and support you need to grow your career.</div>
Executive Operations at Brex

The Executive Operations team is an integral component to company operations, ensuring that our leaders are supported and equipped to be successful and are focused on company goals. As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration.

What you'll do

As the Executive Assistant to the Head of Product (HoP) and Chief Design Officer (CDO), you will provide comprehensive, high-leverage support to help drive Brex's product strategy and positioning, design vision, and next phase of growth. You will manage the day-to-day operations of their executive offices, ensuring seamless communication, strong cross-functional alignment, and operational rigor across Product, Design, and Marketing.

You will be the steward of their time, managing complex calendars, prioritizing high-impact meetings, coordinating travel and executive engagements, and ensuring follow-through on critical initiatives. In addition to core administrative excellence, you will serve as a central partner across roadmap planning, product reviews, design critiques, and company wide launch moments. This role requires strong business judgment, exceptional organizational skills, comfort with ambiguity, and the ability to manage multiple workstreams with discretion and professionalism.
Where you'll work

This role will be based in our San Francisco office. We are a hybrid environment that combines the energy and connections of being in the office with the benefits and flexibility of working from home. We currently require a minimum of three coordinated days in the office per week, Monday, Wednesday and Thursday. As a perk, we also have up to four weeks per year of fully remote work!

Responsibilities
<ul>
<li>Manage and prioritize the HoP's and CDO's calendars across multiple time zones, including internal and external meetings, interviews, and complex domestic and international travel.</li>
<li>Ensure the HoP and CDO are strategically prepared for meetings and speaking engagements by coordinating agendas, presentations, materials, and follow-ups.</li>
<li>Coordinate and facilitate team, leadership, and All Hands meetings, including preparing materials, capturing notes, tracking action items, and driving accountability to ensure alignment and execution.</li>
<li>Plan and execute team events, offsites, and strategy sessions - owning logistics, agenda preparation, and event coordination.</li>
<li>Partner with Recruiting to schedule and facilitate executive interview loops.</li>
<li>Serve as the on-site point of contact for external partners and candidates, maintaining the highest level of confidentiality and discretion.</li>
<li>Maintain high responsiveness and professionalism across all communications, supporting internal and external correspondence with clarity and accuracy.</li>
<li>Partner closely with other Executive Assistants and cross-functional partners to support company-wide initiatives while modeling operational excellence and strong cultural leadership.</li>
</ul>
Requirements
<ul>
<li>4+ years of administrative experience in a fast-paced environment, 2+ of those years supporting at the Executive level, specifically in EPD / Marketing</li>
<li>Outstanding organizational, written/verbal communication, and listening skills, plus high attention to detail</li>
<li>Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities</li>
<li>Excellent problem-solving, time-management, and prioritization skills</li>
<li>Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)</li>
<li>High degree of discretion and integrity, especially when taking care of confidential information</li>
</ul>
Bonus
<ul>
<li>Familiar with AI tools like Chat GPT, Claude, Granola, etc</li>
</ul>
Compensation

The expected salary range for this role is $103,960 - $129,950. However, the starting base pay will depend on a number of factors including the candidate's location, skills, experience, market demands, and internal pay parity. Depending on the position offered, equity and other forms of compensation may be provided as part of a total compensation package.<div>
Please be aware, job-seekers may be at risk of targeting by malicious actors looking for personal data. Brex recruiters will only reach out via LinkedIn or email with a brex.com domain. Any outreach claiming to be from Brex via other sources should be ignored.</div></div>

Executive Assistant to Product, Design & Marketing

Career Group

<div>
 
 
 Executive / Personal Assistant - Prestigious Investment Firm, SF Office
 
 
 
 
 
 
 $120k-140k
 
 
 
 
 
 We are seeking a dedicated, sharp, experienced, and professional Executive Assistant to support a Managing Director on our investment team in San Francisco. We are interested in seeing candidates who have supported UHNWI out of a family office or business entity. This position will handle core Executive Assistant administrative and support duties as well as a wide array of other responsibilities including data management and special projects. Responsiveness, effective multitasking, a strong work ethic confidentiality, and sound judgment are imperative to success. The Executive Assistant will also collaborate closely with other members of the Investment Team and other colleagues.
 
 
 
 
 
 
 
 
 Principal Responsibilities:
 
 <ul>
 <li>
 Provide holistic administrative support for the Managing Director and team members.
 </li>
 <li>
 Own and manage complex high-volume calendaring across multiple time zones.
 </li>
 <li>
 Ensure seamless flow of the Managing Director&rsquo;s daily activities.
 </li>
 <li>
 Anticipate needs and proactively solve problems.
 </li>
 <li>
 Act as a gatekeeper and time management partner to ensure effective prioritization, including managing communication and requests and helping to align priorities.
 </li>
 <li>
 Act as a trusted partner and sounding board.
 </li>
 <li>
 Be highly dependable and consistently reachable, with the ability to respond promptly to time- sensitive matters outside of &ldquo;regular&rdquo; business hours.
 </li>
 <li>
 Coordinate internal and external meetings, including compiling and distributing meeting materials.
 </li>
 <li>
 Arrange extensive domestic and international travel.
 </li>
 <li>
 Document and refine operational processes to increase efficiency across the Investment team.
 </li>
 <li>
 Manage and process monthly expense reports.
 </li>
 <li>
 Collaborate closely with other executive assistants and operations partners to ensure firm-wide alignment and coverage.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 5+ years in an executive support role, with significant experience in managing complex calendars, travel, and daily administrative operations.
 </li>
 <li>
 Experience supporting a Managing Director-level principal and team preferred.
 </li>
 <li>
 3+ years of experience working in a Finance Services environment strongly preferred.
 </li>
 <li>
 Desire to learn and work in an entrepreneurial, high pressure, ever-changing environment.
 </li>
 <li>
 Highly motivated, self-driven, solution and detail oriented.
 </li>
 <li>
 Thorough attention to detail and superior communication skills.
 </li>
 <li>
 Strong time management skills: ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment.
 </li>
 <li>
 Ability to think independently and provide creative solutions.
 </li>
 <li>
 Strong emotional intelligence and ability to diplomatically navigate complex situations.
 </li>
 <li>
 Positive attitude -- no task is too big or too small.
 </li>
 <li>
 Experience with Microsoft Office; experience with Salesforce ideal.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 California applicants, please view our Privacy Notice here:
 
 https://careergroupcompanies.com/california-privacy-notice/.
 
 
 
</div>

Executive/Personal Assistant - Investment Firm

Uber

<div>About the Role
 
 
Uber Direct is transforming last-mile delivery by enabling leading brands to offer seamless same-day delivery through their own websites and apps, powered by Uber's global logistics network. Our partners include many of the world's largest grocery and retail enterprises.
 
 
As an Account Executive for Strategic Enterprise Accounts, you will partner on and help lead relationships across our most complex and high-impact grocery and retail merchants. This is not a transactional sales role - it is a consultative, detail-oriented leadership position operating at the intersection of commercial strategy and execution. You will bring structure to ambiguous, loosely defined challenges, make sound decisions with imperfect information, and align diverse stakeholders around a clear path forward. From shaping tailored enterprise solutions to leading high-stakes negotiations, your work will directly influence multi-million-dollar partnerships.
 
 
This role is ideal for someone with a consulting or strategy background who combines analytical depth with strong commercial instincts. You are comfortable engaging senior executives, navigating complex negotiations, and producing detailed, executive-ready materials with exceptional accuracy and polish. You don't just shape strategy - you drive it through alignment, execution, and measurable business outcomes.
 
 
What the Candidate Will Need 
 
 
<ul><li>Own Strategic Enterprise Partnerships: Drive commercial strategy and execution across a portfolio of top grocery and retail accounts, serving as a trusted advisor to senior stakeholders and driving long-term growth.
</li><li>Create Structure &amp; Solve Complex Problems: Bring clarity to evolving merchant needs by synthesizing incomplete information, aligning competing priorities, and developing rigorous commercial proposals (pricing, decks, RFPs) that translate complexity into actionable solutions.
</li><li>Manage Ambiguity and Messiness: Handle technical debt, shifting priorities, and legacy complexity while maintaining a disciplined pipeline and a &quot;go-get-it&quot; attitude.
</li><li>Deliver Executive-Ready Output: Develop high-quality proposals and deliverables with exceptional attention to detail, accuracy, and polish.
</li><li>Lead Complex Negotiations: Lead key components of the end-to-end sales cycle (from pitch to go-live), partnering to structure commercial agreements and navigate difficult conversations to close high-stakes deals.
</li><li>Orchestrate Cross-Functional Alignment: Act as the central driver across cross-functional teams, influencing stakeholders and driving alignment without direct authority, while still ensuring external commitments are executed with precision.
</li><li>Drive Insight-Led Growth: Use data to refine commercial strategy, and maintain disciplined pipeline management and forecasting.
</li><li>Build Enduring Trust: Act as the primary point of contact for partners by establishing credibility with both external partners and internal stakeholders, using sound judgment and executive presence to influence outcomes in high-stakes environments. 
</li></ul> 
 
Basic Qualifications 
 
 
<ul><li>4+ years of full-time professional experience
</li><li>Experience in enterprise sales, strategic account management, consulting, or business operations
</li><li>Experience working with Enterprise-level organizations (1,000+ employees or $500M+ revenue)
</li>Demonstrated analytical rigor, including financial modeling, ROI analysis, and building business cases to support enterprise-level commercial decisions 
<li>
</li></ul> 
 
Preferred Qualifications 
 
 
<ul><li>Experience supporting or leading complex, multi-stakeholder commercial engagements
</li><li>Demonstrated ability to structure business cases, pricing proposals, or executive presentations
</li><li>Experience managing cross-functional stakeholders across internal and external teams
</li><li>Experience navigating ambiguity and driving alignment without direct authority
</li><li>Exposure to commercial negotiations or contract structuring
</li><li>Familiarity with API integrations or working closely with product/technical teams
</li><li>Experience in delivery, retail, logistics, marketplace, or other high-growth tech environments
</li><li>Background in management consulting or strategic operations
</li>Strong written and verbal communication skills 
<li>
</li></ul> 
 
 
For Chicago, IL-based roles: The base salary range for this role is USD$107,000 per year - USD$119,000 per year. For New York, NY-based roles: The base salary range for this role is USD$119,000 per year - USD$132,000 per year. For San Francisco, CA-based roles: The base salary range for this role is USD$119,000 per year - USD$132,000 per year. For all US locations, you will be eligible to participate in Uber's bonus program, and may be offered an equity award &amp; other types of comp. All full-time employees are eligible to participate in a 401(k) plan. You will also be eligible for various benefits. More details can be found at the following link https://jobs.uber.com/en/benefits.</div>

Enterprise Account Executive, Uber Direct

Singular Builders

Singular Builders is a young company founded by two industry veterans.  We look to perform construction for complex, sophisticated, and unusual projects.   We love a challenge; we know what we like, and we're good at it.  Our name is new, but our projects are familiar.  Renovations, retrofits, high-end interiors, inner urban infrastructure are the type of projects that we seek and where our focus is as a company. We've worked together on some of the most complex, interesting, and beautiful construction projects throughout California. We are now looking to bring together a team of people who really care about the work we do.  What sets us apart isn't just our depth of expertise and breadth of services, but how we deliver them.  The way we go about problem solving, the way we staff our projects, and with whom we staff our projects - that's what makes us singular.We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will possess strong organizational skills, discretion, exceptional communication abilities with internal teams and external stakeholders, as well as proficiency with various digital tools. This role offers an exciting opportunity to contribute to the efficiency and success of our organization by managing schedules, coordinating projects, accurate documentation, and ensuring smooth daily operations.Essential duties and responsibilities include, but are not limited to:&middot; Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.&middot; Provide executive administrative support including drafting correspondence, proofreading documents, and transcribing audio or written materials.&middot; Coordinate complex travel arrangements and prepare detailed itineraries for executives.&middot; Submits, monitors and tracks invoices, reimbursements, and supply management.&middot; Assist with event planning for corporate meetings, conferences, and company functions.&middot; Comfortable working with multiple project teams and deadlines.&middot; Handle phone etiquette when managing multi-line phone systems and front desk responsibilities, ensuring excellent customer service.&middot; Perform data entry, filing, and record keeping using Microsoft Office Suite and other office management tools such as QuickBooks and DocuSign.&middot; Facilitate project coordination by tracking deadlines, preparing reports, and liaising with internal teams.&middot; Oversee office management duties such as supply ordering, maintaining office equipment, and organizing files for easy access.&middot; Provide personal assistant support as needed to senior executives to enhance productivity.&middot; Build cross-functional relationships between departments.&middot; General office duties as neededQualifications&middot; Proven experience in an executive administrative or personal assistant role with strong clerical skills.&middot; Proficiency in Microsoft Office (Word, Excel, PowerPoint), Microsoft Outlook Calendar, Google Workspace, and DocuSign.&middot; Excellent typing speed with high accuracy; experience in transcription is a plus.&middot; Strong organizational skills with the ability to manage multiple tasks efficiently under tight deadlines.&middot; Exceptional communication skills including phone etiquette and customer service experience.&middot; Demonstrated ability to handle confidential information discreetly.&middot; Experience with event planning, project coordination, office management, bookkeeping, data entry, filing systems, and front desk operations preferred.&middot; This position is integral to maintaining the smooth operation of our organization&rsquo;s executive functions. We seek a dedicated professional eager to contribute their skills in a dynamic environment that values efficiency and excellence in administrative support.Required Education, Skills and Experience&middot; 5+ years of related experience required in working in an executive assistant role or senior administrative assistant role supporting leadership teams in the construction field.&middot; Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and Microsoft Teams)&middot; Bachelors degree in Business Administration, Business Management, Construction Management, or similar.&middot; 5+ years of relevant calendar management and expense report management experience for 1 or more executivesTravel&middot; Primarily office-based in San Francisco with occasional visits to construction sites or project meetings.&middot; May require coordination outside of normal business hours depending on executive schedules and project deadlines.&middot; Travel would be local and include attendance for professional business events as well as employee events.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.EQUAL OPPORTUNITY EMPLOYERThe Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin , ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave , or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on the operation of our business. If you need assistance to perform your job duties because of a physical or mental condition, please let Human Resources know.This job description may be modified at any time at the sole discretion of Singular Builders.Job Type: Full-timePay: $105,000.00 - $115,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Do you possess Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and Microsoft Teams)?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Executive Assistant: 5 years (Required)</li><li>calendar mgmt and expense reports for multiple leaders?: 5 years (Required)</li></ul>Work Location: In person

Executive Assistant

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