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admin & accounts officer

admin / listing coordinator

admin coordinator(marine background) Jobs in Doha

admin coordinator(marine background)

administration officer

cafm admin

A to Z Services Group

We are looking for a detail-oriented and organized CAFM Administrator to join our team. The ideal candidate will be responsible for managing and maintaining the CAFM system, coordinating maintenance requests, updating asset records, generating reports, and supporting daily facilities operations.Key Responsibilities:<ul><li>Manage and maintain the CAFM system and ensure data accuracy</li><li>Create, assign, and track work orders and service requests</li><li>Update preventive maintenance schedules and asset information</li><li>Coordinate with maintenance teams and subcontractors for task completion</li><li>Generate maintenance and operational reports</li><li>Monitor SLA/KPI performance and follow up on pending tasks</li><li>Maintain proper documentation and records related to facilities operations</li><li>Support users with CAFM-related issues and requests</li><li>Ensure all maintenance activities are updated within the system on time</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or Diploma in Facilities Management, Engineering, IT, Business Administration, or related field</li><li>Minimum 2 years of experience in CAFM administration or facilities coordination</li><li>Experience using CAFM systems such as Archibus, Maximo, FM2000, Planon, or similar platforms</li><li>Good knowledge of facilities management and maintenance operations</li><li>Proficiency in Microsoft Office, especially Excel</li><li>Strong communication and organizational skills</li><li>Ability to work under pressure and manage multiple tasks</li></ul>Preferred Skills:<ul><li>Attention to detail and strong reporting skills</li><li>Knowledge of preventive maintenance and asset management</li><li>Ability to coordinate effectively with different departments</li></ul>Interested candidates may send their updated CV to 70141612Application Question(s):<ul><li>How many years of experience do you have?</li><li>Do you have a valid notice periojd?</li><li>How many days of notice period do you require?</li><li>What's your expected salary?</li><li>Do you speak Arabic?</li></ul>Work Location: In person

CAFM Admin

Prime Solutions & Services

We are seeking a dedicated and customer-oriented Help Desk / CAFM Operator to support daily facility operations and service coordination. The successful candidate will be responsible for handling incoming service requests, managing work orders through CAFM systems, and coordinating with maintenance teams to ensure timely issue resolution.Key Responsibilities:<ul><li>Answer incoming client calls and respond professionally to service requests</li><li>Create, log, and monitor work orders and service tickets using CAFM systems</li><li>Coordinate with MEP, HVAC, Plumbing, and Electrical teams regarding maintenance activities</li><li>Track service request progress and ensure timely follow-up and closure</li><li>Escalate unresolved issues to the relevant departments when required</li><li>Maintain accurate records of all requests and activities</li><li>Provide excellent customer service and operational support</li></ul>Requirements:<ul><li>Previous experience in a Help Desk, Call Center, or Customer Service role</li><li>Prior experience using CAFM systems is mandatory</li><li>Strong communication and interpersonal skills</li><li>Good organizational and multitasking abilities</li><li>Knowledge of Facility Management operations is preferred</li><li>Ability to work under pressure and manage multiple priorities</li></ul>Preferred:<ul><li>Experience in Facility Management industry within GCC/Qatar</li><li>Immediate availability preferred</li></ul>Interested candidates are invited to submit their updated CV for consideration.Work Location: In person

Help Desk / CAFM Operator

Swan Global

<div>
 
 We are looking for a skilled Gas / Elevator Engineer to oversee the operation, maintenance, safety, and compliance of gas distribution and vertical transportation systems.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage LPG &amp; natural gas systems, elevators, escalators, and vertical transportation systems
 </li>
 <li>
 Monitor contractor performance, SLA/KPI compliance, and preventive maintenance schedules
 </li>
 <li>
 Ensure compliance with QCDD, WOQOD, and safety regulations
 </li>
 <li>
 Handle emergency response for gas leaks, elevator entrapments, and system failures
 </li>
 <li>
 Maintain records, inspections, testing, and compliance documentation through CAFM/CMMS systems
 </li>
 <li>
 Support procurement, technical evaluations, spare parts planning, and lifecycle management
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Engineering or equivalent
 </li>
 <li>
 Experience in Facility Management / Real Estate preferred
 </li>
 <li>
 Strong knowledge of gas systems, elevators, safety systems, and preventive maintenance
 </li>
 <li>
 Proficiency in MS Office &amp; CMMS/CAFM systems
 </li>
 <li>
 Fluent in English
 </li>
 </ul>
 
 
 
 
 
 Preferred Certifications:
 
 
 <ul>
 <li>
 NEBOSH or equivalent HSE certification
 </li>
 <li>
 Elevator maintenance/safety certification
 </li>
 <li>
 Gas systems safety certification
 </li>
 </ul>
</div>

Gas / Elevator Engineer

Swan Global WLL

We are looking for an experienced MEP Engineer to manage and oversee maintenance operations of HVAC, electrical, plumbing, and ELV systems across assigned facilities.Key Responsibilities:<ul><li>Manage preventive &amp; corrective maintenance activities</li><li>Supervise technicians, contractors, and service providers</li><li>Monitor HVAC systems, central cooling plants &amp; energy efficiency</li><li>Conduct inspections, troubleshooting &amp; fault diagnosis</li><li>Handle CAFM/CMMS operations, work orders &amp; reporting</li><li>Coordinate spare parts, inventory &amp; procurement requirements</li><li>Ensure compliance with safety, technical &amp; regulatory standards</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Engineering / Building Services</li><li>5&ndash;8 years of MEP maintenance or FM experience</li><li>Strong knowledge of HVAC, Electrical, Plumbing &amp; ELV systems</li><li>Experience in CAFM/CMMS systems</li><li>Good communication &amp; reporting skills</li></ul>Preferred:<ul><li>HVAC/MEP Certifications</li><li>Energy Management Certification</li><li>Arabic speaking is an advantage</li></ul>Application Question(s):<ul><li>Do you have Experience in managing HVAC systems, central cooling plants, and building systems?</li></ul>License/Certification:<ul><li>QID (Required)</li><li>Qatar Driving License (Required)</li></ul>Work Location: In person

MEP Engineer

MOSANADA FMS

Job Position: Storekeeper (Facilities Management)Department:Facilities Management (FM)Reports To:Facilities Manager / Operations ManagerJob PurposeTo manage and control the site store operations within the Facilities Management environment, ensuring proper receipt, storage, issuance, and documentation of materials, spare parts, and consumables in compliance with company procedures and client requirements.Key ResponsibilitiesStore Operations<ul><li>Maintain accurate records of all materials received, issued, and stored.</li><li>Ensure proper storage, labeling, and preservation of materials, tools, and spare parts.</li><li>Monitor stock levels and initiate timely procurement requests to avoid shortages.</li><li>Conduct regular stock inspections and physical inventory counts.</li></ul>Inventory Management<ul><li>Maintain inventory register, ERP/CAFM systems, and stock tracking tools.</li><li>Ensure stock reconciliation between physical inventory and system records.</li><li>Identify slow-moving or obsolete stock and report for disposal or optimization.</li><li>Implement proper stock control methods (FIFO, LIFO where applicable).</li></ul>FM Coordination<ul><li>Coordinate closely with maintenance teams (MEP, HVAC, Civil) for material requirements.</li><li>Ensure availability of critical spare parts for preventive and corrective maintenance.</li><li>Support PPM (Planned Preventive Maintenance) activities through efficient material supply.</li></ul>Procurement &amp; Documentation<ul><li>Prepare material requisitions and coordinate with procurement for approvals.</li><li>Maintain all store-related documentation (GRN, SRV, delivery notes, invoices).</li><li>Ensure compliance with company policies and audit requirements.</li></ul>Health, Safety, and Compliance<ul><li>Ensure safe storage practices in compliance with HSE standards.</li><li>Maintain housekeeping of the store area.</li><li>Ensure hazardous materials are stored and handled properly.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s Degree or Diploma in Logistics, Supply Chain, Engineering, or related field.</li><li>Certification in inventory management or warehouse operations is an advantage.</li></ul>Experience Requirements<ul><li>Minimum 7 years of experience in storekeeping or warehouse management.</li><li>At least 3&ndash;5 years within Facilities Management (FM) environment.</li><li>Experience handling MEP spare parts, consumables, and maintenance materials.</li></ul>Skills &amp; Competencies<ul><li>Strong knowledge of inventory management systems (ERP / CAFM).</li><li>Good understanding of FM operations (MEP, maintenance requirements).</li><li>Strong organizational and record-keeping skills.</li><li>Attention to detail and accuracy in stock control.</li><li>Ability to work under pressure in a site-based environment.</li><li>Good communication and coordination skills.</li></ul>Preferred Requirements<ul><li>Experience in Qatar FM projects (e.g., hospitals, stadiums, commercial facilities).</li><li>Familiarity with FM contracts and maintenance workflows.</li><li>Knowledge of MS Excel and reporting tools.</li></ul>Key Performance Indicators (KPIs)<ul><li>Accuracy of stock records vs. physical inventory</li><li>Timeliness of material issuance</li><li>Reduction in stock shortages / overstock</li><li>Compliance with audit and HSE requirements</li></ul>Application Question(s):<ul><li>What are your Salary Expectations? </li><li>What is your notice period. </li></ul>Education:<ul><li>Diploma (Preferred)</li></ul>Work Location: In person

Storeman (FM and MEP)

FGREALTY

Position: Admin &amp; Listing CoordinatorDepartment: OperationsReporting to: Office Manager / Operation DirectorLocation: Doha, QatarRole Overview:The Admin &amp; Listing Coordinator plays a vital support role within FGRealty, ensuring the smooth day-to-day running of the office and the accurate management of all property listings across platforms. This individual serves as the backbone of the operations team, bridging the gap between agents, management and clients.Key ResponsibilitiesListings Management<ul><li>Upload, update and manage all property listings across platforms including Property Finder, Qatar Living and any other relevant portals</li><li>Ensure all listings are accurate, up to date, professionally written and include correct pricing, photos and descriptions</li><li>Coordinate with agents to obtain listing details, documents and media in a timely manner</li><li>Monitor listing performance and flag expired or outdated listings for renewal or removal</li><li>Maintain an organised internal database of all active, pending and closed listings</li><li>Ensure all listings comply with Aqarat and regulatory requirements</li></ul>Administrative Support<ul><li>Provide day-to-day administrative support to the sales team, management and HR</li><li>Manage and organise company documents, contracts, files and records both digitally and physically</li><li>Prepare and format letters, certificates, salary confirmations and official correspondence as needed</li><li>Schedule and coordinate meetings, viewings and appointments on behalf of agents and management</li><li>Handle incoming calls, emails and inquiries and direct them to the appropriate team member</li><li>Maintain and update the CRM system with accurate client and property data</li><li>Assist in the preparation of presentations, reports and marketing materials</li><li>Order and manage office supplies and ensure the office is well maintained and organised</li><li>Coordinate with PRO, legal and finance teams as required</li></ul>Compliance &amp; Documentation<ul><li>Ensure all required documentation is collected and filed for each transaction</li><li>Assist in maintaining compliance with Qatar Real Estate Regulatory Authority (Aqarat) requirements</li><li>Support agents in the preparation of sale agreements, NOCs and related documentation</li></ul>Communication &amp; Coordination<ul><li>Act as a point of contact between agents, clients, developers and management</li><li>Follow up on pending tasks, signatures and document submissions on behalf of the team</li><li>Coordinate with developers for updated availability lists, brochures and price lists</li><li>Communicate professionally at all times &mdash; via email, phone and in person</li></ul>Requirements<ul><li>Minimum 1 year of experience in an administrative or real estate coordination role</li><li>Excellent written and verbal communication skills in English &mdash; Arabic is a plus</li><li>Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Experience with Property Finder, Qatar Living or similar portals is preferred</li><li>Strong organisational skills and attention to detail</li><li>Ability to multitask and work under pressure in a fast-paced environment</li><li>Professional, presentable and punctual</li><li>Team player with a proactive and positive attitude</li></ul>Work Location: In person

Admin / Listing Coordinator

Seaworks Co

Job SummaryWe are looking for an Marine crew Admin Coordinator with marine/offshore experience to handle daily administrative and crew coordination activities for marine operations.Key Responsibilities<ul><li>Prepare crew timesheets and attendance records.</li><li>Daily communication with crew, projects, HR, and clients.</li><li>Verify and maintain crew documents (Passport, QID, CDC, STCW, Medical, etc.).</li><li>Handle all administrative and document control activities.</li><li>Maintain crew files, vessel records, and operational documents.</li><li>Coordinate crew changes, mobilization, and HR documentation.</li><li>Prepare daily reports, correspondence, and operational updates.</li><li>Handle daily emails and communication with internal departments and clients.</li><li>Maintain proper filing and tracking of marine documents and certificates.</li></ul>Requirements<ul><li>3&ndash;5 years of marine/offshore/shipping administration experience.</li><li>Good knowledge of crew documentation and coordination.</li><li>Proficient in MS Office, especially Excel and Outlook.</li><li>Good communication and organizational skills.</li><li>GCC/Qatar marine experience preferred.</li></ul>Pay: QAR3,000.00 - QAR4,000.00 per monthWork Location: In person

Admin Coordinator(Marine background)

Explore 10+ Cafm admin in Doha this June. Find roles across top companies and apply now to boost your career.