administrative assistant Jobs in Indianapolis

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chiropractic assistant

Billingsley Chiropractic Center

Billingsley Chiropractic CenterBillingsley Chiropractic Center is a long-established chiropractic office on the south side of Indianapolis that cares for patients of all ages, from newborns to seniors. The team provides gentle spinal adjustments, prenatal and pediatric care, and other basic therapies in a calm, low-stress setting. Led by experienced, highly-trained chiropractors, the practice is known for personalized care, clear communication, and a friendly, family-style atmosphere. Staff can expect a stable, community-focused workplace where building long-term relationships and supporting preventive health are everyday priorities.Role SummaryThis position is essential to the flow, mood, and patient experience at Billingsley Chiropractic Center. Drawing on our family-focused, wellness-based approach, you will help create an environment where patients feel genuinely welcomed and cared for, the office runs smoothly and calmly, and the doctor can stay fully focused on providing high-quality chiropractic care to people of all ages. You&rsquo;ll support a steady, organized pace that lets us serve many families on the south side of Indianapolis without the experience ever feeling rushed or impersonal. When the Chiropractic Assistant role is done well, the entire practice functions at its best and patients feel the difference in every visit.Expected HoursEmployees at our practice are ready to serve patients during the following range of times:<ul><li>Monday thru Wednesday: 8:30am to 12:30pm, and 1:45pm to 6:30pm (or last patient departure)</li><li>Thursday: 8:30am to 12:30pm (or last patient departure)</li></ul>Chiropractic Assistant Core ResponsibilitiesPatient Experience<ul><li>Assist with therapies after adjustments to support healing and help each adjustment last.</li><li>Learn and perform basic, clearly defined examinations under the doctor&rsquo;s guidance.</li><li>Guide patients of all ages through their visit so they feel informed, comfortable, and confident in their care.</li></ul>Office Flow &amp; Operations<ul><li>Prepare and reset patient rooms between visits to keep the day moving smoothly.</li><li>Clean and maintain adjusting tables and therapy equipment to support a safe, professional environment.</li><li>Help keep the office calm, organized, and on schedule.</li></ul>Administrative Support<ul><li>Answer phones, schedule appointments, and greet patients at check-in.</li><li>Monitor and direct patient flow during busy times so visits stay timely and stress-free.</li><li>File paperwork and complete basic computer tasks with accuracy and attention to detail.</li></ul>Inventory &amp; Organization<ul><li>Track office and clinical supplies and help place orders when items run low.</li><li>Keep treatment and therapy areas stocked, tidy, and ready for patient care.</li></ul>Business Responsibilities<ul><li>Assist with simple billing and insurance processes as trained.</li><li>Be a part of office systems and contribute to basic computer-based workflows.</li><li>Help maintain patient communication through simple updates on social media or other online platforms.</li><li>As a small, team-focused office, be flexible and proactive, stepping in where needed so the team can provide consistent, high-quality care to every patient.</li></ul>Role Requirements<ul><li>Warm, friendly, people-focused personality; you genuinely like talking with and helping others.</li><li>Comfortable in a structured, fast-paced clinical environment where you are active and on your feet most of the day.</li><li>Reliable and punctual, with a consistent positive attitude and professional appearance.</li><li>Coachable, open to feedback, and willing to learn new skills and office systems.</li><li>Able to multitask and stay organized while switching between patient support, room prep, and simple administrative tasks.</li><li>Basic comfort with computers and learning simple software for scheduling and documentation.</li><li>Comfortable working within a clinical space where movement is frequent, as well as performing basic physical tasks in support of patients and the office.</li></ul>Preferred Qualities<ul><li>Strong initiative: you notice what needs to be done and take action without waiting for direction.</li><li>Genuine interest in natural health, wellness, and chiropractic care.</li><li>Clear, kind communication style and ability to put patients at ease, including children and families.</li><li>Prior experience in customer service, healthcare, or another people-oriented role (not required but helpful).</li><li>Flexibility to adapt as the practice grows, take on new responsibilities, and support teammates wherever needed.</li></ul>Benefits:<ul><li>On-the-job training</li><li>Paid time off</li><li>Paid training</li></ul>Work Location: In person

Chiropractic Assistant

Brauer Family Dentistry

Expanded Dental Assistant needed!Privately Owned Family and Cosmetic Dentistry1 Dentist/owner401k, Health Insurance, Vacation and Holiday payRelaxed atmosphere with focus on patient careEFDA preferred but open to experienced dental assistantJob Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Work Location: In person

Expanded Functions Dental Assistant

Indiana Nephrology & Internal Medicine

Indiana Nephrology &amp; Internal Medicine, P.C. is currently seeking a Medical Assistant to work at our East office prepared to meet the challenge of providing the best quality of patient care. The Medical Assistant will be responsible for supporting the physicians with a range of clinical and administrative tasks. Responsibilities will be varied, and candidates must be flexible problem solvers and collaborative team players who are eager to learn as well as tackle problems.MA Clinical Duties/Back Office:Rooming patients, medication review, lab result review, patient call backs, prior authorizations, office visit prep, data entry, RX refills and BP checks. Must be able to manage answering phones.MA Clerical Duties/Cross over Front Office:Checking patients in/out, scheduling appointments, collecting co-payments, and scanning.Medical Assistant Responsibilities:<ul><li>Answer all incoming calls.</li><li>Responsible for assigned providers clinic prep, lab results and call backs.</li><li>Rooming Patients (review medications and obtain vitals)</li><li>Triage</li><li>Welcome all patients, exhibiting excellent customer service skills.</li><li>Verify insurance &amp; personal information with patients.</li><li>Collect co-payments, pre-payments, account balances.</li><li>Ensure that chart/patient is HIPAA compliant.</li><li>Verify proper referrals are completed and documented for patient visit.</li><li>Monitor office flow to ensure patients are taken care of promptly.</li><li>Schedule follow-up appointments and any required diagnostic testing</li><li>Always cover the reception area during normal business hours.</li><li>Medication and Radiology Authorizations</li><li>Data Entry, scanning and faxing.</li><li>Charting and documentation</li><li>Travel to surrounding area satellite offices to provide support if needed.</li></ul>Medical Assistant Qualifications:<ul><li>High School Diploma required.</li><li>Graduate of an accredited school of practical nursing or medical assisting course.</li><li>Previous experience as a Medical Assistant; MA Certification is a plus.</li><li>Nephrology clinic experience preferred.</li><li>Previous experience working in an EMR &ndash; preferably Epic/Acumen</li><li>1 + years of experience working in a healthcare practice, medical office, or hospital.</li><li>Must be an effective communicator with excellent grammar and interpersonal skills.</li><li>Exceptional customer service orientation featuring an empathetic, compassionate, and professional demeanor with each interaction.</li><li>Demonstrated experience as a motivated and dedicated team member with a stable work history.</li><li>A valid driver's license required.</li><li>Reliable transportation and the ability to pass a background check required.</li><li>Ability to interact with physicians, providers, and patients with a high level of professional in a very fast paced environment.</li><li>Excellent computer skills, including Microsoft Office Suite and strong knowledge of medical terminology.</li><li>Strong Critical Thinking and problem-solving skills</li><li>Ability to work independently with strong attention to detail.</li></ul>Interested candidates must submit a resume for consideration!Job Type: Full-timePay: $17.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Medical Assistant - East Location

Indianapolis Airport Authority

<div><ul><li>#1 Airport in North America and Indiana Chamber's Best Places to Work!</li><li>
Paid Childcare Reimbursements up to $10k/year, per child.</li><li>
Paid Tuition Assistance up to $5,250/year</li><li>
Generous Medical, Dental, Vision and RX</li><li>
Free Healthcare through Marathon Health</li><li>
Pet Insurance</li><li>
Up to 5% Match Retirement Plan</li><li>
Generous Paid Time Off Programs &amp; MORE!</li></ul> 


GENERAL SUMMARY

The Executive Assistant position provides administrative and clerical assistance to the Senior Directors of business units. This is a position requiring considerable initiative, independent thinking, good judgment, and discretion in all aspects of the position. Duties include, but are not limited to screening calls, visitors, and mail; arranging appointments, meetings, and conferences; and aiding the facilitation of special events. The Executive Assistant must maintain appointment schedules, answer and follow up on requests for information, and assist with public relations activities. This position requires the employee to stay informed of all IAA policies, rules, and regulations. Work assignments may be received with only a broad statement of objectives and may be performed with minimal supervision. The Executive Assistant must be flexible regarding schedule and be able to multi-task and/or shift tasks and priorities as needed. 

This Assistant must have experience working for a Finance Team and have expert level experience managing Microsoft and Adobe Acrobat software (Word, Excel, RRT, etc) in a professional environment. 


ESSENTIAL JOB RESPONSIBILITIES

Communications and Interaction with Others

The public, other departments, co-workers, board members, governmental agencies, airline officials, and assorted community leaders and business professionals. 


Essential Functions

Enhance executives&rsquo; effectiveness by providing information management support and representing the executive to others. 


Executive Assistant Job Duties
<ul><li>
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.</li><li>
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.</li><li>
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.</li><li>
Represents the executive by attending meetings in the executive's absence, speaking for the executive.</li><li>
Project manages full meetings and events lifecycle for the executive and/or department which may include ordering and laying out catering requests, processing table locations requests, cleanup, etc.
</li><li>Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.</li><li>
Maintains customer confidence and protects operations by keeping information confidential.</li><li>
Prepares reports by collecting and analyzing information.</li><li>
Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.</li><li>
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.</li><li>
Liaisons with the IAA Board of Directors to schedule meetings with the two Senior Directors.</li><li>
Contributes to team effort by accomplishing related results as needed.</li><li>
Other duties, as assigned.</li></ul> 


Preferred Education, Experience and Skill
<ul><li>
Graduation from an accredited business college or a four-year college or university with major course work in business, English or related fields would be considered an advantage.
</li><li>Minimum of seven to ten (7-10) years&rsquo; experience as an assistant to an executive.</li><li>
Experience working for a Finance Team.
</li><li>Possess excellent verbal and written skills.</li><li>
Possess professional demeanor in communication, image and dress.</li><li>
Possess expert level computer skills including, but not limited to the following Microsoft programs: Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.</li><li>
Operate a motor vehicle with a valid driver&rsquo;s license.</li></ul>
<ul><li>Operate a computer keyboard/calculator and various other office equipment.</li><li>
File/Store.</li><li>
Walk, sit, stand, stoop, bend, climb stairs, and lift up to 50 lbs.
</li><li>Read and comprehend.</li><li>
Comprehend, retain and follow oral and written instructions.</li><li>
Exercise good judgment and set priorities.</li><li>
Calculate and count.</li></ul> 


WORK ENVIRONMENT
<ul><li>
Work independently and as a team member in an office environment with varied and detailed materials.</li></ul></div>

Executive Assistant I - Finance

Toppers Pizza

<div>If you're someone who loves developing their team, is fanatical for taking care of customers and managing the daily operations of a restaurant and can maintain a sense of humor no matter what level of chaos is going on around you, talk to us about our Assistant Manager opportunities. 


The Assistant Manager position is for someone looking to train to become a store General Manager in the future. The Assistant Manager will work through the four levels of our Management-in-Training (MIT) program and earn a pay raise once each level is completed. This position promotes the Topper Pizza Mission and Core Values and assists in setting the standard for the restaurant through leadership by example. 


Responsibilities
<ul><li>
Manages the day-to-day operations of the restaurant in coordination with the General Manager, ensuring guest satisfaction.
</li><li>Develops, directs, and supervises hourly Team Members to attain sales and profit objectives while maintaining the highest standards of quality food, beverage, service, cleanliness, organization, and sanitation.
</li><li>Uses the Crown Academy (LMS) and included resources to elevate the training and development of yourself and your team.</li><li>
Utilization of our in-house POS to record sales and other operations, control costs, and monitor the performance of the store. Our in-house POS comes with outstanding support from IT and other internal departments.</li><li>
Knows, enforces, and educates Team Members on appropriate personnel policies, labor laws, and security and safety procedures.</li></ul> 


Minimum Qualifications
<ul><li>
Successfully pass a background check</li><li>
Ability to work varied hours/days to oversee store operations at least 40 hours per week.
</li><li>Experience working as an Assistant Manager in a similar environment.</li></ul> 


Benefits
<ul><li>
Competitive base pay
</li><li>Flexible Scheduling</li><li>
Bonus potential once certified</li><li>
Paid Vacation and Family Health Days</li><li>
Up to 90% Company Paid Medical Insurance</li><li>
401(k) Plan with up to a 4% Company Match</li><li>
Payroll Advance on earned income up to $500 per pay period</li><li>
Holiday Pay on certain holidays that we are open</li><li>
Training &amp; Development Opportunities</li><li>
Meal Discounts (70% While Working!)</li><li>
Free Uniforms</li><li>
FUN Atmosphere</li><li>
Flexible Spending Accounts (Dependent Care &amp; Health)</li><li>
Health Savings Account</li><li>
Voluntary Group Dental, Vision, and Life Insurance</li><li>
Voluntary Hospital Indemnity, Accident, and Critical Illness Insurance
</li><li>Voluntary Group Pet Insurance</li></ul> 


For you to be successful at Toppers Pizza, as an Assistant Manager, you must be willing to come to work and exhibit &ldquo;The Toppers Way&rdquo;. 


This means that You:
Live With Integrity<ul><li>- say what you mean, and do what you say, especially when nobody's watching!</li>
Have Fun<li>- yes, it is work but enjoy it!</li>
Always project a positive image &amp; energy<li>- smile, in-person and on the phone.</li><li>
Are noticeably friendly &amp; give each customer individual attention.</li>
Want to be a part of building something special <li>- we are building a special company!</li>
Bring It...With Passion<li>- come to work ready to rock and make it happen.</li>
Kill it at the details <li>-anticipate needs and react when noticing any dissatisfaction.</li>
Can tell it like it is with tact <li>- honesty with a positive spin.</li>
Are self-disciplined with a strong drive to succeed <li>- you need little direction before you take the reins with a can-do attitude.</li></ul> 


 If you're passionate about the customer experience and are a like-minded person that fits with our core values, we want you!</div>

Assistant Manager

SynergenX Health Holdings

<div>SynergenX | Low T Center | HerKare are the nation&rsquo;s fastest growing providers of hormone replacement and targeted wellness services. We are currently seeking a Mid-Level Provider (PA, APN, APRN, FNP) to join our team as an Assistant Clinic Director (ACD) in our Greenwood clinic!
This is a fantastic opportunity to grow with an innovative, fitness-conscious, and patient-centered organization that is transforming men&rsquo;s and women&rsquo;s healthcare.<h3 class="jobSectionHeader">
About the Role</h3>
The Assistant Clinic Director (ACD) plays a key role in patient care and clinic leadership. In this role, you will:<ul><li>
Provide direct patient care using established, peer-reviewed treatment protocols.</li><li>
Perform full evaluations of patients to address the root cause of hormone-related and wellness conditions.</li><li>
Collaborate with the Clinic Director, physician Medical Director, operations, and management team to ensure clinical and operational success.</li><li>
Support wellness-oriented programs such as sleep apnea management, weight control, hypertension, low libido, and aesthetic services (at select locations).</li><li>
Share in light supervisory responsibilities of support staff.</li></ul><h3 class="jobSectionHeader">
Requirements</h3><ul><li>
Licensed Physician Assistant or Advanced Practice Nurse in Indiana(required)</li><li>
Current DEA registration (required)</li><li>
At least 1 year of clinical practice experience</li><li>
Prior management or supervisory experience preferred</li><li>
Availability during clinic hours (see schedule below) and 2 Saturdays per month (incentivized pay)</li></ul><h3 class="jobSectionHeader">
Hours of Operation</h3><ul><li>
Monday: 8:00 AM &ndash; 5:00 PM</li><li>
Tuesday: 8:00 AM &ndash; 7:00 PM</li><li>
Wednesday: 8:00 AM &ndash; 1:00 PM</li><li>
Thursday: 7:00 AM &ndash; 5:00 PM</li><li>
Friday: 8:00 AM &ndash; 5:00 PM</li><li>
Saturday: 8:00 AM &ndash; 12:00 PM (required 2 per month; additional pay provided)</li><li>
Average 40&ndash;41 hours per week</li></ul><h3 class="jobSectionHeader">
Training</h3><ul><li>
2 full consecutive weeks (10 business days) of paid training, Monday&ndash;Friday.</li></ul><h3 class="jobSectionHeader">
Compensation</h3><ul><li>
Base Salary: $120,000</li><li>
Saturday Incentive Pay: $400 per Saturday (2 per month) = $10,400 annually</li><li>
Total Compensation: $130,400 annually + RVU Bonuses if KPI's are met</li></ul><h3 class="jobSectionHeader"> 
Benefits</h3><ul><li>
Paid Time Off (with accrual increases over time)</li><li>
Malpractice insurance (fully covered)</li><li>
Scrubs provided</li><li>
Major medical, dental, and vision insurance</li><li>
Short-term and long-term disability coverage</li><li>
CME allowance + CME PTO</li><li>
Licensure renewal reimbursement</li><li>
401(k) with excellent employer match</li><li>
Employee wellness perks and more!</li></ul><h3 class="jobSectionHeader">
Ideal Candidate</h3><ul><li>
Strong medical decision-making skills</li><li>
Team-oriented and patient-first mindset</li><li>
Excellent interpersonal and communication skills</li><li>
Ability to explain complex medical concepts in simple, patient-friendly terms</li><li>
Compassionate, professional, and wellness-focused</li></ul>
akja5tkiao</div>

Physician Assistant or Family Nurse Practitioner

The Home Depot

<div>Position Purpose:
Specialty Assistant Store Manager in Training (SASM-IT) will gain hands-on experience in the key responsibilities and functions of a Specialty Assistant Store Manager at The Home Depot. The SASM - it will undergo a comprehensive training program that includes hands-on experience, mentorship, and leadership development. During their training, they will become familiar with Manager on Duty responsibilities and gain insight into overseeing the Specialty and Pro Departments. In collaboration with the Store Manager, Assistant Store Managers (ASMs), Home Services, and Pro business partners, they will learn to develop and implement strategies that boost sales, enhance customer service, and drive profitability across Specialty, Pro, and Services businesses. SASM - ITs are expected to lead by example. Additionally, they have a responsibility to uphold, maintain, and support all lawful company policies and positions. During the SASM-IT training period, which will be up to 6 weeks, you will be learning to execute SASM key responsibilities.
Key Responsibilities:<ul><li>
50% Training and Preparing for Assistant Manager Position - Participate in a structured training program covering all aspects of retail store management, including operations, customer service, sales &amp; profitability, and company policies and procedures. Learn and demonstrate tactics to support key accountability: staffing and scheduling, identifying and resolving stock deficiencies, supervisor associates in selling behaviors, resolving customer issues and concerns, and supporting service needs for both installed sales/special orders and product sales. Learn and demonstrate the performance management process, to include review of associate performance and how to execute the associate disciplinary process when necessary. Complete all assigned training modules and assessments.</li><li>
15% Customer Experience - Supervising Associates in the selling effort and lead GET culture and set the example. Drive customer service and associate engagement through the store; ensure Customer concerns are solved effectively and take necessary actions to resolve situations promptly.</li><li>
15% Sales and Productivity - Work with key partners to plan merchandise placement, signing and support stock integrity through inventory management. ASMs in Training will learn how to maintain and operate all store equipment and systems as well as how to manage daily financial operations.</li><li>
10% Operations Management - Perform Opening, Closing MOD and other whole store focus responsibilities. Adhere to all Company policies and procedures and hold associates accountable for following all Company policies and procedures. Command of store standard operating procedures (SOP&rsquo;s), especially those involving Safety compliance and learn tactics to maintain process accuracy and take steps to mitigate shrink.</li><li>
10% Safety - Ensure self and associates follow all safety and hazmat procedures and Safety Matters guidelines at all times.</li></ul>
Direct Manager/Direct Reports:
<ul><li>This Position typically reports to Store Manager</li><li>
This Position has 0 direct reports.</li></ul>
Travel Requirements:<ul><li>
Typically requires overnight travel less than 5% of the time.</li></ul>
Physical Requirements:
<ul><li>Must continuously stand or walk or regularly requires lifting/handling/carrying material or equipment of moderate weight (8-20 pounds).</li></ul>
Working Conditions:
<ul><li>Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.</li></ul>
Minimum Qualifications:
<ul><li>Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li></ul>
Preferred Qualifications:<ul><li>
Demonstrated ability to collaborate and work effectively with cross-functional teams</li></ul>
Minimum Education:<ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul>
Preferred Education:<ul><li>
The knowledge, skills and abilities typically acquired through the completion of a bachelor's degree program or equivalent degree in a field of study related to the job.</li></ul>
Minimum Years of Work Experience:<ul><li>
3</li></ul>
Preferred Years of Work Experience:
<ul><li>No additional years of experience</li></ul>
Minimum Leadership Experience:<ul><li>
1+ year of previous leadership experience</li></ul>
Preferred Leadership Experience:
<ul><li>2+ years of previous leadership experience</li></ul>
Certifications:
<ul><li>None</li></ul>
Competencies:
<ul><li>Action Oriented</li><li>
Collaborates</li><li>
Customer Focus</li><li>
Drives Results</li><li>
Resourcefulness</li></ul></div>

Specialty Assistant Store Manager

Explore 44+ Chiropractic assistant in Indianapolis this April. Find roles across top companies and apply now to boost your career.