account director, real estate public relations

executive assistant

administrative assistant Jobs in New York

administrative assistant

account coordinator

account director, real estate public relations Jobs in New York

admin assistant

commercial real estate administrative assistant

Trigild

<div>
 As an Administrative Assistant, you&rsquo;ll be responsible for providing comprehensive support to senior executives while also assisting with administrative tasks.This role is essential for ensuring smooth operations, effective communication, and efficient management of projects and schedules.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage executive calendars ensuring effective scheduling and communication.
  </li>
  <li>
   Assist with monthly reporting processes, including compiling data, preparing summaries, and supporting follow-up communications for senior leadership.
  </li>
  <li>
   Draft, format, and distribute professional email communications on behalf of senior leaders related to monthly reporting, updates, and internal initiatives.
  </li>
  <li>
   Prepare and process expense reports in a timely and accurate manner.
  </li>
  <li>
   Maintain organized filing systems, both digital and physical, for important documents and correspondence.
  </li>
  <li>
   Collaborate in coordinating office events, maintaining office supplies, and managing the day-to-day office environment.
  </li>
  <li>
   Provide general administrative support to the executive team, helping manage day-to-day priorities and tasks.
  </li>
  <li>
   Maintain confidentiality while handling sensitive company and personal information for executives.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred, or equivalent experience.
  </li>
  <li>
   Preferred 1-2 years of administrative support experience, preferably with exposure to supporting executives or senior management.
  </li>
  <li>
   Exceptional ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  </li>
  <li>
   Strong verbal and written communication skills, with the ability to interact professionally with executives, colleagues, and external stakeholders.
  </li>
  <li>
   Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools or other office software.
  </li>
  <li>
   High level of accuracy in managing schedules, preparing documents, and tracking tasks.
  </li>
  <li>
   Strong ability to manage time efficiently, meet deadlines, and handle multiple responsibilities simultaneously.
  </li>
  <li>
   Ability to maintain discretion and confidentiality when handling sensitive company and personal information.
  </li>
  <li>
   Ability to support recurring reports, track deadlines, and present information clearly and accurately for senior stakeholders.
  </li>
  <li>
   Ability to anticipate needs, troubleshoot issues, and provide creative solutions.
  </li>
  <li>
   Comfortable working independently as well as collaboratively within a team environment.
  </li>
  <li>
   Flexibility to adjust to changing priorities, shifting deadlines, and executive needs.
   <br/>
   <br/>
  </li>
 </ul>
 This position is
 <strong>
  100% in-office
 </strong>
 . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.
 <br/>
 <br/>
 Over its 40 year history, Trigild has managed and operated hundreds of commercial properties.
 <br/>
 <br/>
 Trigild has expertise in managing a wide array of commercial real estate assets and operating businesses. Trigild leverages its expertise in property management, receivership, fiduciary, operations, consulting, and disposition services under one roof &ndash; for maximum service and value. Visit www.Trigild.com.
 <br/>
 <br/>
 Our portfolio includes Hotels, Multifamily Complexes, Office Buildings and Hospitality Properties (including restaurants, golf courses, amusement parks).
 <br/>
 <br/>
 Additionally, Trigild is the nationally recognized authority on non-performing commercial loans that combines Receivership/Trustee, Management and Disposition services under one roof. That means no coordinating multiple companies, and no duplication of fees. We have the expertise to quickly take control of the assets, maximize operating results, and speed recovery by selling the assets quickly through our national network of industry contacts. .
 <br/>
 <br/>
 Whether you are looking for commercial management services or a new level of performance on commercial loan recovery, Trigild can maximize value.
 <br/>
 <br/>
 <strong>
  All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
  <br/>
  <br/>
 </strong>
 <strong>
  Trigild does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Trigild to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Trigild will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.
 </strong>
</div>


Commercial Real Estate Administrative Assistant

Abstracts Incorporated

<p>Looking for a stable office job with long-term growth?</p><p>Join a well-established <b>real estate and title insurance office</b> where you&rsquo;ll receive hands-on training and build valuable administrative and legal skills. We are a top tier <b>Title Insurance Company in Nassau County, NY</b> seeking an <b>Administrative Assistant / Recording Clerk</b> to join our team. This is an excellent opportunity for <b>recent graduates, career changers, or candidates looking to start a long-term career in the real estate or title insurance industry</b>.</p><p><b>No prior title insurance experience is required &mdash; full training will be provided by our legendary staff. 50% of our staff has been with us over 20 years.</b></p><p>Key Responsibilities</p><ul><li>Assist with preparing and submitting real estate documents for <b>recording in all counties in New York State</b></li><li>Review documents for accuracy, completeness, and compliance with New York recording requirements</li><li>Track recorded documents and assist with resolving recording rejections</li><li>Perform data entry into internal systems and title software</li><li>Maintain organized electronic and physical files</li><li>Assist with post-closing and policy-related administrative tasks</li><li>Answer phones and handle correspondence professionally</li><li>Communicate with attorneys, lenders, county offices, and internal staff</li><li>Maintain strict confidentiality of sensitive client and transaction information</li><li>Provide general administrative and office support as needed</li></ul><p>Requirements</p><ul><li><b>High school diploma or equivalent required</b></li><li>Strong attention to detail and organizational skills</li><li>Basic computer proficiency, including <b>Microsoft Word, Excel, and Outlook</b></li><li>Ability to follow procedures and meet deadlines</li><li>Professional written and verbal communication skills</li><li>Reliable, punctual, and dependable</li><li>Comfortable working in an office environment</li><li>Ability to multitask in a fast-paced setting</li></ul><p>Preferred (Not Required)</p><ul><li>Recent graduate or career changer encouraged to apply</li><li>Prior administrative, clerical, data entry, or office experience</li><li>Interest in real estate, legal, or title insurance work</li><li>Familiarity with New York real estate documents a plus</li><li>TrackerPro Title productions software knowledge</li><li>Experience working with deadlines or detailed paperwork</li></ul><p>Administrative Assistant, Recording Clerk, Title Insurance, Entry-Level Office Assistant, Real Estate Administrative Assistant, Nassau County NY, Title Company Jobs, Legal Assistant Entry Level, Data Entry Clerk, Post-Closing Assistant</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $50,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant- Title Insurance Company

Stake Property Group

<div>
 <strong>
  Company Description
  <br/>
 </strong>
 <p>
  Stake Property Group is a real estate investment and development firm based in New York, specializing in value-add and opportunistic acquisitions. The company focuses on multifamily and mixed-use assets, leveraging in-house construction management expertise and a deep understanding of the market. Founded by Michael Yakubov, Stake Property Group combines institutional-level discipline with an entrepreneurial approach. The firm's mission is to uncover hidden property potential and create long-term value for stakeholders.
  <br/>
 </p>
 <strong>
  Role Description
  <br/>
 </strong>
 <p>
  This is a full-time, on-site Assistant Project Manager role located in New York, NY. The Assistant Project Manager will support project execution by coordinating with expeditors, managing logistics, assisting in project management activities, and ensuring inspection procedures are met. Additionally, the role includes monitoring timelines, keeping project documentation organized, and maintaining constant communication between internal teams, vendors, and stakeholders to ensure successful project delivery.
  <br/>
 </p>
 <strong>
  Qualifications
  <br/>
 </strong>
 <ul>
  <li>
   Proficiency in Expediting and experience working as an Expeditor in a construction or development environment.
  </li>
  <li>
   Strong Project Management skills, including the ability to handle planning, scheduling, and oversight of project milestones.
  </li>
  <li>
   Knowledge of Inspection procedures and requirements within real estate or construction projects.
  </li>
  <li>
   Experience in Logistics Management with a focus on coordinating resources and ensuring smooth processes.
  </li>
  <li>
   Strong organizational and communication skills, with the ability to multitask and adhere to deadlines.
  </li>
  <li>
   Proficiency in project management tools and software.
  </li>
  <li>
   Familiarity with New York City building and zoning codes is a plus.
  </li>
  <li>
   Bachelor&rsquo;s degree in Construction Management, Real Estate, Engineering, or a related field is preferred.
  </li>
 </ul>
</div>


Assistant Project Manager

Real Estate Project Manager

Confidential Company

<div>
 <p>
  <strong>
   Personal Assistant to Senior Executive
  </strong>
 </p>
 <p>
  Midtown Manhattan I Onsite | 5 Days per Week
 </p>
 <p>
  A prominent real estate firm is conducting a search for a highly organized, proactive, and discreet Personal Assistant to support a dynamic senior Executive.
 </p>
 <p>
  <strong>
   Compensation
  </strong>
 </p>
 <p>
  $90,000&ndash;$110,000 base salary (DOE) + discretionary bonus
 </p>
 <p>
  <strong>
   Schedule
  </strong>
 </p>
 <p>
  Standard hours are 9:00 AM&ndash;5:00 PM, with flexibility required for early morning meetings, evening events, and occasional after-hours or weekend support, particularly during travel.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Overview
  </strong>
 </p>
 <p>
  This role requires a polished, experienced administrative professional with a &ldquo;no task is too big or too small&rdquo; mindset and the ability to operate with a 24/7 mentality when needed. The ideal candidate is a true gatekeeper who thrives in a fast-paced environment, anticipates needs before they arise, and maintains the highest level of discretion and professionalism.
 </p>
 <p>
  A strong knowledge of New York City is essential. The Executive values someone who is NYC-savvy&mdash;comfortable recommending top restaurants, sourcing premier florists, securing reservations, and navigating the city seamlessly.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Manage complex personal and professional calendars, appointments, and meetings
  </li>
  <li>
   Serve as a gatekeeper, prioritizing and managing competing demands
  </li>
  <li>
   Coordinate personal errands and special requests
  </li>
  <li>
   Purchase and distribute thoughtful gifts for personal and professional networks
  </li>
  <li>
   Create detailed domestic and international travel itineraries for family vacations
  </li>
  <li>
   Coordinate logistics for extended family travel
  </li>
  <li>
   Schedule and organize college tours
  </li>
  <li>
   Assist in planning milestone celebrations (e.g., Sweet 16s and other special occasions)
  </li>
  <li>
   Provide administrative and strategic support for charitable initiatives
  </li>
  <li>
   Assist with fundraising efforts and event coordination
  </li>
  <li>
   Track donor communications and maintain organized records
  </li>
  <li>
   Assist in planning and executing personal and professional events
  </li>
  <li>
   Coordinate vendors, venues, guest lists, and event logistics
  </li>
  <li>
   Design invitations and event materials (experience with Canva or similar design tools is a plus)
  </li>
  <li>
   Contribute a creative perspective to event experiences and presentation
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree required
  </li>
  <li>
   Proven experience supporting senior executives or high-level principals
  </li>
  <li>
   Exceptional organizational and time management skills
  </li>
  <li>
   Strong discretion and demonstrated ability to handle confidential information
  </li>
  <li>
   High emotional intelligence and sound judgment
  </li>
  <li>
   Ability to anticipate needs and problem-solve independently
  </li>
  <li>
   Flexible, service-oriented mindset
  </li>
  <li>
   Experience in event planning and/or graphic design preferred
  </li>
  <li>
   Proficiency in Microsoft Office; familiarity with Canva or similar tools is a plus
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Ideal Candidate Profile
  </strong>
 </p>
 <ul>
  <li>
   Detail-oriented and highly resourceful
  </li>
  <li>
   Calm under pressure and adaptable to shifting priorities
  </li>
  <li>
   Professional, polished, and personable
  </li>
  <li>
   Committed to excellence and high standards
  </li>
  <li>
   Thrives in a fast-paced, high-expectation environment
  </li>
 </ul>
 <p>
 </p>
</div>


Personal Assistant to Senior Executive

FlagStar Bank

<div><div>Position Title</div>
Head of Internal Audit- Lines of Business<div></div><div>
Location</div>
New York, NY 10018<div></div><div>
Job Summary</div>
The Head of Internal Audit &ndash; Lines of Business is responsible for leading the delivery of value-added independent internal audit assurance services over all lines of business functions. Through well-developed relationships with Executive Management, oversees the development of a comprehensive, dynamic audit plan, and directs a team of audit professionals in the implementation and completion of the plan while maintaining responsibility for the overall quality of audit work performed. Serves as a key contributor with respect to the long- term strategy, value proposition, continued growth, and success of the Audit Department providing both leadership and management for key functions within the Internal Audit Practice. Participates in committees as relevant, such as preparing and making presentations to senior management. Has leading role in communications and presentations with regulators and external stakeholders.<br>
<br>
Pay Range: $261,802 - 301,990 - 351,353<div></div>
Pay Range: Local Minimum Wage - $0.00 - $0.00<div></div><div>
Job Responsibilities:</div><div>
JOB RESPONSIBILITIES</div><div></div><div>
Direct the work of assigned team of professionals to achieve completion of internal audits of all lines of business. Activities include (but are not limited to):</div><ul><li>
Establish and maintain key business relationships with internal and external stakeholders in order to optimize effectiveness.</li><li>
Provide leadership and oversight to ensure teams are completing their assigned portions of the Audit Plan in a timely manner, in accordance with IIA Standards.</li><li>
Deliver high quality, actionable feedback to auditees on control issues and potential solutions to close gaps, with relevant reporting to the Audit Committees.</li><li>
Complete final review of draft reports prior to submission to Chief Audit Executive.</li><li>
Organize and monitor complex sets of activities, projects, people and resources over extended periods of time.</li><li>
Recommend and implement changes to methods of performing work.</li><li>
Provide subject matter expertise to audit partners and ensure comprehensive audit coverage of owned risk domains.</li><li>
Remain current with industry trends and emerging risks to update audit coverage as appropriate</li></ul><div></div><div>
Assist the Chief Audit Executive with department or cross functional initiatives and special projects. Assist in preparation of a comprehensive risk-based, multi-year plan of audit coverage. Works closely with the Chief Audit Executive to periodically review and assess overall performance, staffing and development needs of the Internal Audit function.</div><div></div><div>
Complete performance reviews and requisite administrative activities for all assigned direct reports. Coordinate resources to maximize audit effectiveness &amp; efficiency and enhance staff development.</div><ul><li>
Responsible for talent management functions including: employment, performance evaluations, staff development/training, disciplinary actions, succession planning and ensuring all staff comply with compliance requirements.</li></ul><div></div><div>
ADDITIONAL RESPONSIBILITIES</div><ul><li>
Performs special projects, and additional duties and responsibilities as required.</li><li>
Consistently adheres to regulatory and compliance policies and standards linked to the job as listed and complete required compliance trainings. Accountable to maintain compliance with applicable federal, state and local laws and regulations.</li></ul><div></div><div>
JOB REQUIREMENTS</div><div>
Required Qualifications:</div><ul><li>
Education level required: Undergraduate Degree (4 years or equivalent) in Accounting, Finance, or Business Administration or related field.</li><li>
15+ Years of progressive audit, risk management or examiner experience with a significant portion in the financial services industry, preferably with a large financial services firm with subject matter expertise in commercial and retail lending, commercial real estate, banking operations.</li><li>
Five or more years of experience in a managerial role.</li></ul><div></div><div>
Preferred Qualifications:</div><ul><li>
Education level preferred: Master's Degree (or Postgraduate equivalent).</li><li>
Financial institution industry experience is highly preferred.</li><li>
Previous experience working with a public accounting or risk advisory firm is preferred.</li><li>
CIA, CPA, CISA, CRCM, or CFE preferred.</li></ul><div></div><div>
Job Competencies:</div><ul><li>
Comprehensive knowledge of relevant laws and regulations impacting financial institutions and commercial and retail lending activities, commercial real estate, and banking operations.</li><li>
Strong knowledge of internal audit best practices and industry standards.</li><li>
Superior oral and written communication; comfortable making presentations to executives, groups of professionals, external auditors, and regulators.</li><li>
Excellent quantitative and analytical skills along with a focused attention to detail.</li><li>
Collaborative and takes ownership to ensure the quality of the audit team&rsquo;s product and success.</li><li>
Ability to influence and effect change; be viewed as a trusted advisor.</li><li>
Proactive thought process, with an ability to foresee potential risks ahead of business decisions.</li><li>
Strong project management skills, with the capability to prioritize multiple demands.</li><li>
Possess business acumen and judgment plus ability to resolve and communicate key issues to all levels.</li><li>
Physical demands (ADA): No unusual physical exertion is involved.</li></ul><div></div><div>
Flagstar is an Equal Opportunity Employer</div><div></div><div>
Flagstar provides teammates access to a variety of benefits including medical, dental, vision, life, and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: <div><i>Benefits | Flagstar Bank</i></div></div></div>

Head of Internal Audit- Lines of Business

Condé Nast

<div>Cond&eacute; Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company&rsquo;s portfolio includes many of the world&rsquo;s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Cond&eacute; Nast Traveler/Traveller, Allure, AD, Bon App&eacute;tit and Wired, among others.<div></div><div>
Job Description</div><div></div><div>
Location:</div>
New York, NY<div></div><div><div>
Job Description</div></div><div><div><div><div><div><div><div><div><div><div>
Reports To</div><div>
Vice President, Global Real Estate &amp; Workplace Services</div><div></div><div>
Supports</div><div>
General administrative assistance to:</div><ul><li><div>
VP of Global Real Estate and Workplace Services (REWS)</div></li><li><div>
Director of Global Projects</div></li><li><div>
Director of Global Security</div></li><li><div>
Director of Global Real Estate</div></li><li><div>
And other senior leaders within the REWS organization as needed.</div></li></ul><div></div><div>
Primary Responsibilities</div><div>
Below is a description of the primary responsibilities of the REWS Operations Coordinator position. In addition, there are many ad hoc responsibilities that occur as needed.</div><div></div><ul><li><div>
Administration and coordination of global team travel</div><ul><li><div>
Booking flights, ground transportation, and hotels</div></li><li><div>
Assistance with VISA and other Entry/Exit requirements</div></li><li><div>
Administration of expense reports</div></li><li><div>
Coordinates and maintains Global PTO and Travel Calendars</div></li></ul></li><li><div>
Communications</div><ul><li><div>
Leads department communications efforts</div></li><li><div>
Utilizes REWSLetter and REWSlack for distribution of information</div></li><li><div>
Posts weekly updates on REWSlack</div></li><li><div>
Publishes the Quarterly REWSLetter</div></li><li><div>
Provides coordination updates at weekly staff meetings</div></li></ul></li><li><div>
Project Management</div><ul><li><div>
Oversight of special projects as assigned</div></li><li><div>
Administers project meeting minutes as required</div></li><li><div>
Oversight and administration of Alpha Drive (REWS digital filing system)</div></li><li><div>
Assist administration and publication of Global Real Estate Project Update</div></li></ul></li></ul><div></div><ul><li><div>
Administration of REWS Employee Engagement activities</div></li></ul><ul><li><div>
REWSLetter - Quarterly</div></li><li><div>
REWSLT Office Hours- Quarterly</div></li><li><div>
REWSlack - Regularly</div></li><li><div>
REWSummit - Semi Annually</div></li><li><div>
REWSRetreat - Annually</div></li><li><div>
Glint Survey follow up and initiatives</div></li><li><div>
Other programs as needed</div></li><li><div>
Additional Responsibilities:</div><ul><li><div>
Central coordination for information services to the REWS team</div></li><li><div>
Maintains the Organization &amp; Communications Structure (OCS)</div></li><li><div>
REWS Training and Development Program</div></li><li><div>
Monitor the Global Events Calendar</div></li><li><div>
Maintains the REWS Global Contact List</div></li><li><div>
Maintains Global Facility Leads email distribution list</div></li><li><div>
Maintains the Cond&eacute; Nast Portfolio Report</div></li><li><div>
Maintains Visual Lease system, working closely with Advance Legal</div></li><li><div>
Develops presentation slide decks as needed</div></li><li><div>
Follow up on Work Requests as assigned</div></li><li><div>
Manages calendar for the VP of Real Estate &amp; Workplace Services</div></li><li><div>
Coordinate meetings across multiple time zones</div></li><li><div>
Answer calls, emails, Slack, etc. and other duties as assigned</div></li></ul></li></ul><div></div><div>
Skills and Qualifications</div><ul><li><div>
5 years relevant experience in workplace operations preferred</div></li><li><div>
Bachelor&rsquo;s degree in a related field preferred</div></li><li><div>
Solid experience and understanding of facilities and security operations</div></li><li><div>
Self starter that requires little supervision and self directed</div></li><li><div>
Anticipates needs of supported leadership and a multitasker</div></li><li><div>
Global knowledge and familiar with complications of time zone management</div></li><li><div>
Excellent verbal and written communication skills</div></li><li><div>
Strong interpersonal skills and a proactive problem solver</div></li><li><div>
Solid time management and organizational skills</div></li><li><div>
Pay Range: $66,000 - $90,000</div></li></ul></div></div></div></div></div></div></div></div></div><div></div><div>
What happens next?</div><div>
If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.</div><div></div><div><i>
Cond&eacute; Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.</i></div></div>

Operations Coordinator

Explore 268+ Commercial real estate administrative assistant in New York this March. Find roles across top companies and apply now to boost your career.