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GAC Equities

Responsibilities:<ul><li>The secretary will conduct new research per property given.</li><li>Assigning and researching new leads</li><li>Cold Calling owners</li><li>Negotiate and submit offers on leads</li><li>Build positive relationships with motivated home sellers</li><li>Adding a comprehensive list of leads to our CRM</li></ul>Qualifications:<ul><li>Previous experience in cold calling and lead generation</li><li>Efficient in Microsoft &amp; Excel</li><li>Bilingual is a plus</li><li>Must have strong communication skills, be interpersonal</li></ul>Job Types: Contract, Full-timePay: $50,000.00 - $80,129.90 per yearExperience:<ul><li>Microsoft Excel: 1 year (Preferred)</li><li>Microsoft Powerpoint: 1 year (Preferred)</li></ul>Work Location: In person

Admin Assistant Real Estate Researcher

Solomon Page

<div>
 Our client is seeking an Administrative Assistant to join their team! The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure.
 
 
 <ul>
 <li>
 Pay rate: $35-$37 per hour
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 
 Travel
 
 
 
 <ul>
 <li>
 Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log
 </li>
 <li>
 Ensure team members have any visas, all documents, papers and itineraries necessary for travel Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices
 
 
 
 </li>
 </ul>
 
 Meetings and Entertainment/Lunches/Dinners
 
 
 
 <ul>
 <li>
 On behalf of team members, coordinate meetings with clients/brokers/vendors
 </li>
 <li>
 Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below
 </li>
 <li>
 Manage all aspects of bookings and catering for client/broker lunches and dinners
 </li>
 <li>
 Book taxis for our employees and clients Prepare and organize printed materials and binders for meetings
 </li>
 <li>
 Other related support
 
 
 
 </li>
 </ul>
 
 Customer Relationship Management (CRM) &ndash; if applicable
 
 
 
 <ul>
 <li>
 Track client related meetings/events (including overseas meetings) in our CRM System
 </li>
 <li>
 Collect business cards and update contact details in CRM or following up with meeting organizer for client's contact if not known; make changes to client profiles
 </li>
 <li>
 Develop working knowledge of clients/brokers and Company names
 
 
 
 </li>
 </ul>
 
 Expenses
 
 
 
 <ul>
 <li>
 All aspects of timely expense management (in Concur and Dynamics 365) for team members, including: Use receipt images in Concur or gather receipts for business travel promptly after such travel and document the business purpose
 </li>
 <li>
 Set up expense reports on at least a monthly basis
 </li>
 <li>
 Follow-up to secure any expense approvals
 
 
 
 </li>
 </ul>
 
 Visitor Log
 
 
 
 <ul>
 <li>
 Be the coordinator for any visitor log requests
 </li>
 <li>
 Communicate with other Executive Assistants as to who is coming in and details of visit.
 </li>
 <li>
 Arrange desk assignments for underwriting visitors
 
 
 
 </li>
 </ul>
 
 General / Office / Other
 
 
 
 <ul>
 <li>
 Provide administrative support for group meetings, whether onsite or offsite
 </li>
 <li>
 Provide back-up support for vacationing other administrative roles
 </li>
 <li>
 Assist with ad hoc projects
 </li>
 <li>
 Participate in the local and global Admin Team support team meetings
 </li>
 <li>
 Communicate with external contacts to exchange information as needed
 </li>
 <li>
 Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable)
 </li>
 <li>
 Prepare FedEx shipments
 </li>
 <li>
 Assist with mail collection and distribution for your respective team(s)
 </li>
 <li>
 Manage confidential affairs
 </li>
 <li>
 Maintain good working relationship with internal contacts
 </li>
 <li>
 Manage changing circumstances as they happen, sometimes on short notice
 </li>
 <li>
 Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Experience working in a matrixed global organization working across functions and geographies.
 </li>
 <li>
 Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include with senior management, internal clients, external clients and brokers.
 </li>
 <li>
 Works efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude.
 </li>
 <li>
 Must possess excellent oral and written communication skills.
 </li>
 <li>
 Receptive to new ideas and is well organized.
 </li>
 <li>
 Reacts effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities.
 </li>
 <li>
 Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner at all times.
 </li>
 <li>
 Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different &lsquo;share&rsquo; platforms ie: SharePoint, Office 365.
 </li>
 <li>
 College degree preferred
 </li>
 <li>
 2+ years of administrative assistant.
 </li>
 <li>
 Experience in the Financial Services at a minimum with industry experienced preferred.
 </li>
 <li>
 Requires sitting at a computer in an open collaborative seating environment with varying exposure to noise.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Administrative Assistant

Atrium

<div>
 
 Client Overview
 
 
 
 Our client, a well-established financial services organization in New York City, is seeking a professional and detail-oriented
 
 Administrative Assistant
 
 to support daily office operations and internal teams. This company operates in a fast-paced, corporate environment and is looking for someone who can provide strong administrative support while maintaining a high level of professionalism.
 
 
 
 Salary/Hourly Rate
 
 
 
 $25/hr - $30/hr
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant will provide administrative and operational support to executives and department teams within a finance environment. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a structured, fast-paced setting. The position is fully onsite.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Provide administrative support to executives and internal teams.
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate appointments.
 </li>
 <li>
 Prepare reports, presentations, and business correspondence.
 </li>
 <li>
 Handle data entry, filing, scanning, and document management.
 </li>
 <li>
 Coordinate meetings and assist with conference room scheduling.
 </li>
 <li>
 Support office operations, including ordering supplies and coordinating vendors.
 </li>
 <li>
 Assist with travel arrangements and expense tracking.
 </li>
 <li>
 Maintain organized records and assist with special projects.
 
 
 </li>
 </ul>
 
 Required Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 2 - 4 years of administrative assistant experience in a corporate environment
 </li>
 <li>
 Strong communication and interpersonal skills.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
 </li>
 <li>
 Ability to multitask and meet deadlines in a fast-paced environment.
 </li>
 <li>
 Professional, polished demeanor.
 
 
 </li>
 </ul>
 
 Preferred Experience/Skills for the Administrative Assistant:
 
 
 
 <ul>
 <li>
 Experience working in finance or financial services environments.
 </li>
 <li>
 Experience supporting multiple teams or senior leadership.
 
 
 </li>
 </ul>
 
 Education Requirements:
 
 
 
 <ul>
 <li>
 High school diploma is required.
 </li>
 <li>
 Bachelor's degree is preferred.
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
 
 About Atrium:
 
 
 What you do matters.
 
 Guided by our Applicant-Centric&trade; approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .
 
 
 As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
 
 
 EOE/M/F/D/V/SO
 
 
 Position ID: 394790
</div>

Administrative Assistant - 394790

Goldman Sachs

<div>
 
 Job Description
 
 
 
 About Goldman Sachs
 
 
 At Goldman Sachs, we connect people, capital and ideas to help solve problems for our clients. We are a leading global financial services firm providing investment banking, securities and investment management services to a substantial and diversified client base that includes corporations, financial institutions, governments and individuals. For us, it&rsquo;s all about bringing together people who are curious, collaborative and have the drive to make things possible for our clients and communities.
 
 
 Asset and Wealth Management
 
 
 
 Goldman Sachs Asset &amp; Wealth Management provides advice, investing and execution for institutions and individuals across public and private markets.
 
 
 
 Our Asset Management business is one of the world&rsquo;s leading asset managers with over $2 trillion in assets under supervision. As a primary investment area within Goldman Sachs, we provide investment and advisory services for pension plans, sovereign wealth funds, insurance companies, endowments, foundations, financial advisors, and individuals.
 
 
 Across Wealth Management, Goldman Sachs helps empower clients and customers around the world to reach their financial goals. Our advisor-led wealth management businesses provide financial planning, investment management, banking and comprehensive advice to a wide range of clients, including ultra- high net worth and high net worth individuals, as well as family offices, foundations and endowments, and corporations and their employees. Our consumer business provides digital solutions for customers to better spend, borrow, invest, and save.
 
 
 Job Responsibilities
 
 
 <ul>
 <li>
 Support the oversight of ~200+ Administrative Assistants across Asset &amp; Wealth Management Americas
 </li>
 <ul>
 <li>
 Partner closely with AWM Leadership and Admin Manager to support performance management, development, and engagement across the AWM Americas Administrative Assistant population.
 </li>
 <li>
 Work with Admin Manager to allocate and assign assistant coverage in coordination with Business Unit COOs.
 </li>
 <li>
 Build relationships across various internal stakeholders including Business Unit Managers and Business Unit COOs, acting as a trusted partner advising on coverage models, headcount and contingent labor needs, and assistant talent decisions aligned to business priorities.
 </li>
 <li>
 Drive project management related to event planning, including but not limited to townhalls, year-end, milestone achievements, etc.
 </li>
 <li>
 Own onboarding and integration strategy for all new joiners (both full-time employees and contract workers), partnering with business stakeholders to deliver customized training programs.
 </li>
 <li>
 Build and maintain training programs for administrative assistant population across the division to enhance knowledge of existing resources, new resources and divisional subject matter, including the development of best practice and procedure documents for relevant firm platforms.
 </li>
 <li>
 Support the end-to-end recruiting efforts for Administrative Assistants across full-time and contract hiring pipelines, including sourcing strategy, interview coordination and offer approval processes.
 </li>
 <li>
 Champion efforts to uplift talent capabilities, enhance engagement, and strengthen organizational health.
 </li>
 <li>
 Manage staff augmentation and contingent worker budgets, including forecasting, tracking spend, approvals, and reporting; manage vendor/agency coordination.
 </li>
 <li>
 Coordinate with contingent worker management to lead recruitment, feedback process, contract extension and conversion process
 </li>
 <li>
 Organize regular catchups and touchpoints with assistant population across the division, provide support for ad-hoc queries.
 </li>
 <li>
 Develop strategic communication plan with administrative assistant population to enhance connectivity.
 </li>
 <li>
 Own various operational functions including time management approvals and reporting management systems.
 
 </li>
 </ul>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong proactive team player able to work efficiently and effectively in handling multiple tasks
 </li>
 <li>
 Excellent organizational and communications (written and verbal), skills
 </li>
 <li>
 Innovative thought processes and proactive time management
 </li>
 <li>
 Competitive spirit with the ability to lead, motivate and build relationships with internal stakeholders
 </li>
 <li>
 Ability to handle sensitive, confidential information with the utmost discretion
 </li>
 <li>
 Familiarity with RMS, Cyborg, Anaplan, Fieldglass and related internal systems is required
 </li>
 <li>
 Advanced proficiency in platforms such as Smartsheet, Sharepoint, Microsoft Word, Excel and Power Point
 </li>
 <li>
 Bachelor&rsquo;s degree
 </li>
 <li>
 3-5 years of relevant work experience
 
 
 </li>
 </ul>
 
 Salary Range
 
 
 
 The expected base salary for this New York, New York, United States-based position is $100000-$160000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
 
 
 
 Benefits
 
 
 
 Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here .
</div>

Asset & Wealth Management, Administrative Assistant Manager, Associate, New York

Confidential Company

<div>
 
 Location - Midtown Manhattan - 4 days in-office
 
 
 Typically 9am - 5pm
 
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant/Scheduling Coordinator
 
 to support senior leadership with a primary focus on
 
 interview scheduling and candidate coordination
 
 . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 
 
 
 
 
 Key Responsibilities
 
 
 Interview Scheduling &amp; Coordination
 
 <ul>
 <li>
 Coordinate and schedule
 
 high-volume interviews
 
 across multiple stakeholders, including executives, hiring managers, candidates, and clients
 </li>
 <li>
 Manage
 
 complex calendars
 
 , often with last-minute changes or competing priorities
 </li>
 <li>
 Schedule virtual, in-person, and multi-round interview processes
 </li>
 <li>
 Handle rescheduling, cancellations, and urgent changes with professionalism and speed
 </li>
 <li>
 Prepare and send interview confirmations, calendar invites, agendas, and logistics
 </li>
 <li>
 Ensure candidates receive timely instructions, links, and directions
 </li>
 </ul>
 
 
 
 
 Process &amp; Coordination Excellence
 
 <ul>
 <li>
 Partner closely with internal teams to align availability and priorities
 </li>
 <li>
 Identify opportunities to improve scheduling workflows and efficiency
 </li>
 <li>
 Maintain a high-touch, white-glove candidate experience
 </li>
 <li>
 Ensure consistency, accuracy, and professionalism in all communications
 </li>
 </ul>
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide day-to-day administrative support to senior executives or recruiters
 </li>
 <li>
 Act as a primary point of contact for scheduling-related communication
 </li>
 <li>
 Track interview status and maintain accurate scheduling records
 </li>
 <li>
 Support meeting preparation, follow-ups, and documentation as needed
 </li>
 <li>
 Maintain confidentiality and discretion with sensitive information
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 2-10+ years of admin and/or scheduling experience
 
 
 Bachelor degree highly preferred
 
 
 
</div>

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

Nike

<div>
 The annual base salary for this position ranges from $57,800.00 in our lowest geographic market to $114,200.00 in our highest geographic market. Actual salary will vary based on a candidate's location, qualifications, skills and experience.
 
 
 
 Who You&rsquo;ll Work With
 
 
 
 Information about benefits can be found here.
 
 
 As our Executive Assistant, you will support Vice President of Nike North America.
 
 
 
 Who We Are Looking For
 
 
 
 We&rsquo;re looking for an Executive Assistant who has demonstrated that they are capable of working in a fast-paced, results-oriented environment. Executive Assistants frequently act as thought partners for their leaders, and are a source of knowledge for the team, making strategic thinking and a keen attention to detail critical. To be successful in this role, you will bring strong organization skills, the ability to prioritize multiple tasks and at times work through high levels of ambiguity independently. You take pride in your work and proactively take the initiative to follow-through on requests until completion. You can work effectively with a variety of personalities at many levels and make connections in and across teams. You work at the pace of the business, communicate effectively and efficiently and understand how prioritize to appropriately handle highly confidential and sensitive information.
 
 
 
 What You Bring To Nike
 
 
 
 <ul>
 <li>
 Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training
 </li>
 <li>
 Minimum of 3 - 5 years of administrative work experience required
 </li>
 <li>
 At least 1 year of experience supporting a Sr. Director, VP or higher-level executive within a matrixed corporate environment
 </li>
 <li>
 Excellent verbal &amp; written communication skills
 </li>
 <li>
 Strong reading, writing, math and communication skills
 </li>
 <li>
 Proven experience and success working with a variety of high-profile stakeholders (examples: Executive leadership team members or Nike sponsored athletes and collaborators, etc.)
 </li>
 <li>
 Ability to work independently as a self-starter and as part of a team making connections in and across teams as you go.
 </li>
 <li>
 Exceptional attention to detail and problem-solving skills.
 </li>
 <li>
 Ability to thrive in a fast-paced environment and adapt to changing priorities.
 </li>
 <li>
 Comfort working through ambiguity.
 </li>
 <li>
 Previous experience with event planning. Experience with budget creation/management and planning proposals preferred.
 </li>
 <li>
 Proficient in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams). Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required.
 </li>
 <li>
 Exercise discretion and independent judgement when handling confidential and sensitive information. Prior experience handling sensitive and confidential information is preferred.
 </li>
 <li>
 Ability to occasionally work outside of core business hours
 </li>
 <li>
 Previous Nike work experience is strongly preferred
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Work On
 
 
 
 As an integral support to your leader and critical part of the team, you will be responsible for:
 
 
 <ul>
 <li>
 Calendar Management: Coordinate and manage the leader&rsquo;s schedule, ensuring timely appointments and meetings proactively resolving calendaring conflicts where possible without the involvement of the leader
 </li>
 <li>
 Communication: Serve as the primary point of contact between the leader and internal/external stakeholders. Handle email correspondence, responding to inquiries that do not require the VP's involvement promptly and professionally; highlight actionable items and respond when possible.
 </li>
 <li>
 Meetings &amp; Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed. Supporting any documentation before, during and/or after to ensure objectives of the meeting / event are met.
 </li>
 <li>
 Assist in coordination of materials and information for high visibility meetings/events, internally and externally, including Board of Director meetings.
 </li>
 <li>
 Travel Arrangements &amp; Expense Report Management: Make complex domestic and international travel arrangements. Complete and review expense reports in a timely manner.
 </li>
 <li>
 Document Preparation/Organization, Presentation &amp; Information Sharing: Draft, review, organize important documents, reports and presentations. At times you may also present and share these documents and/or presentations with the appropriate leaders and teammates accordingly.
 </li>
 <li>
 Project Support: Assist in the planning and execution of special projects, ensuring deadlines are met and objectives are achieved.
 </li>
 <li>
 Confidentiality: Maintain the highest level of confidentiality regarding sensitive and proprietary information and decisions made by the leaders. Use discretion at all times.
 </li>
 <li>
 Office Environment &amp; Teammate Onboarding: Onboard new hires, prep workspaces, equipment, office supplies and schedule meet and greets with the team. Additionally, you may also train and mentor other administrative hires as needed.
 </li>
 <li>
 Culture Building &amp; Team Meeting/Offsite Support: Coordinate team/company events, including staff meetings, team-building activities, offsites and other functions to help the team build connections to each other, their leader, the environment and Nike.
 </li>
 <li>
 Support team plans, projects, activations or other deliverables as needed.
 </li>
 <li>
 Serve as the main point of contact for administrative questions or escalations from other administrative assistants on the team; may coordinate admin staff meetings and share relevant information as appropriate
 
 
 </li>
 </ul>
 We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.
</div>

Executive Assistant - NY North America

Explore 183+ Admin assistant in New York this May. Find roles across top companies and apply now to boost your career.

183 admin assistant jobs In New York

Admin Assistant Real Estate Researcher

Administrative Assistant

Administrative Assistant - 394790

Asset & Wealth Management, Administrative Assistant Manager, Associate, New York

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

Administrative Assistant

Executive Assistant - NY North America