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admin assistant

OPT-ISM & Drs. Eye Care

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and possesses excellent communication skills, with experience in office management, clerical tasks, and customer service. This paid position offers a fantastic opportunity to grow your administrative career in a vibrant setting.</p><p><b>Responsibilities</b></p><ul><li>Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly</li><li>Maintain organized filing systems, both physical and digital, including data entry and document proofreading</li><li>Support calendar management by scheduling appointments, meetings, and coordinating events using tools like Google Workspace and Microsoft Office</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to ensure accurate financial records</li><li>Provide excellent customer support through friendly communication and timely responses to inquiries</li><li>Perform general office management duties such as ordering supplies, managing mail, and overseeing office equipment maintenance</li></ul><p><b>Requirements</b></p><ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications</li><li>Familiarity with QuickBooks or other bookkeeping software is a plus</li><li>Excellent typing speed and data entry skills for efficient record keeping</li><li>Bilingual abilities are highly desirable to serve diverse clients and team members effectively</li><li>Strong phone etiquette skills with experience managing multi-line phone systems</li><li>Ability to handle confidential information discreetly while maintaining professionalism</li><li>Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required</li></ul><p>Join us if you&rsquo;re ready to bring energy, precision, and a positive attitude to a role that keeps our office running smoothly! This is an exciting opportunity for someone eager to develop their administrative expertise while supporting a collaborative team environment.</p><p>Job Type: Full-time</p><p>Pay: $38.00 - $42.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Paid time off</li></ul><p>Work Location: Remote</p>

Admin Assistant

MindFriend PRO

<div>
 https://www.linkedin.com/company/mindfriend/
 <br/>
 <br/>
 https://mindfriend.com/
 <br/>
 <br/>
 We are seeking a highly organized and detail-oriented Remote Email &amp; Communications Coordinator to manage our email communications, organize our Google Workspace, and facilitate seamless communication between our in-house teams. You will be the central hub for email correspondence, ensuring efficient information flow and maintaining a well-organized digital workspace.
 <br/>
 <br/>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Email Management:
  </li>
  <ul>
   <li>
    Monitor and manage incoming and outgoing emails, prioritizing and responding promptly
   </li>
   <li>
    Draft and send professional and clear emails to clients, partners, and internal teams
   </li>
   <li>
    Organize and maintain email folders and labels within Google Workspace for efficient retrieval
   </li>
   <li>
    Implement email filtering and automation rules to streamline workflow
   </li>
  </ul>
  <li>
   Google Workspace Organization:
  </li>
  <ul>
   <li>
    Maintain and organize files and folders within Google Drive, ensuring easy access for team members
   </li>
   <li>
    Manage shared calendars and documents, ensuring accuracy and up-to-date information
   </li>
   <li>
    Utilize Google Workspace tools (Docs, Sheets, Slides) for document creation and collaboration
   </li>
  </ul>
  <li>
   Internal Communication:
  </li>
  <ul>
   <li>
    Facilitate communication between in-house teams via email and other online communication tools
   </li>
   <li>
    Ensure clear and consistent communication of information and updates
   </li>
   <li>
    Relay information from external emails to the necessary internal teams
   </li>
  </ul>
  <li>
   Administrative Support:
  </li>
  <ul>
   <li>
    Assist with scheduling appointments and meetings
   </li>
   <li>
    Maintain accurate records and documentation
   </li>
   <li>
    Support other administrative tasks as needed
    <br/>
    <br/>
   </li>
  </ul>
 </ul>
 <strong>
  Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Proven experience in email management and administrative support
  </li>
  <li>
   Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar)
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Strong organizational and time-management skills
  </li>
  <li>
   Ability to prioritize tasks and meet deadlines.
  </li>
  <li>
   Attention to detail and accuracy
  </li>
  <li>
   Ability to work independently in a remote environment.
  </li>
  <li>
   Reliable internet connection, and appropriate remote working environment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 Fully remote work environment.
 <br/>
 <br/>
 Flexible schedule.
 <br/>
 <br/>
 Opportunities for professional development.
 <br/>
 <br/>
 Collaborative and supportive team.
</div>


Customer Service- Admin- Virtual Assistant (Remote)

PPV Group

<p><b>About the Role</b></p><p>PPV Group Incorporated is a creative and technology-forward company based in New York City. We're looking for a sharp, friendly, and highly organized Virtual Assistant to support both the business and the personal life of our founder. This is a part-time role starting at 10&ndash;15 hours per week with room to grow. Most work is remote, with occasional in-person opportunities in NYC.</p><p><b>What You'll Do</b></p><ul><li>Manage and draft emails, texts, and correspondence on behalf of the founder</li><li>Handle scheduling, bookings, and calendar coordination (appointments, travel, reservations)</li><li>Make and receive calls, relay messages, and follow up on tasks</li><li>Research and complete a variety of small tasks and one-off projects</li><li>Help keep day-to-day life and business running smoothly</li><li>Occasional in-person errands or on-site support in NYC</li></ul><p><b>Who You Are</b></p><ul><li>A strong communicator &mdash; warm, professional, and clear in writing and conversation</li><li>Genuinely curious about creative industries and technology</li><li>Organized and detail-oriented &mdash; nothing falls through the cracks with you</li><li>Comfortable working independently and taking initiative</li><li>Discreet and trustworthy when handling personal or business information</li><li>Based in New York City (or close enough for occasional in-person work)</li></ul><p><b>Nice to Have</b></p><ul><li>Experience supporting executives, founders, or high-net-worth individuals</li><li>Familiarity with tools like Google Workspace, Notion, Slack, or similar</li><li>Background or strong interest in media, entertainment, or tech</li><li>Experience as a virtual assistant or in a coordinator/admin role</li></ul><p><b>Details</b></p><ul><li>Hours: 10&ndash;15 hrs/week to start</li><li>Compensation: $18/hour</li><li>Location: Primarilyx remote; NYC-based preferred for in-person availability</li><li>Schedule: Flexible, but availability during business hours (ET) is important</li></ul><p><b>How to Apply</b></p><p>Send a short intro about yourself &mdash; who you are, what you've done, and why this role is a good fit. Bonus points if you tell us something creative or techy you're into right now. We're looking for someone we'll genuinely enjoy working with, so let your personality come through.</p><p>Pay: $18.50 - $20.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Professional development assistance</li></ul><p>Work Location: Hybrid remote in New York, NY 10017</p>

Virtual Personal & Business Assistant

Confidential Company

<div>
 <p>
  Location - Midtown Manhattan - 4 days in-office
 </p>
 <p>
  Typically 9am - 5pm
 </p>
 <p>
  <br/>
 </p>
 <p>
  Overview
 </p>
 <p>
  We are seeking a highly organized and detail-oriented
  <strong>
   Administrative Assistant/Scheduling Coordinator
  </strong>
  to support senior leadership with a primary focus on
  <strong>
   interview scheduling and candidate coordination
  </strong>
  . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Key Responsibilities
 </p>
 <p>
  Interview Scheduling &amp; Coordination
 </p>
 <ul>
  <li>
   Coordinate and schedule
   <strong>
    high-volume interviews
   </strong>
   across multiple stakeholders, including executives, hiring managers, candidates, and clients
  </li>
  <li>
   Manage
   <strong>
    complex calendars
   </strong>
   , often with last-minute changes or competing priorities
  </li>
  <li>
   Schedule virtual, in-person, and multi-round interview processes
  </li>
  <li>
   Handle rescheduling, cancellations, and urgent changes with professionalism and speed
  </li>
  <li>
   Prepare and send interview confirmations, calendar invites, agendas, and logistics
  </li>
  <li>
   Ensure candidates receive timely instructions, links, and directions
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Process &amp; Coordination Excellence
 </p>
 <ul>
  <li>
   Partner closely with internal teams to align availability and priorities
  </li>
  <li>
   Identify opportunities to improve scheduling workflows and efficiency
  </li>
  <li>
   Maintain a high-touch, white-glove candidate experience
  </li>
  <li>
   Ensure consistency, accuracy, and professionalism in all communications
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Executive &amp; Administrative Support
 </p>
 <ul>
  <li>
   Provide day-to-day administrative support to senior executives or recruiters
  </li>
  <li>
   Act as a primary point of contact for scheduling-related communication
  </li>
  <li>
   Track interview status and maintain accurate scheduling records
  </li>
  <li>
   Support meeting preparation, follow-ups, and documentation as needed
  </li>
  <li>
   Maintain confidentiality and discretion with sensitive information
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  Requirements
 </p>
 <p>
  2-10+ years of admin and/or scheduling experience
 </p>
 <p>
  Bachelor degree highly preferred
 </p>
 <p>
 </p>
</div>


Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

The Crowd

<div>
 <p>
  <strong>
   About The Role:
  </strong>
 </p>
 <p>
  A highly desirable international design studio is seeking an organized and proactive Administrative Assistant to join their friendly and social team. This role is key to supporting daily operations and ensuring everything runs smoothly in a dynamic, creative environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  The role will provide front-of-house and studio support and will be the first point of contact for guests and clients. In addition, you will manage the day-to-day logistics across the studio and provide admin support to both on-site and remote team members, from setting up meetings and ordering supplies to assisting with travel, onboarding, and events, no two days will be the same! The role is ideal for someone who is detail-oriented, proactive and enjoys being at the center of a busy, social, fun and creative environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Our client, based in a vibrant part of Manhattan, they offer a supportive work culture, and a range of benefits, including health and dental coverage, professional development support, 401(k) matching, and more.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Greet visitors and manage front desk activity
  </li>
  <li>
   Maintain studio organization, kitchen, and communal areas
  </li>
  <li>
   Set up client meetings, presentations and calls
  </li>
  <li>
   Support employee onboarding and offboarding
  </li>
  <li>
   Help with travel coordination, expense tracking, and inventory
  </li>
  <li>
   Assist with event planning and studio-wide initiatives
  </li>
  <li>
   Liaise with IT support and vendors as needed
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Skills/Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Prior experience in an administrative, studio coordinator, or office support role
  </li>
  <li>
   Highly organized with strong multitasking skills and attention to detail
  </li>
  <li>
   Warm, professional, and comfortable interacting with clients and team members
  </li>
  <li>
   Proficient in Microsoft Office and Outlook
  </li>
  <li>
   Flexible, team oriented and happy to assist with any ad-hoc tasks
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   To apply for this position please click on the apply button to attach your resume (and portfolio for design positions).
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Crowd is an equal opportunities employer and agency.
  </strong>
 </p>
</div>


Administrative Assistant

Uber

<div><b>About the Role
</b><br>
<br>
Executive Assistant Business Partners (EABPs) partner with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.
<br>
<br>
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!
<br>
<br>
<b>What You'll Do
</b><ul><li>Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
</li><li>Help ensure leaders are properly prepared and on time for all meetings.
</li><li>Assist with the scheduling of multiple stakeholder meetings
</li><li>Contribute to leadership meetings by taking notes and tracking action items
</li><li>Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
</li><li>Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
</li><li>Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
</li><li>Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
</li><li>Follow up and provide reminders on project deadlines, AIs, and deliverables
</li><li>Assist with ensuring the timely review and submission of expenses
</li><li>May assist with facility/space planning logistics
</li><li>May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
</li><li>May work on other tasks and projects as assigned
</li></ul><b>Basic Qualifications
</b><ul><li>Minimum 6+ years of administrative experience
</li></ul><b>Preferred Qualifications
</b><ul><li>Minimum 8+ years of administrative experience preferred
</li><li>Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
</li><li>Google calendar
</li><li>Tech company experience
</li><li>Experience supporting multiple leaders
</li><li>Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
</li><li>Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
</li><li>Proven ability to work in a fast paced, often changing environment with efficiency and accuracy
</li><li>Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
</li><li>Strong organizational skills with a strong attention to detail
</li><li>Experience coordinating projects
</li><li>Experience with budget management
</li><li>Ability to work with confidential information
</li><li>Experience working in a complex, matrixed and global environment
</li><li>Bachelor's degree or equivalent practical experience
</li></ul><b>About the Team<br>
</b><br>
<br>
<br>
For New York, NY-based roles: The base hourly rate range for this role is USD$51.93 per hour - USD$57.70 per hour. You will be eligible to participate in Uber's bonus program, and may be offered an equity award &amp; other types of comp. All full-time employees are eligible to participate in a 401(k) plan. You will also be eligible for various benefits. More details can be found at the following link https://jobs.uber.com/en/benefits.</div>

Executive Assistant Business Partner II, Uber Advertising

New York City Department of Citywide Administrative Services

<p></p><div><div><div><div><div><div><h1 class="jobSectionHeader"><b>Director of Digital Engagement
</b></h1></div><div><div><div><div><ul><li>DEPT OF CITYWIDE ADMIN SVCS
</li></ul></div></div><div><div>Posted On: 02/26/2026
</div></div><div><div><ul><li>Full-Time
</li></ul></div></div><div><div><div>Location
</div><div>NYC-ALL BOROS</div>
</div></div></div><div><div><div><ul><li>No Exam Required
</li></ul></div></div><div><div><div><div>Department
</div><div>PUBLIC AFFAIRS/COMMUNICATIONS</div>
</div></div></div><p></p><div><div><div>Salary Range:</div>
<div>$116,982.00 &ndash; $116,982.00</div>
</div></div></div></div><div><div><p><b>Save</b></p>
</div></div></div></div></div></div><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><div><div>DCAS's mission is to make city government work for all New Yorkers. From managing New York City&rsquo;s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
<br>
<br>
Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
<br>
<br>
<ul><li>Recruiting, hiring, and training City employees.
</li><li>Managing 55 public buildings.
</li><li>Acquiring, selling, and leasing City property.
</li><li>Purchasing over $1 billion in goods and services for City agencies.
</li><li>Overseeing the greenest municipal vehicle fleet in the country.
</li><li>Leading the City's efforts to reduce carbon emissions from government operations.
</li></ul><br>
When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.<br>
<br>
The Director of Digital Engagement will develop fun, engaging, and innovative ideas and concepts that align with Office of Communications and agency goals. They will also advise on creative strategy for marketing, graphic design, videography and photography, and other related work. The candidate will be the lead social media content creator and supervise the agency social media team.<br>
<br>
The responsibilities are but not limited to:
<br>
<br>
<ul><li>Reporting to the assistant commissioner of Public Affairs, establish and lead implementation of the creative vision for the agency&rsquo;s external social media channels.</li></ul><br>
<ul><li>Develop creative messaging and strategies to advance agency goals across communications channels.</li></ul><br>
<ul><li>Develop and help execute the agency&rsquo;s strategy and content development for social media.</li></ul><br>
<ul><li>Develop creative and compelling copy, reels, and other work product to use on social media, in marketing materials, to script and support multimedia projects, and across other communications channels as directed by the assistant commissioner and director of public information.</li></ul><br>
<ul><li>Provide strategic guidance and support on synergizing messaging and aligning goals across communications channels, including social media, marketing, press, and multimedia platforms.</li></ul><br>
<ul><li>Supervise the digital media coordinator.</li></ul><br>
<ul><li>Collaborate with colleagues across the agency to implement creative strategies.</li></ul><br>
To Apply:<br>
<br>
Please go to www.nyc.gov/careers and search for Job ID #: 771552<br>
<br>
For current City employees please go to www.nyc.gov/ess and log into Employee Self Service.
<br>
<br>
NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.<br>
<br>
DIRECTOR OF PUBLIC INFORMATION - 95620</div><p><b><br>
Minimum Qualifications</b></p><p><br>
1. A baccalaureate degree from an accredited college and four years of satisfactory full-time experience in one or more of the following fields: real estate management, policy analysis, urban development, public relations, journalism, fund raising, advertising, public or business administration or a related field, at least eighteen months of which must have been in an administrative, managerial, or executive capacity or supervising personnel performing duties in one or more of the fields described above; or<br>
<br>
2. A combination of education and/or experience equivalent to &quot;1&quot; above. However, all candidates must have the eighteen months of administrative, managerial, executive supervisory experience described in &quot;1&quot; above.</p><p><b><br>
Preferred Skills</b></p><br>
- A proven track record in developing and executing creative strategies on social media, advertising, or marketing with outstanding creativity and sense of humor. - A strategic thinker with a demonstrated knowledge of how to creatively use communications platforms to build engagement and advance goals. - An ability to work independently and in collaboration with colleagues in a fast-paced environment. - 5+ years of experience in creative strategy, social media, advertising, or marketing.<br>
<p><b>
Public Service Loan Forgiveness</b></p><br>
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/.<br>
<p><b>
Residency Requirement</b></p><br>
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.<br>
<p><b>
Additional Information</b></p><div></div><p><br>
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.</p></div>
</div><div><div><p><b>
</b></p><p><b>Save</b></p>
</div></div></div></div><div><div><div><div><div><div><div>Job ID
</div><div>771552</div>
</div></div><div><div><div><div>Posted until
</div><div>03/27/2026</div>
</div></div></div><div><div><div><div>Title code
</div><div>95620</div>
</div></div></div><div><div><div><div>Civil service title
</div><div>DIRECTOR OF PUBLIC INFORMATION</div>
</div></div></div><div><div><div><div>Title classification
</div><div>Non-Competitive-5</div>
</div></div></div><div><div><div><div>Business title
</div><div>Director Of Digital Engagement</div>
</div></div></div></div><div><div><div><ul><li><div>Experience Level: </div>Manager
</li></ul></div></div><div><div><div><div>Job level
</div><div>M1</div>
</div></div></div><div><div><div><div>Number of positions
</div><div>1</div>
</div></div></div><div><div><div><div>Work location
</div><div>1 Centre St., N.Y.</div>
</div></div></div><div><div><ul><li><div>Category: </div>Communications &amp; Intergovernmental Affairs
</li></ul></div></div></div></div></div></div><div><div><div><div><div>Director of Digital Engagement</div></div></div></div></div></div><p></p>

Director of Digital Engagement

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