administrative assistant

administrative assistant 1 Jobs in Chicago

administrative assistant 1

administrative assistant 3 Jobs in Chicago

administrative assistant 3

customer service- admin- virtual assistant (remote) Jobs in Chicago

customer service admin virtual assistant remote

Mind Friend PRO

<div>https://www.linkedin.com/company/mindfriend/
https://mindfriend.com/
We are seeking a highly organized and detail-oriented Remote Email &amp; Communications Coordinator to manage our email communications, organize our Google Workspace, and facilitate seamless communication between our in-house teams. You will be the central hub for email correspondence, ensuring efficient information flow and maintaining a well-organized digital workspace. 
Requirements 
<ul>
<li>Email Management:
</li><li><ul><li>Monitor and manage incoming and outgoing emails, prioritizing and responding promptly.</li>
<li>Draft and send professional and clear emails to clients, partners, and internal teams.</li>
<li>Organize and maintain email folders and labels within Google Workspace for efficient retrieval.</li>
<li>Implement email filtering and automation rules to streamline workflow.</li>
</ul></li><li>Google Workspace Organization:
</li><li><ul><li>Maintain and organize files and folders within Google Drive, ensuring easy access for team members.</li>
<li>Manage shared calendars and documents, ensuring accuracy and up-to-date information.</li>
<li>Utilize Google Workspace tools (Docs, Sheets, Slides) for document creation and collaboration.</li>
</ul></li><li>Internal Communication:
</li><li><ul><li>Facilitate communication between in-house teams via email and other online communication tools.</li>
<li>Ensure clear and consistent communication of information and updates.</li>
<li>Relay information from external emails to the necessary internal teams.</li>
</ul></li><li>Administrative Support:
</li><li><ul><li>Assist with scheduling appointments and meetings.</li>
<li>Maintain accurate records and documentation.</li>
<li>Support other administrative tasks as needed.</li>
</ul></li></ul>Qualifications:<ul>
<li>Proven experience in email management and administrative support.</li>
<li>Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Calendar).</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong organizational and time-management skills</li>
<li>Ability to prioritize tasks and meet deadlines.
</li><li>Attention to detail and accuracy.</li>
<li>Ability to work independently in a remote environment.
</li><li>Reliable internet connection, and appropriate remote working environment.</li> 
</ul> 
 
Benefits 
Fully remote work environment.
Flexible schedule.
Opportunities for professional development.
Collaborative and supportive team.</div>

Customer Service- Admin- Virtual Assistant (Remote)

Jefferies

<div>
 
 
 Title:
 
 Administrative Assistant
 
 
 
 Department:
 
 IB Industrials
 
 
 
 Reports to:
 
 Grace Russo
 
 
 
 Location:
 
 Chicago
 
 
 
 
 
 
 
 Job Summary
 
 
 
 
 We are seeking a highly organized detail oriented Administrative Assistant to provide support to VPS, Analysts and Associates within our Investment Banking division. Looking for a proactive, resourceful candidate. Being able to manage multiple priorities in a fast-paced environment. This role is essential in ensuring seamless day-to-day expenses and travel for the junior banking staff members.
 
 
 
 
 Primary Responsibilities
 
 
 
 <ul>
 <li>
 Provide admin support, including travel arrangements
 </li>
 <li>
 Prepare and process expense reports in compliance with our firm policies via concur
 </li>
 <li>
 Collaborate with other administrative assistants on the team and provide backup coverage if needed
 </li>
 <li>
 General office support
 </li>
 <li>
 Order office supplies
 </li>
 </ul>
 
 
 
 Required Skills:
 
 
 
 <ul>
 <li>
 1-5 years&rsquo; experience preferably in financial services or professional services
 </li>
 <li>
 Strong organizational skills and ability to prioritize multiple tasks in a fast-paced environment
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Strong problem-solving skills
 </li>
 </ul>
 
 
 
 
 
 Salary Range: $65,000-$80,000
 
 
 
 
</div>

Administrative Assistant

ARNOLD & PORTER LLP

<div>Arnold &amp; Porter has a Legal Resource Assistant opening in the Chicago office. The Legal Resource Assistant assists attorneys and other legal personnel with administrative work in a team-oriented and collaborative environment.

Responsibilities include but are not limited to:
<ul>
<li>Skillfully preparing, editing, and proofreading legal documents and emails.</li>
<li>Assisting in all facets of trials, depositions, client meetings, and case strategy meetings; organizing exhibits, notebooks, charts, graphs, memorandums, and other legal documents as well as visual aids for same.</li>
<li>Diligently managing attorneys&rsquo; Outlook calendars and arranging conference/video conference calls, virtual meetings on platforms such as Zoom and Microsoft Teams.</li>
<li>Tracking, entering, and processing expenses and invoices through Chrome River.</li>
<li>Efficiently coordinating and scheduling attorney travel.</li>
<li>Organizing, routing, and archiving incoming mail.</li>
<li>Maintaining an awareness of attorneys' caseloads and statuses.</li>
<li>Establishing and maintaining attorneys' files in electronic and hard copy format.</li>
<li>Maintaining attorneys&rsquo; state and federal court admissions and renewals current.</li>
<li>Working with Microsoft Office (Word, Excel, and PowerPoint) and other firm applications, as necessary, to complete specific assignments.</li>
<li>Onboarding and managing new clients and matters.</li>
<li>Reviewing, editing, and finalizing firm invoices to clients.</li>
<li>Collaborating with accounting and e-billing teams to initiate and maintain proper client billing procedures.</li>
</ul>
Qualifications:
<ul>
<li>A minimum of a high school diploma, with a four-year or two-year degree preferred.</li>
<li>Excellent organizational and communications skills, both oral and written.</li>
<li>Strong skills in MS Word, Excel, PowerPoint, Outlook, various databases, and Internet research skills.</li>
<li>Ability to handle a variety of tasks simultaneously.</li>
<li>Ability to prioritize and manage time appropriately.</li>
<li>A proficiency with standard office procedures working in a team/collaborative environment.</li>
<li>Flexibility to work additional hours, as necessary.</li></ul> 


The base salary for this position is $50,000. 


As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.

#LI-HYBRID</div>

Legal Resource Assistant

FedEx

<div>As a FedEx Intern, you will be working on projects gaining you valuable, real-world experience in a professional environment as it relates to your field of study. 
Essential Functions
<ul><li>Present and deliver long-term solutions that will have significant impacts to the business and/or customer experience.
</li><li>Participates in various networking and/or community service events.
</li><li>Perform other duties as assigned.
</li></ul>Day to Day Duties:
The Summer Intern will explore supply chain, logistics, and field sales in the Chicagoland market through a hybrid role that combines remote work with in-person customer visits. You&rsquo;ll learn FedEx corporate dynamics and international export/import flows, consult with customers on parcel and air freight solutions, and apply knowledge of sales, international business, AI, marketing, and supply chain to prospect and onboard business. Expect hands-on exposure to customs basics, trade lanes, value-added services, FedEx digital tools, and consultative selling across small and medium customers.
Additional Job Functions:<ul><li>
Prospect and contact customers and prospects within a defined territory or accounts.</li><li>
Conduct face-to-face meetings and virtual outreach (phone, email, video) to identify needs and present FedEx solutions.</li><li>
Support onboarding of new business and document sales activity in CRM.</li><li>
Research complex customer supply chain needs using FedEx systems and coordinate implementation with internal teams.</li><li>
Assist with international export/import processes, documentation, and customs-related questions.</li><li>
Provide customer resolution and ongoing service support to grow and maintain relationships.</li><li>
Use data and AI-enabled tools to identify leads, inform proposals, and support consultative sales.</li></ul>
Preferred Skills:<ul><li>
Current undergraduate or graduate student in business, supply chain, international business, marketing, data/AI, or related field.</li><li>
Self-starter with strong curiosity, problem-solving ability, and a passion for learning.</li><li>
Excellent interpersonal and communication skills for customer interaction and cross-functional collaboration.</li><li>
Strong organizational skills and attention to detail.</li><li>
Comfortable with field sales activity and travel within the Chicagoland territory.</li><li>
Proficient with digital communication tools and willing to learn CRM and analytics platforms.</li><li>
Preferred: prior sales/logistics experience, familiarity with trade concepts (Incoterms, HS codes), CRM/Excel skills, and multilingual ability.</li></ul>
Summer 2026 Internship - Availability to work 40 hours/week for a 10-week program, June 8th - August 14th. Resume should include information: email address, telephone number, name of college/university, degree, major, GPA, date of intended graduation (month &amp; year).
Immigration - Immigration sponsorship is not available for intern positions. Sponsorship may be available for full-time, exempt positions, depending on the specific role and federal regulations. Note, sponsorship is never guaranteed under any circumstances.
Compensation: Salary is $25/hour for undergraduates and $30/hour for graduates. A $2,000 stipend is available for those relocating over 50 miles for an on-site or hybrid internship or co-op experience. 
Domicile: This position spans Chicago, Schaumburg, Elgin, Crystal Lake, McHenry, Buffalo Grove, Bartlett and more in the Chicagoland area. This position may be domiciled in Chicago, IL to surrounding suburbs within 60 miles of the Territory. 
Minimum Education
Currently enrolled student or recent college graduate (within 6 months of graduation) at a college/university obtaining a 3.0 GPA or higher.
Minimum Experience
No experience required.
Knowledge, Skills and Abilities
Ability to work productively and proactively, both independently or as a part of a team.
Working knowledge of Microsoft Word, Excel, Outlook and PowerPoint.
Demonstrates interpersonal communication skills.
Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.
Verbal and written communication skills necessary to communicate with across business units and to all levels of management.
Ability to analyze, review, and make recommendations. 
Preferred Qualifications:
Pay Transparency:
Pay:
Additional Details: 
 
Pay Transparency:
The compensation listed reflects the pay range or rate of pay reasonably expected for this posted position at the posted location or locations. If this opportunity includes multiple job levels, the pay information represents the ranges for each level in that job family. Actual pay is determined by several job-related factors permitted by law and relevant to the position, including, but not limited to, experience relative to the job, tenure, market level, pay at the location for this job, performance, schedule, and work assignment. In California, the compensation listed reflects the range or rate of pay reasonably expected for this posted position upon hire. 
For details on our comprehensive benefits, click here. 
Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.
Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact recruitmentsupport@fedex.com.
Applicants have rights under Federal Employment Laws:<ul><li>
Know Your Rights</li><li>
Pay Transparency</li><li>
Family and Medical Leave Act (FMLA)</li><li>
Employee Polygraph Protection Act</li></ul>
E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services&rsquo; E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:<ul><li>
E-Verify Notice (bilingual)</li><li>
Right to Work Notice (English) / (Spanish)</li></ul></div>

Intern - Sales

Humana

<div><h1 class="jobSectionHeader">Become a part of our caring community and help us put health first 
</h1>
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.
The Administrative Assistant 3 must be a self‑starter who identifies requirements, anticipates requests, and takes initiative to mitigate needs. This role transcribes, types, formats, and proofreads a variety of materials (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft programs. The position builds and manages relationships across Humana in support of departmental objectives and the broader team. Work typically involves semi‑routine assignments.
The Administrative Assistant 3 coordinates internal and external meetings, including scheduling, arranging travel for attendees, and ensuring necessary meeting amenities are available. This role manages the appointments and schedules of applicable staff and completes expense reconciliation accurately and in a timely manner for the leaders supported.
Decisions typically focus on interpreting area/department policy and determining appropriate methods for completing assignments. Work is performed within defined parameters to identify expectations and quality standards, while allowing some latitude in prioritization and timing. The role operates under minimal direction and follows standard policies and practices, with some opportunity for interpretation, deviation, and independent discretion.
Responsibilities also include management, prioritization, and completion of tasks for executives and their organizational needs. The role additionally supports basic network management tasks (e.g., maintaining shared drives, coordinating access needs, and ensuring functional connectivity for meetings and collaboration). This role is also responsible for maintaining and updating CRM tools, with a preference for experience in Salesforce, to support departmental tracking, reporting, and stakeholder management.<div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div>
An Ideal Candidate Will Have the Following Skills:<ul><li>
Calendar Management</li><li>
Initiative</li><li>
Problem Solving</li><li>
Office Administration</li><li>
Corporate Savviness</li><li>
Strong efficiency in scheduling and scheduling tools</li><li>
Multi‑tasking</li><li>
Strong written and verbal communication skills</li><li>
Basic network and systems coordination capabilities</li><li>
Ability to maintain and navigate CRM platforms (Salesforce preferred)</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul><h1 class="jobSectionHeader"> 
Use your skills to make an impact 

</h1>Required Qualifications<ul><li>
5+ years of administrative experience directly supporting Senior Leadership</li><li>
Proven experience coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes</li><li>
Proficient in Microsoft Outlook, Word, and PowerPoint, including the full Office suite</li><li>
Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows</li><li>
Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor in all interactions with internal and external stakeholders</li><li>
Models confident, effective communication and consistently represent the organization&rsquo;s values and standards</li><li>
Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, and always maintains discretion and confidentiality</li><li>
Demonstrates the ability to balance multiple initiatives and effectively prioritize workload while remaining flexible to support urgent business needs, including availability during nights and weekends as required</li><li>
Experience with expense reports and reviewing financial documents to align with company policy</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul>
Preferred Qualifications<ul><li>
Associates or Bachelor's Degree</li><li>
Salesforce experience</li><li>
Experience with CRM management or similar systems</li></ul>
Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.
Scheduled Weekly Hours
40
Pay Range
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc. 

$53,100 - $72,500 per year 
Description of Benefits
Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.<h1 class="jobSectionHeader"> 
About us 
</h1>
Humana Inc. (NYSE: HUM) is committed to putting health first &ndash; for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health &ndash; delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large. 
 
Equal Opportunity Employer
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.</div>

Administrative Assistant 3

Rush University Medical Center

<div>Location: Chicago, Illinois
Hospital: Rush University Medical Center
Department: Internal Medicine
Work Type: Full Time
Malignant Hematology &ndash; Acute Leukemia &ndash; Clinical Faculty
Rush University Medical Center
Chicago, IL
Rush University System for Health, a national leader in outstanding patient care, education, research, community partnerships and empowering a new generation of health care providers, invites applications for the position of Malignant Hematology, with RUSH MD Anderson Cancer Center at Rush University Medical Center. This position will be primarily focused on Acute Leukemia.
Rush University System for Health and The University of Texas MD Anderson Cancer Center have partnered to create RUSH MD Anderson Cancer Center. The partnership represents advanced clinical and operational integration in the delivery of cancer care, providing Rush patients greater access to cancer treatments and research considered among the best in the world.
Position Overview:
Rank: Assistant, Associate, or Professor level
Location(s): Chicago, IL and satellite practice in Western Suburbs
Hybrid: Opportunity to complete admin/research time remotely
 Qualifications:
Certification: Board certified or eligible in Hematology
Education: Medical Degree (MD or DO) from an accredited medical institution
Licensure: Valid Illinois medical license or ability to obtain licensure
Experience: Expertise in clinical and laboratory aspects of Hematology, specifically acute leukemia
Responsibilities:
Primary Focus: Clinical research, teaching, and patient satisfaction
Clinical Care: Provide excellence in clinical care
Scholarly Activity: Engage in activities that advance clinical medicine
Institutional Service: Contribute to institutional service based on programmatic needs
Rush University System for Health is an academic health system integrating patient care, education, research, and community partnerships to improve health in diverse communities.
Rush includes Rush University Medical Center, Rush University (2,500+ students across medical, nursing, and health sciences colleges), Rush Copley Medical Center, Rush Oak Park Hospital, and regional outpatient facilities.
Rush is recognized for clinical excellence, earning placement on U.S. News &amp; World Report's Best Hospitals Honor Roll 2025-2026 (top 50 of 5,000+ hospitals evaluated). The system received Vizient's Quality Leadership Award, ranking within the top ten among 99 academic medical centers for the 13th consecutive year.
All three hospitals earned LGBTQ Healthcare Equality Leader designation, and Rush has been named a &quot;Best Place to Work for Disability Inclusion&quot; for six consecutive years.
Rush is committed to health equity, particularly addressing the 16-year life expectancy gap between Chicago's Loop and West Side. As the largest West Side employer, Rush implements an Anchor Mission strategy through local hiring, investing, sourcing, and volunteering. The system has invested over $6 million on the West Side since 2018 while continuing to provide excellent patient care for all.
Rush offers competitive total compensation that includes base pay, benefits, and other incentive programs for our employees. The total pay range shown reflects the wide range of factors that are considered in making compensation decisions including, but not limited to, knowledge and skills; relevant experience and training; education, certifications, and licensure; primary work location; and other business and organizational factors. This total pay range is for a full-time, 1.0 FTE employee, and includes any incentive payments that may be applicable to this role, as well as additional compensation such as sign-on and retention bonuses and relocation allowances. Opportunities for increased compensation based on exceeding productivity targets. We also offer a comprehensive benefits package.
Pay Range: $314,316 &ndash; $519,582 (TCC)
Rush offers exceptional rewards and benefits, learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).
Join Rush and become part of one of the nation&rsquo;s best healthcare systems.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</div>

Physician - Internal Medicine - Malignant Hematology - Acute Leukemia - Chicago

Canon Medical Systems

<div>Key Account Manager - Chicago - req1646
OVERVIEW
The Key Account Manager will be responsible for selling Canon Medical's imaging solutions within the territory and is supported by sales specialists (RBMs), customer service and customer applications. The Key Account Manager serves as the main point of contact to interface with customers and prospects within a defined sales territory. The Key Account Manager will be evaluated on sales volume/revenue and will help to drive the Sales Region's business targets. The Key Account Manager will be responsible for maintaining current Canon customers and developing new customers within competitive Tier 1 and Tier 2 accounts.
RESPONSIBILITIES
This is a remote, field based position. 
The preferred candidate should reside within the Chicago Metropolitan area.
Pay Information: $110,000 base plus Target incentive.<ul><li>
The Key Account Manager will be responsible for developing, executing, and maintaining a strategic plan for each Tier 1 and Tier 2 customer in their account list.</li><li>
Ensure sales objectives are realized through exercising sales skills and abilities combined with knowledge of the product, territory, and customer to ensure sales objectives are realized.</li><li>
Maintain regular contact with customers to identify future sales needs and ensure existing service requirements are being met.</li><li>
Evaluate and adequately call on all customer accounts within assigned territory and effectively identify new account opportunities.</li><li>
Maintain constant awareness of sales opportunities and develop effective relationships and contact with key individuals within customer accounts. Ensure access and influence within customer accounts.</li><li>
Develop and implement market penetration strategies that will increase sales. Leverage competitive analysis and market research to develop sales strategies that will ensure sales success in the assigned sales territory.</li><li>
Update prospective sales opportunities and contacts using the appropriate CMSU automated sales tools.</li><li>
Ensure that company sales tools are regularly updated to accurately reflect territory coverage and customer call activity.</li><li>
Develop and maintain effective working relationships with customers, employees, and managerial staff.</li><li>
Develop accurate and reliable forecasts.</li><li>
Assist in the coordination of site visits.</li><li>
Provide effective resolution to problems that may arise to effectively close sales opportunities.</li><li>
Maintain knowledge of the impact of other factors affecting the business equation.</li><li>
Perform administrative functions in an efficient and cost-effective manner.</li></ul>
QUALIFICATIONS<ul><li>
Effective written, verbal, and presentation skills.</li><li>
Strong proficiency in computer skills, MS Office.</li><li>
Proven experience in consultative in selling approach and experience developing and closing large contracts.</li><li>
Experience with long sales cycles.</li><li>
Must have experience working with sales quotas, forecasting.</li><li>
Knowledge of diagnostic imaging products and systems applications.</li><li>
A valid and current state driver&rsquo;s license is required.</li><li>
4 Year Bachelor's Degree or Equivalent work experience in lieu of degree.</li><li>
5 years' prior sales experience within the medical imaging field or related field.</li><li>
7 years Previous diagnostic imaging experience preferred.
</li><li>Previous medical device or capital sales experience into the following departments preferred; radiology, cardiology, interventional radiology, cath-lab or oncology.</li><li>
Pay Information: $110,000 base plus Target incentive.</li></ul>
#LI-ML1
#LI-Remote
About us!
Canon Medical Systems USA, Inc., a world leader in diagnostic imaging, is in search of qualified candidates to fill our open positions. Canon Medical Systems offers a competitive salary and benefits package, we support a diverse workplace and are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, sexual orientation, gender identity, religion, national origin, protected veteran status, or on the basis of disability. We invite you to join and become part of our Canon family.</div>

Key Account Manager - Chicago

Explore 194+ Customer service admin virtual assistant remote in Chicago this March. Find roles across top companies and apply now to boost your career.