administrative assistant

associate

auto parts associate

data entry associate

Weedmaps

<div>
 (Onsite - 5 days per week)
 <br/>
 <br/>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 This role will focus on Weedmaps menu curation by linking retailers&rsquo; custom menu items to brand catalog products at a high velocity while maintaining accuracy is the primary objective. Data entry associates are expected to learn to distinguish cannabis products available across all regional markets. This role will operate in a high-volume queue based environment, and will adapt quickly to change, while maintaining a positive attitude.
 <br/>
 <br/>
 <strong>
  The Impact You'll Make
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Interpret and process cannabis related product information on Weedmaps listings
  </li>
  <li>
   Manage multiple data sources to inform accurate decisions
  </li>
  <li>
   Observe and report inconsistencies in menu data that may create a poor customer experience
  </li>
  <li>
   Collaborate with teammates to resolve questions and remove obstacles
  </li>
  <li>
   Adhere to data security best practice and maintain confidentiality of internal information
  </li>
  <li>
   Review, interpret and enter data electronically with high degree of detail &amp; accuracy
  </li>
  <li>
   Follow a Curator's Standard Operating Procedures and report out daily progress
  </li>
  <li>
   Identify and communicate suggested process improvements to increase efficiencies in workflow
  </li>
  <li>
   Take direction from management and pivot quickly when priorities shift
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You've Accomplished
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school diploma or equivalent
  </li>
  <li>
   1 year of data entry experience in sales, customer support, or other high-volume operational teams in a queue environment
  </li>
  <li>
   Demonstrated ability to communicate and present with diverse range of stakeholders
  </li>
  <li>
   Quality minded; motivated to seek out errors and inquire during discrepancies
  </li>
  <li>
   Strong time management, organization, and attention to detail
  </li>
  <li>
   Ability to operate at an accelerated, iterative pace in a dynamic environment, while adhering to strict deadlines
  </li>
  <li>
   Ability to work continuously on WM's various online platforms
  </li>
  <li>
   Experience in G-Suite (Docs, Sheets) or Microsoft Office (Word, Excel)
  </li>
  <li>
   Experience with great attention to detail, having worked in a role that requires inputting information correctly
  </li>
  <li>
   Familiarity with or interest digital media, sales, and operations
  </li>
  <li>
   Experience in performing against daily productivity goals
  </li>
  <li>
   Self starting mentality and willingness to take initiative in delivering team goals
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Bonus Points
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous cannabis industry experience/knowledge of cannabis industry, brands and products
  </li>
  <li>
   Previous experience as a budtender or similar role
  </li>
  <li>
   Familiarity with Salesforce
  </li>
  <li>
   Experience with Tableau or similar data visualization tools
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  The base pay range for this position is $18.60 - $21.00 per hour
  <br/>
  <br/>
 </em>
 <strong>
  2026 US Benefits For Full Time, Regular Employees
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Physical Health (Medical, Dental &amp; Vision)
  </li>
  <ul>
   <li>
    100% employer-paid premium for employees
   </li>
   <li>
    Up to 80% coverage for dependents
   </li>
   <li>
    Company HSA contribution with the High Deductible Health Plan
   </li>
  </ul>
  <li>
   401(k) Retirement Plan (employer will match contribution up to 3.5% of employee contribution)
  </li>
  <li>
   Basic Life, Voluntary Life and AD&amp;D Insurance options
  </li>
  <li>
   Supplemental, voluntary benefits
  </li>
  <ul>
   <li>
    Student Loan Repayment/529 Education Savings with a monthly company contribution
   </li>
   <li>
    FSA (Medical, Dependent, Transit and Parking)
   </li>
   <li>
    Voluntary Life and AD&amp;D Insurance
   </li>
   <li>
    Critical Illness Insurance
   </li>
   <li>
    Accident Insurance
   </li>
   <li>
    Short- and Long-term Disability Insurance
   </li>
   <li>
    Pet Insurance
   </li>
   <li>
    Identity theft protection
   </li>
   <li>
    Legal access to a network of attorneys
   </li>
  </ul>
  <li>
   PTO, paid sick leave, and company holidays (including a 2026 holiday shutdown)
  </li>
  <li>
   Paid parental leave
   <br/>
  </li>
 </ul>
 <strong>
  Why Work at Weedmaps?
  <br/>
  <br/>
 </strong>
 Life at Weedmaps means innovation and heart. Come join us if you care about the plant, the people who love it, and are ready to let your talent shine. We foster a bustling and collaborative culture that revolves around an environment that focuses on the benefits of weed, and the community that supports it.
 <br/>
 <br/>
 You too can have a hand in shaping the industry&rsquo;s future; ready to roll with us?
 <br/>
 <br/>
 See how we&rsquo;ve grown&mdash;our journey, leadership team, and what&rsquo;s next at Weedmaps.com/corporate
 <br/>
 <br/>
 <strong>
  About Weedmaps
  <br/>
  <br/>
 </strong>
 Founded in 2008, we&rsquo;ve grown from a small startup to a global leader in the cannabis industry. Our dedication to transparency, education, and community has set us apart, and today, we proudly serve cannabis to consumers and businesses in the U.S. and worldwide.
 <br/>
 <br/>
 &ldquo;Freedom to choose. Freedom to access. Freedom to enjoy.&rdquo;
 <br/>
 <br/>
 <strong>
  Notice To Prospective Weedmaps Job Applicants
  <br/>
  <br/>
 </strong>
 Our team has been made aware of incidents involving LinkedIn, Telegram, and Facebook accounts impersonating Weedmaps recruiters. These individuals are attempting to use our company name to solicit payment from prospective candidates interested in applying for jobs at our company. Our team is actively working to combat these attempts, but in the meantime, please be mindful of the following:
 <br/>
 <br/>
 <ul>
  <li>
   Our recruiters will always communicate with candidates through an @weedmaps.com email address.
  </li>
  <li>
   CORRECT: jlebowski@weedmaps.com
  </li>
  <li>
   INCORRECT: jlebowski@gmail.com
  </li>
  <li>
   Our recruiters will NEVER ask for or attempt to solicit payment from applicants in order to apply, interview, or work for Weedmaps.
  </li>
  <li>
   If you are interested in a role at Weedmaps, please apply through our established channels.
  </li>
  <li>
   Weedmaps Careers Page or LinkedIn
   <br/>
   <br/>
  </li>
 </ul>
 If you are unsure if a communication is legitimate, please contact our recruitment team at talentops@weedmaps.com and they will happily confirm for you. Thank you for your vigilance and we appreciate your interest in working with us!
 <br/>
 <br/>
 Weedmaps is an equal opportunity employer and makes employment decisions on the basis of merit. The Company prohibits unlawful discrimination against employees or applicants based on race (including traits historically associated with race, such as hair texture and protective hairstyles), religion and religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, military status, veteran status, uniformed service member status, sexual orientation, transgender identity, citizenship status, pregnancy, or any other consideration made unlawful by federal, state, or local laws. The Company also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics. Our company uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.
 <br/>
 <br/>
 Applicants are entitled to reasonable accommodations under the terms of the Americans with Disabilities Act and applicable state/local laws, unless the accommodation presents undue hardship. Please email us at peopleoperations at weedmaps.com if you would like to confidentially discuss a potential accommodation during the interview process.
</div>


Data Entry Associate

Barton Integration LLC

<div><p>About Us</p><div>
Barton Integration is a dynamic and growing company focused on delivering reliable solutions, strong service, and long-term value to our clients in the low voltage security industry. We are building a team of motivated, adaptable, and driven individuals who want more than just a paycheck&mdash;they want to grow, contribute, and be part of something bigger. People want to work at Barton Integration because we offer opportunity, responsibility, and room to advance for those willing to learn and work hard. We value positive energy, initiative, and a team-first mindset, and we believe in creating an environment where great people can develop their skills and build meaningful careers.</div><div></div><div><br>
We are looking for someone who is eager to learn, takes initiative, and brings positive energy to the company each day. The right candidate will be quick-thinking, adaptable, and able to thrive in a fast-paced environment while maintaining a strong work ethic and attention to detail. This role is ideal for someone who is motivated to grow, excited to take on new challenges, and ready to contribute wherever needed. There is significant opportunity for advancement for a person who wants to build a career, develop new skills, and make their way within the company as it continues to grow.</div><div></div><div><br>
Position Summary</div><div>
The Accounting Assistant is an entry-level position responsible for supporting the accounting and administrative functions of the office. This role assists with basic accounting tasks, recordkeeping, data entry, and general administrative support. The ideal candidate is organized, dependable, detail-oriented, and eager to learn accounting processes in a fast paced construction oriented environment.</div><div></div><div><br>
Essential Duties and Responsibilities</div><ul><li><div>
Assist with accounts payable processing, including purchase order entry, invoice entry, job/contract costing, and reconciliation</div></li><li><div>
Assist with accounts receivable tasks such as following up with customers about payments</div></li><li><div>
Enter financial data into accounting systems accurately and timely</div></li><li><div>
Help maintain vendor files, customer records, and accounting documentation</div></li><li><div>
Review transactions for completeness and accuracy</div></li><li><div>
Assist with collecting and organizing receipts, W-9s, certificates of insurance and other supporting documents</div></li><li><div>
File city business licenses</div></li><li><div>
Respond to routine accounting-related requests from internal team members</div></li><li><div>
Provide general support to the accounting department as assigned</div></li></ul><div>
Qualifications</div><ul><li><div>
High school diploma or equivalent required</div></li><li><div>
Associate degree or coursework in accounting, business, or a related field preferred</div></li><li><div>
1-2 years experience in the accounting or administrative field</div></li><li><div>
Experience with QuickBooks, Salesforce, Slack and Google Workspace a plus</div></li><li><div>
Willingness to learn accounting systems and office procedures</div></li><li><div>
Strong attention to detail and accuracy</div></li><li><div>
Excellent organizational and time management skills</div></li><li><div>
Ability to handle confidential information appropriately</div></li><li><div>
Strong written and verbal communication skills</div></li><li><div>
Ability to work well with others and follow directions</div></li></ul><p></p><div><br>
This position is remote first with occasional in office meetings in Irvine, CA.</div></div>

Accounting Assistant

CarMax

<div>7195 - Irvine - 9501 Research Dr, Irvine, California, 92618<p></p><p>
CarMax, the way your career should be!</p><p></p><p><b>
General Summary</b>:<br>
The Vehicle Condition Assessor (VCA) position is responsible for delivering exceptional customer service by accurately collecting, recording, and communicating information about customer appraisals to Buyers, Sr. Buyers and Purchasing Managers for analysis. VCA&rsquo;s assist with customer transfers, complete lot merchandising activities, secure vehicles, and assist the Merchandising team with additional daily functions as needed. A VCA may also perform various wholesale auction responsibilities.</p><p><b>
Principle Duties and Responsibilities:</b></p><ul><li> Conduct accurate vehicle condition assessments by collecting, recording, and communicating all required information (including cosmetic, specific mechanical conditions, options, etc.) about customer appraisals for a Buyer, Senior Buyer, or Purchasing Manager&rsquo;s analysis.</li><li> Accurate optioning of vehicles during assessments and CarMax inventory.</li><li> Perform quality and timely imaging of Retail and Wholesale vehicles for CarMax websites.</li><li> Complete vehicle secures, including reading and verifying appraisal entry information for any discrepancies.</li><li> Complete vehicle walkarounds including communicating information accurately and in a timely manner.</li><li> Assist Merchandising Department with maintaining inventory and executing customer transfers.</li><li> Complete final condition verifications on inventory acquired through online customer channels.</li><li> Assist in the preparation and operation of the wholesale auction.</li><li> Partner with Inventory and Sales Departments to conduct lot merchandising, as needed.</li><li> Assist the Merchandising Department with various other projects and office duties, as needed.</li><li> Assist with on-boarding of new associates.</li><li> Complete assigned tasks independently and follow up after completion.</li></ul><p></p><div><b>
Job Specifications:</b><br>
<ul><li> Deliver exceptional customer service and work with other departments to create Iconic Customer experiences.</li></ul>
Ability to follow detailed, standardized processes to complete work.<br>
<ul><li> Read, interpret, and transcribe data to maintain accurate records.</li><li> Multi-task in a high energy, fast-pace work environment.</li><li> Speak and listen effectively when dealing with internal and external customers.</li><li> Function effectively within other departments in a team-oriented environment.</li><li> Successfully complete all required Workday training.</li><li> Position requires a valid driver&rsquo;s license.</li></ul></div><p></p><div><b>
Working Conditions:</b><br>
<ul><li> Requires walking, bending, kneeling or standing for extended periods of time.</li><li> Ability to work outdoors or in any inclement weather environment for several hours.</li><li> Flexible work hours with shifts that may include nights, weekends, holidays.</li><li> Requires CarMax work clothing to be worn when working in the store (acquired through CarMax World).</li><li> Adhere to all CarMax policies including, but not limited to, Attendance, Proper Recording of Time, Asset Protection, EH&amp;S (Environmental, Health &amp; Safety), and Standards of Professional Appearance.</li></ul></div><p>
Primarily working in an outdoor environment; may include working at times in noisy and/or inclement weather conditions</p><p></p><p><b>
Disclaimer and Approvals:</b><br>
This document is intended to describe the general nature and level of work being performed by people assigned to this job. This information is current at the time of publication. Responsibilities may include other duties as assigned and may be amended at the discretion of CarMax with or without notice. This document has been reviewed and approved by management and Human Resources and cannot be modified without written consent by a member of management authorized to modify any such responsibilities. CarMax is an Equal Opportunity Employer and complies with federal and state laws which forbid discrimination because of race, color, age, religion, sex, national origin, disability and other protected characteristics. Employment at CarMax is at-will, and therefore, can be terminated, with or without cause, at any time, at the option of the associate or CarMax. This at-will employment relationship will remain in effect throughout an associate's employment with CarMax unless it is modified by a specific, express written employment contract that is signed by an officer of CarMax and the associate. This at-will employment relationship may not be modified by any oral or implied agreement. Specifically, this job description is not a contract of employment and does not create any contractual rights of any kind between the Company and its Associates.</p><p></p><div><div><div><div><div><div><div><p>
The hourly rate for this position is:</p></div></div></div></div></div></div></div>
$20.40 - $32.60<p></p><p><b>
Benefits:
</b></p><p></p><p>Except as otherwise required by state law, those considered part-time are eligible for sick time only in states that mandate it and amounts are accrued on a per pay period basis and range from 24 hours to unlimited based on state rules. <b>In Washington, part-time Associates receive sick leave consistent with state law.</b> Part-time Associates are also eligible for between 8 hours and 40 hours per year of vacation based on their length of service and subject to a 1 year waiting period. Part-time Associates are also eligible for 4 hours of Floating Holiday Time each calendar year subject to manager approval.</p><p></p><p>
For more details about benefits, please visit our CarMax Benefits website.</p><p>
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.</p></div>

Vehicle Condition Assessor

AbbVie

<div><b>Company Description</b><p><b><br>
About AbbVie</b></p><p>
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.</p><b><br>
Job Description</b><p><br>
The Associate Director provides statistical programming support for multiple clinical projects across multiple therapeutic areas, both through individual contribution and through the work of staff. The Associate Director provides training and performance management for staff. The Associate Director demonstrates leadership competencies, builds relationships, and promotes teamwork within the Statistical Programming organization and across functions. The Associate Director is accountable for ensuring statistical programming support is delivered across multiple therapeutic areas. The Associate Director makes key recommendations and decisions related to processes, standards, and resource management. The Associate Director is also responsible for staff management and development.</p><p><b>
Responsibilities:</b></p><ul><li><b>
SAS Programming:</b> Demonstrates a strong understanding of SAS programming concepts and techniques used in the pharmaceutical industry and applies that knowledge to resolve non-routine problems.</li><li><b>
Standards:</b> Oversees the development and implementation of global company standards for output design and programming conventions and monitors regulatory guidance and industry best practices.</li><li><b>
CRFs and Database Definitions:</b> Provides strategic guidance on CRF and database design and reviews global standards related to these deliverables.</li><li><b>
Derivation Programming, Submission Data Sets, and Programs:</b> Interprets statistical analysis plans, develops analysis data set specifications, and oversees the development and implementation of global standards for derived data sets and submission programs.</li><li><b>
Cross-Functional Collaboration: </b>Works collaboratively with stakeholders to manage priorities and resources across therapeutic areas. Demonstrates a solid understanding of drug development principles, anticipates risks, develops contingency and escalation plans, and contributes to cross-functional initiatives.</li><li><b>
Communication: </b>Presents statistical programming concepts, risk assessments, and recommendations clearly and persuasively to statisticians, scientists, programmers, and non-scientists. Effectively leads meetings and presentations.</li><li><b>
Training and Mentoring: </b>Provides guidance, training, and mentoring to staff to support development and ensure compliance with training requirements.</li><li><b>
Staff Management</b>: Assigns responsibilities, defines scope, and reviews progress to ensure projects are delivered on time and with appropriate quality. Allocates resources to maintain the right balance of expertise across projects and collaborates with management to assess staffing needs. Sets high expectations, promotes open communication, and leads staff to meet organizational goals. Provides performance management for 4&ndash;10 statistical programmers.</li></ul><br>
<b>
Qualifications</b><p><b><br>
Minimum Qualifications:</b></p><ul><li>
Degree in Statistics, Computer Science, or a related field</li><li>
10+ years of statistical programming experience (with MS) OR 12+ years of statistical programming experience (with BS)</li><li>
Strong technical competence in SAS programming and macro development.</li><li>
Experience in pharmaceutical clinical trials.</li><li>
Experience with regulatory filings such as NDA, BLA, or other submissions, including ISS and ISE experience.</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>
Experience interacting with regulatory agencies, especially FDA and EMEA.</li><li>
Previous management experience.</li></ul><p><b>
Other Required Skills:</b></p><ul><li>
Working knowledge of ICH guidelines and relevant regulatory requirements.</li><li>
Strong oral and written communication skills.</li></ul><br>
<b>
Additional Information</b><p><br>
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
</p><ul><li><p>The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
</p></li><li><p>We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
</p></li><li><p>This job is eligible to participate in our long-term incentive programs.
</p></li></ul><p>Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company&rsquo;s sole and absolute discretion, consistent with applicable law.</p><div></div><p>
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.</p><p>
US &amp; Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html</p><p>
US &amp; Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:</p><p>
https://www.abbvie.com/join-us/reasonable-accommodations.html</p></div>

Associate Director - Statistical Programming (Hybrid)

Full Service CPA Firm

<p><b>Job Summary</b><br/>We are seeking a highly organized and proactive Administrative Assistant to support daily office operations, project coordination, and executive needs. The ideal candidate thrives in a fast-paced environment, communicates effectively, and manages multiple priorities with accuracy and professionalism.</p><p><b>Key Responsibilities</b></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments using Outlook and Google Workspace</li><li>Handle multi-line phone systems with professionalism and strong customer service</li><li>Maintain organized digital and physical filing systems, including data entry and recordkeeping</li><li>Support basic bookkeeping tasks in QuickBooks, including invoicing</li><li>Assist with project coordination by tracking deadlines, preparing reports, and proofreading documents</li><li>Provide executive support as needed, including travel arrangements and confidential tasks</li><li>Send completed tax return packages to clients, including signature pages and final invoices</li><li>Upon receiving signed documents and payment, e-file tax returns in a timely and accurate manner</li></ul><p><b>Team &amp; Operations Support</b></p><ul><li>Coordinate workflow with an administrative team of 8 (4 local, 4 virtual)</li><li>Work closely with 28 accounting and tax professionals to ensure smooth operations</li><li>Help monitor workload distribution, productivity, and task completion</li><li>Assist in improving processes, systems, and overall efficiency across departments</li></ul><p><b>Requirements</b></p><ul><li>1&ndash;3 years of administrative experience, preferably in a CPA or professional services firm</li><li>Proficiency in Microsoft Office, Google Workspace, and data entry systems</li><li>Familiarity with QuickBooks and DocuSign</li><li>Strong organizational, multitasking, and communication skills</li><li>Ability to manage multiple priorities under pressure with attention to detail</li><li>Experience with Karbon or similar practice management software is a plus</li></ul><p><b>Qualifications</b></p><ul><li>Strong problem-solving skills and a proactive mindset</li><li>Ability to coordinate across teams, including remote staff</li></ul><p><b>Preferred</b></p><ul><li>Experience in a CPA firm or professional services environment</li><li>Familiarity with tax workflows, bookkeeping, and CRM systems</li><li>Experience with workflow or practice management tools (Karbon preferred)</li></ul><p><b>Compensation &amp; Benefits</b></p><ul><li>Competitive salary (based on experience)</li><li>Performance-based bonuses</li><li>Paid time off and holidays</li><li>Professional development opportunities</li></ul><p><b>How to Apply</b><br/>Please submit your resume along with a brief cover letter.</p><p>Join Bharmal &amp; Associates, Inc. and be part of a firm with over 30 years of excellence.</p><p>Pay: From $25.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Administrative Assistant

Montessori Preschool

<p><b>Overview</b><br/>Join our dynamic preschool team as a Personal Assistant for Operations and Digital Coordination! This vibrant role is designed for an energetic, highly organized individual who thrives in a fast-paced environment and is passionate about supporting early childhood education. You will be the backbone of daily preschool operations, ensuring smooth administrative workflows while managing digital platforms and communication channels. Your proactive approach will help create a nurturing, efficient, and engaging environment for both staff and families. This paid position offers an exciting opportunity to develop your skills in office management, project coordination, and digital tools within a supportive educational setting.</p><p><b>Responsibilities</b></p><ul><li>Absolutely Love Kids &amp; Positive Attitude</li><li>Provide comprehensive administrative support to preschool leadership, including scheduling, calendar management, and correspondence handling using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Coordinate and assist with preschool events, parent meetings, staff trainings, and community outreach activities through meticulous planning and organization.</li><li>Manage digital platforms such as email systems, online forms via DocuSign, and social media accounts to ensure timely communication with families and staff.</li><li>Oversee office operations including filing, data entry, bookkeeping using QuickBooks, and maintaining accurate records of attendance, invoices, and other essential documentation.</li><li>Support front desk duties by greeting visitors, answering multi-line phone systems professionally with excellent phone etiquette, and providing exceptional customer service to parents and vendors.</li><li>Assist with project coordination tasks related to curriculum updates, facility improvements, or special initiatives by tracking progress and preparing reports.</li><li>Perform clerical tasks such as proofreading documents, transcribing notes from meetings or trainings, and ensuring all written materials are clear and error-free.<b>Qualifications</b></li><li>Proven experience in office management or administrative support roles; prior personal assistant or executive administrative experience is highly valued.</li><li>Strong organizational skills with the ability to multitask efficiently in a busy environment; familiarity with office procedures including filing systems and data entry.</li><li>Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and familiarity with Microsoft Outlook Calendar; experience with QuickBooks is a plus.</li><li>Excellent communication skills with professional phone etiquette; capable of handling inquiries via phone or email courteously and effectively.</li><li>Demonstrated ability to coordinate projects from start to finish while maintaining attention to detail; experience in event planning is desirable.</li><li>Computer literacy with the ability to learn new digital tools quickly; experience with transcription or proofreading enhances your candidacy.</li><li>Ability to manage multiple priorities efficiently while maintaining a positive attitude; previous office or front desk experience preferred. This paid role invites motivated individuals eager to contribute their organizational talents to a nurturing educational environment. If you&rsquo;re ready to make a meaningful impact supporting preschool operations while honing your digital coordination skills, we look forward to welcoming you!</li></ul><p>Pay: $17.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Employee assistance program</li><li>Employee discount</li><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li><li>Referral program</li><li>Tuition reimbursement</li></ul><p>Work Location: In person</p>

Personal Assistant for Preschool Operations and Digital Coordinator

eTeam

<div>
 <p>
  <strong>
   Job Title: Administrative Assistant
  </strong>
 </p>
 <p>
  <strong>
   Duration : 5 plus months
  </strong>
 </p>
 <p>
  <strong>
   Work Location: Irvine, CA (Hybrid)
  </strong>
 </p>
 <p>
  <strong>
   Working Hours: PST (9:00 AM &ndash; 5:00 PM)
  </strong>
 </p>
 <p>
  <strong>
   Pay Rate: $20- 22/hr on W2
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Summary
  </strong>
 </p>
 <p>
  <strong>
   This is what you'll do:
  </strong>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  Provide general administrative and clerical support including mailing, scanning, faxing, and copying to management
 </p>
 <ul>
  <li>
   Maintain electronic systems for various licenses
  </li>
  <li>
   Perform data entry and scan documents
  </li>
  <li>
   Assist in resolving administrative issues with internal business partners and/or external licensing agencies
  </li>
  <li>
   Prepare and modify documents including correspondence, reports, and emails
  </li>
  <li>
   Complete and submit administrative forms associated with license applications, such as check requests and vendor-related forms
  </li>
  <li>
   Complete simple new licensing and renewal applications
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Required Qualifications
  </strong>
 </p>
 <p>
  Bachelor&rsquo;s Degree
 </p>
 <ul>
  <li>
   Proficiency in Google Workplace, Email, and Internet tools
  </li>
  <li>
   Strong communication skills (verbal and written)
  </li>
  <li>
   Strong organizational, analytical, and problem-solving skills
  </li>
  <li>
   Ability to manage multiple tasks and meet deadlines under pressure
  </li>
  <li>
   Strong attention to detail
  </li>
  <li>
   Ability to handle sensitive information with a high degree of integrity and confidentiality
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred Qualifications
  </strong>
 </p>
 <p>
  Experience directly related to licensing
 </p>
 <ul>
  <li>
   Experience working for a direct sales vehicle manufacturer or within a highly regulated industry
  </li>
 </ul>
 <p>
 </p>
 <p>
  <strong>
   Technical Skills
  </strong>
 </p>
 <p>
  <strong>
   Must Have
  </strong>
 </p>
 <ul>
  <li>
   Proficient with
   <strong>
    Google Workspace
   </strong>
   (
   <strong>
    Gmail, Sheets, Docs, etc.
   </strong>
   )
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Nice to Have
  </strong>
 </p>
 <ul>
  <li>
   Experience directly related to
   <strong>
    licensing
   </strong>
   , preferably working for a
   <strong>
    direct sales vehicle manufacturer
   </strong>
   or within a
   <strong>
    highly regulated industry
   </strong>
  </li>
  <li>
   Proficient with
   <strong>
    Confluence
   </strong>
  </li>
  <li>
   Proficient with
   <strong>
    Smartsheet
   </strong>
  </li>
 </ul>
 <p>
 </p>
</div>


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