administrative assistant

associate dentist

administrative assistant 1 Jobs in Chicago

administrative assistant 1

administrative assistant 3 Jobs in Chicago

administrative assistant 3

associate general dentist Jobs in Chicago

associate general dentist

dental assistant receptionist

Smile Haven

<p>MUST speak SPANISH and MUST have Experience</p><p>```Duties```<br/>- Assist the dentist during a variety of treatment procedures<br/>- Set up and prepare dental instruments and materials<br/>- Take and develop dental radiographs (x-rays)<br/>- Educate patients on oral hygiene and post-operative care<br/>- Sterilize and disinfect instruments and equipment<br/>- Prepare and maintain dental supplies and equipment inventory<br/>- Perform general office tasks, such as scheduling appointments and maintaining patient records</p><p>```Qualifications```<br/>- High school diploma or equivalent<br/>- Completion of an accredited dental assisting program or equivalent experience<br/>- Knowledge of medical terminology, dental procedures, and dental anatomy<br/>- Proficiency in Dentrix, Epic, or other dental software systems<br/>- Familiarity with HIPAA regulations and infection control protocols<br/>- Experience working with pediatric patients is a plus<br/>- CAD/CAM experience is a plus<br/>- Excellent communication and interpersonal skills<br/>- Strong attention to detail and organizational skills</p><p>As a Dental Assistant, you will play a vital role in assisting the dentist in providing quality dental care to our patients. You will be responsible for performing various duties to ensure smooth operation of the dental office. Your qualifications in dental assisting, knowledge of dental procedures, and proficiency in dental software systems will contribute to the overall success of our practice.</p><p>Benefits:<br/>- Competitive salary based on experience<br/>- Medical, dental, and vision insurance options<br/>- Retirement plan with employer match<br/>- Paid time off and holidays</p><p>If you are a motivated individual with a passion for dentistry and a commitment to providing exceptional patient care, we encourage you to apply for this position. Join our team of dedicated professionals who are committed to making a difference in the lives of our patients.</p><p>Job Type: Full-time</p><p>Pay: $18.00 - $28.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Dental Assistant/Receptionist

Ocean Mini Mart

<p><b>Job Summary</b><br/><i>We are seeking a proactive and detail-oriented Clerk Helper to join our dynamic office team. In this vital role, you will support daily administrative operations, assist with front desk duties, and ensure smooth communication across departments. Your enthusiasm and organizational skills will help create a welcoming environment for clients and staff alike. This paid position offers an excellent opportunity to gain comprehensive office experience, develop essential clerical skills, and contribute to a well-organized workplace.</i></p><p><b>Responsibilities</b></p><ul><li>Greet visitors and clients at the front desk with professionalism and warmth, managing multi-line phone systems efficiently</li><li>Handle incoming calls, directing inquiries accurately while practicing excellent phone etiquette</li><li>Perform data entry tasks using Microsoft Office, Google Workspace, and other office management software to maintain accurate records</li><li>Manage filing systems, organize documents, and ensure proper document proofreading for accuracy</li><li>Assist with appointment scheduling, calendar management, and basic bookkeeping using QuickBooks or similar tools</li><li>Support office management tasks such as supply inventory, photocopying, and maintaining a clean, organized workspace</li><li>Provide customer support by addressing questions promptly and professionally while maintaining high levels of customer service</li></ul><p><b>Experience</b></p><ul><li>No experience required!</li><li>Previous office or clerical experience is preferred but not required; training will be provided for the right candidate</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry skills</li><li>Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment</li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively</li><li>Experience in medical or dental receptionist roles is a plus but not mandatory; relevant personal assistant experience is also valued</li><li>Demonstrated ability to manage time effectively and prioritize tasks accurately</li><li>Knowledge of phone etiquette, proofreading techniques, and basic bookkeeping practices will enhance your success in this role</li></ul><p><b>Join us as a Clerk Helper to be a vital part of our team&mdash;where your organizational talents and positive attitude will help us deliver exceptional service every day!</b></p><p>Pay: $18.28 - $21.15 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li></ul><p>Work Location: In person</p>

Clerk Helper

University of Illinois

<div><div><div><div><p><b>Medical Office Assistant - Surgery, College of Medicine</b></p><p></p><p><b><br>
Hiring Department</b>: Surgery</p>
<p><b>
Location</b>: Chicago, IL USA</p>
<p><b>
Requisition ID</b>: 1039302</p>
<p><b>
FTE</b>: 1
</p><p>
<b>Work Schedule</b>: Monday - Friday, 8AM - 4PM
</p><p><b>Shift</b>: Days
</p><p>
<b># of Positions</b>: 1</p>
<p><b>
Workplace Type</b>: On-Site</p><p><b>
Posting Close Date</b>: March 6, 2026</p><p><b>
Salary Range (commensurate with experience):</b> $25.95 - 26.99 / Hourly Wage</p><p><b><br>
About the University of Illinois Chicago</b></p><p>
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.</p><p>
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.</p><p></p><p>
The Medical Office Assistant is responsible for receptionist duties for all staff, patients and visitors in the Department of Surgery. This position will provide support services in patient insurance, billing and account maintenance under direct supervision of the Director of Administrative Operations.</p><p><b>
Duties &amp; Responsibilities:</b></p><ul><li>
Operates office Equipment such as voice mail messaging systems, and uses word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories, and other medical records.</li><li>
Works independently in monitoring work queues and/or outlook calendars.</li><li>
Provide support on various administrative/organizational matters.</li><li>
Assist in special projects and essential programs, including complex scheduling for meetings/events.</li><li>
Coordinate administrator's schedule; invites and notifies participants.</li><li>
Perform other related duties and participate in special projects as assigned.</li></ul><p></p>
<p></p><p><b>
Minimum Qualifications Required:</b></p><ul><li>
High School diploma or equivalent.</li></ul><p><b>
Preferred Qualifications:</b></p><ul><li>
Bachelor's degree in business administration, accounting, finance, economics or a field related to the position</li></ul><p></p><p><b>
To Apply:</b> For fullest consideration click on the <b>Apply Now </b>button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.</p>
<p>
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.</p>
<p><i>
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit </i><i>Required Employment Notices and Posters</i><i> to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.</i></p><p><i>
The university provides accommodations to applicants and employees. </i><i>Request an Accommodation</i></p><p><i>
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</i></p></div></div></div></div><div></div>

Medical Office Assistant - Surgery, College of Medicine

Vascular Surgery Associates

<p><b>Job Summary</b><br/>We are seeking an energetic and professional Front Desk Medical Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to patients and their families as well as other medical staff. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression and supporting the overall efficiency of our office environment. This paid position offers an exciting opportunity to develop your administrative and customer support skills in a dynamic setting.</p><p><b>Duties</b></p><ul><li>Greet patients warmly, ensuring they feel welcomed and attended</li><li>Answer multi-line phone systems with professionalism, directing calls accurately and efficiently</li><li>Manage appointment scheduling and calendar coordination for staff and surgeons</li><li>Perform data entry, filing, and maintain organized records using Microsoft Office, and other office software</li><li>Some knowledge of Epic EMR Preferred</li><li>Knowledge of Insurance types Commercial or HMOs Required</li><li>Knowledge to obtain Referrals and Authorizations Required</li><li>Handle patients inquiries with excellent phone etiquette and provide customer support as needed</li><li>Maintain confidentiality of sensitive information while ensuring all office procedures run smoothly</li><li>Support office management tasks such as mail handling, and maintaining cleanliness of common areas</li></ul><p><b>Skills</b></p><ul><li>Proven experience in office management or administrative support roles with strong organizational skills</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Docs), and basic computer literacy</li><li>Experience with multi-line phone systems and excellent phone etiquette skills</li><li>Bilingual abilities are highly valued to serve diverse client needs effectively</li><li>Exceptional customer service skills with a friendly, professional demeanor</li><li>Ability to manage time efficiently and prioritize tasks in a fast-paced environment</li><li>Previous experience as a medical receptionist is required</li></ul><p>Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting the daily operations of our organization. We value proactive individuals who thrive on organization, communication, and making every visitor&rsquo;s experience positive!</p><p>Pay: $20.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Front Desk Receptionist

Neighborhood loans

<p><b>Job Description:</b></p><p>We are seeking a <b>Front Desk Receptionist</b> to join the Neighborhood Loans team at our Pulaski-Chicago branch! The successful candidate will provide high-level administrative support for our office. This is a great role for a highly motivated, detail-oriented, ethical team player who is looking to be part of a company with a great future in lending. We offer a tremendous opportunity for growth, compensation, and benefits.</p><p><b>Key Responsibilities:</b></p><ul><li>Provide a welcoming environment for visiting clients and business partners</li><li>Schedule appointments for the sales team</li><li>Arrange conference calls and meetings</li><li>Receive and accurately process client paperwork and documentation</li><li>Professionally respond to all incoming phone calls, directing as needed</li><li>Accurately complete data-entry projects</li><li>Maintain, organize and re-order office supplies</li><li>Other administrative duties as assigned</li></ul><p><b>Qualifications:</b></p><ul><li>Excellent organizational skills</li><li>Ability to prioritize and multitask</li><li>Strong attention to detail</li><li>Bilingual-Spanish/English Strongly Preferred</li></ul><p><b>About Us:</b></p><p>At Neighborhood Loans, we are passionate mortgage lending professionals with one goal in mind &ndash; make our clients our priority. Neighborhood Loans is a Residential Mortgage Lender utilizing a business model aimed at educating and enabling consumers in a rapidly changing market.</p><p>Our mission is to provide the finest service based on the highest standard of ethics, values and customer care. In doing so, we will earn the loyalty and trust of homeowners who will become our lifelong customers and friends.</p><p><b>Job Type: </b>Full-Time</p><p><b>Location: </b>In-Office</p><p><b>Compensation: </b>Starting at $19/hr</p><p><b>Benefits:</b></p><ul><li>Dental Insurance</li><li>Health Insurance</li><li>Vision insurance</li><li>Paid Time Off</li><li>401K</li></ul><p>Job Type: Full-time</p><p>Pay: From $19.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Receptionist

Chicago Public Schools

<div><div><b>Assistant General Counsel, Labor &amp; Employee Discipline</b><div>
</div><b>
Job Number:</b> <b>2600008J</b><div>
</div></div><div><b>
Posting Date</b><b>:</b> Feb 19, 2026, 2:18:41 PM</div><div><b>
Primary Location</b><b>:</b> Central-42 West Madison Street (Law Office)</div><div><b>
CPS Non-Union Job Grade</b><b>:</b> S09</div><div><b>
Estimated Annual Salary Range</b> <b>:</b> 87,000.00 - 115,500.00</div><div><b>
Position Type</b><b>:</b> Non-Union Position</div><div><b>
Overtime Status</b><b>:</b> Exempt</div><div><b>
Final salary offers are dependent upon candidate qualifications.</b></div><div></div><div><div><br>
</div><b>
JOB DESCRIPTION -</b><p></p><div><br>
Chicago Public Schools (CPS) is one of the largest school districts in the United States, serving over 320,000 students in 500+ schools and employing nearly 44,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core values are embedded within these commitments &ndash; student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.</div><div></div><div><br>
The CPS Law Department provides a full array of legal services to the Chicago Board of Education and the various departments and divisions of Chicago Public Schools.</div><div></div><div><b><br>
Job Summary:</b></div><div>
Reporting directly to the Deputy General Counsel and dotted line reporting to the Assistant Deputy General Counsel, Labor and Employee Discipline will work to handle traditional labor law matters and appeals involving unfair labor practice charges and arbitration demands filed by labor organizations. Additionally, the Assistant General Counsel will assist in the prosecuting of employee discipline matters before administrative agencies and the Illinois State Board of Education. This is a full-time, exempt position that will be paid for time worked on a salary basis.</div><div></div><div><b><br>
The Assistant General Counsel will be held accountable for the following responsibilities:</b></div><ul><li><div>
Handle grievance arbitrations, unfair labor practice charges, employee discipline administrative hearings, and other labor relations matters</div></li><li><div>
Work closely with CPS clients to ensure that labor and employee discipline cases are properly handled and litigated</div></li><li><div>
Review the legality of employee relations strategies and policies utilizing a keen knowledge of federal and state statutory and case law in employment and labor areas, as well as all areas that may impact the District</div></li><li><div>
Defend the Board in labor arbitrations against various labor unions</div></li><li><div>
Defend the Board in unfair labor practice proceedings in front of the Illinois Educational Labor Relations Board, and represent the Board in termination proceedings in front of the Illinois State Board of Education and the CPS Office of Administrative Hearings</div></li><li><div>
On a daily basis, advise various internal CPS clients and school principals on labor and employee relations cases</div></li><li><div>
Other duties as assigned</div></li></ul><div></div><div><b><br>
In order to be successful and achieve the above responsibilities, the Assistant General Counsel, Labor and Employee Relations must possess the following qualifications:</b></div><div></div><div><b><br>
Education Required:</b></div><ul><li><div>
Juris Doctorate from an ABA accredited law school</div></li><li><div>
Licensed to practice law and in good standing in the State of Illinois</div></li></ul><div></div><div><b><br>
Experience Required:</b></div><ul><li><div>
Minimum of one (1) year post-JD legal experience, inclusive of internships, externships and/or clerkships, two (2) or more years, preferred</div></li><li><div>
Experience with negotiating and informally resolving complex cases</div></li><li><div>
Experience in labor, labor relations, employment, and/or administrative law strongly preferred</div></li><li><div>
Experience litigating cases in courts or in an administrative setting strongly preferred</div></li><li><div>
Experience drafting substantive motions and briefs strongly preferred</div></li><li><div>
Experience with oral and written client counseling and interviewing various types of witnesses strongly preferred</div></li></ul><div></div><div><b><br>
Knowledge, Skills, and Abilities:</b></div><ul><li><div>
Ability to solve problems and work independently</div></li><li><div>
Effectively litigate cases before arbitrators, hearing officers, administrative agencies, and courts</div></li><li><div>
Knowledge of best practices in employment and labor law, administrative law, and federal and state-related law areas</div></li><li><div>
Ability to build trusting relationships and function effectively with officers, senior leaders, department managers, and school-based staff</div></li><li><div>
Ability to work in teams and independently, make effective decisions, and collaborate with clients</div></li><li><div>
Oral and written communication skills</div></li><li><div>
Demonstrated ability to take ownership of and solve problems, assess issues, and provide sound legal advice</div></li><li><div>
Organizational skills and ability to manage many complex matters simultaneously</div></li></ul><div></div><div><b><br>
Benefits:</b></div><div><b>
Health &amp; Wellness: Your Care, Your Choice</b></div><div>
CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs:</div><div><br>
Medical Plan Options</div><div>
Pharmacy</div><div>
Dental</div><div>
Vision</div><div>
Behavioral Health &amp; EAP</div><div>
Employee Wellness Program</div><div>
Financial Security: Planning for Today and Tomorrow</div><div>
We understand the importance of financial stability, which is why CPS offers strong retirement and savings options:</div><div>
Basic Life Insurance</div><div>
Life and Disability Insurance</div><div>
Pension Plans</div><div>
Supplemental Retirement Plans (403(b) and 457(b))</div><div>
Flexible Spending Accounts (FSAs)</div><div>
Spot Pet Insurance</div><div>
Work-Life Balance: Supporting Your Personal and Professional Life</div><div>
CPS values the well-being of its employees and offers competitive paid time off policies:</div><div>
Paid Leave</div><div>
Sick Leave</div><div>
Vacation Days</div><div>
Parental Leaves</div><div>
Short-Term Disability</div><div>
Religious Holidays</div><div>
Leaves</div><div><i><br>
Reference the </i><i>Chicago Public Schools: A Comprehensive Benefits Overview</i><i> or the </i><i>benefits handbook</i><i> for comprehensive details.</i></div><div><b><br>
Conditions of Employment</b></div><div>
As a condition of employment with the Chicago Public Schools (CPS), employees are required to:</div><ul><li><div><b>
Establish/Maintain Chicago Residency - </b><b>Employees are required to live within the geographic boundaries of the City of </b>Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district. The Chicago residency requirement does not apply to temporary/part-time positions; however, all CPS employees must be residents of Illinois.</div></li></ul></div></div><p></p>

Assistant General Counsel, Labor & Employee Discipline

Northwestern University

<div>
 <strong>
  Department:
 </strong>
 MED-Medical Social Sciences
 <br/>
 <br/>
 <strong>
  Salary/Grade:
 </strong>
 NEX/9
 <br/>
 <br/>
 Target hiring range for this position will be between $17.05-$21.31 per hour. Offered salary will be determined by the applicant&rsquo;s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
 <br/>
 <br/>
 <strong>
  Job Summary
  <br/>
  <br/>
 </strong>
 The Department of Medical Social Sciences at Northwestern University Feinberg School of Medicine, is innovative, collegial, collaborative, inclusive and highly committed to team science. We are dedicated to leveraging the social sciences to develop and implement innovators to transform health and healthcare equitably. MSS has grown to roughly 300 faculty and staff in its 15 years + history and we are hiring an Administrative Assistant to serve on a team providing administrative and operations support to the department. The hybrid schedule requires 3 days/week in office and 2 days/week remote.
 <br/>
 <br/>
 The ideal candidate is highly organized, has impeccable follow-through, is proactive by nature, strives to provide superb customer service, and thrives in a dynamic, fast-paced, and ambitious environment with a collaborative and mission-driven culture. We are seeking someone with excellent skills in organization, time management, oral and written communication, as well as someone with a team player attitude, a desire for continuous learning and enthusiasm for improving their skills.
 <br/>
 <br/>
 Responsibilities include but are not limited to serving as a receptionist; managing onboarding and offboarding duties; assisting with IT/technology issues by liaising with Tech Support; assisting department personnel with computer, laptop, and other equipment orders; managing the &ldquo;tech cage&rdquo; and keeping track of surplus/returned equipment for redistribution when appropriate; assisting the Communication Specialist by managing email list membership, and assisting with the department&rsquo;s weekly newsletter; and organizing and submitting expense reimbursements and other financial transactions. Additional responsibilities include updating the MSS information Resources SharePoint site, supporting preparation for the department and other meetings, and assisting with department events as needed.
 <br/>
 <br/>
 <strong>
  Specific Responsibilities
  <br/>
  <br/>
 </strong>
 <em>
  Documents &amp; Databases
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Maintain and update departmental distribution lsists and listservs to ensure accurate internal and external communication flows.
  </li>
  <li>
   Maintains trackers for equipment, tech cage, and supplies
  </li>
  <li>
   Upkeep information into spreadsheets and databases
  </li>
  <li>
   Prepares onboarding and offboarding documentation and correspondence
  </li>
  <li>
   Maintains inventory and order supplies
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Newsletter
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Uploads content to weekly newsletter
  </li>
  <li>
   Maintains distribution lists for the department
  </li>
  <li>
   Supports Communication Specialist in weekly newsletters
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Accounting
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Execute and monitor departmental purchases using the iBuy system, ensuring all orders are placed and tracked accurately.
  </li>
  <li>
   Inventory management of supplies and technology
  </li>
  <li>
   Manage and apply the correct chartstrings to all financial transactions, ensuring expenses are invoiced to the appropriate funding sources and budgets.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Human Resources
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Coordinate the onboarding process for new hires, including workspace preparation, system access, and introductory materials.
  </li>
  <li>
   Manage the offboarding checklist, ensuring the return of keys/IDs, computer equipment, and cancellation of listserv memberships.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Coordination
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Make appointments.
  </li>
  <li>
   Completes registration &amp; travel arrangements.
  </li>
  <li>
   Schedule rooms.
  </li>
  <li>
   Arranges for routine technology &amp; refreshments for meetings.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Contacts
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Answers phones, routes callers, takes messages.
  </li>
  <li>
   Greets visitors, responds to inquiries, requests &amp; provides routine information.
  </li>
  <li>
   Contacts repair personnel as requested for copy machine, lab equipment, etc.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Student Services
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Provides information on courses, general requirements &amp; policies &amp; procedures.
  </li>
  <li>
   Processes forms.
  </li>
  <li>
   Sets-up &amp; maintains records.
  </li>
  <li>
   Reviews forms for completeness, etc.
  </li>
  <li>
   Coordinates class schedules and registration.
  </li>
  <li>
   Proctors exams.
  </li>
  <li>
   Coordinates copyright clearance.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Supervision
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   Supervises work of temporary &amp;/or work-study students.
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  Miscellaneous
  <br/>
  <br/>
 </em>
 Performs other duties as assigned.
 <br/>
 <br/>
 <strong>
  Minimum Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A high school diploma or equivalent required.
  </li>
  <li>
   1 year of administrative support or other relevant experience required.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Minimum Competencies: (Skills, knowledge, and abilities.)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required
  </li>
  <li>
   Excellent proficiency in Microsoft 365
  </li>
  <li>
   Excellent organizational and time management skills with strong attention to detail
  </li>
  <li>
   Strong oral and written communication skills
  </li>
  <li>
   Capable of managing multiple priorities with competing deadlines in a dynamic environment
  </li>
  <li>
   Ability to take initiative, think analytically, and carry out complex problem solving and planning
  </li>
  <li>
   Excellent interpersonal skills and a commitment to delivering best in class customer service
  </li>
  <li>
   Strong and eager cross-functional team player with demonstrated ability to build and maintain positive working relationships with people at all levels of the organization
  </li>
  <li>
   Ability to work independently and is a strong self-motivator who takes initiative and ownership
  </li>
  <li>
   Committed to developing oneself professionally by growing one&rsquo;s skills and knowledge in response to new technologies and work demands
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Relevant experience in secretarial duties (i.e., scheduling, inquiries, onboarding/offboarding coordination)
  </li>
  <li>
   Intermediate knowledge of presentation, marketing, and communications platform programs
  </li>
  <li>
   Knowledge or experience related to finances and expense tracking
  </li>
  <li>
   Experience with NU Financials and other NU systems
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Competencies: (Skills, knowledge, and abilities)
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Positive Attitude
  </li>
  <li>
   Adaptability
  </li>
  <li>
   Team player
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <em>
  At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at
 </em>
 <em>
  https://www.northwestern.edu/hr/benefits/index.html
 </em>
 <em>
  to learn more.
  <br/>
  <br/>
 </em>
 <strong>
  Work-Life And Wellness
  <br/>
  <br/>
 </strong>
 <em>
  Northwestern offers comprehensive programs and services to help you and your family navigate life&rsquo;s challenges and opportunities, and adopt and maintain healthy lifestyles.
  <br/>
  <br/>
 </em>
 <em>
  We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at
 </em>
 <em>
  https://www.northwestern.edu/hr/benefits/work-life/index.html
 </em>
 <em>
  to learn more.
  <br/>
  <br/>
 </em>
 <strong>
  Professional Growth &amp; Development
  <br/>
  <br/>
 </strong>
 <em>
  Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you&rsquo;re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at
 </em>
 <em>
  https://www.northwestern.edu/hr/learning/index.html
 </em>
 <em>
  to learn more
 </em>
 <em>
  <strong>
   .
  </strong>
  <br/>
  <br/>
 </em>
 <em>
  Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern&rsquo;s
 </em>
 <em>
  non-discrimination statement
 </em>
 <em>
  . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View
 </em>
 <em>
  additional information on the accommodations process
 </em>
 <em>
  .
  <br/>
  <br/>
 </em>
</div>


Administrative Assistant 1

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