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dental office - front office coordinator Jobs in Los Angeles

dental office - front office coordinator

front desk administrative assistant Jobs in Los Angeles

front desk administrative assistant

dental office front office coordinator

Prime Dental Group

Job description:Dental Front OfficePrime Dental Group Full-Time | Monday &ndash; Friday | 9:00 AM &ndash; 6:00 PM Hourly Pay + Bonus | Growth OpportunitiesPrime Dental Group in East LA is looking for a friendly, reliable Front Office Coordinator to join our team!Key Responsibilities:<ul><li>Make patient phone calls (reminders, follow-ups, etc.) &ndash; about 80% of the time</li><li>Greet patients and create a warm, welcoming experience</li><li>Check patients in and out</li><li>Schedule, confirm, and reschedule appointments</li><li>Verify insurance eligibility and dental benefits</li><li>Collect co-pays and patient balances</li><li>Assist patients with forms and paperwork</li><li>Input and update patient information in dental software</li><li>Answer phone calls clearly and professionally</li><li>Coordinate with the back office to ensure smooth patient flow</li><li>Prepare daily reports and end-of-day tasks</li><li>Assist with general office tasks as needed</li><li>Share responsibility for keeping the office clean and presentable: Examples of cleaning duties include: mopping, sweeping, wiping counters, and taking out the trash</li></ul>Requirements:<ul><li>Minimum 1 year of dental front office experience is required(We cannot consider candidates without prior dental experience)</li><li>Must be punctual, reliable, and a team player</li><li>Must have a warm, bubbly personality and show genuine care for patients</li><li>Must have strong phone skills and speak clearly and professionally</li><li>Must be able to follow instructions and stay organized</li><li>Dentrix or Dentrix Ascend experience is a plus</li><li>Spanish Speaking is a plus</li></ul>We offer a supportive, team-oriented environment with bonus opportunities and room for career growth.Pay: $19.00 - $23.00 per hourBenefits:<ul><li>401(k)</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Dental Office - Front Office Coordinator

Arash A. Dini, MD

Job Summary We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors and clients. Your organizational skills and office management expertise will ensure smooth daily operations, creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative and clerical skills in a dynamic environment.Duties<ul><li>Greet visitors warmly, verify appointments, and direct them appropriately within the office </li><li>Answer and route incoming calls using multi-line phone systems with professionalism and courtesy </li><li>Manage appointment scheduling and calendar management for staff and clients </li><li>Perform data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office software </li><li>Handle incoming and outgoing correspondence, including proofreading documents for accuracy </li><li>Support office management tasks such as supply inventory, photocopying, and mail distribution </li><li>Provide customer support by addressing inquiries promptly and efficiently, ensuring excellent customer service at all times</li></ul>Skills<ul><li>Proficiency in computer literacy with strong skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools </li><li>Experience with QuickBooks or similar bookkeeping software is a plus </li><li>Excellent phone etiquette with the ability to manage multi-line phone systems confidently </li><li>Bilingual abilities are highly desirable to serve diverse client needs effectively </li><li>Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively </li><li>Clerical experience including data entry, filing, proofreading, and document management </li><li>Knowledge of office management practices combined with exceptional customer service skills </li><li>Experience as a dental or medical receptionist is advantageous but not required; personal assistant experience is also beneficial </li><li>Familiarity with calendar management tools and scheduling software to coordinate appointments seamlessly</li></ul>Join us as a Front Desk Receptionist and be part of a vibrant team dedicated to delivering outstanding service while advancing your administrative career!Pay: $24.31 - $29.27 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Retirement plan</li><li>Tuition reimbursement</li></ul>Work Location: In person

Front Desk Receptionist

Be Structured Technology Group

<div>Job Title: Help Desk Technician 
Reports To: Technical Account Manager
About the Job
Full Time, In Office (9AM &ndash; 6PM Shift) / Hourly / Includes Benefits, PTO
Be Structured Technology Group (BSTG) is seeking a Helpdesk Technician to join our growing Service Desk Team in Los Angeles, CA. This is an entry-level, client-facing technical role where you&rsquo;ll serve as the first point of contact for client IT issues.
This position emphasizes customer service excellence while providing foundational IT support. You will troubleshoot and resolve common IT issues, document all work in the ticketing system, and escalate complex problems to System Administrators when appropriate. This role is ideal for candidates with strong customer service backgrounds (hospitality, food service, retail, etc.) who are eager to build a career in IT.
Relates Closely With: Customer Success Coordinator, System Administrators, Account Managers
Essential Duties and Responsibilities:<ul><li>
Serve as the first line of support for client IT requests via phone, email, chat, or remote session.</li><li>
Provide empathetic, professional, and patient customer service, even working with frustrated users.</li><li>
Resolve common, documented, process-driven issues, and gather information from clients or systems to support effective troubleshooting.</li><li>
Document all activities in the PSA/ticketing system with clarity and accuracy.</li><li>
Escalate unresolved or complex issues to System Administrators as needed.</li><li>
Support onboarding/offboarding processes, including account creation, permissions, and PC setup.</li><li>
Contribute to the knowledge base, creating documentation for recurring solutions and quick fixes.</li><li>
Collaborate with the Customer Success Coordinator to ensure clear client communication and service alignment.</li><li>
Follow established processes and meet response/resolution service level agreements (SLAs).</li><li>
Serve as an on-call technician as assigned to support priority one tickets.</li></ul>
You&rsquo;ll know you&rsquo;re successful as a Help Desk Technician when:<ul><li>
Clients describe their support experience as helpful, empathetic, and professional.</li><li>
Common IT issues are resolved quickly and documented thoroughly.</li><li>
Tickets are consistently logged and updated to provide visibility for escalations and reporting.</li><li>
You collaborate effectively with Customer Success and technical staff to keep clients reassured throughout the support process.</li><li>
System Administrators trust you to handle front-line support, enabling them to focus on escalations and project work.</li><li>
You demonstrate a willingness to learn and apply feedback, showing readiness for advancement.</li><li>
Your contributions lead to higher client satisfaction scores and improved team KPIs.</li></ul>
Required Qualifications:<ul><li>
Demonstrated customer service experience (hospitality, food service, retail, call center, etc.).</li><li>
Proven ability to manage difficult or frustrated clients with professionalism and empathy.</li><li>
Strong communication skills, both written and verbal.</li><li>
Basic computer literacy and eagerness to develop technical skills.</li><li>
Attention to detail in documentation and organizational habits.</li></ul>
Preferred Qualifications:<ul><li>
Entry-level IT support experience, coursework, or certifications.</li><li>
Familiarity with Windows operating systems, Microsoft 365, and basic networking.</li><li>
CompTIA A+ or IT Fundamentals certification (completed or in progress).</li><li>
Experience with PSA/ticketing or remote monitoring tools.</li></ul>
Physical Role Requirements:<ul><li>
This is in-office.</li></ul><ul><li>
All verbal communications must be followed by written records for documentation tracking.</li><li>
Ability to lift up to 35 lbs. for occasional equipment transport and set up.</li><li>
Quantity of sitting/standing/reaching/bending/lifting varies depending on the day's work schedule.</li><li>
Standard office equipment (telephone, computer workstation, printer, copier, scanner, calculator).</li></ul>
Comp/Benefits:<ul><li>
Medical, dental, vision, basic life, AD&amp;D, and disability insurance</li><li>
Enrollment in our company's matching 401(k), subject to eligibility requirements</li><li>
PTO, sick days, eight paid holidays</li><li>
Commuter benefit ($250/month)</li></ul>
About Us
Be Structured Technology Group is a leading provider of innovative, reliable, and secure managed IT and cybersecurity solutions that empower businesses to achieve their core objectives without technological hindrances. Our mission is to handle customers' technology needs with precision and care, ensuring a secure and efficient digital environment that drives growth, enhances productivity, and provides peace of mind. Committed to core values such as integrity, excellence, and maintaining a growth mindset, Be Structured delivers exceptional value, builds lasting partnerships, and keeps customers confident that their IT solutions are in safe hands.
Be Structured Technology Group is an equal-opportunity employer. We strive for a workplace that reflects our communities and does not tolerate discrimination against our employees, customers, and partners regardless of ethnicity, disability, gender identity, sexual orientation, religion, age, citizenship, marital or veteran status.
NOTE: The statements above are intended to describe the general nature and level of work involved in this job and are not intended to represent an exhaustive list of responsibilities, qualifications, work environment, and/or physical demands. You will be required to perform other duties as assigned.</div>

Help Desk Technician - On-Site HQ (Los Angeles)

FERRARI EXPRESS INC

<div>Armed Guard - Front Desk Window Customer Service Clerk 
Company: Ferrari Express Inc. 
Location: Manhattan, NY
Job Type: Full-time 
Salary: Competitive, commensurate with experience 
Benefits: Health, dental, vision, 401(k) with company match, PTO, holiday pay, career advancement opportunities
About Us 
Ferrari Express Inc. is a premier logistics provider specializing in high-value goods, including jewelry and luxury items. We are seeking a dedicated Armed Guard - Front Desk Window Customer Service Clerk to join our Manhattan team. This unique role combines security responsibilities with front-line customer service, ensuring safe, efficient, and professional interactions for our valued clients.
Job Description
As the Armed Guard - Front Desk Window Customer Service Clerk, you will be the first point of contact for clients and provide essential security and customer support. This position is ideal for someone experienced in customer service and security who can handle complex tasks in a fast-paced environment.
Key Responsibilities<ul><li>
Client Interaction &amp; Security: Greet clients, verify identities, enforce security protocols, and ensure secure check-ins at the front desk.</li><li>
Window Clerk Duties: Process and verify high-value shipments, handle payments, and maintain a secure and organized workspace.</li><li>
Communication &amp; Coordination: Serve as a point of contact for clients, respond to inquiries, and coordinate with internal departments.</li><li>
Administrative Tasks: Maintain accurate records, prepare daily reports, and assist in client appointment scheduling.</li><li>
Customer Service Excellence: Deliver exceptional service, promptly address issues, and find solutions to improve client experience.</li></ul>
Qualifications<ul><li>
Education: High School Diploma or equivalent; some college preferred.</li><li>
Experience:<ul><li>
Minimum 2 years of customer service experience, preferably in logistics, high-value goods, or security services.</li><li>
Prior experience with front desk systems and cash handling.</li><li>
Required: Valid New York State Armed Guard Registration Card and NYC Carry Guard License.</li></ul></li><li>
NYS Security Guard Training:<ul><li>
Completed 8-hour pre-assignment course, 47-hour firearms training, annual 8-hour firearms requalification, and 8-hour in-service training.</li></ul></li><li>
Preferred: CPR/First Aid certification.</li></ul>
Skills:<ul><li>
Strong communication and interpersonal skills.</li><li>
Detail-oriented and able to multitask in a busy environment.</li><li>
Proficiency in Microsoft Office Suite.</li></ul>
Personal Attributes:<ul><li>
Professional appearance and demeanor.</li><li>
High integrity and discretion when handling sensitive information.</li><li>
Able to work independently and as part of a team.</li></ul>
Working Conditions<ul><li>
Location: Office setting in Manhattan, NY, with direct client interaction and security responsibilities.</li><li>
Hours: Full-time position, with occasional overtime based on business needs.</li></ul>
Benefits<ul><li>
Competitive salary with performance-based incentives</li><li>
Health, dental, and vision insurance</li><li>
401(k) retirement plan with company match</li><li>
Paid time off and holiday pay</li><li>
Professional development and career growth opportunities</li></ul></div>

Armed Guard - Front Desk Window Customer Serv

Your Behavioral Health

<div>
 
 Job Description
 
 
 
 We are seeking an organized and empathetic individual to become a valuable member of a dedicated healthcare team in the role of Front Desk Receptionist (mental health). This full-time position offers competitive hourly compensation and the opportunity to work alongside experienced professionals who are committed to delivering exceptional mental health care.
 
 
 
 About The Position
 
 
 
 As a Front Desk Receptionist, you will be instrumental in managing patient interactions and supporting the efficient operation of our clinical office. Your duties will include scheduling, assisting with patient intake, managing phone lines, and ensuring top-tier patient service. The ideal candidate will thrive in a fast-paced environment, be adept at handling various administrative responsibilities, and excel at creating a welcoming and efficient experience for all patients.
 
 
 
 Primary Responsibilities
 
 
 
 <ul>
 <li>
 Welcome patients both in person and via phone, explaining available services, payment options, and billing processes.
 </li>
 <li>
 Handle multiple phone lines, direct calls, take messages, and address inquiries, including calls from pharmacies, medical records, and medication authorizations.
 </li>
 <li>
 Verify patient information and insurance eligibility, ensuring the collection of payments and copayments before appointments.
 </li>
 <li>
 Assist patients with completing necessary forms and manage intake processes, prescription refills, and disability paperwork using the Electronic Health Record (EHR) system.
 </li>
 <li>
 Communicate with healthcare providers regarding appointment cancellations, missed appointments, and rescheduling requests.
 </li>
 <li>
 Coordinate new and follow-up patient appointments using the EHR system, ensuring an efficient flow of appointments.
 </li>
 <li>
 Manage rescheduled or bumped appointments, contacting patients promptly to offer alternative scheduling options.
 </li>
 <li>
 Handle general front-office tasks within a busy, patient-focused clinical environment.
 </li>
 <li>
 Support patient flow in the office, balancing registration and appointment scheduling needs.
 </li>
 <li>
 Maintain a clean and organized workspace, ensuring that the lobby and office areas remain presentable at all times.
 </li>
 <li>
 Perform other duties as directed by the office manager or supervisor.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 A minimum of three years of experience in a medical or clinical setting.
 </li>
 <li>
 Strong multitasking abilities in a fast-paced environment.
 </li>
 <li>
 Excellent communication skills, with a warm and professional approach when interacting with both patients and staff.
 </li>
 <li>
 Experience with EHR systems is highly preferred.
 </li>
 <li>
 Completion of a medical office assistant training program is a plus.
 
 
 </li>
 </ul>
 If you're passionate about supporting a team that values patient care and are looking for a fulfilling role in a positive and supportive setting, we encourage you to apply. Join us in our mission to enhance the mental health and well-being of our community!
 
 
 
 Diversity, Equity, And Inclusion Statement
 
 
 
 We are committed to fostering a workplace that values and respects every individual. Our dedication to diversity, equity, and inclusion drives us to create an environment where all backgrounds, perspectives, and experiences are embraced. We believe a diverse team strengthens our ability to innovate and serve our community effectively. We warmly invite applicants from all walks of life to apply and become part of our mission to make a meaningful impact.
 
 
 Job Type: Full-time
 
 
 
 Benefits
 
 
 
 <ul>
 <li>
 Dental insurance
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Vision insurance
 
 
 </li>
 </ul>
 
 Application Question(s)
 
 
 
 <ul>
 <li>
 The schedule is Monday &ndash; Friday; on-site from 830am &ndash; 5pm, does that work for you?
 </li>
 <li>
 Have you looked up Neuro Wellness Spa? What interests you in working with us/mental health?
 </li>
 <li>
 What EMR/EMR systems have you worked with?
 </li>
 <li>
 Have you managed high volume, multiple providers schedules?
 </li>
 <li>
 Are you well versed with pharmacy refill requests? Any PA (prior authorization) experience?
 </li>
 <li>
 What areas in the medical field have you worked in? Any recent work experience in behavioral health?
 
 
 </li>
 </ul>
 $22-$ 25 hourly DOE
 
 
 Full Benefits
 
 
 
 Education
 
 
 
 <ul>
 <li>
 High school or equivalent (Required)
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 EMR systems: 2 years (Required)
 
 
 </li>
 </ul>
 
 Ability To Commute
 
 
 
 <ul>
 <li>
 Encino
 
 
 </li>
 </ul>
 Work Location: In person
</div>

Front Desk Administrative Assistant

Shegerian & Associates

<div>The First Impression of a Firm That Wins.
At Shegerian &amp; Associates &mdash; California's premier plaintiff-side employment law firm, every detail matters. That starts the moment someone walks through our door or calls our front desk. As our Legal Receptionist, you're not just managing a front desk. You're setting the tone for a firm that has recovered over $1 billion for people who needed someone in their corner.
We're looking for someone polished, warm, and exceptionally sharp. Someone who takes pride in doing the small things perfectly, because here, the small things are anything but small.
What You'll Do<ul><li>
Be the first face and voice of the firm &mdash; greeting clients and visitors with professionalism and genuine warmth</li><li>
Manage a multi-line phone system and route calls with speed and accuracy</li><li>
Schedule, reschedule, and track appointments &mdash; keeping the calendar tight and the team on track</li><li>
Collect and summarize key details from potential new clients to support the intake process</li><li>
Respond to emails promptly and professionally</li><li>
Upload, organize, and manage documents with precision</li><li>
Keep CRM records current, accurate, and complete</li><li>
Collaborate across the firm to keep daily operations running seamlessly</li></ul>
What Makes You the One<ul><li>
You have experience as a receptionist or front desk professional, ideally in a legal setting</li><li>
Your communication is clear, warm, and professional &mdash; in person, on the phone, and in writing</li><li>
You're highly organized and can juggle competing priorities without dropping the ball</li><li>
You're proficient in Microsoft Office Suite and comfortable learning new systems</li><li>
Your attention to detail is automatic, not an afterthought</li><li>
You handle sensitive information with discretion and take confidentiality seriously</li></ul>
Why Shegerian &amp; Associates
You'll join a team that is passionate, supportive, and driven by a mission that matters. The pace is fast, the standards are high, and the work you do every day directly supports people fighting for justice. If you want a workplace where you're valued, challenged, and surrounded by people who genuinely care. 
Requirements 
<ul><li>
Bachelor's Degree</li><li>
1-2 years of experience as a receptionist or in an administrative role, preferably in a legal environment.</li><li>
Strong technical skills, including proficiency in Microsoft Office and experience with office software systems.</li><li>
Excellent customer service skills and ability to work effectively in a fast-paced environment.</li></ul> 

Benefits 
What We Offer:<ul><li>
Hourly pay: $22-$23 based on experience
</li><li>Workplace: Onsite</li><li>
Firm pays 100% of premiums for dental and vision</li><li>
Firm pays 100% of all Silver-level medical plans</li><li>
Firm contributes approximately 10% toward retirement (3% Safe Harbor + 7% Profit Sharing)</li><li>
$500 annual FSA contribution</li><li>
Time for Life: Accrual of 80 hours of PTO (additional 40 hours on 3rd anniversary), 40 hours sick pay, plus your birthday off as a fully paid day.</li></ul></div>

Legal Receptionist

University of California Los Angeles

<div><div><div><div><div>The UCLA School of Dentistry seeks an organized, reliable and resourceful person to serve as the Oral Radiology Clinic Administrative Assistant. The incumbent supports the clinic by providing efficient patient relations, appointment scheduling, insurance coordination, and front office administrative support. This role ensures accurate patient registration and records management, verifies insurance eligibility and benefits, and serves as a point of contact for patients by answering phones and assisting walk‑in visitors in accordance with established clinic policies and procedures.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
Experience working in a dental or medical office. (Required)
</li><li>Working knowledge of current dental terminology, materials, equipment and procedures related to dentistry so as to respond to student, patient and faculty requests. (Required)
</li><li>Spanish verbal and written skills to communicate with patients and translate for residents, faculty and staff. (Preferred)
</li><li>Ability to work independently, organize workload, prioritize tasks, follow through on assignments, and perform effectively in a fast‑paced environment with frequent interruptions. (Required)</li><li>
Demonstrate reliability, including punctuality, consistent work schedule, excellent attendance, and adherence to professional business attire standards. (Required)</li><li>
Strong interpersonal skills to interact respectfully and effectively with staff, faculty, students, patients, and other departments, including individuals from diverse cultural backgrounds and patients who are young, elderly, traumatized, or disabled. (Required)</li><li>
Demonstrate professionalism and discretion, including knowledge of HIPAA regulations and the ability to maintain strict confidentiality of sensitive patient, faculty, resident, student, and staff information. (Required)</li><li>
Effective communication skills, including speaking clearly, distinctly, and courteously. (Required)</li><li>
Demonstrate organizational skills to enforce clinic policies by following established procedures and maintaining accurate patient information related to appointments, billing, and reports. (Required)</li><li>
Demonstrate ability to handle multiple demands, fluctuating workloads, and frequent interruptions while maintaining a professional demeanor. (Required)</li><li>
Basic math skills with demonstrated ability to screen patient accounts, process payments, perform cashiering duties, and identify potential billing discrepancies. (Required)</li><li>
Demonstrate knowledge of and experience with dental front office procedures and computerized dental and medical billing systems. (Preferred)</li><li>
Demonstrate knowledge of insurance processing, including dental benefits for oral radiology procedures and claims submission for carriers such as Denti‑Cal, Medi‑Cal, Medicare, and Delta Dental. (Preferred)</li><li>
Spanish verbal skills to communicate effectively with patients and assist with clinic operations as needed. (Preferred)</li></ul>
 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li><li>
Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li><li>
Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.</li><li>
TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.</li><li>
COVID and Flu Vaccinations: The position is subject to providing evidence of inoculation.</li><li>
CANRA: The position is designated as a mandatory reporter under CANRA. The employee must sign the &quot;Statement Acknowledging Requirement to Report Child Abuse&quot;.</li></ul>
 
Schedule 
 
8:00 a.m. to 5:00 p.m.
 
Union/Policy Covered 
 
CX-Clerical &amp; Allied Services
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%202%20(41234138)</div></div></div><div><div><div>
Apply</div></div></div></div>
 <div><div>Campus Requisition #:</div>
10413
<div>UC Payroll Title:</div>
BLANK AST 2
<div>Department:</div>
DENTAL CLINIC
<div>Appointment Type:</div>
2 - Staff: Career
<div>Anticipated Hiring Pay Scale:</div>
$26.42 - $27.05 Hourly
<ul><li>Full Salary Range:</li></ul>
USD $26.42/Hr. - USD $37.49/Hr.
<div>Onsite | Remote | Hybrid Type:</div>
Fully Onsite
<div>Department Location:</div>
10833 Le Conte Ave Dentistry, School of
<div>Full or Part Time:</div>
Full Time</div>

Radiology-Clinical Administrative Assistant

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