executive assistant

administrative assistant

legal assistant

administrative assistant 3 Jobs in Chicago

administrative assistant 3

chicago executive assistant Jobs in Chicago

chicago executive assistant

design construction and legal executive assistant

Levy

<div>Salary: 65,000 - 73,000 
Different perspectives make us better. We&rsquo;re committed to creating an equal opportunity and fair treatment environment, where learning and growing together is just part of our every day. An environment where you can be your authentic self. 
About Levy 
The disruptor in defining the sports and entertainment hospitality experience, Levy is recognized as the market leader and most critically acclaimed hospitality company in its industry. Twice named one of the 10 most innovative companies in sports by Fast Company magazine and one of the top three Best Employers for Diversity in America by Forbes, Levy&rsquo;s diverse portfolio includes award-winning restaurants; iconic sports and entertainment venues, zoos and cultural institutions, theaters, and convention centers; as well as the Super Bowl, Grammy Awards, US Open Tennis Tournament, Kentucky Derby, and NHL, MLB, NBA, NFL, and MLS All-Star Games.<div><div><div><h2 class="jobSectionHeader">
Job Summary</h2>
</div><div>This dynamic role will be based in Chicago with the expectation to work in the office Tuesdays, Wednesdays, and Thursdays. Mondays and Fridays generally have the opportunity to work remotely unless meetings or job responsibilities dictate in-person presence.
The ideal candidate is passionate and eager to participate in the bigger picture of the hospitality business beyond the core administrative support needs. In this role, you will be able to be part of and learn about the full business cycle - from first impression to proposal development, contract signing, and ongoing relationship management. A successful individual in this role is a strong communicator, proactive, collaborative, organized, detail-oriented, creative, and hungry to learn about the industry. 
Areas of Responsibility - Design and Construction 
<ul><li>
Managing day-to-day scheduling of executive calendars</li><li>
Coordinating with internal and external stakeholders at a high-level on behalf of the executives</li><li>
Ensuring that all logistical details are carried out seamlessly for internal meetings, off-site meetings, board meetings, and client meetings and presentations</li><li>
Producing entertainment activations and set up for meetings and presentations</li><li>
Booking business travel and actively monitoring for travel disruptions and any travel changes needed (this includes being available evenings and/or weekends)</li><li>
Demonstrating utmost professionalism in communication via phone, email, and in-person interactions</li><li>
Committing to responsive and timely collaboration with the executive team, clients, and multi-disciplinary leaders across the organization to foster strong relationships</li><li>
Providing clerical support including processing invoices and expense reports</li><li>
Facilitating and proposing ideas for effective follow up notes, gifts, cards, and awards when needed</li><li>
Conducting research on partners and developing briefs for the executive team</li><li>
Assisting in the development of world-class proposals and presentations with the ability to participate in creative brainstorming opportunities and contribute improvements to the process</li><li>
Promoting a cooperative work climate, maximizing productivity and morale while navigating a high-pressure and deadline-driven environment</li></ul> 
Areas of Responsibility - Legal Support 
<ul><li>
Meeting coordination (room blocking, calendar invites, meeting setup, catering)</li><li>
Consur Support - expenses and travel</li><li>
PDF assistance (saving and making readable PDF files)</li><li>
General administrative assistance (filing, scanning, etc.)</li></ul> 
Job Requirements 
<ul><li>
Excellent and professional written and verbal communication skills</li><li>
Experience working at an Executive Assistant level with senior management and senior level clients preferred</li><li>
Knowledge of MS office applications, including Word, Excel, and Outlook</li><li>
Ability to manage complex and highly confidential information</li><li>
Ability to work autonomously and across multiple tasks and reporting into different project teams</li><li>
Ability to build a PowerPoint presentation, with design and creativity skills</li><li>
Must be adept at problem-solving</li><li>
Must be able to prioritize and plan work activities as to use time efficiently</li><li>
Must be organized, accurate, thorough, and able to monitor work for quality</li><li>
High degree of personal organization and self-management</li></ul></div></div></div>
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles&rsquo; Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply.
Applications are accepted on an ongoing basis. 
At Levy, team = family. And we&rsquo;ll always take care of family, learn more about Levy benefits offered. 
<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
Life Insurance/ AD</li><li>
Disability Insurance</li><li>
Retirement Plan</li><li>
Flexible Time Off Plan</li><li>
Paid Parental Leave</li><li>
Holiday Time Off (varies by site/state)</li><li>
Personal Leave</li><li>
Associate Shopping Program</li><li>
Health and Wellness Programs</li><li>
Discount Marketplace</li><li>
Identity Theft Protection</li><li>
Pet Insurance</li><li>
Commuter Benefits</li><li>
Employee Assistance Program</li><li>
Flexible Spending Accounts (FSAs)</li></ul> 
Levy maintains a drug-free workplace.
Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.
https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_Levy.pdf</div>

Design & Construction and Legal, Executive Assistant

Rifkind Patrick LLC

Only accepting applications via email not phone calls. Must have experience with Illinois court filing.Join our dynamic legal team as a Legal Assistant, where your organizational skills and legal expertise will play a vital role in supporting a wide range of legal functions. This position offers an exciting opportunity to work closely with attorneys and clients across diverse practice areas, including business and construction litigation. You will be instrumental in managing legal documents, performing Illinois e-filing, service of process, and ensuring smooth case workflows&mdash;all while gaining invaluable experience in a fast-paced law office environment. This paid position is perfect for proactive individuals eager to develop their legal administrative skills and contribute to impactful legal work.&lt;Duties&gt;<ul><li>Provide comprehensive administrative support to attorneys and legal teams, including scheduling appointments, managing calendars, and coordinating meetings.</li><li>Daily Cook County and State Court e-filing.</li><li>Review, organize, and maintain legal documents using document management systems; ensure accuracy and confidentiality.</li><li>Conduct thorough document review and data entry for case files.</li><li>Support litigation processes by preparing case summaries, managing case files in legal case management software, and assisting with discovery procedures.</li><li>Perform service of process on behalf of Plaintiffs on various Defendants.</li><li>Collaborate with team members on project management tasks to ensure deadlines are met efficiently.</li></ul>&lt;Requirements&gt;<ul><li>Prior legal administrative experience required.</li><li>Strong knowledge of Illinois litigation procedure.</li><li>At least one year experience efiling cases in Cook County and throughout Illinois</li><li>Excellent organizational skills with the ability to manage multiple priorities effectively.</li><li>Experience performing service of process.</li><li>Experience with litigation support processes including document review and case management.</li><li>Strong data entry skills coupled with meticulous attention to detail.</li><li>Effective communication skills demonstrating professional phone etiquette and client interaction capabilities.</li><li>Ability to handle confidential information discreetly while maintaining high levels of accuracy in all tasks.</li></ul>Job Type: Full-timePay: $45,000.00 - $60,000.00 per yearBenefits:<ul><li>Paid time off</li></ul>Work Location: Hybrid remote in Chicago, IL 60657

Legal Assistant

HDI Global Insurance Company

<div><div>Casualty Claims Specialist 
 
Chicago, IL (Hybrid) 
 
 
 
About HDI Global Insurance Company 
 
HDI Global Insurance Company is a commercial property and casualty insurer headquartered in Chicago, IL. As a wholly owned subsidiary of HDI Global SE, we manage the industrial lines division of the Talanx Group. Our extensive portfolio of products and services, combined with an international network of local insurers in over 150 countries, enables us to offer comprehensive domestic and global insurance solutions for U.S.-based multinational companies. 
 
We are currently seeking a Casualty Claims Specialist to manage high-severity, litigated casualty claims involving construction defect, general liability bodily injury, and property damage exposures. This role will focus on complex, multi-jurisdictional matters with significant financial impact and strategic importance. 
 
 
Key Responsibilities</div>
<ul><li>Manage a portfolio of complex, severe, litigated construction defect and general liability bodily injury and property damage claims.</li>
<li>Evaluate and assess risk exposure in excess of $100M USD, establishing appropriate reserving strategies and resolution plans.</li>
<li>Lead claim strategy development in partnership with Underwriting, Risk Engineering, Legal, and external counsel to drive favorable outcomes.</li>
<li>Direct outside counsel, forensic experts, and specialty vendors in high-exposure and catastrophe-related claims.</li>
<li>Proactively resolve large losses through early risk assessment, advanced analytics, AI-supported modeling tools, and coordinated litigation management.</li>
<li>Navigate multi-jurisdictional litigation environments, including complex venue, contractual indemnification, and coverage considerations.</li>
<li>Analyze policy language across standard and manuscript forms, independently identifying and addressing coverage issues.</li>
<li>Represent the company in mediations, settlement conferences, arbitrations, and court proceedings as necessary.</li>
<li>Develop and execute global claim resolution strategies for multinational clients in coordination with international partners.</li>
<li>Innovate and pilot new claims tools and business processes in collaboration with cross-functional teams to enhance efficiency and insight.</li>
<li>Identify subrogation and recovery opportunities to reduce loss exposure.</li>
<li>Provide clear, timely reporting to senior management on high-severity matters and emerging trends.</li>
</ul>
<div> 
Skills, Knowledge &amp; Abilities</div>
<ul><li>Deep expertise in complex casualty claims handling, particularly construction defect and severe general liability losses.</li>
<li>Strong understanding of catastrophic loss management and large-scale litigation strategy.</li>
<li>Advanced analytical skills with the ability to evaluate significant financial exposure and coverage implications.</li>
<li>Experience managing claims involving layered insurance programs and excess placements.</li>
<li>Familiarity with AI-based claims analytics, litigation technology platforms, and data-driven reserving methodologies.</li>
<li>Exceptional negotiation skills and comfort operating in high-stakes mediation environments.</li>
<li>Ability to collaborate effectively across underwriting, legal, actuarial, and risk engineering functions.</li>
<li>Strong written and verbal communication skills with executive-level presence.</li>
<li>Strategic mindset with a proactive, solution-oriented approach to large loss resolution.</li>
</ul>
<div> 
Additional Requirements</div>
<ul><li>Bachelor&rsquo;s degree required.</li>
<li>Minimum 4+ years of complex casualty claims experience, including litigated construction defect and large general liability exposures.</li>
<li>Demonstrated experience managing claims with exposure exceeding $25M USD; experience with $100M+ exposures preferred.</li>
<li>Experience handling multi-jurisdictional and multinational claims environments preferred.</li>
<li>State adjuster licenses required or willingness to obtain and maintain.</li>
<li>Willingness to travel as needed for mediations, client meetings, catastrophe response, or court proceedings.</li>
</ul>
 <div> 
Compensation 
The base salary range for this position is $100,000-$120,000 plus eligibility for a performance-based annual bonus. Actual compensation will be determined based on experience, education, and geographic location. 
 
 
Benefits 
 
HDI Global Insurance Company offers a competitive benefits package, including: 
 
401(k) with company match, Paid Time Off, Sick Leave, Medical, Health Reimbursement Arrangement (HRA), Telemedicine, Wellness Program, Employee Assistance Program (EAP), Dental, Vision, Accident &amp; Critical Illness Insurance, Flexible Spending Account (FSA), Dependent Care FSA, Group and Voluntary Life Insurance, Short- and Long-Term Disability, Pet Insurance, Transit and Parking benefits. 
 
 
Attention California Applicants: Click here to read HDI&rsquo;s California Personnel Privacy Notice. 
 
HDI Global Insurance Company is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, national origin, age, sex, marital status, ancestry, disability, veteran status, gender identity, or sexual orientation. 
 
HDI Global Insurance Company participates in E-Verify.</div></div>

Casualty Claims Specialist

AECOM

<div>Company Description 
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world&rsquo;s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us. 
Job Description 
AECOM is seeking an Program Manager specializing in Hyper-scale Data Centers. This position is a remote opportunity and can be based out of any of AECOM's U.S. offices.
This position offers the flexibility of a remote work schedule and can be based from a variety of locations in the US were AECOM has an office.
Although the position is primarily remote periodic travel may be required for client meetings, key project milestones, onsite collaboration sessions, or other business‑critical activities. Travel is expected to be occasional and scheduled in advance.
AECOM is a leader in the global data center consulting industry with robust teams in the Americas, Europe, Africa, Asia, and Australia. In this role, you will have the opportunity to work with our teams around the world on high-profile, fast-paced data center projects for global clients. This is a hands-on, client-facing role with an opportunity for upward career mobility.
About the Role:
We are seeking an experienced Program Manager to play a critical leadership role within the AECOM US Data Center Practice. Candidate will be responsible for driving business performance, leading major proposal efforts, managing strategic client programs, and ensuring successful execution of high-value design projects.
This role operates at the intersection of business development, client management, and project delivery, ensuring that client pursuits are competitive, programs are executed efficiently, and financial and operational objectives are achieved.
The Program Manager will partner closely with executive leadership, design directors, client account managers, and discipline leaders to support revenue growth, client satisfaction, and operational excellence across hyperscale and colocation data center programs.
This position is ideal for a highly organized, business-minded leader with deep experience in managing complex A/E/C programs and supporting major proposal pursuits. 
Key Responsibilities:<ul><li>
Provide program-level leadership across multiple concurrent data center design projects</li><li>
Monitor program performance including schedule, budget, staffing, and risk</li><li>
Identify and resolve program-level constraints impacting delivery</li><li>
Ensure consistency of execution across multiple projects and clients</li><li>
Support Design Managers and Project Managers in maintaining successful delivery</li><li>
Support business development and proposal writing for new pursuits.</li><li>
Lead preparation of major technical and commercial proposals, including:<ul><li>
Go / No-Go coordination</li><li>
Proposal schedules and deliverable management</li><li>
Fee strategy coordination</li><li>
Staffing plans and resource alignment</li><li>
Executive review coordination</li><li>
Interview preparation and coaching</li><li>
Coordinate closely with Client Account Managers, and Technical Leaders</li><li>
Improve proposal processes, templates, and win strategies</li><li>
Support capture planning for strategic pursuits</li><li>
Serve as a key point of contact for strategic clients</li></ul></li><li>
Participate in client meetings, presentations, and program reviews</li><li>
Support Client Account Managers in maintaining strong client relationships</li><li>
Help identify new opportunities within existing client programs</li><li>
Assist in managing client expectations and overall client experience</li><li><ul><li>Travel as needed for project-related activities such as client meetings and site visits.</li></ul></li></ul> 

Qualifications 
Required Qualifications:<ul><li>
Bachelor&rsquo;s degree in Architecture, Engineering, Construction Management, or related field plus eight (8) years of relevant experience, or demonstrated equivalency of experience and/or education.</li><li>
Minimum 5+ years managing complex programs or major projects</li><li>
Experience supporting or leading proposal efforts</li><li>
Strong understanding of A/E/C project delivery process</li><li>
Excellent communication and leadership skills</li><li>
Strong business and financial acumen</li><li>
Ability to manage multiple concurrent priorities</li></ul>
Preferred Qualifications:<ul><li>
10 plus years of relevant experience.</li><li>
Direct experience supporting data center projects</li><li>
Experience working with hyperscale or colocation clients</li><li>
Experience managing large multi-disciplinary design teams</li><li>
Experience with Design-Bid-Build and Design-Build delivery models</li><li>
PMP certification preferred</li><li>
Professional licensure (Architect, Engineer) is a plus but not required</li><li>
US Citizenship</li></ul> 

Additional Information 
<ul><li>
Relocation is not available for this role.</li><li>
Sponsorship is not available for this role.</li></ul><div></div>
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&amp;D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients&rsquo; complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle &ndash; from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you&rsquo;ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you&rsquo;ve always envisioned. Here, you&rsquo;ll find a welcoming workplace built on respect, collaboration and community&mdash;where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.</div>

Program Manager Facility Design, Data Centers - Remote (U.S.)

TAWANI Enterprises, Inc.

<div>
 
 
 
 
 POSITION SUMMARY:
 
 
 
 
 The Executive Assistant to the Chairwoman is the personal assistant to the principal, providing personalized administrative support in a well-organized and timely manner.
 
 
 
 
 
 ESSENTIAL POSITION QUALIFICATIONS:
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (minimum) &ndash; business related field preferred
 
 
 
 </li>
 <li>
 
 
 
 7+ years experience in specific executive administrative support capacity
 
 
 
 </li>
 <li>
 
 
 
 Extremely detail oriented and organized
 
 
 
 </li>
 <li>
 
 
 
 Exceptional organizational abilities, proactive problem-solving, adaptability, and strong verbal/written communication.
 
 
 
 </li>
 <li>
 
 
 
 Advanced to Expert level abilities with Microsoft Office products
 
 
 
 </li>
 <li>
 
 
 
 Excellent written and oral communication skills
 
 
 
 </li>
 <li>
 
 
 
 A minimum of 3 years&rsquo; experience with project oversight and/or supervisory/personnel management
 
 
 
 </li>
 </ul>
 
 
 
 
 ASSIGNED RESPONSIBILITIES AND DUTIES
 
 
 
 
 
 
 Calendar, Meeting, and Professional Management:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Managing complex schedules, coordinating across time zones, and arranging meetings.
 
 
 
 </li>
 <li>
 
 
 
 Manage and maintain subscriptions, organization memberships, and licenses
 
 
 
 </li>
 </ul>
 
 
 
 
 Management
 
 
 
 
 <ul>
 <li>
 
 
 
 Ability to manage and collaborate with another executive assistant
 
 
 
 </li>
 <li>
 
 
 
 Comfortable with someone reporting directly to this role
 
 
 
 </li>
 </ul>
 
 
 
 
 Communication:
 
 
 
 
 <ul>
 <li>
 
 
 
 Professionally handling emails, screening phone calls, and serving as the primary gatekeeper for the executive.
 
 
 
 </li>
 <li>
 
 
 
 Process mail and respond to routine correspondence
 
 
 
 </li>
 <li>
 
 
 
 Able to take comprehensive messages when not available
 
 
 
 </li>
 <li>
 
 
 
 Liaison between Chairwoman, organization&nbsp;and family, household staff, etc.
 
 
 
 </li>
 <li>
 
 
 
 Compose thank you notes to all guests
 
 
 
 </li>
 <li>
 
 
 
 Compose letters for distribution and gifts
 
 
 
 </li>
 <li>
 
 
 
 Mailing books to various friends, family, and colleagues
 
 
 
 </li>
 <li>
 
 
 
 Coordinate staff birthday gifts
 
 
 
 </li>
 <li>
 
 
 
 Coordinate personal donations, correspond with organization, and maintain calendar for annual donations
 
 
 
 </li>
 <li>
 
 
 
 Maintain all contracts
 
 
 
 </li>
 </ul>
 
 
 
 
 Travel &amp; Logistics:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Coordinate all &nbsp;travel arrangements and special events with an eye to comfort/convenience as well as cost
 
 
 
 </li>
 <li>
 
 
 
 Organizing comprehensive travel itineraries and managing expense reports.
 
 
 
 </li>
 <li>
 
 
 
 Candidate must be open to travel with the executive if needed
 
 
 
 </li>
 <li>
 
 
 
 Provide concierge services to the Chairwoman
 
 
 
 </li>
 </ul>
 
 
 
 
 Strategic and Technical Support:
 
 
 
 
 <ul>
 <li>
 
 
 
 Preparing reports, presentations, conducting research, and overseeing special projects.
 
 
 
 </li>
 <li>
 
 
 
 Advanced to Expert level abilities with Microsoft Office products to include MS Word, Excel,
 
 
 
 </li>
 <li>
 
 
 
 Access, Outlook, PowerPoint: intermediate to advanced abilities with Intuit products
 
 
 
 </li>
 </ul>
 
 
 
 
 Confidentiality:&nbsp;
 
 
 
 
 <ul>
 <li>
 
 
 
 Managing sensitive company, personal, and personnel information with discretion
 
 
 
 </li>
 <li>
 
 
 
 Maintain &nbsp;private files
 
 
 
 </li>
 <li>
 
 
 
 Scanning documents as necessary
 
 
 
 </li>
 </ul>
 
 
 
 
 OTHER DUTIES INCLUDE:
 
 
 
 
 <ul>
 <li>
 
 
 
 Flexible
 
 
 
 </li>
 <li>
 
 
 
 Process special orders&nbsp;
 
 
 
 </li>
 <li>
 
 
 
 Provide organization the Chairwoman's office
 
 
 
 </li>
 <li>
 
 
 
 Perform additional duties as assigned by the Chairwoman
 
 
 
 </li>
 <li>
 
 
 
 Understands reporting structure of the individual and organization
 
 
 
 </li>
 <li>
 
 
 
 Previous family office executive experience is a plus
 
 
 
 </li>
 <li>
 
 
 
 Perform additional duties as assigned by the Chairwoman
 
 
 
 </li>
 </ul>
 
 Benefits (Full-time Employees):&nbsp;
 
 <ul>
 <li>
 Paid time off
 </li>
 <li>
 401K
 </li>
 <li>
 Medical, dental, and vision coverage
 </li>
 </ul>
 #ZR
 
 &nbsp;
</div>

Senior Executive Assistant

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

American Osteopathic Association

<div>This is a hybrid position requiring in-office presence on Tuesday and Wednesday of each week. The AOA office is located in the Streeterville/Mag Mile area of downtown Chicago, IL.
Job Summary
The Administrative Specialist, Communications Marketing and Board Governance Support provides high-level support to the Vice President, Communications and Marketing, serving as a trusted partner in advancing the department&rsquo;s strategic goals. This role manages executive operations, strengthens Board and stakeholder engagement, and ensures effective coordination across the Communications and Marketing team and with external partners.
The successful candidate is a proactive, tech-savvy professional who thrives in a fast-paced environment, anticipates needs before they arise, and brings precision, discretion and innovation to the Communications and Marketing Department.
Essential Functions
Executive Operations
<ul><li>Manage the Vice President&rsquo;s calendar, communications, and priorities to align with the department&rsquo;s strategic goals.</li>
<li>Liaise with Board members, external organizations, partners and stakeholders on behalf of the Vice President.</li>
<li>Coordinate travel, meeting logistics and expense reporting.</li>
</ul>
Board &amp; Governance Support
<ul><li>Plan and organize Communications and Marketing meetings with the Board of Directors and team meetings, including agenda preparation, minutes, reports and follow-up on action items.</li>
<li>Maintain corporate documents, official records and filings in compliance with AOA policies and nonprofit governance requirements.</li>
<li>Liaise with Board and committee members, ensuring timely communication and a professional experience.</li>
</ul>
Operations &amp; Organization
<ul><li>Coordinate internal staff meetings, retreats, and team-building sessions, ensuring clear agendas, timely documentation, and actionable follow-up.</li>
<li>Manage finance workflows including invoice processing, vendor coordination, contract management with Finance/Legal, and expense reconciliation.</li>
<li>Oversee department mail, office logistics, supply ordering, and document management to keep daily operations running smoothly.</li>
<li>Maintain organized digital and physical filing systems, ensuring compliance with document retention policies and easy access to information.</li>
<li>Coordinate Communications and Marketing team logistics, shipments, and onsite support for major AOA events, including OMED and the House of Delegates.</li>
<li>Serve as the point person for operational problem-solving, helping the team stay efficient and focused.</li>
</ul>
Analytics &amp; Reporting
<ul><li>Collect, track, and synthesize key organizational data including Google Analytics, KPIs and departmental performance measures.</li>
<li>Prepare concise dashboards and reports to support Vice President decision-making.</li>
</ul>
Additional Responsibilities
<ul><li>Partner with the Vice President on special projects, including emerging initiatives that strengthen Communication and Marketing innovation culture and advance the department&rsquo;s strategic priorities.</li>
<li>Other duties as assigned.</li>
</ul>
Minimum Qualifications
Education: Bachelor&rsquo;s degree preferred
Certification: PMP or other certifications a plus.
Experience: 5-7 years in an executive assistant, administrative, or project management role; previous work Board of Directors/decision making body.
Technical Skills:
<ul><li>Advanced proficiency in Microsoft Office 365 Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint/OneDrive) and strong skills with project management tools (e.g., Asana, Monday.com, Jira).</li>
</ul><ul><li>Working knowledge of Salesforce/Fonteva, Google Workspace, scheduling and document-signing platforms, survey tools, financial/expense systems, online travel booking, analytics platforms (including Google Analytics), generative AI tools, virtual meeting software (Zoom), and basic website/CMS editing (e.g., WordPress, Squarespace).</li>
</ul>
Additional Skills:
<ul><li>Strong organizational and time management skills with the ability to manage competing priorities.</li>
<li>Exceptional written and verbal communication skills, particularly in support of Board governance and executive reporting.</li>
<li>Proven discretion and ability to handle confidential and sensitive information.</li>
<li>Detail-oriented with a solution-focused mindset and capacity to stay a step ahead.</li>
</ul>
Working Environment &amp; Requirements
<ul><li>Hybrid position: 2 in-office days weekly in Chicago, IL.</li>
<li>Ability to lift/move up to 25 lbs. and manage event logistics as needed.</li>
<li>Extended hours may be required during major meetings or deadlines.</li>
</ul>
This is a non-exempt position.
Salary: $28.85/hr - $31.25/hr
The AOA offers the following benefits:
Medical, Dental , Vision, FSA/HSA
Life and AD&amp;D
Long and Short-term Disability
Commuter Benefits
401(k) with match
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
American Osteopathic Association is unable to sponsor work visas at this time.</div>

Communications and Marketing Administrative, Governance Support Specialist

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