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Hitachi Rail

<div>
 
 About Us
 
 
 
 A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there&rsquo;s something for everyone to get stuck into. And that&rsquo;s where you come in.
 
 
 Cairo, Egypt (On-Site)
 
 
 
 Job Descriptions:
 
 
 
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 Responsible for the accurate storage and retrieval of all engineering technical records and GMP forms, certificates and paper records
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 Manage the engineering registry to allow accurate and easy retrieval of information for the engineering and capital project team, ability to locate information in a timely manner and accurately is a key function of the role.
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 Manage a site electronic document management system Reproduction of information into both printed and electronic format for communication to the engineering team, site team or third-party contractors Issue all transmittals to 3rd parties, receive and collate of all project correspondences and communication from contractors and vendors to the Engineering and Capital Project Teams.
 
 
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 </ul>
 
 Responsibilities:
 
 
 
 <ul>
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 Handling intake, scanning, verification, and storing documents.
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 Filing and archiving relevant documentation.
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 Retrieving files for other employees and customers when needed.
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 Designing templates for documents, file types, and document databases.
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 Checking and editing documents for accuracy and compliance.
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 Controlling the flow of documents in and out of the department.
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 Reporting errors or developments regarding document storage.
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 Ensuring the secure destruction and disposal of sensitive documents.
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 Updating and maintaining document management systems and physical records.
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 Maintaining the security of confidential documents.
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 Assisting employees with accessing documents through our document management system.
 
 
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 </ul>
 Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.
 
 
 
 At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.
 
 
 
 We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail.
</div>

Document Controller

Talent 360 ME

<div>
 Kemet Corporation for BIM Engineering is looking for a "
 
 Junior Document Controller
 
 " to be a part of their team.
 
 
 Kemet Corporation is a leading company with over 40 years of experience in assisting clients' project teams in utilizing BIM software to streamline the engineering process. They provide detailed and tailored workflows and guides, specializing in architectural, civil, mechanical, and electrical engineering.
 
 
 
 
 Job Duties:
 
 
 
 
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 Manage and organize project and company documents with accuracy and efficiency.
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 Ensure proper version control, filing, and secure retrieval of documents.
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 Prepare reports, trackers, and dashboards using Excel and Power BI.
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 Support the team in data management, document flow, and reporting requirements.
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 Collaborate effectively with engineering and project teams to maintain smooth documentation processes.
 
 
 
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 </ul>
 
 
 Required Skills:
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in a relevant field (Engineering, Business Administration, or related).
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 1 to 2 years of proven experience as a Document Controller.
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 Expert in MS Office, especially Excel.
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 Knowledge of Power BI is a strong plus.
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 Strong adaptability and flexibility in handling multiple priorities.
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 Excellent organizational and communication skills.
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 Very good English level (written and spoken).
 
 
 
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 </ul>
 
 Company Industry
 
 : Engineering.
 
 
 
 Company website:
 
 https://www.kemet.com.eg/bim-activities
 
 
 
 Location:
 
 Heliopolis, Cairo.
 
 
 
 Benefits:
 
 Social &amp; Medical insurance - Learning &amp; Development Opportunities - Other benefits.
</div>

Junior Document Controller

Azizi Developments

<div>
 
 
 About the job
 
 
 
 We are Azizi, a leading world class developer and driven by the goal of crafting beautiful homes for people living in the UAE. Our portfolio spans across prime residential and commercial destinations, showcasing our commitment to transparency, customer centricity, quality, integrity and adding value through a construction-driven approach.
 
 
 We are now bringing this legacy to Egypt. Join us as we launch Vasimos - part of Studio360 (Azizi Developments) &ndash; our new creative and operational hub in New Cairo. This is an exciting opportunity to work with an international industry leader and help shape the skyline of the future.
 
 
 we are seeking an experienced
 
 Document Controller
 
 to join our growing design studio team. The ideal candidate will have a strong background in document management within the
 
 architecture, engineering, or construction
 
 industries, preferably in high-rise residential and hospitality projects. You will play a pivotal role in managing, organizing, and securing all project documentation to ensure a smooth and efficient design workflow across all disciplines.
 
 
 
 Key Responsibilities:
 
 
 <ul>
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 Set up and maintain the document control system (electronic and paper-based) for all projects.
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 Ensure all design documentation is received, logged, distributed, tracked, and stored according to company standards.
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 Coordinate with multidisciplinary teams (Architectural, Structural, MEP, Interior Design) to ensure timely submission and version control of documents.
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 Manage document numbering, revisions, and filing protocols to maintain accurate records and traceability.
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 Monitor incoming and outgoing documentation, ensuring timely responses to submittals and approvals.
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 Liaise with internal teams and external consultants, contractors, and vendors to facilitate document control procedures.
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 Conduct periodic audits to verify document integrity and compliance with QA/QC standards.
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 Support the BIM and technical team by integrating documentation processes with digital project platforms.
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 Prepare reports, logs, and status summaries for management review.
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 </ul>
 
 
 Job Requirements
 
 
 
 
 Qualifications &amp; Skills:
 
 
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 Bachelor&rsquo;s degree or diploma in Business Administration, Information Management, or a related field.
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 Minimum
 
 5 years of experience
 
 as a Document Controller, preferably within an
 
 Architectural or engineering design consultancy
 
 .
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 Strong knowledge of industry standards for document control (ISO, QA/QC, etc.).
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 Proficient in document management software such as Aconex, EDMS, Procore, or similar platforms.
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 Experience working with large-scale,
 
 high-rise residential and hospitality projects
 
 is highly preferred.
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 Familiarity with design workflows and terminology (AutoCAD, Revit, BIM 360, etc.).
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 Excellent organizational and time-management skills.
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 Strong communication skills and attention to detail.
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 Fluent in English is required.
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 </ul>
 
 Interested candidates are encouraged to apply. Given the competitive nature of the industry, early application is recommended.
 
 
 This role offers an exciting opportunity to contribute to the development of landmark projects.
 
</div>

Siemens

<div>
 Siemens Mobility (SMO) is the world&rsquo;s leading provider of mobility solutions that enable the efficient, safe, and environmentally friendly transport of people and goods - and help improve the quality of everyday life for millions of people on all continents.
 
 
 Motivated by innovation, we develop intelligent solutions for the growing digitalization of the transport sector. Our range of offerings includes rail vehicles, rail automation, road traffic management systems, rail electrification and services.
 
 
 Today, we are recruiting for a
 
 Document Controller Working Student
 
 to join our team in
 
 Egypt
 
 . This is an excellent career opportunity for professionals looking to join a truly international team in one of the biggest projects of Siemens Mobility.
 
 
 
 What are my responsibilities?
 
 
 
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 <li>
 Work according to structured document management processes and procedures, ensuring all instructions are followed throughout the project lifecycle.
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 Ensure document types are controlled as per established procedures and instructions.
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 Manage technical documents/correspondences daily, including processing, submitting, and tracking throughout the project cycle.
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 Operate within the electronic document management system (e-DMS) &ndash; ACONEX, ensuring proper registration, linking, uploading, and metadata compliance.
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 Apply correct documentation codes and references in accordance with the project Data Structure (PDS), ensuring version and revision control.
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 Maintain and report on document statuses, ensuring timely approvals, releases, and distributions.
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 Follow and oversee daily workflows from Formal Review to final approval, coordinating design submissions with the Employer and Employer representatives.
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 Collaborate with the document control team to finalize workflows, releases, and distributions while maintaining team alignment.
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 Communicate regularly with project document controllers (CJV, PM, sub-PM, and other team members) to ensure proper document creation and maintenance.
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 Implement quality checklists/guidelines to uphold documentation standards, particularly for releases to NAT &amp; SYS.
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 Monitor and report on documentation issues that do not comply with the agreed PDS or Aconex metadata.
 
 
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 </ul>
 
 What do I need to qualify for this job?
 
 
 
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 <li>
 Third-year undergraduate student in Business Administration.
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 Fluency in both written and spoken English is a must.
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 Ability to work at least 3 days/week in the office.
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 Ability to work proactively and have a good sense of teamwork.
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 Excellent interpersonal and communication skills and strong influence.
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 Familiar with Microsoft Word, Excel, PowerPoint, and Outlook.
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 Ability to prioritize and organize tasks effectively.
 
 
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 What else do I need to know?
 
 
 
 As a world leader in developing and producing the most advanced technologies, we improve lives and further human achievements worldwide, while also protecting the climate - all thanks to our employees. Working with us, you have the foundation to develop personally and professionally. We give you the chance to do something significant, that benefits society and human progress. We give you the chance to create a difference.
 
 
 At Siemens we are always challenging ourselves to build a better future. We need the most innovative and diverse Digital Minds to develop tomorrow &lsquo;s reality. Find out more about the Digital world of Siemens here: www.siemens.com/careers/digitalminds
 
 
 Diversity at Siemens is our source of creativity and innovation. Having different types of talent and experiences makes us more ambitious and better prepared to respond successfully to the demands of the Society. Therefore, we value the candidates that reflect the Diversity that we enjoy in our Company. Please find more information at www.siemens.com
 
 
 We are looking forward to receiving your online application.
 
 
 Please note: Only complete applications can be considered in the selection process.
</div>

Document Controller Working Student @Siemens Mobility Egypt

Cilantro

<div>
 The HR People Operations Specialist is the meticulous architect behind our HR administrative processes, playing a critical role in maintaining accurate records, streamlining documentation, and ensuring data integrity. This individual will be the primary custodian of our HR archiving system, ensuring all employee-related paperwork, from onboarding to offboarding, is precisely managed. Your work will directly support efficient HR operations, compliance, and the seamless employee experience at Cilantro.
 
 
 
 Responsibilities
 
 
 
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 1- Archiving &amp; Document Management:
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 Manage and maintain the HR archiving room (physical and digital), ensuring all employee files and HR documents are accurately filed, secure, and easily retrievable.
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 Develop and implement efficient archiving protocols for all HR-related paperwork, including contracts, performance reviews, disciplinary actions, and personal documents.
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 Oversee the scanning, indexing, and digital storage of HR documents, ensuring adherence to data privacy regulations.
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 2- Onboarding &amp; Offboarding Documentation:
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 Prepare and process all necessary onboarding documents for new hires, including offer letters, contracts, and new employee kits.
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 Manage the administrative aspects of offboarding, including preparing termination letters, final settlement documents, and ensuring timely return of company property documentation.
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 3- Database Management &amp; Data Entry:
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 Maintain the accuracy and integrity of the HR database (HRIS) by performing timely and precise data entry for all employee life cycle events (new hires, transfers, promotions, terminations, personal data updates, etc.).
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 Conduct regular data audits and reconciliations between physical files and digital records to ensure consistency.
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 4- Contract &amp; HR Letter Preparations:
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 Prepare employee contract renewals accurately and on time, coordinating with relevant departments for approvals.
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 Draft and issue various HR letters (e.g., salary certificates, experience letters, warning letters) as requested, ensuring compliance with company policy.
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 5- Medical Insurance &amp; Benefits Delivery Support:
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 Coordinate the delivery of medical insurance cards and related benefits documentation to employees.
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 Assist in the administrative tasks related to medical insurance enrollments, claims support, and policy inquiries.
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 6- General HR Paperwork &amp; Administration:
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 Handle all general HR paperwork and administrative tasks, ensuring completeness and accuracy.
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 Assist in preparing HR reports and presentations by providing accurate data from records.
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 Support internal and external HR audits by providing requested documentation.
 
 
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 </ul>
 
 Requirements
 
 
 
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 Education: Bachelor's degree in Human Resources, Business Administration, or a related field.
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 Experience: 1-2 years of progressive experience in HR Administration, HR Backoffice, or Document Management, with a strong focus on archiving and data integrity. Experience in the F&amp;B industry is a plus.
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 </ul>
</div>

HR People Operations Specialist

Majid Al Futtaim

<div>
 
 
 JOB TITLE
 
 
 
 Admin Specialist | MAF Global Solutions | Facilities Management
 
 
 
 
 
 
 ROLE SUMMARY
 
 
 
 The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
 
 
 
 
 
 
 ROLE PROFILE
 
 
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 Manages office supply and equipment inventory, coordinates with vendors, and places timely orders to ensure the office runs smoothly.
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 Coordinates and schedules meetings, reserves rooms, and prepares all necessary materials and equipment.
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 Assists with facility maintenance, reports repairs, and ensures compliance with health and safety regulations.
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 Organizes and maintains all physical and electronic files, helping with document retrieval and archiving.
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 Acts as a liaison between departments, providing essential administrative support to the facility management team.
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 Communicates with external vendors and service providers to coordinate facility repairs and maintenance.
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 Provides administrative support for facility management projects, including data entry and general administrative tasks.
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 Assists with planning and coordinating facility-wide events and provides general administrative support as needed.
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 </ul>
 
 
 
 
 
 REQUIREMENTS
 
 
 <ul>
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 4-6 years of work experience as an Admin/CEO Office/Coordinator
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 Very good command of English (Written and spoken) is a must.
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 Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data presentation.
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 Communication Skills: Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
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 Problem-Solving Skills: Ability to identify and resolve issues in a timely and efficient manner.
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 Technical Skills: Familiarity with office equipment and software.
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 WHAT WE OFFER
 
 
 <ul>
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 At Majid Al Futtaim, we&rsquo;re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We&rsquo;re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
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 Work in a friendly environment, where everyone shares positive vibes and excited about our future.
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 Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.
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 </ul>
 
 
</div>

Admin Specialist

Explore 1059+ Document management specialist in Cairo this September. Find roles across top companies and apply now to boost your career.

1059 document management specialist jobs IN Cairo

Document Controller

Junior Document Controller

Document Controller

Document Controller Working Student @Siemens Mobility Egypt

HR People Operations Specialist

Document Controller Working Student @Siemens Mobility Egypt

Admin Specialist