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document preparation specialist

National Cancer Benefits Center

Job Summary We are seeking a reliable and detail-oriented Document Preparation Specialist to join our dynamic office team in a full-time role related to federal compensation claims. In this role, you will be responsible for preparing and filling out paperwork with accuracy and efficiency. You will also be in direct communication with clients, providing them accurate information and updates. The ideal candidate is organized, personable, and has strong communication skills, both verbal and written.Key Responsibilities:<ul><li>Complete and process client paperwork with attention to detail</li><li>Prepare and mail packets to clients in a timely manner</li><li>Enter data into database with high accuracy</li><li>Answer incoming phone calls and respond to client inquiries in a professional and courteous manner</li><li>Provide clear and accurate information regarding services and processes</li><li>Maintain organized records and documentation</li><li>Assist with general office and administrative tasks as needed</li></ul>Qualifications:<ul><li>Previous customer service or administrative experience</li><li>Neat and legible handwriting</li><li>Strong verbal and written communication skills</li><li>Excellent phone etiquette and customer service skills</li><li>Ability to multitask and stay organized in a fast-paced environment</li><li>Basic computer and office skills</li><li>High school diploma or equivalent (additional education is a plus)</li><li>Familiarity with office equipment (printers, copiers, mailing systems)</li></ul>What We Offer<ul><li>Stable Monday - Friday, 9-5 schedule</li><li>Professional office environment</li><li>Monthly performance-based bonus incentive</li><li>Paid time off, paid holidays, and paid sick time</li><li>Medical Insurance and 401k Plan</li><li>On site gym access</li></ul>How to Apply: Please submit your resume and a brief cover letter outlining your experience and interest in the role.Pay: $25.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li></ul>Work Location: In person

Document Preparation Specialist

Early Learning Coalition of Hillsborough County

<div>Description:

POSITION TITLE: Program Initiatives and Education Support Specialist
FLSA STATUS: Non-Exempt
PAY GRADE: N1
PAY RANGE: $39,228 to $53,081 per year
DEPARTMENT: Program Initiatives &amp; Education
POSITION SUMMARY
This position provides administrative and data entry support to the Program Initiatives &amp; Education team. The individual performs data entry of information to maintain database(s) through various systems, and supports initiatives and projects related to data requests. This position is responsible for accuracy, efficiency, and retrieval of processed data. This individual will review data entered for quality assurance and generate data reports as required. In addition, this position will be responsible for assisting childcare providers by phone and in person.
ESSENTIAL DUTIES AND RESPONSIBILITIES<ul><li>
Collect, compile, and analyze data trends from various departments ensuring accuracy and integrity of reports.</li><li>
Assist with duties related to CLASS Observations such as, but not limited to assignments, uploads, and SR TIER 1 Monitoring.</li><li>
Support the ELCHC&rsquo;s quality improvement initiatives through data entry and analysis; make recommendations for improvement within the local database.</li><li>
Assure timely preparation of reports including review and maintenance of data as needed prior to report preparation.</li><li>
Review discrepancies in data received, request clarification and/or advise supervisor of issues related to data and perform data verification routines in accordance with Coalition procedures.</li><li>
Provide quality customer service and ensure a positive relationship in interactions with internal and external customers, including various administrative support functions to include correspondence, filing, phone, and reception duties.</li><li>
Coordinate with ELCHC staff to consolidate and archive data, quality assurance checks, and assist with inventory checks and the distribution of materials.</li><li>
Provide overall support to Quality Improvement Coordinator and VPK Data Quality Improvement Coordinator</li><li>
Perform other duties that may be necessary to maintain the success of the organization, as determined by Leadership.</li></ul>
Requirements:
<ul><li>High school diploma or equivalent; Associate degree preferred</li><li>
Minimum 2 years administrative support experience to include data entry</li><li>
Basic EXCEL spreadsheet skills</li><li>
Ability to exemplify our Core Values</li><li>
Proven ability to connect with a diverse population</li><li>
Ability to identify and resolve problems in a friendly, professional, and timely manner</li><li>
Knowledge of Best Practices regarding customer service skills</li><li>
Attention to detail with the ability to accurately interpret and enter data.</li><li>
Intermediate knowledge of Microsoft Office Products</li><li>
This position requires successful completion of the level 2 background screening standards as set forth in s. 435.04, F.S.</li><li>
Bilingual English/Spanish preferred</li><li>
Able to work flexible hours when required by Leadership</li></ul>
SUPERVISORY RESPONSIBILITIES
None.
PHYSICAL ACTIVITY/WORK CONDITIONS<ul><li>
Work Environment: This job operates in a general office setting. This role routinely uses standard office equipment such as computers, phones, copiers/fax machines. While performing the duties of this job, the employee frequently interacts with staff, vendors, and the general public in person and via telephone and email.</li><li>
Physical Demands: While performing the duties of this job, the employee will be required to sit for prolonged periods of time, at a desk, utilizing a computer and reviewing online and paper documents. The employee may be required to lift and move up to 25 pounds.</li><li>
Telework is available at discretion of management, this is a Hybrid role with an in-office requirement.</li></ul></div>

Administrative Support Specialist

AIR Control Concepts

<div>
 
 
 
 
 
 
 Job Title:
 
 
 
 
 
 &nbsp;Accounts Payable Specialist
 
 
 
 
 
 
 
 
 
 
 
 
 Job Location:
 
 
 
 
 
 &nbsp;Tampa FL&nbsp;
 
 
 Operating Company:
 
 &nbsp;Stan Weaver &amp; Company&nbsp;Inc.
 
 
 FLSA Status:
 
 &nbsp;Exempt
 
 
 
 About:&nbsp;
 
 
 
 
 Stan Weaver &amp; Company, Inc.
 
 &nbsp;- A member of the&nbsp;AIR Control Concepts&nbsp;family.&nbsp;
 
 
 Stan Weaver &amp; Company, Inc. is a leading manufacturer&rsquo;s representative with offices in Tampa, Orlando, Jacksonville, Miami, and West Palm Beach. The company represents the leading manufacturers in the air distribution industry. Products are promoted to engineers and owners through our staff of engineers and sold to contractors through our experienced sales team.&nbsp;
 
 
 Our company provides support to engineers that design heating, ventilating and air conditioning systems on products ranging from air distribution, fans, energy-recovery ventilators, packaged ventilation, make-up air units, dampers, louvers, kitchen ventilation systems, laboratory exhaust systems, and more. You will find our flagship ventilation products behind walls, in ductwork, and on the roofs of hospitals, office buildings, hotels, shopping malls, restaurants, schools, industrial plants, warehouses, data centers, and other commercial buildings. The support we provide is for the selection of equipment used in these systems with the knowledge and impact of both state and federal codes.
 
 
 
 Check out our website
 
 :&nbsp;Stanweaver.com | Partner for HVAC Solutions
 
 
 
 Job Description:&nbsp;
 
 
 
 
 
 
 We are seeking a detail-oriented and organized individual to join our team in the role of Accounts Payable Specialist. This position will oversee the direct processing of payable invoices and payments and manage expense accounts and reports.
 
 
 
 
 
 
 
 Essential Duties and Responsibilities:&nbsp;
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 Analyze expense reports and other invoices for accuracy and eligibility for payment.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Ensures correct payments are made in a timely manner and posted in the ERP System. Analyze expense reports and other invoices for accuracy and eligibility for payment.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Perform necessary banking tasks such as submitting and approving ACH and other electronic transactions.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Accurately and efficiently enter vendor invoices, applying appropriate general ledger (GL) codes to ensure financial integrity.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Ensures outstanding obligations are credited upon payment, and issues stop-payment orders as needed.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Assists with accounting records and ledgers by reconciling monthly statements and transactions.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Provide support and respond to inquiries from Corporate and Regional financial management as needed.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Ensure accuracy of payment processing by reviewing checks and vouchers and coordinating required approvals prior to disbursement
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors ledger).
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Ensures employer identification numbers or social security numbers have been collected from all vendors preparation and submittal 1099s.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Ensure proper maintenance, filing, and storage of records in case of audits.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Other duties as assigned.
 
 
 &nbsp;
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Experience and Requirements:&nbsp;
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 High School degree or equivalent required; Business or Accounting degree preferred.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Minimum of 3 years&rsquo; Accounts Payable experience
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Excellent verbal and written communication skills.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Proficient in accounting software and Microsoft Office Suite or related software.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Thorough understanding of accounts payable functions.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Ability to collaborate, work independently, and work closely with other departments.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Demonstrates ability to take initiative and use sound judgment and discretion.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Self-motivated and proven ability to work effectively with minimal supervision.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Strong Organizational and analytical skills, adaptability, and problem-solving abilities.
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 Demonstrates proficiency in ERP systems, with experience in Infor FACTS or Oracle Fusion preferred.
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 Benefits
 
 
 
 
 
 :
 
 We offer a competitive and comprehensive benefits package, including:
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 
 Health &amp; Wellness
 
 
 
 
 
 &ndash; Medical, dental, vision, and life insurance coverage to support your well-being.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Financial Security
 
 
 
 
 
 &ndash; 401(k) retirement plan with company match and short/long-term disability coverage.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Work-Life Balance
 
 
 
 
 
 &ndash; Paid time off (PTO), paid holidays, and an employee assistance program (EAP).
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Professional Development
 
 
 
 
 
 &ndash; Ongoing training opportunities and support for continuing education.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 
 Paid Parental Leave
 
 
 
 
 
 &ndash; Support for growing families with paid parental leave benefits.
 
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 AIR Control Concepts &amp; Stan Weaver and Company, Inc are Equal Opportunity Employers.
 
 
 
 
 
 
</div>

Accounts Payable Specialist

VasoTechnology powered by NetWolves

Company Overview NetWolves offers a new view into Enterprise IT. Our proprietary tools, highly skilled people and tailored processes provide a personalized view into our customers' IT Ecosystem. We have the ability to customize solutions based on specific business drivers. NetWolves was established in 1998 and is based out of Tampa, FL.Direct applicants only need apply. No recruiters.Job Summary The Temporary Administrative Assistant acts as a vital departmental anchor, providing high-level clerical and operational support to ensure seamless daily workflows. This role is responsible for maintaining peak office efficiency through precise task execution, proactive coordination, and the highest standards of professional discretion.Keys to Success: Flexibility, adaptability in multiple environments, highly-organized and able to prioritize multiple tasks; Technical Fluency &ndash; above average knowledge of current technological trends related to organization, project management and time management.Responsibilities<ul><li>Responsibilities</li><li>Provide general administrative and clerical support, including filing, data entry, and document preparation.</li><li>Answer phones, route calls, and respond to emails in a professional manner.</li><li>Schedule meetings, appointments, and conference calls.</li><li>Maintain calendars and assist with coordination of office activities.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Greet visitors and provide basic information or assistance.</li><li>Maintain accurate records and ensure confidentiality of sensitive information.</li><li>Assist with special projects and other duties as assigned.</li></ul>Daily Responsibilities&middot; Executive Support: Strategically manage the President&rsquo;s calendar, ensuring all meetings are confirmed and prioritized. Proactively track open action items and deadlines, coordinating with key stakeholders to ensure all reporting is submitted with precision and punctuality.&middot; Operational Continuity: Serve as the primary point of contact for the front office during receptionist absences; facilitate the creation, maintenance, and distribution of high-priority electronic records and meeting minutes.&middot; Leadership Logistics: Streamline executive workflows by managing travel schedules, tracking leadership availability, and processing detailed expense reports.Key SkillsCategoryMust-Have Skills<ul><li>Prior administrative or office support experience</li><li>High school diploma or equivalent</li></ul>Software Applications<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), required;</li><li>Digitization of documentation and records.</li></ul>Soft Skills<ul><li>Strong organizational and time-management skills</li><li>Effective written and verbal communication skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Attention to detail and accuracy</li><li>Dependable, professional, and adaptable</li></ul>Preferred Skills<ul><li>Experience with document management systems or databases.</li><li>Customer service.</li></ul>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Location:<ul><li>Tampa, FL 33634 (Required)</li></ul>Work Location: In person

Administrative Coordinator (TEMPORARY)

WinTec Arrowmaker, Inc

<div>SUMMARY: WinTec Arrowmaker, Inc. is a defense contractor dedicated to providing outstanding program management, engineering, logistics, and operations support to Department of Defense, Other Government Agencies, and Commercial Partners. The IT Specialist will work under the direction of WinTec Arrowmaker&rsquo;s Chief of Enterprise Information Systems to support the organization&rsquo;s information technology operations.
Anticipate travel 25% 
ESSENTIAL JOB FUNCTIONS: Responsibilities will include, but are not limited to:
<ul><li>Work with WinTec&rsquo;s IT team members to learn, support, and perform a variety of IT functions, including computer operations, user support, desktop support, network administration, and data management.</li><li>
Provide technical assistance and troubleshooting support to employees, customers, and external users.</li><li>
Assist with the setup, configuration, and support of hardware, software, and network components at office locations and experimentation venues.</li><li>
Support experimentation venue clients by helping establish and maintain IT equipment, communications systems, and network connectivity.</li><li>
Assist with the integration, configuration, and testing of technologies used in prototype systems and project/product demonstrations.</li><li>
Document technical issues, resolutions, configurations, and support activities as required.</li><li>
Perform other duties as assigned.</li></ul> 
QUALIFICATIONS:
<ul><li>Basic knowledge of Microsoft Windows operating systems, including Windows 11 and Windows Server 2022 or newer.</li><li>
General understanding of computer hardware, software, and peripheral devices.</li><li>
Familiarity with basic networking concepts, including IP addressing, connectivity, and cabling.</li><li>
Interest in developing troubleshooting skills and applying structured problem-solving methods.</li><li>
Ability to learn new technologies, tools, and procedures in a hands-on environment.</li><li>
Ability to work in both office and field environments.</li></ul> 
PREFERRED SKILLS:
<ul><li>Bachelor&rsquo;s degree in Information Technology, Computer Science, Cybersecurity, Engineering, or a related field.</li><li>
Military background or familiarity with military command and control structures.</li><li>
Possess a working knowledge of the organizational interface of military, federal, state, and local agencies.
</li><li>Demonstrate time management, problem-solving skills, self-motivation, eagerness to learn, and attention to detail.</li><li>
Ability to efficiently react to shifting program requirements and work in a team environment.</li><li>
Effectively communicate, both orally and in writing.</li></ul> 
SECURITY CLEARANCE: The ability to obtain and maintain DOD Secret Clearance. 
LOCATION: This full-time position is located in Tampa, FL 
* MUST FILL OUT THE ENTIRE QUESTIONNAIRE TO BE CONSIDERED FOR THE POSITION *</div>

IT Specialist

Lau Lane Pieper Conley & McCreadie PA

Job Overview We are seeking a detail-oriented Administrative Specialist to support a high-volume property damage recovery (PDR) claims process. This role is responsible for retrieving and printing incoming claims, entering claim data into a designated management system, and preparing accurate demand letters and complete demand packages in accordance with established procedures. The position involves verifying claimant information, scanning and organizing claim documentation, coordinating client matter numbers and conflict checks, and maintaining up-to-date task tracking within claims software. Additional responsibilities include monitoring outstanding claims, generating and processing follow-up demands, preparing files for third-party adjustment companies, uploading documentation to external systems, and handling returned mail through address research and reissuance. The ideal candidate is highly organized, efficient, and capable of managing a steady monthly volume of claims while ensuring accuracy and consistency throughout the documentation and workflow process, along with supporting other administrative tasks as needed.Qualifications<ul><li>High school diploma or equivalent required; associate&rsquo;s degree or relevant coursework preferred</li><li>1&ndash;3 years of administrative, claims processing, legal support, insurance, or comparable high-volume office experience</li><li>Experience handling detailed documentation, data entry, and file management with a high degree of accuracy</li><li>Proven ability to manage a steady monthly volume of work while meeting deadlines and procedural requirements</li><li>Strong attention to detail with the ability to review, verify, and organize complex claim information</li><li>Proficiency with data entry systems, claims management software, and document tracking tools</li><li>Working knowledge of preparing correspondence such as demand letters, follow-up notices, and claim packages preferred</li><li>Experience scanning, organizing, and uploading documents to internal and external systems</li><li>Strong organizational and time-management skills with the ability to prioritize multiple tasks</li><li>Effective written and verbal communication skills for coordinating with internal teams and third parties</li><li>Comfort working in a structured, process-driven environment with established procedures</li><li>Ability to research returned mail issues, confirm addresses, and reissue correspondence accurately</li><li>Proficiency in Microsoft Office (Outlook, Word, Excel) or similar productivity tools</li><li>Self-motivated, dependable, and capable of working independently with minimal supervision</li><li>Willingness to support additional administrative duties as business needs require</li></ul>Join us in this dynamic role where your organizational talents will directly impact our ability to recover property damages efficiently! We are committed to fostering a supportive environment that values your contributions.Pay: $18.00 - $20.00 per hourWork Location: In person

Administrative Specialist - Office Support (Property Damage Recovery)

Ethos Risk Services

<div>ABOUT US: Ethos Risk Services is a leading insurance claims investigation and medical management company, specializing in surveillance and fraud detection. At the forefront, we provide accurate data and actionable insights that translate into better decision-making for our clients. 
JOB SUMMARY:
Our dynamic Ethos team is seeking an Experienced Field Investigator to conduct surveillance and investigative activities to identify potential fraudulent insurance claims. This role involves performing both stationary and mobile surveillance, obtaining video and photographic evidence, and preparing thorough, detailed reports for clients. 
KEY RESPONSIBILITIES:<ul><li>
Case Preparation: Prepare for surveillance assignment by reviewing Ethos' preliminary reports and case information.</li><li>
Field Surveillance: Perform covert surveillance from your vehicle by tracking and capturing high-quality video evidence of surveillance targets.</li><li>
Report Writing: Draft detailed and court-ready investigative reports summarizing activity and key findings.</li><li>
Documentation: Finalize case file by submitting case reports and uploading video footage via personal laptop at the end of the day.</li><li>
Communication: Work closely with the field supervisor and operations teams, receiving regular guidance and mentorship.</li></ul> 
REQUIREMENTS:<ul><li>
Previous Experience: Demonstrated proficiency in covert surveillance techniques, capturing high-quality video footage, and preparing thorough, well-organized investigative reports.</li><li>
Driver's License: Valid driver's license and proof of automobile insurance.</li><li>
Personal Vehicle: A well-maintained vehicle that is always reliable (preferably with tinted windows).</li><li>
Surveillance Equipment: A handheld camcorder with high-quality zoom and a covert camera device. Use of stabilization equipment (gimbals, tripods, etc.) is strongly encouraged.</li><li>
Technology: A reliable laptop, cell phone, and internet service are needed for communication and administrative tasks.</li><li>
Private Investigator License: Active Private Investigator license or willingness to obtain one (where required by state).</li></ul> 
WORKING CONDITIONS:<ul><li>
While we aim to keep assignments within a 2-hour drive of your residence, occasional further travel and overnight stays (covered by the company) may be required</li><li>
Most surveillance cases start at 6:00AM. End time can vary depending on activity and a typical workday can vary from 3-12 hours.</li><li>
Weekends/holidays are common workdays as claimants are more likely to be active.</li><li>
This is an independent role often requiring long hours alone in your vehicle, regardless of weather conditions.</li><li>
Must remain alert with no external distractions, ready to use videography equipment to document subjects.</li></ul> 
Ethos Risk Services is an equal opportunity employer that does not discriminate on the basis of religious creed, sex, national origin, race, veteran status, disability, age, marital status, color or sexual orientation or any other characteristic.</div>

Investigator

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