accounting clerk/administrative assistant

administrative assistant

accounting clerk/administrative assistant Jobs in Tampa

administrative operations coordinator Jobs in Tampa

administrative operations coordinator

assistant office manager

business office intern

office administrator

Securance Consulting

<p>Securance Consulting is looking for a detail-oriented, dependable Administrative Assistant to keep our office running smoothly and support our administrative team. If you're the kind of person who takes pride in getting the details right and learns new systems quickly, this role is built for you.</p><p><b>About Securance Consulting</b></p><p>Securance Consulting is a Tampa-based firm providing cybersecurity and IT professional services to public and private sector clients nationwide. We're a small, close-knit team where administrative work isn't an afterthought &mdash; it's core to how the business runs, and the people who do it well are trusted with real responsibility.</p><p><b>About the Role</b></p><p>The Administrative Assistant supports the day-to-day operations of the firm, working under the direction of the Executive Office Administrator and Executive Office Manager. In your first 90 days, you'll be independently managing CRM data entry, monitoring key email accounts, supporting accounts receivable follow-up, and handling office logistics &mdash; mail, shipping, and supplies &mdash; with minimal oversight. This is a hands-on, hybrid role for someone who's organized, responsive, and comfortable juggling multiple recurring workflows.</p><p><b>What You'll Do</b></p><ul><li>Create and maintain client and lead records in Zoho CRM, keeping contact, contract, and campaign details accurate and current</li><li>Execute the accounts receivable follow-up cadence and coordinate new client vendor/ACH setup</li><li>Monitor and route inbound email across several company accounts, flagging anything time-sensitive</li><li>Review incoming bids and RFPs against our go/no-go criteria and flag anything unclear</li><li>Maintain and update government and procurement portal registrations</li><li>Handle office logistics &mdash; mail, bank deposits, shipping, and supply inventory</li><li>Print, bind, and ship proposal packages and support event and team coordination as needed</li></ul><p><b>What We're Looking For</b></p><p><b>Required:</b></p><ul><li>3&ndash;5 years of experience in an administrative or office support role</li><li>Proficiency in Microsoft Office &mdash; Word, Excel, and Outlook</li><li>Strong attention to detail; comfortable with data entry accuracy as a core part of the job</li><li>Professional written and verbal communication skills, with prompt, courteous responsiveness</li><li>Must live locally in the Oldsmar/Westchase area or be able to reliably commute &mdash; this is a hybrid position</li><li>Reliable transportation</li></ul><p><b>Preferred:</b></p><ul><li>Experience with CRM platforms (Zoho CRM or similar) or other business software systems</li><li>Prior experience in a small business or professional services environment</li></ul><p><b>Schedule &amp; Location</b></p><ul><li>Monday&ndash;Thursday, 8:00 AM&ndash;5:00 PM; Friday, 8:00 AM&ndash;12:00 PM</li><li>Hybrid; Office is in Tampa, FL</li><li>Candidates should be local to the Oldsmar/Westchase area</li></ul><p><b>Mission:</b></p><p>To protect businesses from cyber threats by providing independent, unbiased assessments of IT security, control, compliance, and operational efficiency.</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $45,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Application Question(s):</p><ul><li>Are you located within 8 miles of our location?</li><li>How many years of experience do you have with Microsoft Word, Excel and Outlook?</li><li>Have you worked in a professional services environment before?</li></ul><p>Work Location: Hybrid remote in Tampa, FL 33635</p>

Administrative Assistant

Kavaliro

<div>
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  Job Description
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  Administrative Assistant
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  Position Summary
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   Our client is seeking a highly organized and adaptable Administrative Assistant to support the company's back-office operations. This role will serve as a key resource across multiple functions, including administrative support, travel coordination, expense reporting, HR administration, and general business operations.
  </li>
  <li>
   The ideal candidate is a mid-career professional with experience wearing multiple hats in a fast-paced environment. They should be highly organized, detail-oriented, technologically savvy, and capable of managing competing priorities with minimal supervision. Experience supporting government contractors and familiarity with accounting processes is highly preferred.
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  Key Responsibilities
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  Administrative &amp; Operational Support
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   Provide administrative support to leadership and back-office teams.
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   Coordinate travel arrangements, itineraries, and expense reports.
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   Manage calendars, meetings, documentation, and internal communications.
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   Assist with special projects and company initiatives as needed.
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   Maintain organized electronic records and business documentation.
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  HR &amp; Employee Support
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   Assist with onboarding and offboarding activities.
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   Support HR processes, employee communications, policy administration, and record maintenance.
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   Coordinate completion of employment-related documentation.
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   Serve as a resource for employees on administrative and HR-related questions.
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  Accounting &amp; Business Administration
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   Assist with expense tracking, invoice processing, and general administrative accounting tasks.
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   Support collection and organization of financial documentation.
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   Partner with internal teams to ensure accurate recordkeeping and reporting.
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   Assist with vendor management and administrative compliance activities.
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  </li>
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  General Office Support
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   Support multiple departments and adapt to changing business needs.
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   Learn company operations and provide cross-functional support where needed.
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   Help ensure processes are completed accurately and efficiently.
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   Identify opportunities to improve administrative workflows and organization.
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  Qualifications
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  Required
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   7+ years of administrative, operations, office management, or business support experience.
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   Proven ability to manage multiple priorities simultaneously.
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   Strong organizational and time management skills.
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   Excellent written and verbal communication skills.
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   High level of proficiency with Microsoft Office Suite and business systems.
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   Ability to work independently in a remote environment.
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  Preferred
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   Experience supporting HR, accounting, operations, or executive leadership teams.
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   Familiarity with government contracting environments.
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   Experience processing expense reports and coordinating travel.
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   Basic accounting, bookkeeping, AP/AR, or financial administration experience.
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   Demonstrated employment stability and career progression.
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  Desired Traits
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   Resourceful and self-sufficient.
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   Highly organized and detail-oriented.
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   Comfortable wearing multiple hats.
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   Technically proficient and paperless-minded.
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    Strong problem-solving skills.
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   Professional, dependable, and proactive.
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   Team-oriented with a willingness to learn all aspects of the business.
  </li>
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 Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.
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 Job Requirements
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 Remote
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Trademark Metals Recycling

<div><p><b>Job Details</b></p><p><b>
Division:</b><b> Trademark Metals Recycling LLC</b></p><p><b>
Location:</b><b> Tampa, FL, United States</b></p><p><b>
Other Available Locations:</b><b> Orlando, FL</b></p><p><b>
Compensation: </b><b>Annual earnings average approximately $60,000, including overtime, weekly production bonuses, and annual profit sharing.</b></p><p></p><div><div><div><h2 class="jobSectionHeader"><b><br>
About Nucor:</b></h2></div><div><p>
Welcome to Nucor, where our unique culture sets us apart. Joining Nucor means becoming part of North America's largest steel and steel products manufacturer, offering unmatched career opportunities and stability. We are known for our innovative sustainability practices and are the continent's largest recycler. Our vibrant culture, built on personal connections and teamwork, empowers every team member with the freedom to innovate and contribute to our collective success. Experience a workplace where safety, efficiency, and meaningful personal connections define every day, enriching both our teammates and the communities we serve.</p><p>
Nucor supports its teammates with top-tier benefits like Medical, Dental, Vision, and Disability Insurance, 401K and Roth accounts, Profit Sharing, Pay-for-Performance bonuses, Paid Parental Leave, Tuition Reimbursement, Stock Program, Scholarships, and more.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Need to Know:</b></h2></div><div><ul><li>
Join a stable, industry-leading company backed by Nucor, North America's largest recycler and steel producer.</li><li>
Be the go-to administrative expert supporting multiple teams, leaders, and operational processes.</li><li>
Work in a fast-paced environment where organization, problem-solving, and customer service are highly valued.</li><li>
Enjoy opportunities for career growth through cross-training, skill development, and internal promotions.</li><li>
Become part of a team-oriented culture where safety, respect, and teamwork drive everyday success.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
What You'll Do:</b></h2></div><div><p><i>
As an Office Coordinator, you will serve as a critical administrative resource supporting multiple recycling facilities, operational leaders, and front-line teammates. This role ensures business processes, reporting, compliance activities, financial transactions, and customer service functions are completed accurately and on time. The Office Coordinator helps keep daily operations running efficiently by providing support to facility management, commercial teams, scale operations, and accounting functions while maintaining a high level of organization and professionalism.</i></p><p></p><p><b><br>
Duties of the role include but are not limited to:</b></p><ul><li>Support daily, weekly, and monthly administrative functions for assigned facilities.</li><li>Process ticket adjustments, freight entries, reports, bill payments, compliance documentation, and account reconciliations.</li><li>Provide support and guidance to scale and cashier operators regarding systems, procedures, cash handling, and purchasing compliance.</li><li>Assist Facility Managers with purchase orders, inventory issues, ticket purchases, and operational compliance questions.</li><li>Partner with Commercial Team members to support customer service requests, freight administration, pricing updates, and adjustments.</li><li>Provide backup support for Commercial Administration functions during absences or transitions.</li><li>Assist with month-end close activities and administrative audits.</li><li>Maintain positive internal and external customer relationships through professional communication and service.</li><li>Cross-train in Scale Operator and Cashier functions to provide procedural support and training.</li><li>Complete additional assignments as directed by the Office Supervisor.</li></ul><p></p><p><br>
Safety is the most important part of all jobs within Nucor; therefore, candidates must be able to demonstrate the ability to initiate, lead, and uphold safety policies, practices, procedures, and housekeeping standards at all times.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
What We're Looking For:</b></h2></div><div><p><b>
Required:</b></p><p></p><ul><li><br>
Minimum 3 years of office or administrative experience.</li><li>Strong customer service and communication skills.</li><li>Ability to work independently in a fast-paced environment.</li><li>Strong organizational, time management, and multitasking abilities.</li><li>Proficiency with Microsoft Office applications, including Excel and Word.</li><li>Ability to follow written and verbal instructions with limited supervision.</li><li>Dependable attendance and reliability.</li><li>Ability to meet deadlines while managing shifting priorities.</li></ul><p></p><p><b><br>
Preferred:</b></p><p></p><ul><li><br>
Experience in the scrap recycling, construction, manufacturing, or industrial industries.</li><li>Bilingual skills.</li><li>Prior experience supporting multi-site operations.</li><li>Experience with purchasing, accounting, freight, or compliance-related administrative functions.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Pay, Benefits &amp; Career Growth</b></h2></div><div><ul><li>Paid Weekly with Bonus and Profit Sharing</li><li>Clearly defined career pathways with unlimited growth opportunities</li><li>Paid Training</li><li>Paid Vacation</li><li>Paid Holidays</li><li>Parental Leave</li><li>Tuition Reimbursement</li><li>Scholarship Program</li><li>Low-cost medical, dental, vision after 30 days</li><li>Company-paid life and disability insurance</li><li>Company matching 401(k) plan</li><li>Employee stock purchase plan</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b><i>
Our Commitment to a Drug-Free Workplace</i></b></h2></div><div><p>
Employment is contingent upon successfully passing a pre-employment drug screening, which includes both urine and hair follicle testing.</p></div></div></div><p></p><p><b><i><br>
Nucor is an Equal Opportunity Employer and a drug-free workplace</i></b></p></div>

Office Coordinator I

Tampa General Hospital

<div></div><div><div><b>Description</b><div></div><p><br>
Responsible for providing administrative support for the department logistics and flow. Daily functions may include, but are not limited to preparing spreadsheets and presentations, conducting payroll, tracking budgets and financial reconciliations, managing calendars, scheduling meetings, and special projects as assigned. May handle sensitive information and is expected to maintain confidentiality at all times. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General Hospital.</p><div><br>
</div></div><div><b>
Qualifications</b><div>
</div><ul><li>
High School diploma or GED</li><li>
Three (3) years of progressive administrative support experience</li><li>
Education beyond high school may substitute for one year of experience</li><li>
Proficient in the use of MS Office, Word and Excel software</li></ul><div>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> TGH Main Campus 1 Tampa General Circle Tampa 33601</div><div><b>
Eligible for Remote Work</b><b>:</b> On Site</div><div><b>
Job</b><b>:</b> Office/Administrative/Clerical</div><div><b>
Organization</b><b>:</b> Florida Health Sciences Center Tampa General Hospital</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> On Site</div><div><b>
Shift Hours</b><b>:</b> Day</div><div><b>
Minimum Salary</b><b>:</b> 17.91</div><div><b>
Job Posting</b><b>:</b> Jul 29, 2026, 3:55:16 PM</div></div>

Administrative Assistant - Emergency Department

Rimkus

<div><p>At Rimkus, our Built Environment Solutions team operates on a global scale with the advantage of local expertise. Our licensed engineers, architects, and technical specialists bring deep knowledge of regional requirements and industry best practices, enabling us to deliver customized, high-quality solutions that maximize the success of our clients&rsquo; investments. With a comprehensive portfolio that spans nearly every engineering and architectural discipline, we help organizations plan, build, and manage assets with confidence.</p><p>
What sets us apart is our forward-thinking approach. We integrate carbon footprint reduction, resiliency, maintainability, and long-term sustainability into everything we do helping clients not just meet today&rsquo;s needs but prepare for tomorrow&rsquo;s challenges. From design and pre-construction through construction, closeout, and ongoing operations, we provide tailored support at every stage. By identifying potential issues before they arise, we mitigate risks, extend asset life, and reduce costly unplanned repairs. Whether an asset is newly constructed, leased, or purchased, our innovative solutions empower clients to operate more efficiently and sustainably. Joining Rimkus means being part of a team that&rsquo;s shaping the future of the built environment&mdash;one smart, resilient solution at a time.</p><b><br>
Requirements</b><p><br>
The Administrative Assistant, Built Environment Solutions is responsible for supporting their assigned business group by performing clerical and administrative duties for office personnel, including assisting with special projects as requested. They work under general supervision in the execution of assigned tasks.</p><p></p><p><b>
Essential Job Functions</b></p><p><i>
Matter-Specific Administration</i></p><ul><li>
Receives incoming assignments and inputs into company system with accuracy and efficiency.</li></ul><ul><li>
Works within company system to ensure timely opening of new matters by tracking statuses and communicating with the Conflict Check team, proposal writers, and consultants when needed.</li><li>
Demonstrates professionalism in all client communications (via phone, email, or in-person).
</li><li>Maintains matter-related and general office files per company directives.</li><li>
May require efficient processing of proformas by coordinating with consultants in order to meet monthly deadlines and client expectations.</li><li>
May be responsible for ensuring the accuracy of client invoices and the prompt sending of invoices/potential supporting documentation to clients.
</li><li>May oversee matter-related item storage.</li></ul><p></p><p><i>
General Office Administration</i></p><ul><li>
Answers phones and routes calls/messages in accordance with company procedures if required.</li><li>
Supports the business needs of the District Manager/Practice Leaders/other local management.</li><li>
Performs administrative duties for regional team as needed.</li><li>
Provides backup support to other administrative staff to accommodate PTO requests/overflow work.</li><li>
Responsible for proofreading, quality control, and distribution of outgoing work documents as needed.</li><li>
Coordinates the purchasing of office supplies, equipment, etc.</li><li>
Adheres to directives as outlined in the Built Environment Solutions Administrative Systems and Procedures Manual.</li><li>
Offers assistance to internal clients in the form of troubleshooting issues as requested.</li><li>
Attends and participates in monthly administrative conference calls.</li><li>
Performs other duties as assigned.</li></ul><p><br>
</p><p><b>Required Education and Certifications</b></p><ul><li>
Associate degree or higher desired.</li><li>
3+ years&rsquo; experience in an administrative capacity.</li></ul><p><b>
Required Skills and Abilities</b></p><ul><li>
Must possess ability to understand corporate operations and procedures.</li><li>
Must be able to interact and communicate with individuals at all levels of the organization.</li><li>
Must possess excellent business writing, editing, and proofreading skills, as work requires continual attention to detail, establishing priorities, and meeting deadlines.</li><li>
Must have working knowledge of a variety of computer applications including MSWord, Outlook, Excel, PowerPoint, and Teams, as well as other technical software and database programs, such as SharePoint.</li><li>
Must have ability to analyze and understand information and ideas presented in writing or communicated verbally.</li><li>
Must be able to respond in writing or verbally to matter-specific and general inquiries from management, peers, clients, and external vendors.</li><li>
Must have strong interpersonal skills.
</li><li>Must have the ability to handle confidential information.</li></ul><p></p><p><b><br>
The Salary Range for this position is $44,000 - $66,000 and is dependent on education, experience, location and certifications/licensure.</b></p><p></p><p><b>
Physical Demands, Overtime, and Travel Requirements</b></p><p></p><p>
Work is performed primarily in a physical or remote office setting. Employee is frequently required to stand, walk, sit, bend, crouch, hear, and talk (must be able to speak and communicate clearly with employees). Employee may lift and/or move up to 25 pounds. Clear vision and depth perception are also necessary.</p><p></p><p><br>
This position is salaried with a non-exempt FLSA status. Regular working hours are 8 am to 5 pm, Monday through Friday, with one hour for lunch. There will be periods where overtime (or working outside of normal business hours) will be required, which the employee will need to comply with in order to meet the demands of the position.</p><p><br>
</p><p>Must have the ability to read, analyze, and understand information and ideas presented in writing. Must be able to respond, in writing or verbally, to matter-specific and general inquiries from management, peers, subordinates, clients, and external vendors. Must be able to produce and disseminate correspondence (i.e. emails, letters, etc.) as requested.</p><p></p><p><br>
Travel Requirements &ndash; Not expected for this position.</p><p></p><p><b>
Additional Information:</b></p><p>
NOW IS THE TIME to join this growing and stable company! We offer our full-time employees a competitive salary, bonus opportunities, and a complete benefits package that includes medical, dental, vision, life, disability, employer-matching 401(k), and opportunities for advancement! (www.rimkus.com)</p><p>
At Rimkus, we value a diverse and inclusive workplace where all employees feel valued and respected. We are committed to creating a work environment that supports and celebrates the unique perspectives and experiences of all employees. If you share our commitment to diversity and inclusivity and are excited about joining a welcoming and supportive team, we encourage you to apply for our open positions.</p><p>
Rimkus is an Equal Employment Opportunity (EEO) Employer and will make all employment-related decisions without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, or protected veteran status.</p><p>
THIS JOB DESCRIPTION IS SUBJECT TO CHANGE AND DOES NOT CONSTITUTE A CONTRACT FOR EMPLOYMENT OR A GUARANTEE OF CONTINUED EMPLOYMENT.</p><b><br>
Benefits</b><br>
<ul><li>
Health Care Plan (Medical, Dental &amp; Vision)</li><li>
Retirement Plan (401k, IRA)</li><li>
Life Insurance (Basic, Voluntary &amp; AD&amp;D)</li><li>
Paid Time Off (Vacation, Sick &amp; Public Holidays)</li><li>
Family Leave (Maternity, Paternity)</li><li>
Short Term &amp; Long Term Disability</li><li>
Training &amp; Development</li></ul></div>

Newsom Eye and Laser Center

<p>This individual is responsible for entry level knowledge of the core front office duties at Newsom Eye. Those duties include phone reception, check-in, insurance verification, chart preparation, checkout, and a general knowledge of the front office processes, protocols, and policies.</p><p><b>Education and Experience:</b></p><p>1. High school diploma or equivalent.</p><p>2. Associates degree preferred.</p><p>3. Customer service experience preferred.</p><p>4. Two years experience in medical office and/or customer service related environment preferred.</p><p>5. Basic working knowledge of Microsoft Office and computer use.</p><p><b>Essential Skills and Abilities:</b></p><p>1. Excellent customer service and communication skills.</p><p>2. Empathetic personality giving attention to patient&rsquo;s concerns and needs.</p><p>3. Management of multiple tasks simultaneously.</p><p>4. Ability to follow instructions and conform to office protocol.</p><p>5. Analytical problem-solving skills.</p><p>6. Strong organization skills with attention to detail.</p><p>7. Respectful treatment of patients and co-workers, with ability to work in as a team player.</p><p>8. Pleasant personality and disposition, with positive attitude.</p><p>9. Triage complicated situations to Front Office Manager.</p><p>10. Ability to pass drug test</p><p><b>RESPONSIBILITIES:</b></p><p>Any and all duties assigned by management with an emphasis on the following:</p><ul><li><b>GENERAL</b></li><li>Schedules, reschedules, and cancels appointments as necessary; with appropriate physician and appointment types.</li><li>Contact patients for any demographic, medical and insurance information needed.</li><li>Ability to provide support and cross-coverage to ensure efficient front office operations (especially during employee absenteeism and lunch hours).</li><li>Assist patients in obtaining authorization or referrals that have not been received.</li><li>Handle and appropriately distribute inbound calls.</li><li>Understand office work flow and patient chart flow in order to locate charts as needed.</li><li>Communication: Ensure that clinicians/physicians are made aware of patient cancellations/no-shows/rescheduling, messages, and pharmacy issues by providing detailed call-sheets with chart and placing in designated area.</li><li>Understand monthly office supply ordering and follow protocol.</li><li>End of day checklist.</li></ul><p>2. Receptionist</p><ul><li>Schedule existing patients and pre-register new patient accounts, including co-managed or referring physicians that call to schedule consultations.</li><li>Review and disburse all incoming facsimiles &amp; mail for patient charts, physician review, medical records releases, resumes, etc.</li><li>File patient records, reports, and results in charts, and route to proper person/department</li><li>Patient recalls: prepare/satisfy them in Nextech, print and send as necessary.</li><li>Maintain current magazines and/or newspapers in the lobby, discard when necessary.</li><li>Maintain cleanliness in lobby: throw away trash, pick up items left behind by patients, straighten and return chairs to original positions, and bathroom (refill soap, paper towels, toilet paper).</li><li>Maintain marketing supplies: bios, business cards, articles, etc.</li></ul><p>3. Check-In:</p><ul><li>Greet patients as they enter building in pleasant and professional manner.</li><li>Ensure protocols are followed</li><li>Send patients with balances to checkout for payment before sending chart back to clinic.</li><li>Confirm demographic information, case info, primary and secondary insurances, identification numbers, and billing addresses are <b>entered</b> <b>correctly in Nextech</b>. Make changes when necessary.</li><li>Evaluate chart data to verify all information has been received, completed, updated and appropriate signatures obtained (i.e. Financial Policy Form, HIPAA, etc.)</li><li>Scan patient&rsquo;s insurance and identification card(s): <b>MUST BE UPDATED EACH AND EVERY VISIT</b>.</li><li>Ensure that proper authorization and referral insurance cards are collected from the patient when flagged by billing department.</li><li>Mark arrival time of patients per office protocol. Prioritize patient flow and signal/notify clinic proactively in order to manage patient flow and <b>monitor patient wait time to ensure no patient waits longer than necessary due to being missed</b>. Send charts back to clinical area when ready in a timely manner.</li><li>Track patients in the reception area and communicate with them, as needed.</li><li>Manage the day&rsquo;s schedule according to protocol: place telephone calls to no-show appointments and reschedule as needed, include recalls and call-sheets.</li><li>Provide back-up support on telephones.</li><li><b>CHECKOUT</b></li><li>Checkout all patients via review of marked procedures (CPT codes) and diagnosis (ICD-9 codes)</li><li>Schedule all future appointments with appropriate physician and correct appointment type.</li><li>Schedule all surgical procedures to include coordination with surgical center(s) and ensure that all required documents are completed, signed, submitted, and patients are made aware of their financial responsibilities.</li><li>Calculate, present and collect all fees (co-pays, deductibles, refractions, topographies, past due and current self-pay amounts).</li><li>Arrange for postoperative appointments with referring physician and/or co-managing physicians. Notify co-managed physician of surgery scheduled and fax proper paperwork and letters per protocol.</li><li>Monitor and address accounts that are past due when flagged by billing department personnel &ndash; <b>collection efforts must be made prior to services provided</b>.</li><li>Prepare and calculate patient financial responsibilities for all services provided, including surgeries. Fill out financial responsibility sheet correctly per outlined protocol.</li><li>Ensure payments are secured until posted, to include cash drawers and daily reconciliations.</li><li>Ensure that all monies and charges are accurately posted, and notes for unapplied monies are documented correctly in Nextech.</li><li>Accurately reconcile all daily financial activities (payments/charges) and close out each day&rsquo;s receipts for deposit.</li><li>Stock and keep checkout area clean and organized per protocol.</li><li>Provide back-up support on telephones.</li><li><b>Insurance Verification</b></li><li>Knowledge of medical insurance &ndash; deductibles, coinsurance, and co-payments.</li><li>Securing of pre-authorization for patient procedures.</li><li>Knowledge of commercial carrier&rsquo;s online insurance verification tools.</li><li>Update Nextech notes to include insurance verification information and pre-authorization information.</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Medical Front Desk Receptionist

The Jaeb Center for Health Research

<p>The Jaeb Center for Health Research is seeking an Administrative Research Assistan<b>t</b> to support multiple clinical research teams. This position is ideal for an organized, detail-oriented individual with strong communication and computer skills who enjoys working in a collaborative office environment, while also demonstrating the ability to work independently.</p><p><b>Responsibilities</b></p><ul><li>Collaborate with and provide administrative support to clinical research teams</li><li>Triage incoming phone calls, routing inquiries, and messages to the appropriate team members</li><li>Download, organize, track, and maintain study data (e.g., device files)</li><li>Support the collection, tracking, and maintenance of study records to ensure accuracy and compliance</li><li>Schedule meetings, prepare agendas, and record meeting minutes</li><li>Assist with study start-up activities, document management, and data entry</li><li>Order, track, and ship study supplies and materials</li><li>Manage project emails and perform general office duties</li><li>Assist with reports, presentations, and other project-related tasks</li></ul><p><b>Qualifications</b></p><ul><li>Associate's or bachelor's degree preferred</li><li>Strong written and verbal communication skills</li><li>Excellent organizational and multitasking abilities</li><li>Attention to detail</li><li>Proficiency in Microsoft Office</li></ul><p>Salary is commensurate with education and experience and ranges from $33,000 to $39,000 annually, plus an excellent benefits package. This is a full-time, Monday&ndash;Friday, on-site position in the Tampa Bay area.</p><p><b>How to Apply</b></p><p>Candidates may apply by emailing a cover letter outlining their current interests and relevant experience, along with a curriculum vitae (resume), and a completed application available on our Careers page. EOE M/F/V/D/DFWP</p><p>Job Type: Full-time</p><p>Pay: $33,000.00 - $39,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul><p>Physical Setting:</p><ul><li>Office</li></ul><p>Ability to Relocate:</p><ul><li>Tampa, FL 33647: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Administrative Research Assistant – Clinical Research

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Administrative Research Assistant – Clinical Research