accounts payable specialist

administrative support specialist Jobs in Tampa

administrative support specialist

bookkeeper

claims service specialist

client support specialist

billing specialist

SonderMind

<div>
 <strong>
  About SonderMind
  <br/>
  <br/>
 </strong>
 At SonderMind, we believe everyone deserves one personalized, connected, and effective mental health destination to take care of their mental health and well-being at any stage of life. SonderMind care encompasses everything from therapy and medication management to meditation and mindfulness exercises. Our clinicians leverage our digital tools and research to deliver increasingly high-quality care and to develop thriving practices. Combining technology and human connection, SonderMind drives better outcomes through our comprehensive approach. Learn more about SonderMind at sondermind.com or download the mobile app, available on iOS and Android.
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 <br/>
 To follow the latest SonderMind news, get to know our clients, and learn about what it&rsquo;s like to work at SonderMind, you can follow us on Instagram, Linkedin, and Twitter.
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 As a Healthcare Billing Specialist you will be responsible for all revenue operations activities from benefits verification, claim reconciliations, resolving client billing tickets and payment collections. This position will report directly to the Associate Manager of Billing and will work closely with other functional areas in the department including customer success to promote the highest level of patient satisfaction. You will be joining a team that is highly collaborative, supportive, and adaptable.
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 <br/>
 Successful candidates will be able to communicate effectively both to internal stakeholders as well as insurance representatives, think critically to resolve issues, be willing to learn, be open to feedback, and be champions of the SonderMind brand while working in a fully remote environment. This is an excellent opportunity for those with 3+ years of experience in the full revenue cycle, particularly with Managed care Payors and Government Payors. Your journey at SonderMind will be about more than just a job; it will be about personal fulfillment, professional growth, and the chance to leave a lasting legacy in the world of mental health.
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 What you&rsquo;ll do
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 <ul>
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   Resolve aging AR through root cause analysis and follow up remediation actions.
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   Handle client and provider billing inquiry escalations
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   Investigate, appeal and resolve denied or underpaid claims
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   Resolve outstanding client and insurance balances through claims reconciliation with Managed Care payors
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   Communicate with providers and support teams to correct billing issues and or provide clear answers to billing tickets.
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   Other responsibilities and ad-hoc projects from time to time based on business needs.
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  </li>
 </ul>
 <strong>
  What does success look like?
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 </strong>
 <ul>
  <li>
   Within one week: Be able to understand the full revenue cycle, including learning processes, adapting to tools, and becoming familiar with the revenue workflow.
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   Within two weeks: Be able to communicate directly with clients, providers and CS teams answering and resolving billing and claim issues; dive into claims submission and research rejected, incorrect, or outstanding claims and/or patient issues.
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   Within one month: Be able to see positive accounts receivable collection improvements through payment posting, working outstanding AR, and charging outstanding cost share in the charging queue.
  </li>
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   Within two months: Be able to see positive revenue workflow efficiency, with the company goal to increase collection rates to 98% as an individual contributor.
  </li>
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   Ongoing: Be able to effectively adhere to internal Revenue Operations processes and maintain the productivity metric.
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   <br/>
  </li>
 </ul>
 Who You Are
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 <strong>
  Required Education/Experience:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High school/GED preferred
  </li>
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   Knowledge of insurance plans and contractual arrangements affecting payments
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  <li>
   Strong knowledge of CPT and ICD-10 coding.
  </li>
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   2+ years of direct customer service in the healthcare industry or related field
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   3+ years of Insurance collection experience (benefit verification, billing and collection, reconsiderations and appeals.)
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   Demonstrated accounts receivable experience
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   Comfort and interest in working in a fast-paced, ever evolving environment
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  <li>
   Intermediate Excel skills
  </li>
  <li>
   Experience with EMR/EHR systems and payer portals
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience in behavioral/mental health billing.
  </li>
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   Experience working in a remote setting.
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  <li>
   Self-motivated and driven
  </li>
  <li>
   A team player who communicates clearly and collaborates well.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Our Benefits
  <br/>
  <br/>
 </strong>
 The hourly rate is $21.000 - $23.00/hr.
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 As leaders in redesigning behavioral health, we walk the walk with our employees' benefits. We want the experience of working at SonderMind to accelerate people&rsquo;s careers and enrich their lives, so we focus on meeting SonderMinders wherever they are and supporting them in all facets of their lives and work.
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 <strong>
  Our benefits include:
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 </strong>
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   A generous PTO policy, with a minimum of three weeks off per year
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   A holiday schedule that follows standard U.S. holidays
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   Free therapy coverage benefits to ensure employees have access to the care they need (must be enrolled in a qualifying medical plan to participate)
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   Competitive Medical, Dental, and Vision coverage, with plans to meet every need &mdash; including HSA (with $1,100 company contribution) and FSA options
  </li>
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   Employer-paid short-term disability, long-term disability, life &amp; AD&amp;D, plus coverage of the salary difference for up to seven weeks of short-term disability leave (after the required waiting period)
  </li>
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   Eight weeks of paid Parental Leave; if the parent also qualifies for STD, this benefit is in addition, allowing for 8&ndash;16 weeks of paid leave
  </li>
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   401(k) retirement plan with 100% match on up to 4% of base salary, immediately vested
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   Join teammates from across the country at our annual company gathering
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   Company shutdown between Christmas and New Year&rsquo;s
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   Supplemental life insurance, pet insurance, commuter benefits, and more
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  </li>
 </ul>
 <strong>
  Application Deadline
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  <br/>
 </strong>
 This position will be an ongoing recruitment process and will be open until filled.
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 <strong>
  Equal Opportunity
  <br/>
  <br/>
 </strong>
 SonderMind does not discriminate in employment opportunities or practices based on race, color, creed, sex, gender, gender identity or expression, pregnancy, childbirth or related medical conditions, religion, veteran and military status, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition (including genetic information or characteristics), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.
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</div>


Billing Specialist

Tampa General Hospital

<div><div><b>Pharmacy Billing Specialist - Outpatient Specialty</b> <b>-</b> <b>(</b><b>260001CE</b><b>)</b><div>
</div></div><div><b>
Description</b><div></div><p><br>
The Pharmacy Billing Specialist handles all medication billing functions within Pharmacy Services. Responsibilities include verifying insurance eligibility, facilitating prior authorizations, and collaborating with third-party payers and clinical offices. The specialist works with patients and providers to ensure access to medications and assists with denial appeals and financial assistance through funding sources. Additionally, the role involves auditing hospital pharmacy billing, resolving claim rejections, and supporting medical bill audits. The specialist performs duties in alignment with TGH&rsquo;s mission, vision, and values.</p><div><br>
</div></div><div><b>
Qualifications</b><div>
</div><ul><li>
Associate's Degree Relevant Field</li><li>
Registered Pharmacy Technician</li><li>
Two (2) years of experience in healthcare, retail, pharmacy, or billing. Experience may be considered in<br>
lieu of degree.</li></ul><div>
</div></div><div><b>
Primary Location</b><b>:</b> Tampa</div><div><b>
Work Locations</b><b>:</b> TGH Main Campus 1 Tampa General Circle Tampa 33601</div><div><b>
Eligible for Remote Work</b><b>:</b> Hybrid Remote</div><div><b>
Job</b><b>:</b> Pharmacy</div><div><b>
Organization</b><b>:</b> Florida Health Sciences Center Tampa General Hospital</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Scheduled Days</b><b>:</b> Monday, Tuesday, Wednesday, Thursday, Friday</div><div><b>
Shift</b><b>:</b> Day Job</div><div><b>
Job Type</b><b>:</b> Hybrid Remote</div><div><b>
Shift Hours</b><b>:</b> Day shifts 8am to 4:30pm Monday to Friday</div><div><b>
Minimum Salary</b><b>:</b> 43,180.80</div><div><b>
Job Posting</b><b>:</b> Mar 31, 2026, 9:15:20 AM</div></div>

Pharmacy Billing Specialist - Outpatient Specialty

MedXpress Healthcare Practice Solutions

<p><b>About Us</b></p><p>MedXpress Healthcare Practice Solutions is a <b>family-owned, U.S.-based medical billing company</b> with over 20 years of experience helping healthcare practices streamline their revenue cycle. We pride ourselves on accuracy, reliability, and personalized service for our clients.</p><p><b>Position</b> <b>Overview</b><br/>We are seeking a <b>Remote Medical Biller</b> to join our team. This role is responsible for insurance verification, claims submission, payment posting, and follow-up on outstanding accounts receivable. The right candidate will be detail-oriented, self-motivated, and comfortable working independently from home.</p><p><b>Key Responsibilities</b></p><ul><li>Verify patient insurance benefits and coverage</li><li>Maintain organized, accurate records of claims and A/R status</li><li>Prepare and submit claims to insurance carriers accurately and timely</li><li>Post insurance and patient payments</li><li>Follow up on unpaid or denied claims, resolve billing issues, and refile as needed</li><li>Communicate with patients and insurance companies regarding billing inquiries</li></ul><p><b>Qualifications</b></p><ul><li>2+ years of <b>medical billing experience</b> (mental health billing experience is a plus)</li><li>Knowledge of insurance carriers, EOBs, and electronic claim submission</li><li>Strong attention to detail and accuracy</li><li>Excellent written and verbal communication skills</li><li>Ability to work independently with minimal supervision</li><li>Familiarity with medical billing software (experience with <b>AdvancedMD, TherapyNotes, SimplePractice, Athena, Gehrimed, etc.</b>) preferred</li></ul><p><b>What We Offer</b></p><ul><li>Competitive hourly pay ($18&ndash;$22/hour depending on experience)</li><li>Flexible remote schedule</li><li>Supportive team with long-term stability</li><li>Opportunity to grow with an established billing company</li></ul><p>Job Type: Part-time</p><p>Pay: $18.00 - $22.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Application Question(s):</p><ul><li>Do you have experience with Mental health / behavioral health billing?</li><li>Which practice management or EHR software have you used in billing?</li><li>This position is remote. Do you have a reliable computer and secure internet connection?</li><li>What is your expected hourly rate?</li><li>Are you available to start within the next 2 weeks?</li><li>To confirm attention to detail, please include the word &quot;Accuracy&quot; in your application.</li></ul><p>Experience:</p><ul><li>Medical billing: 3 years (Required)</li></ul><p>Work Location: Remote</p>

Medical Biller (Remote – Part-Time)

IQVIA

<div>Tampa, United States of America | Full time | Home-based | R1539404</div>
<br><div><h3 class="jobSectionHeader"><b>Care Navigator</b></h3><div>
We are excited to announce that currently we are looking for a 100% remote (work from home&mdash;WFH) contact <b>Care Navigator </b>to join our team. In this position, you will provide payment assistance solutions such as co-pay cards or vouchers. The <b>Care Navigator </b>is primarily responsible for receiving medical claims from HCPs or patients and vetting the claim against program specific business rules to determine if the claim should be paid or rejected.
</div><h3 class="jobSectionHeader"><b>Job Responsibilities:</b></h3><ul><li>
Primary responsibilities involve receiving medical claims from HCPs or patients, ensuring the adequate supporting documentation has been provided, interpreting the EOB/CMS1500, vetting the claim against program specific business rules and ultimately determining if the claim should be paid or rejected</li><li>
Exceptional organizational skills are required</li><li>
May provide support as needed for customer requests via telephone, email, fax, or other available means of contact to the Support Center</li><li>
Requires the ability to recognize operational challenges and suggest recommendations to management, as necessary</li></ul><h3 class="jobSectionHeader"><b>
Schedule:</b></h3><ul><li>
Ability to work 40 hours per week under moderate supervision</li></ul><h3 class="jobSectionHeader"><b>
Required Qualifications:</b></h3><ul><li>
High School Diploma or equivalent</li><li>
Experience in claim processing required</li><li><b>
Required to have active Medical Billing Certification with CEUs up to date or must be willing to get certification</b></li><li>
Medical Billing experience required</li><li>
Ability to interpret Explanation of Benefits (EOB)</li><li>
HIPPA trained</li><li>
Must reside in country where the job is posted.</li></ul><h3 class="jobSectionHeader"><b>
Preferred Qualifications:</b></h3><ul><li>
Infusion or Hospital Billing Experience Preferred</li><li>
Customer Service Experience preferred</li></ul><ul><li>
Pharmacy Technician experience preferred</li></ul><div>
#LI-CES</div><div>
Note: This role is not eligible for visa sponsorship. Candidates must have authorization to work in the US without the need for sponsorship.</div><div>
IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com</div><div>
IQVIA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable law. https://jobs.iqvia.com/eoe</div><div>
IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.</div>
The potential base pay range for this role is $23.00 - $24.00 per hour. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.</div>

Care Navigator - Billing Certificate Required

University of South Florida

<div><p>This position typically reports to a Director, Manager, Business Services Analyst or other appropriate administrator. The primary duties of positions in this job classification are related to the implementation, monitoring, and reporting of fiscal and business processes, including budget reconciliation, expenditure and budget transfers, overseeing department spending and purchasing activity, accounts payable/receivable administration, and fiscal and accounting support for a grant or Auxiliary function. This position may also reconcile, adjust, and monitor fiscal transactions in an effort to control the budget and report accurate accounting transactions to the appropriate central accounting function. Positions assigned to this classification should have at least 70% of the total duties directly related to the administration of fiscal and business processes.The Fiscal &amp; Business Specialist must remain up-to-date on all budgeting, grant funding, purchasing, accounts payable, accounts receivable, and cash related USF policies and procedures. This position requires knowledge of USF enterprise business systems (e.g., FAST, GEMS, and Banner/OASIS), word processing and spreadsheet applications to fulfill the duties. This position requires an intermediate level of proficiency with spreadsheet software. The Fiscal &amp; Business Specialist serves as a liaison with central University administrative departments such as USF Accounts Payable, Purchasing, Research Financial Management, etc. This job classification is differentiated from the Accounting Specialist job in its focus on business management and administrative procedures in support of a college, department, office, or program budget.</p></div>
<br><div><p>Handles purchasing functions for researching items. Obtaining price quotes, entering information into university systems, receiving purchasing orders, and reconciles purchasing transactions (P-card, invoices, etc.) to the ledger. Resolves vendor billing problems. Prepares and monitors the monthly billing and invoicing process for all services rendered in a department, center, or auxiliary function (external and/or interdepartmental). Records and reconciles revenues and cash generated.
</p><p>Handles travel requests and travel reimbursement processing. Assist with front desk duties, tends to staff and guests; in charge of finding solutions to office and maintenance issues, as needed.
</p><p>Reconciles monthly / department ledger for varied types of accounts such as sponsored project accounts, E&amp;G, etc. Verifies and reconciles P-Cards transactions. Initiates and prepares non-payroll expenditure transfers to correct any discrepancies and allow for appropriate funds.
</p><p>Runs routine reports and queries related to expenditures (actual vs. budget). Example: RSA (Remaining Spending Authority) report. Utilizes FAST, GO FAST, FAIR, and BANNER to generate routine fiscal and budget related reports. Monitors and tracks department/college/center spending (i.e., using commitment control, RSA, spreadsheets, etc.) and notify appropriate persons of potential deficits before they occur. Generates and sends out notices for additional money/fees due, grant/contract closeout, auxiliary account balances or deficits, etc.</p></div>
<br><div><p><b>Minimum Qualifications: </b>This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis
</p><p><b>Preferred Qualifications: </b>Bachelor's Degree in Finance or Accounting; experience working with a team. A candidate who has experience working at USF with purchasing background or knowledge of USF business systems<br>
</p><p></p><p><b>Additional Information for Applicants: This position is not eligible for Visa Sponsorship<br>
</b></p><p></p><p><b>Degree Equivalency Clause: Four years of direct experience for a bachelor&rsquo;s degree.
</b><br>
<b>&bull; Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
</b><br>
<b>&bull; SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
</b><br>
<b>&bull; A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
</b><br>
<b>&bull; (a) Two years of direct experience for an associate degree;
</b><br>
<b>&bull; (b) Four years of direct experience for a bachelor&rsquo;s degree;
</b><br>
<b>&bull; (c) Six years of direct experience for a master&rsquo;s degree;
</b><br>
<b>&bull; (d) Seven years of direct experience for a professional degree; or
</b><br>
<b>&bull; (e) Nine years of direct experience for a doctoral degree
</b><br>
<b>&bull; Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
</b><br>
<b>&bull; Minimum Qualifications that require a high school diploma are exempt from SB 1310.</b></p></div>
<br><div><p><b>Working at USF
</b></p><p>With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF&lsquo;s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida&rsquo;s best large employers, ranked No. 1 among the state&rsquo;s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
</p><p><b>About USF
</b></p><p>The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News &amp; World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF&rsquo;s Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
</p><p><b>Compliance and Federal Notices
</b></p><p><i>This position may be subject to a Level 1 or Level 2 criminal background check.
</i></p><p>Applicants have rights under Federal Employment Laws :
</p><p>The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
</p><p>Family and Medical Leave Act (FMLA)
</p><p>Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
</p><p><b>Equal Employment Opportunity
</b></p><p>The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.</p></div>

Fiscal & Business Specialist

Tetra Tech

<div><div><b>Ardaman &amp; Associates, Inc. </b>is one of the largest geotechnical engineering and materials testing consulting firms in the Southeastern U.S. Over our history, we have worked on more than 150,000 projects throughout the Southeast, the U.S., and worldwide. This vast list of project experience includes services for virtually every type of public and private client associated with industrial, commercial and infrastructure projects.</div><div></div><div><br>
Ardaman has the following opportunity available:</div><p></p><p><b><br>
ADMINISTRATIVE ASSISTANT</b></p><p>
We have an opening for a sharp and versatile Administrative Assistant at our Tampa office. This role involves a variety of administrative duties, including client and project setup, preparing project billing, handling collections, processing receivables, payables, purchase orders (POs), and change orders (COs), updating project budgets, vendor setup, distributing reports, entering employee timesheets, assisting HR with employee paperwork, ordering office and safety supplies, and handling incoming and outgoing mail. Additional responsibilities include answering phones daily and occasionally editing and preparing engineering reports and proposals. The ideal candidate will have worked in an engineering firm and performed similar responsibilities.</p><p></p><p><b><br>
Requirements:</b></p><ul><li> Preferably one year of experience with accounts receivables and payables.</li><li> Billing experience preferred.</li><li> Collections experience is a plus.</li><li> Proficient in Microsoft Word, Excel, and Outlook.</li><li> Accurate with the ability to meet billing deadlines and management objectives.</li><li> Strong ability to build and maintain cooperative working relationships.</li><li> Excellent customer service.</li><li> Excellent verbal and written communication skills.</li><li> Exceptional organizational skills with keen attention to detail.</li><li> Excellent multi-tasking skills.</li><li> Independent, self-starter.</li><li> Strong analytical and problem-solving skills.</li><li> Must be able to work at our office location during regular business hours.</li></ul><p><br>
We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.</p><p></p><p><i><br>
We are proud to be an Equal Opportunity Employer.</i><i> </i><i>All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Ardaman is a wholly owned subsidiary of Tetra Tech, who is a VEVRAA federal contractor and we request priority referral of veterans. Ardaman is a Drug Free Workplace.</i></p><p></p><div><br>
We invite applications from all interested parties. No agencies.</div><div></div><div><br>
Learn about Ardaman and explore our open positions at www.ardaman.com</div>
 <div><p>.</p></div></div>

Administrative Assistant - Tampa

Coelum Construction LLC

<p><b>Overview</b><br/>Coelum Construction is a rapidly expanding commercial and residential construction company in the Tampa Bay area. We are seeking a dynamic and detail-oriented Accounting Manager to analyze and manage our financial operations and processes. This job role requires an independent worker with a strong strategic thinking mind.</p><p>If you're someone who likes to analyze numbers, not just type them in - this role would be a good fit for; someone who likes to analyze numbers, not just type them in, proactively seeks our suspicious charges or unused subscription expenses to cancel them, is capable of forecasting and flagging a job going over budget while there's still time to fix it.</p><p><b>Responsibilities</b></p><p>Oversee all daily financial functions, including accounts payable and receivable, payroll, billing, and subcontractor payments, while maintaining ownership of financial reporting, job cost tracking, cash flow projections, and budget analysis. This role utilizes QuickBooks and JobTread.</p><ul><li>Prepare and distribute subcontractor agreements for execution</li><li>Monitor subcontractor insurance compliance and request updated certificates at least 30 days prior to expiration</li><li>Track, collect, and enter receipts for all purchases; follow up on any missing documentation</li><li>Input purchase orders and change orders into the system</li><li>Manage accounts payable, ensuring all invoices and subcontractor bills are entered, approved, and paid on time</li><li>Handle accounts receivable, including participating in weekly meetings with project managers to assess job progress and prepare AIA payment applications</li><li>Ensure lien releases are collected prior to issuing subcontractor payments (in-office presence required on Fridays for check distribution and document execution)</li><li>Notarize documents (must be a notary or willing to become one)</li><li>Categorize all credit card and bank transactions in QuickBooks on a weekly basis</li><li>Collect and maintain subcontractor documentation (W-9s, general liability, and workers&rsquo; compensation certificates)</li><li>Process and approve payroll</li><li>Manage full-cycle corporate accounting, including general ledger reconciliation, journal entries, and bank reconciliations</li><li>Reconcile bank accounts on a regular basis</li><li>Prepare monthly and quarterly financial reports in collaboration with the COO and President</li><li>Enter and maintain job budgets; track purchase orders against budget allocations</li><li>Review budget vs. actual performance weekly for all active projects and flag jobs exceeding 80% of budget with remaining work</li><li>Deliver comprehensive job cost reports at project completion, including labor, materials, subcontractor costs, profit margins, and variance analysis</li><li>Ensure accurate and consistent cost coding between project management and accounting systems</li><li>Maintain and update weekly revenue and profit forecasting tools</li><li>Update projections with real-time project data, including collected revenue, incurred costs, revised timelines, and new work</li><li>Produce monthly 30/60/90-day cash flow forecasts, identifying expected inflows, outflows, and potential shortfalls</li><li>Proactively identify opportunities for cost savings, billing discrepancies, unused subscriptions, vendor issues, and unbilled work</li><li>Provide basic bookkeeping support for a related company</li></ul><p><b>Requirements</b></p><ul><li>Minimum of 3 years of experience in accounting, finance, or bookkeeping (construction industry experience strongly preferred)</li><li>Proficiency in QuickBooks (required) and construction/project management software (JobTread preferred)</li><li>Strong Excel and spreadsheet capabilities</li><li>Self-starter with the ability to work independently</li><li>Excellent written and verbal communication skills; this role reports directly to the COO and President</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience with construction job costing, lien releases, AIA billing, or progress billing</li><li>Bachelor&rsquo;s degree in accounting, finance, or business administration</li></ul><p>Pay: $65,000.00 - $75,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li><li>Work from home</li></ul><p>Work Location: Hybrid remote in Tampa, FL 33626</p>

Accounting Manager

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