ai engineering lead Jobs in San Francisco

ai engineering lead

engineering manager, data architecture Jobs in San Francisco

engineering manager, data architecture

engineering manager, rider verticals Jobs in San Francisco

engineering manager, rider verticals

engineering manager/senior manager Jobs in San Francisco

engineering manager/senior manager

manager, web engineering Jobs in San Francisco

manager, web engineering

engineering manager

Lyft

<div>
 At Lyft, our purpose is to serve and connect. We aim to achieve this by cultivating a work environment where all team members belong and have the opportunity to thrive.
 <br/>
 <br/>
 Lyft is looking for an Engineering Manager from across multiple disciplines. We are growing our team with people who want to build, improve, and incorporate technologies that make the lives of our community more enriched. As an Engineering Manager at Lyft, you'll collaborate with other teams and orgs, product managers, designers, data scientists, analysts, and operations on technology that empowers us to iterate quickly, while focusing on delighting our passengers and drivers.
 <br/>
 <br/>
 The Rider organization is focused on building a seamless, best-in-class rideshare experience for riders. From the foundational functionality of requesting a ride to the tailored interactions with specific verticals like your flight, we sweat the small stuff to help make Lyft the best transportation solution. As an Engineering Manager on the Rider vertical team, you will act as a critical technical leader, taking holistic ownership of supporting current projects and delivering new products from 0 to 1. This includes developing complex systems, defining strategic roadmaps, driving cross-functional alignment, and ensuring engineering excellence to improve the rideshare experience.
 <br/>
 <br/>
 Responsibilities:
 <br/>
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 <ul>
  <li>
   Drive team execution, proactively resolve bottlenecks and make decisive trade-offs.
  </li>
  <li>
   Partner with cross-functional teams (Product, Design, Marketing, Science, and Analytics) to define the team's strategic direction.
  </li>
  <li>
   Translate high-level business goals into actionable projects. Own a team roadmap from conception to delivery, managing cross-team dependencies and mitigating risks.
  </li>
  <li>
   Maintain operational excellence through contributing to best practices for observability, reliability, and on-call processes.
  </li>
  <li>
   Ensure technical excellence through architecture reviews, tech debt management, and engineering guidance.
  </li>
  <li>
   Maintain team health by creating and refining team processes, fostering a supportive team culture, and managing resourcing.
  </li>
  <li>
   Develop team member careers by matching them with opportunities, setting clear expectations, and providing timely feedback.
  </li>
  <li>
   Build relationships across engineering teams to share learnings, align on standards, and identify collaboration opportunities.
  </li>
  <li>
   Serve as a dependable, high-bar interviewer and active participant in Lyft&rsquo;s broader community.
   <br/>
   <br/>
  </li>
 </ul>
 Experience:
 <br/>
 <br/>
 <ul>
  <li>
   BS/MS or equivalent in Computer Engineering, Computer Science, or a related field, or equivalent practical experience.
  </li>
  <li>
   5+ years of software engineering industry experience with technical leadership.
  </li>
  <li>
   3+ years of experience with people management.
  </li>
  <li>
   Experience launching consumer facing products
  </li>
  <li>
   Experience working on a growth-focused team/org and having experience launching 0 to 1 products is a plus.
  </li>
  <li>
   Experience managing a diverse set of engineering roles, such as server and mobile
  </li>
  <li>
   Excellent communication skills and ability to communicate complex technical trade-offs effectively to both technical and non-technical stakeholders.
  </li>
  <li>
   Ability to work with a low-ego, highly collaborative, and cross-functional mindset while actively lifting up the team.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Great medical, dental, and vision insurance options with additional programs available when enrolled
  </li>
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   Mental health benefits
  </li>
  <li>
   Family building benefits
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   Child care and pet benefits
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  <li>
   401(k) plan with company match to help save for your future
  </li>
  <li>
   In addition to 12 observed holidays, salaried team members have discretionary paid time off, hourly team members have 15 days paid time off
  </li>
  <li>
   18 weeks of paid parental leave. Biological, adoptive, and foster parents are all eligible
  </li>
  <li>
   Subsidized commuter benefits
  </li>
  <li>
   Monthly Lyft credits and complimentary Lyft Pink membership
   <br/>
   <br/>
  </li>
 </ul>
 Lyft is an equal opportunity employer committed to an inclusive workplace that fosters belonging. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, age, genetic information, or any other basis prohibited by law. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.
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 <br/>
 Lyft highly values having employees working in-office to foster a collaborative work environment and company culture. This role will be in-office on a hybrid schedule &mdash; Team Members will be expected to work in the office 3 days per week on Mondays, Wednesdays, and Thursdays. Lyft considers working in the office at least 3 days per week to be an essential function of this hybrid role. Your recruiter can share more information about the various in-office perks Lyft offers. Additionally, hybrid roles have the flexibility to work from anywhere for up to 4 weeks per year. #Hybrid
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 <br/>
 The expected base pay range for this position in the San Francisco area is $176,000 - $220,000, not inclusive of potential equity offering, bonus or benefits. Salary ranges are dependent on a variety of factors, including qualifications, experience and geographic location. Your recruiter can share more information about the salary range specific to your working location and other factors during the hiring process.
</div>


Engineering Manager, Rider Verticals

LiteLLM

<div><h1 class="jobSectionHeader"><b>Technical Product Manager</b></h1><p>
LiteLLM is the world's most popular AI Gateway, trusted by companies like Adobe, Netflix, and NASA. We're building the next generation of infrastructure for AI applications&mdash;and now we're building our second product.</p><p>
We're looking for a Technical Product Manager who wants to work directly with the founders to figure out what developers need, ship quickly, and build products that thousands of engineering teams use every day.</p><h2 class="jobSectionHeader"><b><br>
About the Role</b></h2><p>
This isn't a traditional product management role, and it isn't a traditional software engineering role.</p><p><b>
NOTE: </b>You will spend <b>50% </b>of your time coding, and <b>50%</b> of your time talking to users.
</p><p>You'll spend your time talking to customers, understanding their problems, designing solutions, writing production code, and shipping features. One week you might build a new authentication flow, the next week you're redesigning an onboarding experience, integrating with a new provider, or launching an entirely new product.</p><p>
If you enjoy owning a problem end-to-end&mdash;from idea to production&mdash;you'll thrive here.</p><h2 class="jobSectionHeader"><b><br>
Responsibilities</b></h2><ul><li><p>
Build new product features from concept to production.</p></li><li><p>
Work directly with customers to understand pain points and validate solutions.</p></li><li><p>
Ship quickly while maintaining a high quality bar.</p></li><li><p>
Prototype new ideas and iterate based on user feedback.</p></li><li><p>
Own major product areas and continuously improve them over time.</p></li><li><p>
Design backend APIs and services using Python and FastAPI.</p></li><li><p>
Build intuitive developer experiences across our API, dashboard, and CLI.</p></li><li><p>
Collaborate directly with the founders on product direction and technical decisions.</p></li><li><p>
Help define and build LiteLLM's second major product.</p></li></ul><h2 class="jobSectionHeader"><b><br>
What We're Looking For</b></h2><ul><li><p>
Bachelor's or Master's degree in Computer Science or a related field.</p></li><li><p>
Experience as a product manager or associate product manager at a company</p></li><li><p>
Strong software engineering fundamentals.</p></li><li><p>
Experience building production software, preferably with Python.</p></li><li><p>
Comfortable moving across the stack when needed (backend, frontend, infrastructure, APIs).</p></li><li><p>
Strong product intuition and curiosity about how customers use software.</p></li><li><p>
Excellent written and verbal communication.</p></li><li><p>
High ownership&mdash;you naturally identify problems and solve them without waiting to be asked.</p></li><li><p>
Comfortable operating in ambiguity and making decisions with incomplete information.</p></li><li><p>
Excited by shipping quickly and learning from real users.</p></li></ul><h2 class="jobSectionHeader"><b><br>
Bonus Points</b></h2><ul><li><p>
Experience at an early-stage startup.</p></li><li><p>
Experience building developer tools or infrastructure products.</p></li><li><p>
Open source contributions.</p></li><li><p>
You've built and launched your own product.</p></li><li><p>
Familiarity with AI infrastructure, LLMs, or developer platforms.</p></li></ul><h2 class="jobSectionHeader"><b><br>
Why Join LiteLLM?</b></h2><ul><li><p>
Work directly with the founders every day.</p></li><li><p>
Build products used by thousands of engineering teams around the world.</p></li><li><p>
Own meaningful product decisions&mdash;not just implementation.</p></li><li><p>
Move incredibly fast and see your work in production immediately.</p></li><li><p>
Help define the future of AI infrastructure and developer tooling.</p></li><li><p>
Competitive salary, equity, health, dental, and vision benefits.</p></li></ul><h2 class="jobSectionHeader"><b><br>
About LiteLLM</b></h2><p>
LiteLLM is the world's most widely adopted AI Gateway. We provide a unified API for 100+ LLM providers along with routing, authentication, budgets, observability, and governance for production AI systems. Thousands of companies rely on LiteLLM to power AI in production.</p><p>
If you love talking to users, building products, and shipping software that people actually use, we'd love to meet you.</p><p>
Compensation Range: $200K - $260K</p></div>

Technical Product Manager

Ware Malcomb

<div><div>Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https://waremalcomb.com/life-at-ware-malcomb/</div>
<div></div>
<div>As a Senior Project Manager at Ware Malcomb, you will deliver innovative interior design projects from initial concept to construction. You will lead internal and external teams, be financially responsible for projects by adhering to budgets and workplans and oversee the development of contract documents. As the primary client contact, your leadership and exceptional client service ensures project success.</div>
<h3 class="jobSectionHeader"><b>Your Role</b></h3><ul>
<li>Responsible for the management projects from start to finish, you are the project leader.</li>
<li>Utilize the company's resource groups for design, preparation of design and construction documents.</li>
<li>Provide construction services (Site visits, review shop drawings, etc.)</li>
<li>Be the key contact with the client, and their consultants and representatives.</li>
<li>Responsible for local, county, state and federal project code searches and analysis for each project.</li>
<li>Responsible for the financial success of all responsible projects.</li>
</ul><ul><li>Be a technical resource (Codes and construction) to other Ware Malcomb PM/PAs.</li>
<li>Communicate with clients, brokers, contractors, consultants, and team members.</li>
<li>Mentor, train, and lead assigned team members.</li>
<li>Create and lead a positive, team-oriented environment.</li>
</ul><h3 class="jobSectionHeader"><b>Qualifications</b></h3><ul>
<li>10+ years of experience managing corporate, workplace, retail and/or commercial interior design projects</li>
<li>Bachelor&rsquo;s or Master&rsquo;s degree in Architecture, or related field</li>
<li>Licensed Architect or in the licensure process required</li>
<li>AutoCAD and Revit skills</li>
<li>Knowledge of Microsoft Project, Word, Excel, and Newforma</li>
<li>Thorough knowledge of building codes</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to coordinate a complete set of contract documents</li>
</ul><div><i>Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, interior design, civil engineering, branding, building measurement, structural engineering and MEP engineering services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science &amp; technology, healthcare, multifamily, retail, hospitality and public/institutional projects.
</i></div>
<div></div><div><i>The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record&rsquo;s Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine&rsquo;s Top 100 Giants. For more information, visit waremalcomb.com.</i></div></div>

Senior Project Manager, Interior Architecture & Design

Warner Bros. Discovery

<div><p><b><i>Welcome to Warner Bros. Discovery&hellip; the stuff dreams are made of.</i></b></p><p></p><p><b>
Who We Are&hellip;
</b></p><p>When we say, &ldquo;the stuff dreams are made of,&rdquo; we&rsquo;re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD&rsquo;s vast portfolio of iconic content and beloved brands, are the <i>storytellers</i> bringing our characters to life, the<i> creators</i> bringing them to your living rooms and the <i>dreamers</i> creating what&rsquo;s next&hellip;</p><p></p><p>
From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.</p><p></p><p>
At HBO Max, storytelling takes center stage. We&rsquo;re one of the world&rsquo;s most iconic entertainment brands &mdash; home to bold originals and unforgettable characters. While audiences binge award-winning content, breaking news, and sports around the clock, our teams stay busy at work creating what&rsquo;s next in streaming. From Succession, Euphoria, and The Sopranos to global franchises like Game of Thrones and Harry Potter, our content sparks conversation and shapes culture.</p><p></p><p>
HBO Max delivers boundary-pushing stories across genres and platforms, connecting millions of viewers across 90 countries globally&mdash; and we&rsquo;re just getting started. We're home to the most talked about shows and movies, granting audiences access to the worlds of HBO, Harry Potter, DC, Warner Bros., ID, Adult Swim, A24, and more. Turn your streaming obsession into a career&mdash; we&rsquo;re hiring!</p><p></p><p><b>
Your New Role...</b></p><p>
We are seeking a highly skilled and motivated Staff Product Manager to join our team and lead the development and enhancement of our personalization services. As a Staff Product Manager, you will play a pivotal role in defining the product strategy, driving innovation, and delivering exceptional user experiences. Your expertise and leadership will guide the direction of personalized and automate recommendations, ensuring they remain at the forefront of industry trends and customer expectations.</p><p>
Your efforts will help us scale to &gt;100m customers and become the leading streaming company. You will identify and quantify customer problems, determine approaches to address them, and A/B test different features to solve them. You will be part of a team of Product Managers focused on Personalization, working closely with Software Engineers and Data Scientists.</p><p>
The team has a diverse range of skill sets, experience in Machine Learning, Recommenders, related fields across streaming media, e-commerce, and from top-flight tech firms. You will partner with Editorial and Marketing professionals and discuss your efforts regularly with company executives.</p><p><b>
Your Role Accountabilities...</b></p><p>
We&rsquo;re seeking a seasoned Staff Product Manager to lead personalization efforts at WBD. This role is central to our mission to create intelligent, adaptive, and trusted experiences across HBO Max. The ideal candidate has deep experience with ML-driven recommendation at scale, thrives in technically complex ecosystems, and is equally fluent in data science, user behavior, and business impact.</p><p>
As a key contributor for personalization at WBD, you will:</p><ul><li><b>
Define Strategy:</b> Own the end-to-end product strategy for ML-powered personalization and discovery. Identify opportunities that align with WBD&rsquo;s strategic goals and improve engagement, retention, and viewer satisfaction.</li><li><b>
Drive Roadmap:</b> Lead roadmap development for personalization systems, coordinating closely with engineering, data science, UX, and content teams to prioritize initiatives that balance innovation, quality, and speed.</li><li><b>
Evolve the User Experience:</b> Champion customer-centricity by leveraging experimentation, user research, and behavioral data to design and optimize personalized experiences across surfaces.</li><li><b>
Orchestrate Systems Thinking:</b> Manage complex ranking systems and feedback loops. Understand how data (user signals, content metadata) flows through algorithms and influences outcomes across product surfaces.</li><li><b>
Stakeholder Leadership:</b> Partner with executives, engineering leaders, data teams, and content strategists to align roadmaps, communicate outcomes, and translate vision into action.</li><li><b>
Benchmark and Differentiate:</b> Monitor trends in personalization, ML tooling, and competitors&rsquo; discovery experiences to inform roadmap priorities and strategic pivots.</li><li><b>
Measure Impact:</b> Define KPIs that align with both user value and business metrics (e.g., engagement, diversity, and relevance). Use experimentation and analytics to optimize performance and guide iteration.</li><li><b>
Launch &amp; Iterate:</b> Lead go-to-market for major personalization capabilities, ensuring internal readiness, high-quality rollout, and learning-based iteration cycles.</li></ul><p><b>
Qualifications &amp; Experience...</b></p><ul><li>
8+ years of product management experience, with significant time spent on ML-driven products or content discovery systems.</li><li>
Proven track record of shipping consumer-facing personalization or recommendation systems at scale.</li><li>
Strong technical fluency&mdash;able to engage meaningfully with engineering and data science on ranking models, data pipelines, and ML evaluation.</li><li>
Deep understanding of A/B testing methodologies, statistical analysis, and product experimentation frameworks.</li><li>
Systems thinker who can connect the dots between algorithmic performance, customer experience treatments, and business outcomes.</li><li>
Excellent communicator who can synthesize complexity for a range of audiences, from executives to junior engineers.</li><li>
Experience leading cross-functional teams in agile environments; familiarity with tools like Jira and Confluence.</li><li>
Bachelor&rsquo;s or Master&rsquo;s degree in Computer Science, Data Science, Engineering, or a related technical field (preferred but not required).</li></ul><p></p><p><b>
How We Get Things Done&hellip;</b></p><p></p><p>
This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.</p><p></p><p><b>
Championing Inclusion at WBD</b></p>
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.<p></p><p>
If you&rsquo;re a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.</p><p></p>
In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery&rsquo;s total compensation package for employees. Pay Range: $147,000.00 - $273,000.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.<p></p>
If you&rsquo;re a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.</div>

Staff Product Manager - Personalization & Recommendations

Technical Domain Manager - Retail

Google

<div>Applicants in San Francisco: Qualified applications with arrest or conviction records will be considered for employment in accordance with the San Francisco Fair Chance Ordinance for Employers and the California Fair Chance Act.<br>
Note: By applying to this position you will have an opportunity to share your preferred working location from the following: <b>Sunnyvale, CA, USA; San Francisco, CA, USA</b>.<h3 class="jobSectionHeader"><b>
Minimum qualifications:</b></h3><ul>
<li>Bachelor's degree in a technical field, or equivalent practical experience.
<br>
</li><li>2 years of experience in program management.</li>
<li>Experience developing data-driven models and insights.</li></ul><br>
<h3 class="jobSectionHeader"><b>
Preferred qualifications:</b></h3><ul>
<li>Experience in demand forecast and release management.</li>
<li>Experience in data management, establishing best practices and validation.</li>
<li>Experience in infrastructure planning (data center or networking).</li>
<li>Experience developing data-driven models and insights from explorations to decision.</li>
</ul><div><h2 class="jobSectionHeader"><b>About the job</b></h2><p>
Google's projects, like our users, span the globe and require managers to keep the big picture in focus while being able to dive into the unique engineering challenges we face daily. As a Technical Program Manager at Google, you lead complex, multi-disciplinary engineering projects using your engineering expertise. You plan requirements with internal customers and usher projects through the entire project lifecycle. This includes managing project schedules, identifying risks and clearly communicating them to project stakeholders. You're equally at home explaining your team's analyses and recommendations to executives as you are discussing the technical trade-offs in product development with engineers.<br>
<br>
Using your extensive technical and leadership expertise, you manage projects of various size and scope, identifying future opportunities, improving processes and driving the technical directions of your programs.</p>
<p>
As our products and services scale the globe, the Global Infrastructure and Energy (GIE) team works behind the scenes as a dynamic team within Google responsible for delivering the infrastructure capacity needed to support Google's rapidly growing product portfolio. The Supply Strategy and Portfolio Planning (SSP) team sits within GIE, and we manage a complex portfolio of infrastructure projects, ensuring that Google's services have the resources they need to operate seamlessly and reliably. SSP performs location strategy, regional planning and portfolio management to determine where, why, and how much infrastructure assets Google needs to seamlessly scale into the future. The Modeling and Analytics team, provides decision-making frameworks with underlying foundation to enable high-quality decisions at scale, faster and with less risk to meet the needs of Google&rsquo;s business.</p><p>
Google Cloud accelerates every organization&rsquo;s ability to digitally transform its business and industry. We deliver enterprise-grade solutions that leverage Google&rsquo;s technology, and tools that help developers build more sustainably. Customers in more than 200 countries and territories turn to Google Cloud as their trusted partner to enable growth and solve their most critical business problems.</p>
Individual pay is determined by factors including job-related skills, experience, and relevant education or training.
<br>
<br>
US: $138000 - $197000 (USD) + 15% bonus target + equity + benefits<br>
<br>
Learn more about benefits at Google.</div><div><h2 class="jobSectionHeader"><b>
Responsibilities</b></h2><ul>
<li>Design and develop models for location strategy given land, energy and networking constraints. Understand business trade-offs and translate to input and modeling requirements. Produce and maintain model results with explainability and traceability.</li>
<li>Analyze multitudes of data sources reflecting various layers of demand granularities across data centers and networking stacks. Design data validation, integrity and governance policies.</li>
<li>Drive execution of scalable models in collaboration with software engineers and supply planning teams. Create communication channels across various teams.</li>
</ul></div>Google is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also Google's EEO Policy and EEO is the Law. If you have a disability or special need that requires accommodation, please let us know by completing our Accommodations for Applicants form.</div>

Technical Program Manager, Supply Strategy and Portfolio Planning

Apollo.io

<div><div><p>Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.</p></div><h2 class="jobSectionHeader"><b>
About the Role</b></h2>
<p>
We are looking for an exceptional Executive Assistant to partner directly with our Chief Product Officer (CPO) and help maximize the effectiveness, focus, and impact of the R&amp;D organization spanning Engineering, Product, Design, and Research.</p>
<p>
This role is far more than calendar management. The Executive Assistant will be a reliable, proactive operator who brings structure and precision to a fast-moving executive environment. You will help the CPO stay organized and effective across product strategy reviews, roadmap planning, cross-functional leadership syncs, and the day-to-day rhythm of leading a high-velocity R&amp;D organization. You will partner closely with Product, Design, Research, and Engineering leaders to keep the CPO's time, attention, and follow-through aligned with the organization's highest priorities.</p>
<p>
The ideal candidate is a career Executive Assistant who is proactive, highly organized, low-ego, deeply trustworthy, and energized by operating at the center of a fast-moving executive environment. You are comfortable managing complex logistics, coordinating cross-functional meetings with Product, Design, Research, and Engineering leadership, and supporting the operating cadence of a growing R&amp;D org. This role is based in San Francisco.</p>
<h2 class="jobSectionHeader"><b>
What You'll Do</b></h2>
<h3 class="jobSectionHeader"><b>CPO Support &amp; Operations (Primary)</b></h3>
<p>
Serve as the primary support partner to the CPO, enabling effective execution across scheduling, R&amp;D operations, and cross-functional collaboration.</p>
<ul>
<li>Own and proactively manage the CPO's calendar across daily, weekly, monthly, and quarterly horizons, ensuring time is allocated to the highest-priority activities.</li>
<li>Manage complex domestic and (as needed) international travel for the CPO, including itineraries, accommodations, briefs, and contingency planning.</li>
<li>Handle CPO expense reporting, approvals, and administrative workflows.</li>
<li>Handle select personal and confidential requests for the CPO with discretion.</li>
<li>Identify opportunities for the CPO to delegate work across Product, Design, Research, and Engineering leadership.</li>
<li>Provide ad hoc operational assistance to the Product, Design, and Research teams as needed.</li>
</ul><h3 class="jobSectionHeader"><b>Cross-Functional R&amp;D Leadership Support</b></h3>
<p>
Provide focused coordination across the R&amp;D leadership team, helping the CPO's direct reports and cross-functional partners (Engineering, Product, Design, Research) stay aligned on priorities and commitments.</p>
<ul>
<li>Monitor and maintain visibility into the calendars of key R&amp;D leaders, identifying scheduling conflicts and protecting focus time where needed.</li>
<li>Watch the CPO's inbox so messages from important stakeholders (executives, key partners, board members) are surfaced promptly and not lost in volume.</li>
<li>Triage, prioritize, and flag time-sensitive or high-importance communications, providing draft responses or summaries as needed.</li>
<li>Partner closely with Engineering, Product, Design, and Research leadership on priorities, communications, and meeting cadence.</li>
<li>Ensure the CPO is consistently aware of upcoming commitments and arrives prepared for product reviews, leadership syncs, and cross-functional meetings.</li>
<li>Handle select administrative requests and confidential matters with discretion.</li>
</ul><h3 class="jobSectionHeader"><b>Product &amp; Leadership Meeting Coordination</b></h3>
<p>
Coordinate logistics for the CPO's leadership, board-related, and strategic external meetings.</p>
<ul>
<li>Own scheduling and logistics for product strategy reviews, roadmap planning sessions, leadership offsites, and CPO-led external meetings with partners and candidates.</li>
<li>Support preparation of board and leadership materials related to product strategy &mdash; deck coordination, pre-read circulation, and day-of execution &mdash; in partnership with the CEO's and CFO's teams as needed.</li>
<li>Manage CPO-related distribution lists, calendar holds, and communication processes tied to leadership and cross-functional engagements.</li>
<li>Track follow-ups and action items from product reviews, leadership meetings, and strategic discussions, maintaining records for key stakeholders engaging with the CPO.</li>
<li>Ensure CPO board and leadership prep cycles are planned well in advance with clear ownership and deadlines.</li>
</ul><h3 class="jobSectionHeader"><b>R&amp;D Team &amp; Project Coordination</b></h3>
<p>
Help the CPO's organization run with rigor by supporting the operating cadence of Product, Design, Research, and Engineering.</p>
<ul>
<li>Gather, organize, and coordinate materials for recurring product and roadmap reviews, working with Product, Design, Research, and Engineering to ensure deadlines are met and materials are complete.</li>
<li>Organize and support recurring R&amp;D leadership meetings, monthly and quarterly business reviews, and key planning sessions.</li>
<li>Track action items, deliverables, and deadlines across the R&amp;D organization, proactively following up to ensure commitments are met.</li>
<li>Assist with creating, editing, and formatting executive presentations, roadmap documents, and org communications.</li>
<li>Partner with Product, Design, Research, and Engineering leadership to ensure the CPO has clear visibility into priorities, OKRs, and follow-through.</li>
</ul><h3 class="jobSectionHeader"><b>Core Team Support &amp; Accountability</b></h3>
<p>
Help maintain the systems that keep the Core Team aligned, accountable, and focused, particularly where the CPO's commitments intersect with the executive team.</p>
<ul>
<li>Support Core Team and Executive Staff operating cadences, including meetings, prep, follow-ups, and action tracking.</li>
<li>Partner with cross-functional stakeholders to create visibility into Core Team OKRs and commitments.</li>
<li>Help identify gaps in communication, ownership, and execution across the leadership team.</li>
<li>Support executive accountability by ensuring decisions, actions, and next steps are documented and followed through.</li>
</ul><h3 class="jobSectionHeader"><b>CPO Offsites &amp; Team Events</b></h3>
<p>
Plan, organize, and execute CPO-led offsites and R&amp;D team events.</p>
<ul>
<li>Plan, organize, and execute CPO offsites, R&amp;D leadership meetings, and team connection events.</li>
<li>Coordinate logistics, agendas, content, communications, surveys, and post-event follow-ups.</li>
<li>Partner with People, Workplace, and Internal Comms on event quality and team connection.</li>
<li>Help build a year-long view of CPO-org and R&amp;D team events.</li>
<li>Support contractor and vendor management for CPO offsites and events as needed.</li>
</ul><h2 class="jobSectionHeader"><b>What Success Looks Like</b></h2>
<p>
In this role, success means:</p>
<ul>
<li>The CPO's calendar is organized, protected, and optimized, with product reviews and cross-functional meetings coordinated seamlessly and well in advance.</li>
<li>Roadmap and product strategy reviews run smoothly because materials are gathered, consolidated, and distributed on time.</li>
<li>The CPO, Product, Design, Research, and Engineering teams feel well-supported with responsive, reliable operational assistance.</li>
<li>Internal and external partners experience Apollo's R&amp;D leadership as organized, professional, and easy to work with.</li>
<li>The CPO's inbox and calendar are monitored consistently, with high-priority items flagged and nothing important missed.</li>
<li>CPO leadership commitments and prep cycles are scheduled and managed well in advance.</li>
<li>CPO-led offsites and R&amp;D team events are polished, connected, and impactful.</li>
<li>The CPO trusts this person implicitly with sensitive information, confidential communications, and high-stakes logistics.</li>
</ul><h2 class="jobSectionHeader"><b>What You Bring</b></h2>
<ul><li>7+ years of executive support experience as a career Executive Assistant, ideally supporting a CPO, VP of Product, or C-level/senior leader overseeing a Product, Design, or R&amp;D organization at a high-growth technology company.</li>
<li>Based in San Francisco, with the ability to work in-office/hybrid to support the CPO's day-to-day rhythm.</li>
<li>Experience managing complex cross-functional calendars, including scheduling meetings with Product, Product Design, Research, Engineering, and executive leadership.</li>
<li><b>Communication:</b> Outstanding written and verbal communication skills; ability to draft polished, professional correspondence on behalf of the CPO.</li>
<li><b>Discretion:</b> Proven ability to manage highly confidential and sensitive strategic, product, and personnel information with absolute discretion.</li>
<li>Exceptional calendar, inbox, travel, and logistics management skills.</li>
<li>Ability to anticipate needs, identify risks, and solve problems before they escalate.</li>
<li>Comfort operating in ambiguity and creating structure from scratch.</li>
<li>Strong cross-functional stakeholder management skills, comfortable working across Product, Product Design, Research, Engineering, and Executive teams.</li>
<li>High ownership mindset with the ability to manage multiple workstreams and shifting priorities simultaneously.</li>
<li>Deep attention to detail and a strong bias toward follow-through.</li>
<li>Low ego, high EQ, and strong service orientation.</li>
<li>Experience with tools such as Google Workspace, Slack, expense systems, and project management tools preferred.</li>
<li>Familiarity with product development processes, roadmap planning, or experience in a Product, Product Design, or Research organization is a plus.</li>
</ul><h2 class="jobSectionHeader"><b>Ideal Candidate Profile</b></h2>
<p>
You may be a strong fit if you are:</p>
<ul>
<li>A career Executive Assistant and true partner to executives, not just a task manager.</li>
<li>Known for being five steps ahead.</li>
<li>Comfortable owning the details so busy leaders don't have to.</li>
<li>Trusted with confidential, strategic, and product-sensitive information.</li>
<li>Excellent at making busy leaders more effective through precision and care.</li>
<li>Energized by building systems and creating consistency, not just executing individual tasks.</li>
<li>Experienced supporting an R&amp;D, Product, or Engineering organization.</li>
<li>Based in San Francisco and comfortable with an in-office/hybrid working rhythm.</li>
<li>Naturally calm, organized, and reliable in a fast-paced, high-stakes environment.</li></ul><p></p><div><h3 class="jobSectionHeader"><b><br>
We are AI Native</b></h3>
<p>
Apollo.io is an AI-native company built on a culture of continuous improvement. We're on the front lines of driving productivity for our customers&mdash;and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.</p>
<h3 class="jobSectionHeader"><b>
Why You'll Love Working at Apollo</b></h3>
<p>
At Apollo, we're driven by a shared mission: to help our customers unlock their full revenue potential. That's why we <b>take extreme ownership</b> of our work, <b>move with focus and urgency</b>, and <b>learn voraciously</b> to stay ahead.</p>
<p>
We invest deeply in your growth, ensuring you have the resources, support, and autonomy to <b>own your role and make a real impact</b>. Collaboration is at our core&mdash;we're <b>all for one</b>, meaning you'll have a team across departments ready to help you succeed. We encourage <b>bold ideas and courageous action</b>, giving you the freedom to experiment, take smart risks, and drive big wins.</p>
<p>
If you're looking for a place where your work matters, where you can push boundaries, and where your career can thrive&mdash;Apollo is the place for you.</p>
<p>
Learn more here!</p></div></div>

Executive Assistant, CPO

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