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administrative coordinator Jobs in Karachi

administrative coordinator

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executive administrative assistant

Citi

<div>
 The Senior Executive Assistant provides direct support to the Citi Country Officer Banking Head (CCOBH), as well as senior leadership within the franchise by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
 
 
 
 Responsibilities:
 
 
 
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 Directly supports the Citi Country Officer and Banking Head and generally supports senior leadership in the franchise.
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 Manages day to day calendar(s) of Citi Country Officer and Banking Head.
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 Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls.
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 May prepare and review materials and correspondence for meetings.
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 Assist with creation/modification of presentations, spreadsheets, and other various documents.
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 Plans and arranges travel schedules, agendas, and visa invitations.
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 Liaises with consulates for visa-related matters.
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 Manages international traveler logistics, including car transportation, security arrangements, and hotel coordination.
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 Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
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 Handles regulatory correspondence dissemination and reporting for CCO travel.
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 Manage contract lifecycle for NEMs.
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 Manages billing-related activities for trade associations associated with the franchise.
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 Orders supplies and process invoices through Procure to Pay system.
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 Process and follow-up on Virtual Requests.
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 Assists in ad-hoc reports special projects as needed.
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 Trains, coaches or guides other administrative staff when required.
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 Obtains CGE approvals for the CCO office, particularly for activities related to government officials.
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 Coordinates Power of Attorney (POA) documentation.
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 Provides backup support to EPSA in managing client and employee events.
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 Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
 
 
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 </ul>
 
 Qualifications:
 
 
 
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 Previous office administration experience preferably within a large and complex financial services or similar organization
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 Highly proficient in Microsoft Office
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 Consistently demonstrates clear and concise written and verbal communication skills
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 Demonstrated ability to quickly gain command of new systems
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 Self-motivated and detail oriented
 
 
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 Education:
 
 
 
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 Bachelor's/University degree or equivalent experience
 
 
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 ------------------------------------------------------
 
 
 
 Job Family Group:
 
 
 
 Business Strategy, Management &amp; Administration
 
 
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 Job Family:
 
 
 
 Administrative Support
 
 
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 Time Type:
 
 
 
 Full time
 
 
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 Most Relevant Skills
 
 
 
 Please see the requirements listed above.
 
 
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 Other Relevant Skills
 
 
 
 For complementary skills, please see above and/or contact the recruiter.
 
 
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 Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
 
 
 
 
 If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review
 
 
 Accessibility at Citi.
 
 
 
 
 View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.
 
</div>

Senior Executive Assistant

Maverick Enterprises

We are an innovative tech startup looking for a high-performing Executive Assistant to serve as the primary right-hand to the CEO. This is a high-visibility role requiring a candidate with exceptional Executive Presence and the ability to represent the CEO&rsquo;s office at international tech conferences and high-level networking events.Key Responsibilities<ul><li>Global Liaison: Coordinate and accompany the CEO on international business trips, managing high-level logistics and representing the firm at global events.</li><li>Communication &amp; Diplomacy: Act as the primary gatekeeper, managing interactions with investors and partners with a high degree of charm and professional poise.</li><li>Strategic Coordination: Manage the CEO's operational flow, ensuring peak productivity through intuitive scheduling and &quot;buffer&quot; management.</li><li>Startup Energy: Thriving in a fast-paced environment, providing proactive support that anticipates needs before they are voiced.</li></ul>Ideal Candidate Profile<ul><li>Professional Presentation: Impeccable grooming and a sophisticated, world-class aesthetic suitable for representing a tech brand globally.</li><li>Emotional Intelligence (EQ): Highly intuitive and perceptive; able to provide a supportive, steady presence during high-pressure periods.</li><li>High Energy &amp; Poise: A vibrant, proactive personality that brings a positive, &quot;human&quot; touch to the executive suite.</li><li>Availability: Fully comfortable with the 3 PM &ndash; 11 PM shift and flexible for international travel schedules.</li></ul>Job Type: Full-timePay: Rs60,000.00 - Rs150,000.00 per monthWork Location: In person

Executive Assistant to the CEO (FEMALE)

UBL - United Bank Limited

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. &nbsp;
 
 
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 Responsibilities
 
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 Calendar management for executives
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 Aid executive in preparing for meetings
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 Responding to emails and document requests on behalf of executives
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 Draft slides, meeting notes and documents for executives
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 Qualifications
 
 
 
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 Bachelor's degree or equivalent experience
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 Proficient in Microsoft Office suite
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 Experience in managing multiple priorities, administrative coordination, and logistics
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 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
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 Strong written and verbal communication skills
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 </ul>
 
</div>

Executive Assistant

LDP Logistics, Inc.

<div>
 
 Overview
 
 :
 
 
 LDP Logistics is seeking a highly skilled and proactive
 
 Executive Assistant
 
 to support our executive team. The ideal candidate will have exceptional organizational abilities, strong judgment, and the capacity to anticipate needs and solve problems before they arise. This role requires someone who is flexible, detail-oriented, and able to manage a fast-paced environment with professionalism and discretion.
 
 
 
 Key Responsibilities:
 
 
 
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 Proactive Support: Anticipate the needs of the executive team and provide support without needing constant direction.
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 Calendar &amp; Task Management: Coordinate and manage schedules, meetings, and events to ensure seamless operations. Prioritize tasks effectively to support the executive team&rsquo;s goals.
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 Confidentiality: Handle sensitive information with the highest level of discretion and maintain confidentiality in all business matters.
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 Communication: Act as a key point of contact for internal and external communications, drafting emails, preparing reports, and handling requests with poise and professionalism.
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 Problem-Solving: Address challenges head-on by offering solutions and taking the initiative to resolve issues independently.
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 Relationship Management: Manage relationships across the company and with external stakeholders, ensuring smooth communication and collaboration.
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 Advisory Role: Serve as a trusted advisor to the executive team, providing input on decisions and assisting with strategic planning and execution.
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 Availability &amp; Flexibility: Provide support as needed to adapt to changes, and be available to handle tasks quickly and efficiently, often on short notice.
 
 
 
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 </ul>
 Required Skills and Qualities:
 
 
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 Exceptional Organizational Skills: Ability to manage complex calendars, coordinate multiple tasks, and meet deadlines in a fast-paced environment, expreince shoud be 02 years minimum.
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 Strong Communication: Excellent written and verbal communication skills, with the ability to draft polished emails and reports.
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 Proactive Problem Solver: Take initiative to solve issues, offering solutions without needing detailed direction.
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 Confidentiality &amp; Discretion: Trustworthy and able to manage sensitive information with care.
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 Adaptability: Flexible and able to handle changes, shifting priorities, and urgent requests with ease.
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 Judgment &amp; Decision-Making: Ability to make sound decisions independently, with the best interest of the executive team in mind.
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 Tech-Savviness: Proficient in using office software, scheduling tools, and communication platforms.
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 Positive Attitude: Maintains a professional and positive demeanor, even under pressure.
 
 
 
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 </ul>
 
 Shift: Night 06:00 PM to 03:00 AM (Only For Karachi).
 
 
 
 
 Days: Monday to Friday. - 03 Days onsite - 02 Days WFH
 
 
 
 Kindly share your updated resumes at
 
 arbaz@ldplogistics.com
 
 mentioning the position in the subject line.
</div>

Executive Assistant (Hybrid)

Jorofy Private Limited

We are seeking a highly organized, proactive, and professional Female Executive Assistant to the Director/CEO to provide high-level administrative, operational, and strategic support. The role involves managing schedules, coordinating communications, handling confidential information, supporting decision-making processes, and ensuring smooth daily operations of the executive office.The ideal candidate should possess excellent communication skills, strong multitasking abilities, discretion, and the capability to work in a fast-paced corporate environment.✅ Key Responsibilities<ul><li>Manage Director/CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Prepare meeting agendas, presentations, reports, and minutes of meetings</li><li>Act as the primary point of contact between the executive and internal/external stakeholders</li><li>Screen calls, emails, and correspondence on behalf of the executive</li></ul>Administrative Management<ul><li>Draft emails, letters, and official communications</li><li>Maintain confidential files, records, and documentation</li><li>Organize board meetings, executive meetings, and events</li><li>Track tasks, deadlines, and follow-ups</li></ul>Coordination &amp; Communication<ul><li>Coordinate with departments for reports, updates, and action plans</li><li>Follow up on assigned tasks and ensure timely completion</li><li>Liaise with clients, partners, vendors, and senior management</li><li>Handle sensitive information with strict confidentiality</li></ul>Operational &amp; Strategic Support<ul><li>Assist in preparing budgets, presentations, and business reports</li><li>Support project coordination and special assignments</li><li>Conduct research and compile data for decision-making</li><li>Support policy implementation and process improvements</li></ul>Office &amp; Travel Management<ul><li>Manage domestic and international travel bookings</li><li>Prepare itineraries and expense reports</li><li>Ensure smooth daily office operations for executive office</li></ul>✅ Required Qualifications<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>1+ years experience as Executive Assistant / Personal Assistant / Admin Support</li><li>Experience supporting senior leadership (Director/CEO level preferred)</li></ul>✅ Required Skills<ul><li>Excellent verbal &amp; written communication skills</li><li>Strong organizational and multitasking abilities</li><li>Time management &amp; prioritization skills</li><li>Professional demeanor and confidentiality</li><li>Problem-solving mindset</li><li>Ability to work under pressure</li></ul>Location : Tariq Road Shift : MorningJob Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Work Location: In person

Assistant to Director

Supply Chain Services

Job Overview We are seeking a detail-oriented and proactive Operations Associate to join our team. This role is essential in ensuring the smooth functioning of our daily operations. The ideal candidate will possess strong organizational skills and a solid background in office administration, with proficiency in various computer applications. The Operations Associate will be responsible for supporting various administrative tasks, maintaining efficient office procedures, and contributing to a positive work environment.Responsibilities<ul><li>Provide administrative support to ensure efficient operation of the office</li><li>Manage data entry tasks accurately and promptly</li><li>Handle phone communications with professionalism and courtesy</li><li>Maintain organized filing systems for easy retrieval of documents</li><li>Assist with bookkeeping tasks using QuickBooks as required</li><li>Utilize Microsoft Office and Google Workspace for document creation and management</li><li>Support team members with clerical duties as needed</li><li>Coordinate schedules, meetings, and appointments effectively</li><li>Ensure that all office supplies are stocked and ordered when necessary</li></ul>Qualifications<ul><li>Previous office experience is essential</li><li>Strong computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace</li><li>Experience with QuickBooks is advantageous but not mandatory</li><li>Excellent phone etiquette and communication skills</li><li>Strong organizational skills with the ability to manage multiple tasks simultaneously</li><li>Proficient typing skills for efficient data entry</li><li>Prior administrative experience is preferred but not required</li></ul>If you are a motivated individual looking to contribute to a dynamic team while developing your professional skills, we encourage you to apply for the Operations Associate position. Working Hours: UK Shift<ul><li>Winter: 01:30 PM &ndash; 10:30 PM</li><li>Summer: 12:30 PM &ndash; 09:30 PM</li></ul>Holiday Calendar: We follow the UK holiday calendar only. Pakistani federal holidays are not observed.Employment Type: Permanent, OnsiteLocation: Bahria Town Karachi, Midway Commercial, 18BNote: Only candidates residing in Bahria Town Karachi will be contacted.Job Type: Full-timePay: Rs40,000.00 - Rs70,000.00 per monthApplication Question(s):<ul><li>are you comfortable with Afternoon shift ?</li><li>Are you a resident of Bahria Town karachi ? if yes then please mention home address</li><li>Do you have any experience in Administration?</li></ul>Work Location: In person

Admin Assistant Executive Bahria Town Karachi

Zue Pvt Ltd

Location: Main Shahra-e-Faisal, Karachi Shift Timings: 07:00 PM to 04:00 AM PST Working Days: Monday to Friday Employment Type: Full Time and OnsiteCore Responsibilities:<ul><li>Meeting, Workflow &amp; Task Enforcement</li><li>Operational Reporting</li><li>KPIs, documentation, and reporting lead</li><li>Task management and a process controller</li><li>Third-Party &amp; Vendor Follow-Up</li><li>Employee Learning &amp; Apprenticeship Program</li></ul>Required Traits:<ul><li>Extremely organized, structured, and process-minded</li><li>Persistent, assertive, and unafraid of follow-up</li><li>Strong writing and documentation skills</li><li>Process-driven and detail-oriented (attention to detail)</li><li>Comfortable holding others accountable, even senior people</li><li>Able to turn conversations into structured tasks</li><li>Strong written communication (clear, bullet-style, professional)</li></ul>Experience:<ul><li>Prior experience and exposure in Executive Assistant, Project Coordinator, Operations Associate, PMO Assistant, Program Coordinator, Administrative Analyst, or Scrum Master support role</li><li>Handling task tracking, reporting, or project scheduling</li><li>Exposure to accountability follow-up</li><li>Experience with tools such as Zoho, Jira, Asana, Monday.com, Excel, Teams/Zoom/Slack</li></ul>Benefits:<ul><li>OPD and IPD Health facility for self, dependents, and parents</li><li>Life Insurance Coverage for self</li><li>Fuel Card for Male Employees</li><li>Free Pick &amp; Drop for Female Employees</li><li>In-House Gym Facility</li><li>Paid Leaves &amp; US Holidays</li><li>Referral Bonus</li></ul>Job Type: Full-timeJob Type: Full-timeApplication Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li><li>If selected? Would you be able to join immediately?</li><li>Residential Area in Karachi?</li><li>Are you comfortable working onsite from 07:00 PM to 04:00 AM PST (Night Shift)?</li></ul>Work Location: In person

Project Coordinator & Executive Assistant

Explore 564+ Executive administrative assistant in Karachi this March. Find roles across top companies and apply now to boost your career.