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executive assistant to the ceo Jobs in Karachi

executive assistant to the ceo

executive administrative assistant

Citi

<div><h2 class="jobSectionHeader">Discover your future at Citi</h2>
Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.
<h2 class="jobSectionHeader">Job Overview</h2>
The Senior Executive Assistant provides direct support to the Citi Country Officer Banking Head (CCOBH), as well as senior leadership within the franchise by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks.
 
 
Responsibilities: 
<ul><li>
Directly supports the Citi Country Officer and Banking Head and generally supports senior leadership in the franchise.</li><li>
Manages day to day calendar(s) of Citi Country Officer and Banking Head.</li><li>
Coordinates all aspects of executive level manager appointments, meetings, receptions, and conference calls.</li><li>
May prepare and review materials and correspondence for meetings.</li><li>
Assist with creation/modification of presentations, spreadsheets, and other various documents.</li><li>
Plans and arranges travel schedules, agendas, and visa invitations.</li><li>
Liaises with consulates for visa-related matters.</li><li>
Manages international traveler logistics, including car transportation, security arrangements, and hotel coordination.</li><li>
Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.</li><li>
Handles regulatory correspondence dissemination and reporting for CCO travel.</li><li>
Manage contract lifecycle for NEMs.</li><li>
Manages billing-related activities for trade associations associated with the franchise.</li><li>
Orders supplies and process invoices through Procure to Pay system.</li><li>
Process and follow-up on Virtual Requests.</li><li>
Assists in ad-hoc reports special projects as needed.</li><li>
Trains, coaches or guides other administrative staff when required.</li><li>
Obtains CGE approvals for the CCO office, particularly for activities related to government officials.</li><li>
Coordinates Power of Attorney (POA) documentation.</li><li>
Provides backup support to EPSA in managing client and employee events.</li><li>
Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li></ul>
Qualifications:<ul><li>
Previous office administration experience preferably within a large and complex financial services or similar organization</li><li>
Highly proficient in Microsoft Office</li><li>
Consistently demonstrates clear and concise written and verbal communication skills</li><li>
Demonstrated ability to quickly gain command of new systems</li><li>
Self-motivated and detail oriented</li></ul>
Education: 
<ul><li>
Bachelor's/University degree or equivalent experience</li></ul>
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Job Family Group:
Business Strategy, Management &amp; Administration
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Job Family:
Administrative Support
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Time Type:
Full time
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Most Relevant Skills
Please see the requirements listed above.
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Other Relevant Skills
For complementary skills, please see above and/or contact the recruiter.
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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. 
 
View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.</div>

Senior Executive Assistant

Hiring Talent

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

Avery Dennison

<div>Company Description 
Avery Dennison Retail Branding and Information Solutions (RBIS), a global leader in providing end-to-end solutions in the apparel and footwear industry, is a $1.5 billion division of Avery Dennison Corporation (NYSE: AVY). RBIS provides intelligent, creative and sustainable solutions that elevate brands and accelerate performance throughout the global supply chain. RBIS helps elevate brands through graphic tickets, tags and labels, embellishments, packaging solutions and woven components that enhance consumer and product appeal. It accelerates performance through radio frequency identification (RFID)-enabled inventory, loss prevention solutions, consumer engagement, price management, printer and labeler products, global compliance, intelligent labels and brand security solutions. RBIS serves the global marketplace with operations in 50 countries, across six continents. For more information, visit www.averydennison.com/RBIS. 
Job Description 
YOUR RESPONSIBILITIES WILL INCLUDE:<ul><li>
Organize and maintain principals&rsquo; correspondence , records and proactively follow up on pending matters across multiple functions.</li><li>
Prepare correspondence for executive review &amp; final approval.</li><li>
Prioritize and handle multiple projects at any given time.</li><li>
Manage travel arrangements, expense reports, and related documentation for senior leadership and other designated regional team members.</li><li>
Organize, execute, and assist with team activities (staff meeting agendas &amp; minutes, All-Hands meetings, off-sites, lunches, and team social events).</li><li>
Build processes to drive efficiency in planning, reporting, and communication within the team, and track completion of key deliverables and follow-up on outstanding items.</li><li>
React with appropriate levels of urgency to situations and events that require quick response or turnaround.</li><li>
Maintain general and highly confidential documentation and files on a daily basis.</li><li>
Coordinate and execute the logistics for meetings, conferences or projects from beginning to end.</li><li>
Prepare special reports; gather, summarize, and analyze data.</li><li>
Assist or lead key processes or projects.</li><li>
Maintain calendars, schedule appointments and arrange meetings, conferences, and both domestic and international travel. Process and track expense reports.</li><li>
Communicate widely across the organization and coordinate broader operational initiatives on behalf of the leadership team.</li><li>
Back-up support to schedule customer visits and logistics.</li><li>
Assist key leaders with ad hoc requests.</li><li>
Work closely with the leadership team and departmental teams to provide support to the organization.</li></ul> 
Qualifications 
Education<ul><li>
Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>
Proficient in Google Suite applications (Gmail, Docs, Sheets, Slides, and Drive), strong ability to manage and organize information using collaborative digital tools.</li></ul>
Experience &amp; Skills Required<ul><li>
5&ndash;7 years of experience as an Executive Assistant or in a similar administrative role.</li><li>
Prior experience in a multinational organization is preferred.</li><li>
Demonstrated ability to handle confidential information with discretion.</li><li>
Proven experience managing complex schedules, travel, and communication on behalf of senior leaders.</li></ul><ul><li>
Excellent verbal and written communication skills.</li><li>
Strong interpersonal and customer service skills.</li><li>
Integrity, confidentiality, and professionalism in all interactions.</li></ul> 
Additional Information 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.</div>

Sr. Executive Assistant

vativeApps

Location: Karachi Experience Required: 2 Years (Preferably in IT or Tech Environment)Job SummaryWe are looking for a proactive and well-organized Admin Executive to support daily office operations and ensure smooth workflow within the organization. The ideal candidate should have strong administrative skills, attention to detail, and the ability to coordinate effectively in a fast-paced IT environment.Key ResponsibilitiesOffice &amp; Facility Management<ul><li>Manage day-to-day office operations and ensure a clean, organized, and efficient workspace.</li><li>Handle office maintenance, repairs, and coordination with vendors.</li><li>Maintain office supplies, inventory, and procurement.</li></ul>Administrative Support<ul><li>Assist in documentation, filing, and maintaining company records.</li><li>Prepare letters, reports, and administrative documents as required.</li><li>Manage courier services, mail handling, and dispatch management.</li></ul>Employee &amp; Department Coordination<ul><li>Coordinate with different teams for administrative support.</li><li>Assist HR in onboarding arrangements (access cards, seating, stationery, etc.).</li><li>Maintain attendance records and support basic HR operational tasks (optional but preferred).</li></ul>Vendor &amp; Procurement Management<ul><li>Deal with vendors, negotiate pricing, and process purchase requests.</li><li>Maintain records of payments, quotations, and purchases.</li></ul>IT &amp; Equipment Coordination<ul><li>Coordinate with IT support team for system setups, device issuance, and troubleshooting support.</li><li>Keep track of IT assets, equipment logs, and allocation.</li></ul>Meetings &amp; Logistics<ul><li>Manage meeting room bookings, refreshments, and event arrangements.</li><li>Support in planning company events, training sessions, and team activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Commerce, or relevant field.</li><li>Minimum 2 years of admin experience, preferably in an IT or tech company.</li><li>Strong communication and coordination skills.</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask and handle tasks with responsibility and ownership.</li><li>Basic understanding of HR operations is a plus.</li></ul>Skills<ul><li>Excellent organizational skills</li><li>Attention to detail</li><li>Time management</li><li>Problem-solving attitude</li><li>Vendor negotiation skills</li><li>Team collaboration</li></ul>Job Type: Full-timeWork Location: In person

Admin Executive

Scaleup Connect

Job Title: Personal Assistant to CEOEmployment Type: onsiteShift timings: 10:00 am - 6:00 pmLocation: NazimabadOverviewThe Personal Assistant (PA) to the CEO provides high-level administrative and executive support, ensuring the CEO&rsquo;s time is managed efficiently and operations run smoothly. This role requires a highly organized, proactive, and experienced professional capable of handling confidential information, managing complex schedules, coordinating communications, and supporting both professional and personal tasks.Key Responsibilities&middot; Manage and organize the CEO&rsquo;s calendar, appointments, and meetings.&middot; Handle correspondence, including emails, phone calls, and messages.&middot; Coordinate travel arrangements, accommodations, and itineraries.&middot; Assist with personal errands and tasks as needed.&middot; Prepare reports, presentations, and documents.&middot; Act as a liaison between the CEO, staff, clients, or external partners.&middot; Maintain confidentiality and discretion regarding sensitive information.&middot; Support special projects and initiatives as directed by the CEO.Requirements&middot; Minimum 2 years proven experience as a Personal Assistant or Executive Assistant.&middot; Strong organizational and time-management skills.&middot; Excellent communication and interpersonal abilities.&middot; Proficiency in office software (e.g., Microsoft Office, Google Workspace).&middot; Ability to multitask and prioritize effectively.&middot; Discretion and confidentiality.&middot; Professionalism and adaptability.Gender: Female (preferred)Job Type: Full-timePay: Rs40,000.00 - Rs45,000.00 per monthWork Location: In person

Personal Assistant to CEO

Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Secretary &ndash; Recruitment to provide administrative, operational, and coordination support to senior management and the recruitment department.The ideal candidate will have 5&ndash;7 years of experience in executive assistance or recruitment coordination, along with exceptional communication, organizational, and time-management skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.</li><li>Manage internal and external communication, including emails, calls, and professional correspondence.</li><li>Maintain, organize, and safeguard confidential documents, reports, and recruitment records.</li><li>Assist in preparing proposals, presentations, and client-related recruitment reports.</li><li>Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.</li><li>Handle office administration tasks to ensure smooth and efficient daily operations.</li><li>Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.</li><li>Perform any additional administrative tasks assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking skills with attention to accuracy and detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.</li><li>Professional attitude with the ability to handle confidential information discretely.</li><li>Ability to work under pressure, prioritize tasks, and meet deadlines effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Recruitment Agency: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

Explore 683+ Executive administrative assistant in Karachi this December. Find roles across top companies and apply now to boost your career.

683 executive administrative assistant jobs IN Karachi

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Executive Secretary – Recruitment