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Muller and Phipps Pakistan

_ looking for an Executive Assistant for our Head Office_.Job Description<ul><li>Achieve the assigned targets and implementation of new strategies in the territory</li><li>Responsible for providing secretarial, clerical, and administrative support</li><li>Coordinate within as well as outside the company to schedule meetings, and maintain records and reports.</li><li>Attend, screen, and prioritize telephone calls, take messages, and schedule appointments.</li><li>Maintains confidentiality of documents and information received.</li><li>Make follow-ups with different departments and principals.</li><li>Working on special projects assigned by the Line Manager.</li><li>Manage all inward and outward correspondence to ensure timely and accurate receipt and dispatch of the same.</li><li>Scheduling calendars.</li><li>Coordinate with the Administration Department for any issues/queries related to office supplies, stationery and equipment, repair, and maintenance services.</li><li>Preparing Expenses and Entertainment Statements.</li><li>Coordinate with the Travel Desk for travel-related matters such as Hotel Booking, Visas and Tickets.</li><li>Coordinate with Fleet Department to ensure scheduled and unscheduled maintainenece of company-provided vehicle.</li></ul>Job Requirements<ul><li>Education: Bachelors./Master Marketing</li><li>Gender: Female</li><li>Experience: 2-5 Years of relevant field.</li><li>Excellent time management and communication skills are required.</li><li>Location Clifton Board Basin</li></ul>Benefits<ul><li>Annual Bonus, Medical and other benefits</li></ul>Job Type: Full-timePay: From Rs60,000.00 per monthApplication Question(s):<ul><li>What is your Current Package ?</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Executive Assistant - Female

HR Ways

bout the job Executive AssistantClient company introduction:It is a leading &#65279;&#65279;&#65279;Project Management Consultancy Company based in the United Kingdom and Asia.Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and organize travel arrangements for senior executives.</li><li>Prepare reports, presentations, meeting agendas, and minutes.</li><li>Act as the point of contact between executives, clients, and internal teams.</li><li>Handle confidential documents with discretion and professionalism.</li><li>Coordinate cross-departmental communications and follow-ups on key initiatives.</li><li>Conduct research and compile data to support decision-making.</li><li>Anticipate executive needs and proactively manage priorities.</li><li>Oversee special projects and ensure timely execution of deliverables:</li><li>Requirements &amp; Qualifications:</li><li>Bachelors degree in Business Administration or related field (Masters preferred).</li></ul>2+ years of experience as an Executive Assistant, preferably at senior leadership level.<ul><li>Exceptional organizational and time-management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in MS Office Suite, Google Workspace, and project management tools.</li><li>Strong problem-solving skills and ability to work independently.</li><li>High level of integrity and ability to handle confidential information.</li></ul>&#65279; &#65279;Preferred Skills&#65279;<ul><li>Experience in multinational or fast-paced corporate environments.</li><li>Strong networking and relationship management abilities.</li><li>Familiarity with virtual collaboration tools (Slack, Zoom, Trello, etc.).</li></ul>&#65279;Details:<ul><li>&#65279;Experience: 2 + years</li><li>Work Timings: (Monday to Saturday: 12:00 PM - 9:00 PM)&#65279;</li><li>Work Mode: Onsite Karachi</li></ul>&#65279;&#65279;&#65279;&#65279;&#65279;About HR Ways: &#65279;HR Ways is an award-winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide ranging from the world's biggest SaaS Companies to the most competitive Startups. We have entities in Dubai, Canada, the US, the UK, Pakistan, India, Saudi Arabia, Portugal, Brazil, and other parts of the world. Join our WhatsApp Channel https://shorturl.at/983az to stay updated or visit www.hrways.co to know more.Job Type: Full-timePay: Rs100,000.00 per monthWork Location: In person

Executive Assistant

Ibix Global Tech

We are hiring a proactive and detail-oriented Executive Assistant (Female) to support our Business Director as a Hybrid role. This is a unique opportunity to grow in business operations, strategy, and executive leadership support within a global IT company.Responsibilities<ul><li>Provide executive support to the Business Director: calendar, travel, meetings, follow-ups.</li><li>Attend meetings, take minutes, track action items, and ensure timely task completion.</li><li>Coordinate with departments to track deliverables and KPIs.</li><li>Prepare presentations, reports, do project management and formal business documentation.</li><li>Support internal communications between Director and team members.</li><li>Participate in strategy discussions and assist with business planning and reporting.</li></ul>Requirements<ul><li>6 months to 1 year of experience in executive support or operations. </li><li>Bachelor&rsquo;s degree in IT related field, computer science, network engineering, cybersecurity or artificial intelligence. </li><li>Fresh Graduates of IT field are encouraged to apply for this position.</li><li>Fluent in English (Arabic is a plus).</li><li>Proficient in Microsoft Office, Google Workspace, and tools like Trello or Notion.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Willing to travel occasionally (International) - must be open for travelling, as it is mandatory!</li></ul>Growth Opportunities<ul><li>Occasional global travel for meetings, workshops, and business events.</li><li>Work closely with international teams and gain hands-on experience in global operations.</li><li>Training and professional growth.</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>What is your current salary package? </li><li>What is your expected Salary Package? </li><li>Have you worked with IT tools or platforms such as Trello, Notion, CRM systems, or analytics dashboards?</li><li>Are you willing to travel occasionally, local or international? </li><li>Have you ever worked with a IT Company before? and for how long? </li><li>What is your notice time period? </li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Work Location: In person

Executive Assistant – Operations (Female)/ Hybrid Role

The Content House

We are looking for a versatile IT &amp; Admin Executive to manage our daily office operations and IT support. You will be responsible for maintaining our IT infrastructure, providing technical assistance to staff, and ensuring smooth administrative functions.Key Responsibilities:<ul><li>IT Support: Provide hardware/software troubleshooting, manage user accounts, and maintain network/security systems.</li><li>Office Management: Oversee front desk, vendor coordination, office supplies, and maintenance.</li><li>Administration: Handle correspondence, support meeting arrangements, and manage filing systems.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree with 2+ years of experience in a similar role.</li><li>Strong knowledge of Windows OS, MS Office, and basic networking.</li><li>Excellent problem-solving, communication, and organizational skills.</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs50,000.00 per monthWork Location: In person

IT & Admin Executive

Blue Ocean Foundation

Job DescriptionPosition: Executive Assistant / Secretary to the Executive Director Department: Executive Office Reports To: Executive DirectorRole SummaryThe Executive Assistant / Secretary will provide high-level administrative, organisational, and logistical support to the Executive Director of Sang. This role is pivotal in ensuring smooth day-to-day operations of the Executive Office, maintaining effective communication with internal teams and external stakeholders, and safeguarding the Director&rsquo;s time and priorities. The position requires discretion, efficiency, and the ability to handle sensitive information with the highest degree of professionalism.Key Responsibilities<ul><li>Administrative Support</li><li>Manage the Executive Director&rsquo;s calendar, appointments, and scheduling.</li><li>Draft, proofread, and format correspondence, reports, presentations, and official documents.</li><li>Maintain records, files, and archives of the Executive Office.</li><li>Communication &amp; Coordination</li><li>Serve as the first point of contact for the Executive Director&rsquo;s office&mdash;screening calls, emails, and visitors.</li><li>Liaise with department heads, staff, board members, and external partners.</li><li>Draft meeting agendas, take minutes, and track follow-up actions.</li><li>Operational Support</li><li>Coordinate travel arrangements, visas, itineraries, and expense reports.</li><li>Assist in the planning and execution of board meetings, events, and special projects.</li><li>Ensure the Director is fully briefed and prepared for all meetings and engagements.</li><li>Confidentiality &amp; Professionalism</li><li>Handle sensitive and confidential information with absolute discretion.</li><li>Maintain a high standard of professional etiquette in all communications.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Social Sciences, Arts Management, or related field (Master&rsquo;s degree preferred).</li><li>3&ndash;5 years of experience as an Executive Assistant, Secretary, or similar role supporting senior leadership.</li><li>Excellent written and verbal communication skills in English (Urdu proficiency a plus).</li><li>Strong organisational skills with the ability to multitask and prioritise.</li><li>Proficient in MS Office Suite, Google Workspace, and digital communication tools.</li><li>Strong interpersonal skills and the ability to work collaboratively across diverse teams.</li><li>High degree of discretion, reliability, and professionalism.</li></ul>Attributes<ul><li>Calm under pressure, adaptable, and solution-oriented.</li><li>Detail-oriented with a proactive approach to problem-solving.</li><li>Deep interest in the arts, culture, or non-profit sector preferred.</li></ul>Job Type: Full-timeWork Location: In person

Executive Assistant/ Secretary

S.S.SCIENTIFIC SYSTEM

Role DescriptionThis is a full-time on-site role for an Executive Office Assistant located in the Karachi Division. The Executive Office Assistant will be responsible for handling various administrative tasks, maintaining office equipment, providing clerical support, and ensuring smooth office operations. This role requires excellent phone etiquette, effective communication skills, and the ability to manage multiple tasks efficiently.Qualifications<ul><li>Excellent Communication and Customer Service skills</li><li>Ability to train customers on product usage</li><li>Strong interpersonal and negotiation skills</li><li>Self-motivated and results-driven</li><li>Proficiency in market research and analysis</li><li>Bachelor&rsquo;s degree in Marketing, Business Administration, or related field preferred</li><li>Experience in the scientific supplies industry is a plus</li></ul>Job Type: Full-timePay: Rs40,000.00 - Rs45,000.00 per monthWork Location: In person

Female Office Assistant

Accrescent Engineers Pvt Limited

Key Responsibilities<ul><li>Office Operations &amp; Supplies: Manage procurement and availability of office essentials including stationery, groceries, crockery, and utilities. Maintain inventory levels and vendor coordination.</li><li>Facilities &amp; Housekeeping: Supervise housekeeping staff, ensure cleanliness, hygiene, and proper seating arrangements across office premises. Oversee kitchen and pantry operations, including arrangements for staff and guest refreshments.</li><li>Event &amp; Meeting Coordination: Schedule and facilitate meetings, trainings, and company events. Handle logistics such as venue, equipment, refreshments, and attendance coordination.</li><li>Administrative Support: Prepare spreadsheets, presentations, and reports as needed. Support management with documentation and record-keeping.</li><li>Space &amp; Asset Management: Oversee building maintenance, workspace allocation, and office equipment upkeep. Maintain related databases and service records.</li><li>Vendor &amp; Outdoor Coordination: Handle courier, banking, and other outdoor administrative tasks. Liaise with vendors and service providers to ensure timely and quality deliverables.</li><li>Compliance &amp; SOPs: Ensure all administrative processes follow company policies, health &amp; safety standards, and organizational procedures.</li></ul>Required Skills &amp; Competencies<ul><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li><li>Experience with ERP systems will be preferred.</li><li>Strong organizational and multitasking abilities.</li><li>Excellent written and verbal communication skills.</li><li>Attention to detail with problem-solving and analytical thinking.</li><li>Ability to manage time effectively in a fast-paced environment.</li><li>Professional demeanor with the ability to work independently and in teams.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;4 years of experience in office administration, facilities management, or a similar role.</li><li>Prior experience in an engineering, automation, or technical organization will be an advantage.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthApplication Question(s):<ul><li>Current Salary</li><li>Expected Salary </li><li>Notice Period </li></ul>Work Location: In person

Admin Executive

Explore 681+ Executive administrative assistant in Karachi this October. Find roles across top companies and apply now to boost your career.