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assistant manager administration Jobs in Karachi

assistant manager administration

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executive administrative assistant

Karvel Consulting

Company: Karvel Consulting Location: DHA Phase 6, Karachi (Onsite) Job Type: Full-time Salary: PKR 70,000 &ndash; 80,000 per month Working Hours: 10:00 AM &ndash; 6:00 PMAbout the RoleKarvel Consulting is looking for a highly organized and proactive Operations &amp; Executive Assistant to support our leadership team and manage day-to-day administrative and operational tasks.This role combines executive support, office administration, and payroll coordination, making it ideal for someone who thrives in a fast-paced, multitasking environment.Key Responsibilities<ul><li>Manage calendars, schedules, and appointments for the executive team</li><li>Handle emails, calls, and correspondence professionally</li><li>Prepare reports, presentations, and internal documents</li><li>Coordinate meetings (agendas, minutes, follow-ups)</li><li>Support daily office operations and internal coordination</li><li>Assist in payroll processing and salary coordination</li><li>Ensure timely tax filings and compliance tasks</li><li>Track tasks, projects, and follow-ups across departments</li><li>Maintain confidentiality in all business matters</li></ul>Requirements<ul><li>1&ndash;2 years of experience in administrative, operations, or similar role</li><li>Strong organizational and multitasking skills</li><li>Good written and verbal communication skills</li><li>Proficiency in Microsoft Office (Excel, Word, GSuite)</li><li>Basic understanding of payroll or accounts is a plus</li><li>Ability to meet deadlines and work independently</li></ul>Who Should Apply?This role is ideal for candidates with experience as:<ul><li>Executive Assistant</li><li>Administrative Officer / Admin Executive</li><li>Office Coordinator</li><li>HR/Admin Assistant</li></ul>Additional Requirements<ul><li>Must be based in Karachi</li><li>Able to commute to DHA Phase 6</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs80,000.00 per monthApplication Question(s):<ul><li>Will you be able to reliably commute to DHA Phase 6, Karachi?</li></ul>Experience:<ul><li>Operations &amp; Executive Assistant: 1 year (Required)</li></ul>Work Location: In person

Operations & Executive Assistant

Human Capital HR Solutions

Job Title: Jr. Executive &ndash; Admin &amp; IR (Nursing Assistant)Company: ATCO LaboratoriesLocation: KarachiJob Type: Full-TimeJob Summary:Human Capital HR Solutions is seeking a dedicated and detail-oriented Jr. Executive &ndash; Admin &amp; IR with a background in nursing to support administrative and healthcare-related functions. The ideal candidate will be responsible for handling multiple medical and administrative tasks efficiently while ensuring high standards of care and confidentiality.Key Responsibilities:Provide nursing assistance and basic medical support as requiredManage administrative tasks related to employee relations and healthcare supportMaintain accurate medical and administrative recordsCoordinate with internal teams to ensure smooth healthcare operationsHandle multiple tasks with accuracy and attention to detailEnsure compliance with company policies and healthcare standardsRequirements:Minimum 3 years of relevant experienceDiploma (3 years) or Bachelor&rsquo;s degree in NursingStrong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Advanced Excel skills (formulas, pivot tables) preferredRequired Skills:Strong multitasking and organizational abilitiesProblem-solving mindset with proactive approachCritical thinking and decision-making skillsTeam collaboration and communication skillsHigh level of confidentiality and reliabilityHow to Apply:Send your CV to: careers1.hc@gmail.comCC: careers@humancapitalintl.comSubject Line: &ldquo;Jr. Executive &ndash; Admin &amp; IR (Nursing Assistant)&rdquo;Follow our social accounts for the latest job opportunities:<ul><li>Instagram: https://www.instagram.com/humancapitalhrsolutions/</li></ul><ul><li>LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/</li></ul><ul><li>Facebook: https://www.facebook.com/humancapitalhrsolution/</li></ul>Job Type: Full-timeWork Location: In person

Jr. Executive – Admin & IR (Nursing Assistant)

Treadstone Technologies Private Limited

We Are Hiring &ndash; Executive AssistantTreadstone Technologies Private Limited is looking for an Executive Assistant for our Karachi office.Timings: 9:00 AM to 6:00 PMLocation: Block 3-A, Gulistan-e-Jauhar, Near Kings Presidency Street, KarachiSalary Range: Between 50,000 PKR to 80,000 PKR (Depend on the experience)Requirements:<ul><li>Good communication skills</li><li>MS Office and email handling knowledge</li><li>Organized and professional attitude</li><li>Prior experience will be preferred</li><li>Meeting Scheduling, hotel booking &amp; assist in day to day business tasks.</li></ul>Apply at: hr@treadstonetechs.com Contact: 0335-7041058Job Type: Full-timePay: Rs50,000.00 - Rs80,000.00 per monthWork Location: In person

Executive Assistant

Emirates Talent Solution

INDUSTRY: Property Development, Real Estate, ConstructionLOCATION: Karachi, Pakistan (with focus on Karachi based Sharz One project)SALARY BRACKET: Up-to PKR 100,000/-FUNCTION: Executive Support | Office &amp; Document Management | Cross-Border Coordination | Scheduling &amp; Reporting | Stakeholder LiaisonJOB SUMMARY:We are hiring hiring for an emerging and rapidly growing private property developer with operations in Dubai and Karachi, seeking a highly organized and proactive Executive Secretary &ndash; Property to provide executive-level support to senior management and ensure smooth administrative and operational coordination for a landmark real estate project in Karachi. This role will be based in Karachi, acting as a vital bridge between the Dubai head office and Karachi project team. The successful candidate will be responsible for managing executive calendars, preparing high-quality reports, maintaining confidential records, coordinating cross-border communication, and ensuring seamless workflow across departments.KEY RESPONSIBILITIES:<ul><li>Provide high-level administrative support to the Managing Director and senior leadership, including scheduling, travel arrangements, and meeting coordination.</li><li>Prepare, review, and maintain professional documentation including contracts, project reports, presentations, and correspondence.</li><li>Act as a central point of communication between Dubai and Karachi offices, ensuring alignment of timelines, deliverables, and project milestones.</li><li>Manage and prioritize executive calendars, ensuring efficient time management and coordination with stakeholders.</li><li>Support project documentation processes including filing, record-keeping, and maintaining confidential property-related files.</li><li>Draft and circulate meeting agendas, take accurate minutes, and follow up on action items with relevant teams.</li><li>Coordinate with legal, finance, sales, and project teams to ensure timely submission of reports, agreements, and compliance documentation.</li><li>Support event planning and coordination for project launches, investor meetings, and stakeholder engagement activities.</li><li>Handle sensitive information with discretion and maintain strict confidentiality at all times.</li><li>Monitor office workflows, assist in budget tracking, and prepare summary reports for management review.</li></ul>JOB REQUIREMENTS:Qualification: Bachelor&rsquo;s degree in Business Administration, Management, or related field. Secretarial or executive assistant certification preferred.Experience:<ul><li>Minimum 5+ years of proven experience as an Executive Secretary, Executive Assistant, or similar role (experience in real estate/property development preferred).</li><li>Demonstrated ability to support senior executives in a cross-border or multinational environment.</li><li>Strong background in handling corporate documentation, reporting, and confidential records.</li></ul>Technical Proficiency:<ul><li>Excellent MS Office Suite (Word, Excel, PowerPoint, Outlook) skills.</li><li>Familiarity with CRM systems, project management tools, and document control systems.</li><li>Strong written and verbal communication skills in English and Urdu.</li></ul>Soft Skills:<ul><li>High level of professionalism, discretion, and integrity.</li><li>Strong organizational, time-management, and multitasking abilities.</li><li>Excellent interpersonal and stakeholder management skills.</li><li>Ability to work independently with minimal supervision in a fast-paced environment.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthWork Location: In person

Executive Secretary/Assistant – Property

Scaleup Connect

Job Title: Office Assistant<ul><li>Location: Karachi, Pakistan</li><li>Job Type: Full-time</li><li>Work Mode: On-site</li><li>Schedule: Monday to Saturday, 9:00 AM &ndash; 5:30 PM</li><li>Gender Preference: Male candidates preferred</li></ul>Job DescriptionScaleup Connect is hiring for its client &mdash; a reputable and established firm based in Karachi. We are looking for dedicated, organized, and professionally driven Office Assistants to provide high-level administrative and operational support to senior leadership, specifically the General Manager and Director. These roles are ideal for individuals who thrive in fast-paced executive environments, demonstrate strong attention to detail, and take pride in ensuring seamless day-to-day operations at the leadership level.Candidates will be assessed and placed based on their experience, qualifications, and suitability for each role.What You'll Be Doing<ul><li>Manage and organize executive calendars including scheduling meetings, appointments, and travel arrangements for the GM and Director.</li><li>Coordinate internal and external communications, ensuring timely, professional, and accurate responses to all inquiries.</li><li>Prepare and draft high-quality correspondence, reports, presentations, and official documents as required by senior leadership.</li><li>Assist in the planning and execution of meetings, including taking detailed minutes and tracking all follow-up actions to completion.</li><li>Coordinate with various departments on behalf of the GM and Director, following up on assigned tasks to ensure timely delivery.</li><li>Handle administrative tasks including filing, data entry, maintaining office records, and managing digital filing systems.</li><li>Provide basic IT support and assist with office systems and tools to ensure smooth operations.</li><li>Handle confidential and sensitive information with the highest level of professionalism and discretion at all times.</li><li>Ensure timely completion of assigned projects and tasks to support overall organizational efficiency and leadership objectives.</li></ul>What We're Looking For<ul><li>Bachelor's degree in Business Administration or a related field; equivalent experience will also be considered.</li><li>For GM Assistant: 3 months to 1 year of relevant experience; fresh graduates with strong administrative aptitude are encouraged to apply.</li><li>For Director Assistant: 1&ndash;2 years of relevant experience required; 1&ndash;3 years preferred.</li><li>Proficiency in MS Office Suite &mdash; Word, Excel, and PowerPoint is essential for both roles.</li><li>Familiarity with office management systems, digital filing tools, and communication/coordination platforms.</li><li>Fluency in spoken and written English is required.</li><li>Exceptional organizational and time management skills with a strong ability to multitask.</li><li>Excellent interpersonal and communication skills with a professional and composed demeanor.</li><li>Ability to handle sensitive information with complete confidentiality and discretion.</li><li>A proactive, detail-oriented, and self-motivated work ethic.</li></ul>What's In It for You<ul><li>Competitive monthly salary ranging from PKR 50,000 to PKR 120,000 based on role and experience.</li><li>Direct exposure to senior leadership and executive-level operations.</li><li>Opportunity to build a long-term and progressive career within a reputable firm.</li><li>A professional, structured, and supportive work environment.</li><li>Develop a broad and versatile skill set across administration, coordination, and executive support functions.</li></ul>Job Type: Full-timePay: Rs70,000.00 - Rs120,000.00 per monthWork Location: In person

Office Assistant

Ambrosia Pharmaceuticals

Job Title: Executive Secretary to ManagementLocation: I.I. Chundrigar Road, KarachiGender: FemaleDescription: We are looking for a versatile and highly-organized personal secretary to perform administrative duties for senior management.Responsibilities:<ul><li>Maintain comprehensive and accurate business memos, agendas, records and reports, submitting documents for Management signing as required.</li><li>Sitting in on meetings to take minutes</li><li>Manage office aesthetics, ensuring Management offices are well-maintained.</li><li>Organize and manage multiple complex calendars for meetings, scheduling and sending reminders, managing day-to-day calendar of Management.</li><li>Handle correspondence, including emails and phone calls.</li><li>Coordinate on travel arrangements (both domestic and international) and trip itineraries including flights, accommodations, and transportation with travel agents for in-office professionals and a special visitors.</li><li>Provide administrative assistance, such as preparing presentations, writing and editing emails, drafting memos, preparing meeting agendas and other communications as required.</li><li>Confirm executed tasks and assignments on email.</li><li>Act as a point of contact between the executive and internal/ external stakeholders.</li><li>Support procurement and marketing tasks</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent experience (preferred 1 year)</li><li>Proven experience as a Personal Assistant or in a similar administrative role</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication skills</li><li>Discretion and confidentiality are essential</li><li>Language: English fluent (Required)</li></ul>How to Apply: Send your resume and cover letter to recruitment@ambrosiapharma.com with the subject line &quot;Executive Secretary&quot;.Deadline for applications: 31st March 2026Job Type: Full-timeExperience:<ul><li>relevant: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary to Management (Fresh - 1 year)

Mechano Elevator (Private) Limited

About the RoleWe are looking for a highly organized, proactive, and driven Executive Assistant to the CEO who will work closely with senior leadership and play a critical role in managing daily operations, communication, and execution.This role is ideal for someone who wants direct exposure to business strategy, operations, and decision making, and is looking to grow into a managerial position over time.Key Responsibilities1. Executive Support<ul><li>Manage CEO&rsquo;s calendar, meetings, and daily schedule</li><li>Coordinate internal and external meetings, including client visits</li><li>Prepare meeting briefs, notes, and follow-ups</li><li>Draft emails, messages, and communications on behalf of the CEO</li></ul>2. Coordination, Workflow Management and Administrative support<ul><li>Act as a communication bridge between CEO and different departments</li><li>Coordinate with field teams, office staff, and external stakeholders</li><li>Ensure smooth information flow across departments</li><li>Track all ongoing tasks, projects, and priorities</li><li>Ensure timely follow-ups with internal teams (Operations, Sales, etc.)</li><li>Maintain a daily task tracker and provide status updates</li><li>Identify delays or bottlenecks and escalate when needed</li><li>Assist in recruitment processes (job postings, CV screening, interview scheduling)</li><li>Maintain hiring pipeline and candidate communication</li><li>Support onboarding of new employees</li></ul>3. Reporting &amp; Documentation<ul><li>Compile daily, weekly, and monthly reports</li><li>Organize and maintain important documents and records</li><li>Proficient in MS Office (Word, Excel, PowerPoint).</li><li>Assist in building and implementing internal systems and processes (High Priority)</li></ul>Requirements<ul><li>Minimum Bachelor&rsquo;s degree (BBA, Management, Supply Chain or related field preferred)</li><li>Minimum 1&ndash;2 years of experience.</li><li>Strong organizational and time management skills</li><li>Excellent verbal and written communication skills</li><li>Proactive mindset with high ownership and accountability</li><li>Ability to multitask and work in a fast-paced environment</li></ul>Benefits:<ul><li>Market Competitive Salary</li><li>Bonus</li><li>Paid Leaves</li><li>Medical Leaves</li><li>Fuel Allowance</li></ul>Office LocationBlossom Trade Center, Block 1, Gulistan-e-Jauhar, KarachiPay: From Rs45,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal Assistant / Executive Assistant / Assistant Manager: 1 year (Required)</li></ul>Work Location: In person

Executive Assistant to CEO

Explore 328+ Executive administrative assistant in Karachi this April. Find roles across top companies and apply now to boost your career.