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executive administrative assistant office manager

Aura

<div>
 Aura is on a mission to create a safer internet. In a world where our lives are increasingly online, Aura's category-defining suite of intelligent digital safety products help millions of customers protect themselves against digital threats, and that number is growing rapidly. This is an exciting phase at Aura, and our team of over 400 people worldwide is guided by a leadership slate that's successfully grown startups into multi-billion dollar organizations.
 <br/>
 <br/>
 Come build with us!
 <br/>
 <br/>
 We are seeking a highly sophisticated, proactive, and organized Executive Administrative Assistant &amp; Office Manager to provide high-level support to our senior leadership team while overseeing the day-to-day operations of our office. This dual-impact role requires a professional who can seamlessly pivot between complex executive coordination and the logistical management of a physical office space. The ideal candidate acts as a "right hand" to leadership, ensuring their time is optimized, and the office environment remains professional, welcoming, safe, and efficient.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 Senior Executive Support:
 <br/>
 <br/>
 <ul>
  <li>
   High-Level Coordination: Provide dedicated administrative support to senior management, acting as a gatekeeper and primary point of contact for internal and external stakeholders.
  </li>
  <li>
   Strategic Calendar Management: Manage complex, shifting calendars; prioritize conflicting meeting requests and proactively resolve scheduling gaps.
  </li>
  <li>
   Travel &amp; Logistics: Coordinate intricate domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
  </li>
  <li>
   Meeting Preparation: Attend high-level meetings to take minutes, track action items, and prepare necessary documents, reports, or high-quality presentations.
  </li>
  <li>
   Communication Management: Screen and prioritize emails, phone calls, and correspondence, drafting professional responses on behalf of leadership when appropriate.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Office Management
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Daily Operations: Oversee all onsite office functions to ensure a seamless work environment for the team and visitors.
  </li>
  <li>
   Vendor &amp; Facility Management: Liaise with property management and external vendors; oversee office equipment maintenance, repairs, and security protocols.
  </li>
  <li>
   Inventory Control: Proactively manage office and kitchen supplies, ensuring the space is always fully stocked and organized.
  </li>
  <li>
   Mail &amp; Logistics: Direct all incoming/outgoing mail and high-priority packages.
  </li>
  <li>
   Culture &amp; Safety: Maintain a clean, professional, and secure work environment in strict adherence to Aura&rsquo;s security policies.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Event &amp; Project Coordination
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executive Events: Plan and execute onsite and offsite meetings, board presentations, and team-building activities, managing all logistics including catering and technology needs.
  </li>
  <li>
   Project Liaison: Assist in tracking progress on key office initiatives, ensuring deadlines are met, and stakeholders are kept informed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Financial Administration
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Expense Management: Process complex executive expense reports and perform monthly credit card reconciliations.
  </li>
  <li>
   Invoicing: Manage office-related invoicing and work with the finance team to ensure timely vendor payments.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience: 5+ years of experience as an Executive Assistant or Office Manager, with a proven track record of supporting C-Suite or Senior-level management.
  </li>
  <li>
   Discretion: Exceptional ability to handle sensitive and confidential information with the utmost professionalism.
  </li>
  <li>
   Communication: Elite written and verbal communication skills; ability to interact confidently with high-level executives and external partners.
  </li>
  <li>
   Agility: A "no task is too small" attitude with the ability to pivot quickly in a fast-paced, dynamic environment.
  </li>
  <li>
   Technical Proficiency: Expert knowledge of G Suite (Gmail, Calendar, Docs, Sheets) and experience with travel/expense management software.
  </li>
  <li>
   Organization: Superior time-management skills and the ability to manage multiple high-priority projects simultaneously.
  </li>
  <li>
   Self-Directed: Owns the office environment with minimal direction, staying proactive and effective during both busy periods with high executive activity and quieter stretches requiring independent initiative.
  </li>
  <li>
   Team Player: Collaborates effectively with employees, executives, and EAs, building strong partnerships, adding value, and proactively solving problems day-to-day.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Work Environment
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   In-Office Hybrid: This position requires being physically present in our Boston (Seaport) office on Tuesday, Wednesday, and Thursday to manage onsite operations, and sometimes other days as needed based on pre-scheduled events.
  </li>
  <li>
   Collaboration: Opportunity to work within a supportive, high-energy team dedicated to Aura&rsquo;s growth.
   <br/>
   <br/>
  </li>
 </ul>
 Aura is committed to offering a generous package to support our employees in all aspects of their life in and out of work. Our packages offer competitive pay, generous health and wellness benefits, retirement savings plans, parental leave and much more! Pay range for this position is $80,000-$90,000/year but may vary depending on job-related knowledge, skills, and experience.
 <br/>
 <br/>
 Aura is proud to be an equal employment workplace. All qualified applicants will be considered for employment without regard to, and will not be discriminated against based on race, color, ancestry, national origin, religion, age, sex, gender, marital status, sexual orientation, gender identity, disability status, veteran status, or any protected category. Beyond equal employment opportunity, Aura is committed to being an inclusive community where all feel welcome.
 <br/>
 <br/>
 Aura is dedicated to providing an accessible environment for all candidates during the application process and for employees during their employment. If you need accessibility assistance and/or a reasonable accommodation due to a disability, please let your Talent Acquisition Partner know.
 <br/>
 <br/>
 Important privacy information for United States based job applicants can be found here.
</div>


Executive Administrative Assistant & Office Manager

Executive Assistant

Daley And Associates, LLC

<div>
 <span>
  <span>
   <strong>
    <u>
     <span>
      Executive Assistant
      <br/>
     </span>
    </u>
   </strong>
   <span>
    We are currently seeking candidates for an Executive Assistant opportunity with a global investment firm based in Boston, MA. &nbsp;The Executive Assistant will be responsible for proactive calendar management, coordinating domestic and international travel, preparing reports and presentations, and providing additional support as needed.&nbsp;The ideal candidate will have 0-2+&nbsp;years of administrative experience, preferably in financial services.&nbsp;
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <span>
    This is an 8+ month contract opportunity, paying between $27-$33 / hour (depending on experience) This role supports a hybrid work model (4 days onsite, 1 day remote).
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <strong>
    <span>
     Responsibilities:
     <br/>
    </span>
   </strong>
   <span>
    &bull; Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively.
    <br/>
    <br/>
    &bull; Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting.
    <br/>
    <br/>
    &bull; Prepare meeting materials, client presentations, and daily team packets; collaborate with guest speakers and internal stakeholders.
    <br/>
    <br/>
    &bull; Oversee logistics for meetings and events, including room scheduling, catering, and technology setup.
    <br/>
    <br/>
    &bull; Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments.
    <br/>
    <br/>
    &bull; Provide additional support as needed.
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <strong>
    <span>
     Qualifications:
     <br/>
    </span>
   </strong>
   <span>
    &bull; Bachelor&rsquo;s degree required.
    <br/>
    <br/>
    &bull; 0-2+ years of administrative experience in a professional services environment; investment management or financial services experience preferred.
    <br/>
    <br/>
    &bull; Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools.
    <br/>
    <br/>
    &bull; Strong attention to detail and organizational skills with the ability to manage competing priorities.
    <br/>
    <br/>
    &bull; Excellent communication, interpersonal, and problem-solving abilities.
    <br/>
    <br/>
    &bull; Professional presence, discretion, and a collaborative mindset.
    <br/>
    <br/>
    &bull; Flexible and adaptable with a positive, proactive attitude.
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <span>
    For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com.
    <br/>
    <br/>
    <br/>
    <br/>
    <br/>
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <br/>
 &nbsp;
</div>


The Brigham and Women's Hospital, Inc.

<div>Site: The Brigham and Women's Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><p></p><p><b><br>
Job Summary</b></p>
Provides high-level administrative, operational, and strategic support to the Chief of MGB Thoracic Surgery, a system-wide leadership role spanning multiple academic medical centers. This role requires advanced executive assistant capabilities, exceptional judgment, discretion, and the ability to operate independently in a complex, matrixed academic health system. The Executive Assistant serves as a trusted partner to the Chief, supporting clinical, academic, research, and administrative priorities across the MGB Thoracic Surgery enterprise.<p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><p><b>
Essential Functions</b></p><ul><li><p>
Provide comprehensive executive-level administrative support to the Chief of MGB Thoracic Surgery, including proactive calendar management, strategic scheduling, and prioritization of competing system-wide demands.</p></li><li><p>
Coordinate and support high-level meetings, including division leadership meetings, integration councils, search and advisory committees, and external stakeholder engagements; prepare agendas, briefing materials, presentations, and follow-up summaries.</p></li><li><p>
Serve as a central coordination point across MGB entities (e.g., MGH, BWH, system offices), facilitating communication on behalf of the Chief with physicians, senior administrators, and external partners.</p></li><li><p>
Draft, edit, and manage confidential correspondence, executive summaries, presentations, letters and reports related to clinical operations, academic programs, research initiatives, and strategic integration efforts.</p></li><li><p>
Manage travel arrangements, itineraries, and logistics for internal and external engagements, including conferences, academic meetings, and system leadership activities.</p></li><li><p>
Maintains chief&rsquo;s current CV information</p></li><li><p>
Monitors chief&rsquo;s state license, DEA/MSCR certification, and Society Memberships and renew when necessary</p></li><li><p>
Coordinate any special functions requested by chief</p></li><li><p>
Maintain sensitive and confidential information with the highest degree of professionalism, discretion, and integrity; frequently handle matters of strategic, financial, personnel, and reputational importance.</p></li><li><p>
Track priorities, deadlines, and deliverables for the Chief; follow up independently to ensure timely execution of action items across multiple workstreams.</p></li><li><p>
Support financial and administrative processes, including expense reconciliation, reimbursements, payroll coordination, and basic budget tracking for the Chief and designated leadership activities.</p></li><li><p>
Remain knowledgeable of MGB policies, procedures, and governance structures; interpret and communicate the Chief&rsquo;s intent accurately to diverse stakeholders.</p></li><li><p>
Partner closely with other senior administrative leaders and executive assistants across MGB to ensure alignment, coordination, and smooth execution of system-wide initiatives.</p></li><li><p>
Provide guidance, orientation, and informal leadership to other administrative staff as needed, particularly in the context of integration, new initiatives, or leadership transitions.</p></li><li><p>
Complete routine and non-routine tasks with minimal supervision, exercising sound judgment and initiative in a fast-paced, high-expectation environment.</p></li><li><p>
projects assigned by chief, AD, Manager, etc (recruitment, promotions, other projects and evens as assigned)</p></li><li><p>
Research assistance and coordination with Research Manger on behalf of Chief; tasks as simple as literature searches to assisting in editing and preparation for publication, to monitoring financial accounts and creating budgets</p></li></ul><p></p><p><b>
Education</b><br>
Associate's Degree Related Field of Study required or Bachelor's Degree Related Field of Study preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
<b>Experience</b></p><ul><li><p>
Experience as an Administrative Assistant to Executive or Chair/Chief or Senior Leader 5-7 years required</p></li><li><p>
Demonstrated experience supporting leaders with system-level, multi-site, or matrixed responsibilities strongly preferred.</p></li></ul><p><b><br>
Knowledge, Skills and Abilities</b></p><ul><li><p>
Highly proficient/advanced administrative and executive support skills, including expert use of office and collaboration applications.</p></li><li><p>
Exceptional written and verbal communication skills, with the ability to proofread, edit, and synthesize complex information for executive audiences.</p></li><li><p>
Strong organizational skills with the ability to manage multiple high-priority initiatives simultaneously.</p></li><li><p>
Ability to exercise independent judgment, anticipate needs, and proactively resolve issues within established guidelines.</p></li><li><p>
Demonstrated professionalism and poise when handling sensitive, complex, and confidential matters.</p></li><li><p>
Advanced ability to manage complex communications, including high-level phone calls and inquiries requiring discretion and judgment.</p></li><li><p>
Strong problem-solving, troubleshooting, and analytical skills.</p></li><li><p>
Basic math and bookkeeping knowledge, including expense management and reconciliation.</p></li><li><p>
Working knowledge of medical terminology and familiarity with academic medicine, clinical operations, and healthcare finance strongly preferred.</p></li><li><p>
Ability to build effective working relationships across diverse clinical, academic, and administrative stakeholders.</p></li><li><p>
Demonstrated leadership behaviors, including the ability to guide, orient, and support other administrative staff in a team-based environment.</p></li><li><p>
Proficient with a wide range of computer applications and emerging technologies, including advanced use of productivity software, electronic health records, and artificial intelligence tools to streamline workflows and enhance decision-making.</p></li></ul><p></p><p><b>
This role is critical to the success of the MGB Thoracic Surgery enterprise and requires a high degree of trust, flexibility, discretion, and commitment to excellence. The Executive Assistant is expected to function as an extension of the Chief, representing the office with professionalism and credibility at all times.</b></p><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><b>
Physical Requirements</b><ul><li>
Standing Occasionally (3-33%)
</li></ul><ul><li>Walking Occasionally (3-33%)
</li></ul><ul><li>Sitting Constantly (67-100%)
</li></ul><ul><li>Lifting Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Carrying Occasionally (3-33%) 20lbs - 35lbs
</li></ul><ul><li>Pushing Rarely (Less than 2%)
</li></ul><ul><li>Pulling Rarely (Less than 2%)
</li></ul><ul><li>Climbing Rarely (Less than 2%)
</li></ul><ul><li>Balancing Occasionally (3-33%)
</li></ul><ul><li>Stooping Occasionally (3-33%)
</li></ul><ul><li>Kneeling Rarely (Less than 2%)
</li></ul><ul><li>Crouching Rarely (Less than 2%)
</li></ul><ul><li>Crawling Rarely (Less than 2%)
</li></ul><ul><li>Reaching Occasionally (3-33%)
</li></ul><ul><li>Gross Manipulation (Handling) Constantly (67-100%)
</li></ul><ul><li>Fine Manipulation (Fingering) Frequently (34-66%)
</li></ul><ul><li>Feeling Constantly (67-100%)
</li></ul><ul><li>Foot Use Rarely (Less than 2%)
</li></ul><ul><li>Vision - Far Constantly (67-100%)
</li></ul><ul><li>Vision - Near Constantly (67-100%)
</li></ul><ul><li>Talking Constantly (67-100%)
</li></ul>Hearing Constantly (67-100%)<br>
<ul><li>
</li></ul><p></p><br>
<div><div><div><div><div><div><div><p><b>Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Francis Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$27.95 - $40.70/Hourly<p></p><p><b><br>
Grade</b></p>
6<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Sr. Executive Assistant

Vertex Pharmaceuticals

<div><p><b>Job Description
</b></p><p><b>General Summary:
</b></p><p></p><p>The Senior Administrative Assistant provides experienced office/business support to a department. The Senior Administrative Assistant generally reports directly to a(n) Country Manager, Executive Director or Vice President-level manager.
</p><p></p><p><b>Key Duties and Responsibilities:
</b></p><ul><li>Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and &quot;day-of&quot; logistical and administrative support
</li></ul><ul><li>Serves as a departmental resource for Vertex's internal technologies (i.e; Procurement, SharePoint, Concur, Vertex U, VLearn, etc.)
</li></ul><ul><li>Exchanges and integrates information from stakeholders into departmental reports
</li></ul><ul><li>Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
</li></ul><ul><li>Based on established departmental procedures, prioritizes and addresses requests for appointments, e-mails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel
</li></ul><ul><li>Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations
</li></ul><ul><li>Processes group purchase orders, invoices, and contracts
</li></ul><ul><li>Assists with visitor registration, including pre-registering and escorting visitors
</li></ul><ul><li>Assists with the onboarding of new personnel into the department
</li></ul><ul><li>Ensures seamless day-to-day physical operations of the site/office to include: inventory control of office supplies; office support services via coordination with IT and Operations &amp; Facilities staff on computers, phones, and office equipment; and establishing a pleasant and productive atmosphere for employees and visitors.
</li></ul><ul><li>Oversees relevant local vendor relationships with office services providers such as cleaning companies, couriers, equipment technicians, mail/shipping services, etc.
</li></ul><ul><li>Reviews and tracks office budget, may assist with resource planning/allocation for the site
</li></ul><ul><li>Operates with a high level of discretion and tact to protect the confidentiality of Vertex initiatives undertaken at the site/office
</li></ul><p></p><p><b>Knowledge and Skills:
</b></p><ul><li>Established knowledge of Microsoft Office products
</li></ul><ul><li>Developed time management skills and organizational skills to prioritize work and/or multi-task
</li></ul><ul><li>Keen attention to detail
</li></ul><ul><li>Discretion to handle sensitive and confidential correspondence
</li></ul><p></p><p><b>Education and Experience:
</b></p><ul><li>Typically requires high school or secondary school education
</li></ul><ul><li>Typically requires 2 years of administrative experience, or the equivalent combination of education and experience
</li></ul><p></p><p><b>Pay Range:
</b></p>$39 - $58
<p></p><p><b>Disclosure Statement:
</b></p><div><div><div><div><p>The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.
</p><p></p><p>At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.
</p></div></div></div></div><p></p><p><b>Flex Designation:
</b></p>Hybrid-Eligible Or On-Site Eligible
<p></p><p><b>Flex Eligibility Status:
</b></p><p>In this Hybrid-Eligible role, you can choose to be designated as:
<br>
1. <b>Hybrid </b>: work remotely up to two days per week; <b>or select
</b><br>
2. <b>On-Site </b>: work five days per week on-site with ad hoc flexibility.
</p><p>Note: The Flex status for this position is subject to Vertex&rsquo;s Policy on Flex @ Vertex Program and may be changed at any time.
</p><p></p><p>#LI-Hybrid<br>
<br>
</p><p></p><p><b>Company Information
</b></p><p>Vertex is a global biotechnology company that invests in scientific innovation.
</p><p></p><p>Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.
</p><p></p><p>Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at ApplicationAssistance@vrtx.com</p></div>

Senior Administrative Assistant - Marketing

<div>
 <span>
  <span>
   <strong>
    <u>
     <span>
      Administrative Assistant - Boston, MA (Hybrid)
      <br/>
     </span>
    </u>
   </strong>
  </span>
 </span>
 <span>
  <span>
   <span>
    We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <span>
    This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).
    <br/>
    <br/>
   </span>
  </span>
 </span>
 <span>
  <span>
   <strong>
    <span>
     Responsibilities:
    </span>
   </strong>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Perform complex calendar management and scheduling via Microsoft Outlook.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Oversee travel arrangements and travel itineraries for domestic and international travel
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Manage internal and external correspondence.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Perform expense reporting.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Provide additional support as needed.
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <strong>
    <span>
     Qualifications:
    </span>
   </strong>
  </span>
 </span>
 <ul>
  <li>
   <span>
    <span>
     <span>
      Bachelor&rsquo;s degree (required).
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Previous experience in investment management, financial services, or a similar industry preferred.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Strong experience coordinating travel arrangements (domestic and international).
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Proactive, detail-oriented, and solutions-oriented approach.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Excellent communication (written and verbal) and interpersonal skills.
     </span>
    </span>
   </span>
  </li>
  <li>
   <span>
    <span>
     <span>
      Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.
     </span>
    </span>
   </span>
  </li>
 </ul>
 <span>
  <span>
   <span>
    For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
   </span>
  </span>
 </span>
</div>


Administrative Assistant

Commonwealth of Massachusetts

<div></div><div><div><p><b><i>Attention applicants:</i></b><b><i> </i></b><b><i>Do not apply for this position via the MassCareers website.</i></b><b><i> </i></b><b><i>Your application will not be received.</i></b></p><p></p><p><b><br>
To apply, follow the link below </b><b>to the Attorney General&rsquo;s Office direct application page.</b></p><p><b>
www.mass.gov/ago/employment</b><b>.</b></p><p></p><p><b><br>
ASSISTANT ATTORNEY GENERAL</b></p><p>
GOVERNMENT BUREAU</p><p>
CONSTITUTIONAL &amp; ADMINISTRATIVE LAW DIVISION</p><p></p><p><br>
Attorney General Andrea Joy Campbell is looking for a highly motivated attorney to join her team as an Assistant Attorney General in the Constitutional &amp; Administrative Law Division within the Government Bureau. The Government Bureau represents state agencies and officials in a broad range of appeals and civil litigation in state and federal courts. As part of that effort, the Constitutional &amp; Administrative Law Division defends constitutional and other legal challenges to state statutes and regulations; suits that challenge the implementation of state policies and programs; and suits for judicial review of the decisions of state administrative agencies.</p><p></p><p><br>
Litigation in the Constitutional &amp; Administrative Law Division reflects the breadth of state governmental activity. Recent case examples have included defending the state&rsquo;s various affordable housing laws and policies, defending state gun-safety laws against Second Amendment challenges, defending state policies and rules against various forms of First Amendment challenges, and handling litigation involving education reform, health care, campaign finance, environmental permitting, transportation, and child welfare and human services programs. The Division&rsquo;s cases often involve constitutional issues, questions of statutory interpretation, and claims concerning the authority of state administrative agencies. In addition to a substantial trial-court caseload, Division attorneys handle about 80 appeals each year, in the Appeals Court, SJC, and the U.S. Court of Appeals for the First Circuit.</p><p></p><p><br>
Primary Duties: Assistant Attorneys General in the Constitutional &amp; Administrative Law Division represent state officials and agencies in appeals and litigation in state and federal courts regarding state statutes, regulations, policies, and agency adjudicatory decisions.</p><p>
Position Type: Full-Time/Exempt</p><p></p><p><br>
Our current hybrid model includes some remote workdays for most positions. On in-office days, employees are required to report to one of our designated office locations, either in Boston or at a regional office.</p><p></p><p><br>
Salary: $87,500 to $130,595, commensurate with JD year.</p><p></p><p><b><br>
To apply for this position</b><b>:</b><b> </b>Please visit the Employment and Recruitment Portal of the Attorney General&rsquo;s Office at BambooHR and apply directly. <b>Applications submitted via MassCareers website are not received.</b></p><p></p><p><br>
You will be asked to submit a cover letter and resume when applying for this position. The application deadline is May 18, 2026, at 5:00 PM (ET) .</p><p></p><p><br>
Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of an accommodation. For assistance, contact the Human Resources Division at (617) 963-2932.</p><p></p><p><b><br>
Do not select MassCareers &ldquo;apply online&rdquo; option to apply for this position. Applications submitted via this MassCareers website are not received by our Office.</b></p><p></p><p><br>
Inquiries regarding position &amp; status may be made to:</p><p>
Sherrie Costa, Managing Administrative Assistant</p><p>
Government Bureau</p><p>
(617) 963-2071</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><br>
Position Requirements:</p><ul><li> Must be a member of the Massachusetts bar or have a pending application for admission.</li><li> Must be a member of the bar of the United States District Court for Massachusetts or be eligible for admission in short order.</li><li> At least three (3) to five (5) years of relevant legal experience is preferred.</li><li> Familiarity with constitutional law, administrative law, civil and appellate procedure, and trial practice.</li><li> Effective legal writing skills and the ability to independently handle litigation in the trial and appellate courts.</li><li> Demonstrated interest in public service and working in a collaborative, public-law environment.</li></ul><p></p><p><br>
The successful candidate will be able to demonstrate a connection to the people and communities we serve and an interest in supporting a respectful and inclusive work environment.</p><p><i>
The Attorney General&rsquo;s Office is an Equal Opportunity Employer. As the representative of the Commonwealth and its residents, the Attorney General&rsquo;s Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.</i></p><p></p><p><b><br>
Do not select MassCareers &ldquo;apply online&rdquo; option.</b><b> </b><b>Any automated message generated by the Commonwealth of Massachusetts MassCareers website does not apply to posted positions at the Attorney General&rsquo;s Office.</b><b> </b><b>You must apply directly at:</b><b> </b><b>www.mass.gov/ago/employment</b><b>.</b></p><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Assistant Attorney General</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston-1 Ashburton Place</div><div><b>
Job</b><b>:</b> Unclassified</div><div><b>
Agency</b><b>:</b> Office of the Attorney General</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Day</div><div><b>
Job Posting</b><b>:</b> Apr 27, 2026, 3:42:35 PM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div>
 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> Non- Executive Branch Agency - 0000000000</div></div>

ASSISTANT ATTORNEY GENERAL

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