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executive assistant and office manager

Warner Music Group

<div><p>At Warner Music Group, we&rsquo;re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:</p><p></p><ul><li><p><b>
Curiosity</b>: We do our best work when we&rsquo;re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.</p></li><li><p><b>
Collaboration</b>: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.</p></li><li><p><b>
Commitment</b>: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we&rsquo;re committed to keeping the faith, acting with integrity, and delivering on our promises.</p></li></ul><p></p><p>
WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.</p><p></p><p>
Consider a career at WMG and get the best of both worlds &ndash; an innovative global music company that retains the creative spirit of a nimble independent.</p><div><p><b><br>
Job Title: </b>Executive Assistant and Office Manager<br>
<br>
<b>A little bit about our team:</b><br>
We are the regional office overseeing US Latin and Latin America based in Miami, representing some of the greatest songwriters and producers shaping Latin music. You will be in charge of providing critical support and coordination for the Latin America team and helping to manage the Warner Chappell Miami office.</p><p><b><br>
Your role:</b><br>
This is an exciting opportunity for a highly-organized, bilingual (Spanish/English) professional to join the WCM LATAM team. You will provide critical administrative support to the President of LATAM and ensure the efficient operation of the Miami office. This role offers exposure to different facets of the business by serving as a liaison connecting key internal stakeholders to coordinate regional logistics, executive support, and operational functions.</p><p><b><br>
Here you&rsquo;ll get to:</b></p><ul><li>
Provide comprehensive administrative support to the President of LATAM, including schedule management, travel arrangements, and expense reports.</li><li>
Help manage the WCM Miami office, serving as the main point of contact with Facilities, Security, and IT to ensure office needs are met.</li><li>
Serve as a key liaison with various internal stakeholders, such as the People team, local Finance, and corporate Communications.</li><li>
Track people movements across Latin America region and update HR on changes such as consultant extensions.</li><li>
Provide support to the President of LATAM in the implementation and completion of diverse strategies and projects.</li><li>
Work closely with the Facilities team to coordinate Miami office relocation and logistics.</li><li>
Prepare reports and presentations as requested.</li></ul><p><b><br>
About you:</b></p><ul><li>
Excellent verbal &amp; written skills in both English and Spanish</li><li>
Minimum of three (3) years in an administrative support or operations role in a professional environment, preferably in music publishing or related business supporting a high-level business partner</li><li>
Strong organization skills and pay high attention to detail</li><li>
Ability to think outside the box and come up with creative solutions</li></ul><p></p><p><b>
We&rsquo;d love it if you also had:</b></p><ul><li>
Ability to design high-quality decks and visual materials using presentation platforms, such as Canva or Google Slides.</li><li>
A proactive approach to integrating Generative AI (e.g., Gemini) into everyday work to support and streamline daily tasks and overall productivity.</li></ul></div><p><br>
As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world&rsquo;s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.</p><p></p><p>
Together, we are <b>Warner Music Group: Independent Minds. Major Sound.</b></p><p></p><p><b>
Love this job and want to apply?</b></p><p></p><p>
Click the &ldquo;Apply&rdquo; link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.</p><p></p><p><br>
Don&rsquo;t be discouraged if you don&rsquo;t hear from us right away. We&rsquo;re taking our time to review all resumes, and to find the best people for WMG.</p><p></p><p><br>
Thanks for your interest in working for WMG. We love it here, and think you will, too.</p><br>
This position requires a minimum of 4 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships. #LI-Onsite Salary Range: Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.<br>
<p><br>
<b>Warner Music Group is an Equal Opportunity Employer.</b></p><p></p><p>
Links to relevant documents:</p><p>
2026 Benefits At A Glance final.pdf</p><p>
EVerify Participation Poster.pdf</p><p>
Right To Work .pdf</p></div><p></p>

Executive Assistant and Office Manager

<div>
 At Warner Music Group, we&rsquo;re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:
 <br/>
 <br/>
 <ul>
  <li>
   Curiosity: We do our best work when we&rsquo;re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
  </li>
  <li>
   Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
  </li>
  <li>
   Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we&rsquo;re committed to keeping the faith, acting with integrity, and delivering on our promises.
   <br/>
   <br/>
  </li>
 </ul>
 WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.
 <br/>
 <br/>
 Consider a career at WMG and get the best of both worlds &ndash; an innovative global music company that retains the creative spirit of a nimble independent.
 <br/>
 <br/>
 <strong>
  Job Title:
 </strong>
 Executive Assistant and Office Manager
 <br/>
 <br/>
 <strong>
  A little bit about our team:
  <br/>
  <br/>
 </strong>
 We are the regional office overseeing US Latin and Latin America based in Miami, representing some of the greatest songwriters and producers shaping Latin music. You will be in charge of providing critical support and coordination for the Latin America team and helping to manage the Warner Chappell Miami office.
 <br/>
 <br/>
 <strong>
  Your role:
  <br/>
  <br/>
 </strong>
 This is an exciting opportunity for a highly-organized, bilingual (Spanish/English) professional to join the WCM LATAM team. You will provide critical administrative support to the President of LATAM and ensure the efficient operation of the Miami office. This role offers exposure to different facets of the business by serving as a liaison connecting key internal stakeholders to coordinate regional logistics, executive support, and operational functions.
 <br/>
 <br/>
 <strong>
  Here you&rsquo;ll get to:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide comprehensive administrative support to the President of LATAM, including schedule management, travel arrangements, and expense reports.
  </li>
  <li>
   Help manage the WCM Miami office, serving as the main point of contact with Facilities, Security, and IT to ensure office needs are met.
  </li>
  <li>
   Serve as a key liaison with various internal stakeholders, such as the People team, local Finance, and corporate Communications.
  </li>
  <li>
   Track people movements across Latin America region and update HR on changes such as consultant extensions.
  </li>
  <li>
   Provide support to the President of LATAM in the implementation and completion of diverse strategies and projects.
  </li>
  <li>
   Work closely with the Facilities team to coordinate Miami office relocation and logistics.
  </li>
  <li>
   Prepare reports and presentations as requested.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About you:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent verbal &amp; written skills in both English and Spanish
  </li>
  <li>
   Minimum of three (3) years in an administrative support or operations role in a professional environment, preferably in music publishing or related business supporting a high-level business partner
  </li>
  <li>
   Strong organization skills and pay high attention to detail
  </li>
  <li>
   Ability to think outside the box and come up with creative solutions
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  We&rsquo;d love it if you also had:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Ability to design high-quality decks and visual materials using presentation platforms, such as Canva or Google Slides.
  </li>
  <li>
   A proactive approach to integrating Generative AI (e.g., Gemini) into everyday work to support and streamline daily tasks and overall productivity.
   <br/>
   <br/>
  </li>
 </ul>
 As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world&rsquo;s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.
 <br/>
 <br/>
 Together, we are
 <strong>
  Warner Music Group: Independent Minds. Major Sound.
  <br/>
  <br/>
 </strong>
 <strong>
  Love this job and want to apply?
  <br/>
  <br/>
 </strong>
 Click the &ldquo;Apply&rdquo; link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
 <br/>
 <br/>
 Don&rsquo;t be discouraged if you don&rsquo;t hear from us right away. We&rsquo;re taking our time to review all resumes, and to find the best people for WMG.
 <br/>
 <br/>
 Thanks for your interest in working for WMG. We love it here, and think you will, too.
 <br/>
 <br/>
 This position requires a minimum of 4 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships. Salary Range: Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.
 <br/>
 <br/>
 <strong>
  Warner Music Group is an Equal Opportunity Employer.
  <br/>
  <br/>
 </strong>
 Links to relevant documents:
 <br/>
 <br/>
 2026 Benefits At A Glance final.pdf
 <br/>
 <br/>
 EVerify Participation Poster.pdf
 <br/>
 <br/>
 Right To Work .pdf
 <br/>
 <br/>
</div>


The Heritage Foundation

<div><div>Washington, DC
</div><div>Full Time
</div><div>Executive Vice President's Office
</div><div>Mid Level</div></div>
<br><div><p><b>Title</b><b>: Executive and Research Assistant, Executive Vice President&rsquo;s Office
</b></p><p><b>Reports to:</b><b> Executive Vice President
</b></p><p><b>Job Summary:</b> The Executive and Research Assistant oversees the day-to-day operations of the Office of the Executive Vice President (EVP) by providing executive-level program and administrative support and working collaboratively with Heritage Foundation team members to achieve enterprise-wide goals. The Executive and Research Assistant employs diplomacy, discretion, and confidentiality in all matters and at all times. The Executive and Research Assistant is comfortable in a fast-paced environment, exercises sound judgment, coordinates multiple, time-sensitive projects/priorities, and is a well-organized, detail-oriented member of the team.</p><p><br>
</p><p><b>Job Duties:
</b></p><p><b>Schedule/Calendar Management</b></p><ul><li>
Ensure efficient organization and execution of the EVP&rsquo;s portfolio of activities.</li><li>
Manage and track the EVP&rsquo;s daily and long-term calendar, including coordinating with the President&rsquo;s Office, Chief Operating Officer, Chief Advancement Officer, and the EVP&rsquo;s direct reports.
</li><li>Vet internal and external requests and track their completion.</li><li>
Prioritize and prepare the EVP for all internal and external meetings, events, and trips.</li><li>
Work with the Development department to arrange donor meetings for the EVP, as well as the EVP&rsquo;s participation in donor events.</li></ul><p><b>
Research &amp; Project Management</b></p><ul><li>
Assist EVP with project management for enterprise-wide initiatives.
</li><li>Manage the EVP&rsquo;s ongoing research initiatives, including op-eds, speeches, presentations, and other written material.</li><li>
Assist in preparation of portions of regular reports to the Board of Trustees.</li><li>
Facilitate internal discussions and briefings on various policy issues.</li></ul><p><b>
Travel and Expenses</b></p><ul><li>
Coordinate all EVP domestic and international travel.</li><li>
Monitor the EVP departmental budget and oversee prompt completion of expense reports and submission of invoices from outside vendors.</li><li>
Develop system for EVP review and approval of the President&rsquo;s and Vice Presidents&rsquo; expense reports.</li></ul><p></p><p><b><br>
Qualifications:</b></p><p>
Education: BA/BS preferred
</p><p>Experience: 3+ years of experience directly supporting and advising an executive-level manager; experience working for a conservative non-profit and/or Capitol Hill office preferred</p><p>
Communication: Excellent writing and proofreading skills</p><p>
Technology: Expert proficiency in Microsoft Suite and database software</p><p><br>
</p><p><b>Other Requirements:
</b></p><ul><li>Understand and support the Heritage mission and vision for America, and the department&rsquo;s goals and objectives.</li><li>
Promote policies consistent with Heritage&rsquo;s priorities; speak with one voice.</li><li>
Discretion and ability to maintain confidentiality.</li><li>
Exceptional interpersonal skills and professionalism; proven ability to forge trusting relationships across the organization.</li><li>
Ability to prioritize strategic objectives and manage multiple tasks at the same time.</li><li>
Basic knowledge of policy issues.</li></ul><p></p><p><b><br>
Benefits and Salary:
</b></p><p>The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, &ldquo;take what you need&rdquo; PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs.</p><p>
The salary range for this role is $67,000 - $80,000 annually. This range is a good-faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate&rsquo;s experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.</p></div>

Executive and Research Assistant, Executive Vice President's Office

Systems Planning and Analysis, Inc. (SPA)

<div>Overview:
<div>
Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing <i>Results that Matter</i>. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. Objective. Responsive. Trusted.</div><div></div><div><br>
The AUKUS, Submarines, and Industrial Base Group (ASIG), within the Sea, Land, Air Division, provides timely, objective, analytic assessments that integrate technical, operational, programmatic, policy and business analysis to NAVSEA Team Submarine program offices and key stakeholders surrounding submarine platform construction. Team Submarine unifies submarine platform procurement activities, which includes the Columbia-class SSBN program (a Major Defense Acquisition Program and the Navy&rsquo;s top acquisition priority), the Virginia-class SSN program and the new SSN-X program (developing the next generation attack submarine), to bring improved capabilities to our undersea forces. Analysts and Engineers supporting Team Submarine will continue SPA&rsquo;s decades of support to the SSBN force, as well as supporting oversight of cutting-edge attack submarine construction, assisting in developing the design requirements for the SSN platform of the future, and helping plan and execute new and innovative strategies to strengthen the critical submarine shipbuilding industrial base. These are high-profile, major acquisition and manufacturing programs of significant importance to the future capabilities of the US Navy in an era of renewed strategic competition. #MC</div>
Responsibilities:
<div>
In this role, the Executive Assistant will support the AUKUS program office. Responsibilities will include 1) Direct support to the program manager, 2) Synchronize and deconflict executive schedule to ensure smooth day-to-day operations, 3) Communicate with executive staff to ensure briefing materials are prepared for leadership engagements, 4) Coordinate with executive leadership to ensure schedule awareness and deconfliction, 5) and working with international partners to synchronize schedules. <b>This position is located at the Washington Navy Yard.</b></div><div></div><div><br>
Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Washington, D.C. Pay Transparency Range: $90K - $130K</div>
Qualifications:
<div><b>
Required Qualifications:</b></div><ul><li>
Associate&rsquo;s degree in business administration (or other relevant field).</li><li>
5+ years&rsquo; experience with executive scheduling, Defense Travel System, and front office support.</li><li>
Proven experience working in a flag level front office.</li><li>
Strong administrative, organizational and analytical skills and the willingness to learn.</li><li>
Strong written and verbal communication skills and proficiency with MS Office applications.</li><li>
Current DoD SECRET clearance and the ability to maintain it throughout employment.</li></ul><div><b>
Desired Qualifications:</b></div><ul><li>
Experience with and knowledgeable of the Navy requirements and program office organizations and processes.</li></ul></div>

Executive Assistant

Stimson Center

<div><p><b>Administrative Assistant</b></p><p><b>
FTE: 100%</b></p><p><b>
Salary: $49,500 to $73,500</b></p><p><b>
Location: Washington, DC</b></p><p></p><p><b><br>
About Stimson</b></p><p>
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
</p><p>We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them.</p><p><br>
</p><p><b>About the Program and Position Summary</b></p><p><i>
Full-time; in-office presence required Monday-Thursday, Friday remote</i></p><p>
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential.</p><p></p><p><b><br>
Responsibilities:</b></p><ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul><p></p><p><b><br>
Qualifications &ndash; required:
</b></p><ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul><p></p><p><b><br>
Qualifications &ndash; preferred:
</b></p><p>Prior administrative or office support experience, preferably in a nonprofit environment.</p><p></p><p><br>
We welcome applications from candidates who may not meet all preferred qualifications.</p><p></p><p><b><br>
Application requirements:</b></p><ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul><p><br>
</p><p>Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position.</p><p></p><p><b><br>
Employee Benefits</b></p><p>
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave.</p><p></p><p><i><br>
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</i></p></div>

Administrative Assistant

Alvarez & Marsal

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 <strong>
  About Alvarez &amp; Marsal
  <br/>
  <br/>
 </strong>
 Alvarez &amp; Marsal (A&amp;M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work&mdash;guided by A&amp;M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity&mdash;are why our people love working at A&amp;M.
 <br/>
 <br/>
 <strong>
  The Team
  <br/>
  <br/>
 </strong>
 The Senior Executive Assistant will provide high-impact executive and operational support to the Public Sector Executive Committee and Operations Team while leading the Administrative Team comprised of Executive Assistants and Administrative Assistants. The Senior Executive Assistant will own standards, service levels, and continuous improvement for executive operations, events, onboarding/offboarding Managing Directors (MDs), and administrative excellence. The role will ensure seamless coordination, confidentiality, and measurable outcomes across a fast-paced, multi-site consulting environment.
 <br/>
 <br/>
 This position is primarily in-office with remote flexibility (one day per week).
 <br/>
 <br/>
 <strong>
  How you will contribute:
  <br/>
  <br/>
 </strong>
 Executive Support
 <br/>
 <br/>
 <ul>
  <li>
   Calendar management (sequence internal/external commitments, resolve conflicts, protect focus time)
  </li>
  <li>
   Timesheet entry and submissions
  </li>
  <li>
   Expense report preparation and submission
  </li>
  <li>
   Travel arrangements
  </li>
  <li>
   MD Onboarding and offboarding
  </li>
  <li>
   Liaison between leadership and internal/external stakeholders; ensure clear, timely, and executive-appropriate communication
  </li>
  <li>
   Internal meeting scheduling, preparation and production
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Business Development and Proposal Support
 <br/>
 <br/>
 <ul>
  <li>
   Senior Advisor invoice submission and payment tracking
  </li>
  <li>
   Internal / external business development meeting scheduling and coordination (invites, agendas, materials, logistics, minutes, document management, and action tracking)
  </li>
  <li>
   White glove review of executive-ready presentations for printing
  </li>
  <li>
   Signature approval and coordination with Contracts Office
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Event Planning
 <br/>
 <br/>
 <ul>
  <li>
   Practice-wide event planning and execution
  </li>
  <li>
   Vendor management through contracts, SLAs, reconciliation, and closeout
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Collaboration and Communication
 <br/>
 <br/>
 <ul>
  <li>
   Supervision, training, and coaching of EA and AA team members
  </li>
  <li>
   Weekly workload reviews, biweekly 1:1s, and quarterly performance snapshots (including feedback from MDs)
  </li>
  <li>
   Guidance and support to develop EA / AA skills and adherence to PSS and office protocols
  </li>
  <li>
   Proactive anticipation and solutioning of EA / AA team procedures and gaps to maintain operational efficiency
  </li>
  <li>
   Coverage models, capacity planning, cross-training, and backfill practices for peak periods and leave
  </li>
  <li>
   Quality assurance / review implementation
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Exceptional time management, prioritization, and organization skills
  </li>
  <li>
   Strong leadership and team management abilities
  </li>
  <li>
   Excellent verbal and written communication skills
  </li>
  <li>
   High integrity, professionalism, and ability to handle sensitive information with discretion and professionalism
  </li>
  <li>
   Strong attention to detail and ability to multitask in a fast-paced environment
  </li>
  <li>
   Results-oriented mindset, with a focus on delivering high-quality outcomes and exceeding internal customer expectations
  </li>
  <li>
   Ability to manage multiple priorities under tight deadlines
  </li>
  <li>
   Expertise in event planning and coordination
  </li>
  <li>
   Familiarity with onboarding and offboarding processes
  </li>
  <li>
   Advanced Outlook calendar orchestration; complex schedule triage.
  </li>
  <li>
   Microsoft Office: Excel (reconciliations/reporting), PowerPoint (executive-ready materials), Word, Teams (collaboration).
  </li>
  <li>
   Expense/finance systems (Concur, SAP); CRM literacy (Salesforce read-only/report pulling).
  </li>
  <li>
   Event logistics expertise (budgeting, contracts, vendor SLAs, hybrid/virtual execution).
  </li>
  <li>
   Security and compliance awareness: PII handling, secure document sharing, travel duty-of-care.
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  Qualifications:
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  <li>
   Bachelor&rsquo;s degree in business administration, management, or related field
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   10+ years of relevant experience, 3+ years directly supporting multiple senior executives; 2-3+ years of people leadership
  </li>
  <li>
   Consulting or public sector experience preferred
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  </li>
 </ul>
 The above description is intended to outline the general responsibilities and qualifications for the position. Specific duties and requirements may vary based on firm and practice focus areas, and client and internal customer needs.
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 <strong>
  Your journey at A&amp;M
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  <br/>
 </strong>
 We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person&rsquo;s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.
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 We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&amp;M. The possibilities are endless for high-performing and passionate professionals.
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 Regular employees working 30 or more hours per week are also entitled to participate in Alvarez &amp; Marsal Holdings&rsquo; fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&amp;D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez &amp; Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&amp;M&rsquo;s benefits programs.
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 The salary range is $100,000 - $110,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&amp;M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.  Please ask your recruiter for details.
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 #HBCU
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 <br/>
 Inclusive Diversity
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 A&amp;M&rsquo;s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work&mdash;guided by A&amp;M&rsquo;s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity&mdash;are the main reasons our people love working at A&amp;M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&amp;M way.
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 Equal Opportunity Employer
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 It is Alvarez &amp; Marsal&rsquo;s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&amp;M policy statements and additional information by region here.
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 Unsolicited Resumes from Third-Party Recruiters
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 Please note that as per A&amp;M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&amp;M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
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</div>


Senior Executive Assistant

United Planning Group

<div></div><div><div><div><div>The United Planning Organization (UPO) is the designated Community Action Agency for Washington, District of Columbia, and has served the residents of the District since 1962. Our <b>Vision</b> for the future is &ldquo;UPO&rsquo;s Washington: A city of thriving communities and self-sufficient residents&rdquo;; our <b>Mission</b> is &ldquo;Uniting People with Opportunities.&rdquo;</div><div></div><div><b><br>
UPO is committed to </b>attracting and retaining outstanding and diverse staff who will enhance our engagement and <b>service</b> in our communities.</div><div></div><div><br>
All qualified applicants are encouraged to apply for this position or any other position currently advertised on our website. Please visit us at www.upo.org to view all of our vacancies and to learn more about our company and services.</div><div></div><div><b><br>
POSITION: </b><b>Executive Assistant to the CFO</b></div><div><b>
OFFICE/DIVISION: </b><b>Office of Finance</b></div><div><b>
BULLETIN No: 01042026</b></div><div><b>
SALARY RANGE: $73,000-$78,000 </b><b>(Commensurate with experience)</b></div><div><b>
OPENING DATE: 4/9/2026</b></div><div><b>
CLOSING DATE: </b><b>Open until filled</b></div><div><b>
FIRST SOURCE: </b><b>N/A</b></div><div></div><div><b><br>
MAJOR DUTIES:</b></div><div>
Responsible for providing administrative, technical, and project support to the CFO and Finance Staff. Incumbent provides ongoing assistance on both routine and special projects. Provides information and assistance to support a seamless work environment for the CFO.</div><div></div><div><b><br>
BRIEF</b><b> </b><b>DESCRIPTION</b>:</div><div>
Provide high-level administrative support to the Chief Financial Officer, as well as the Director of FP&amp;A Coordinate the general flow of documents through the office, reviewing for quality, accuracy, and thoroughness. Use advanced technical skills to prepare presentations and spreadsheets. Responsible for planning and executing on specialized projects as assigned. Recommend and implement improvements in administrative workflows, procedures and forms to ensure efficient operations of the department. Foster solid relationships and liaise with outside consultants, internal employees, executive staff, board members and other business associates. Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making requested adjustments to plans. Share and collect information with/from organization staff and management for the purpose of work coordination, problem resolution, and information sharing. Communicate with Board members from the Audit and Finance Committees on scheduling and other meeting activities. Plan and coordinate meetings, learning activities and collaboration opportunities as directed by the CFO. Complete a range of administrative activities, including preparing purchase requisitions and payment request reports; writing meeting minutes and report summaries; <i>et cetera</i>. Perform as the primary initiator of Requests to Buy for the department. Prepare signature-ready, routine correspondence, and draft internal memoranda, and other communication for the CFO&rsquo;s review and signature.</div><div></div><div><b><br>
MINIMUM</b><b> QUALIFICATIONS</b>:</div><div>
2-5 years of proven administrative experience, preferably in the finance field; high proficiency with MS Office (Excel, Word, and PowerPoint). Must be able to consistently meet deadlines and work under pressure with shifting priorities.</div><div></div><div><br>
Possess effective organizational and professional communication skills, both written and verbal. Must be able to work sensitively and effectively with individuals of diverse educational, socio-economic, and cultural backgrounds.</div><div></div><div><b><br>
DESIRED</b><b> QUALIFICATIONS</b>:</div><div>
Bachelor&rsquo;s degree with 3-5 years of administrative experience at the executive level. Proven excellent communication, office equipment, and information technology skills. Occasional availability outside normal business hours is needed.</div><div></div><div><b><br>
OTHER </b><b>REQUIREMENTS</b>:</div><div>
In the event that an offer is extended, the candidate will be required to successfully complete a criminal background check and/or FBI fingerprinting, and pre-employment drug screening as applicable for the position.</div><div></div><div><b><br>
This</b><b> </b><b>position</b><b> </b><b>IS NOT</b><b> covered under the </b><b>collective</b><b> </b><b>bargaining</b><b> </b><b>agreement.</b></div><div></div><div><b><br>
To apply for this position, please submit your cover letter and resume</b><b> to</b><b> the Career Center Online</b></div><div><b>
UPO is an Equal Opportunity Employer</b></div></div></div></div><div></div>

Executive Assistant to the CFO

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