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legal team assistant & team coordinator

executive assistant and office manager

Warner Music Group

<div>
 At Warner Music Group, we&rsquo;re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we turn dreams into stardom and audiences into fans. We are guided by three core values that underpin everything we do across all our diverse businesses:
 
 
 <ul>
 <li>
 Curiosity: We do our best work when we&rsquo;re immersing ourselves in culture and breaking through barriers. Curiosity is the driving force behind creativity and ingenuity. It fuels innovation, and innovation is the key to our future.
 </li>
 <li>
 Collaboration: Making music and bringing it to the world is all about the power of originality amplified by teamwork. A great idea, like a great song, travels globally. We ignite passions and build connections across our diverse community of artists, songwriters, partners, and fans.
 </li>
 <li>
 Commitment: We pursue excellence for our team and our talent. Everything in music starts with a leap into the unknown, and we&rsquo;re committed to keeping the faith, acting with integrity, and delivering on our promises.
 
 
 </li>
 </ul>
 WMG is home to a wide range of artists, musicians, and songwriters that fuel our success. That is why we are committed to creating a work environment that actively values, appreciates, and respects everyone. We encourage applications from people with a wide variety of backgrounds and experiences.
 
 
 Consider a career at WMG and get the best of both worlds &ndash; an innovative global music company that retains the creative spirit of a nimble independent.
 
 
 
 Job Title:
 
 Executive Assistant and Office Manager
 
 
 
 A little bit about our team:
 
 
 
 We are the regional office overseeing US Latin and Latin America based in Miami, representing some of the greatest songwriters and producers shaping Latin music. You will be in charge of providing critical support and coordination for the Latin America team and helping to manage the Warner Chappell Miami office.
 
 
 
 Your role:
 
 
 
 This is an exciting opportunity for a highly-organized, bilingual (Spanish/English) professional to join the WCM LATAM team. You will provide critical administrative support to the President of LATAM and ensure the efficient operation of the Miami office. This role offers exposure to different facets of the business by serving as a liaison connecting key internal stakeholders to coordinate regional logistics, executive support, and operational functions.
 
 
 
 Here you&rsquo;ll get to:
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the President of LATAM, including schedule management, travel arrangements, and expense reports.
 </li>
 <li>
 Help manage the WCM Miami office, serving as the main point of contact with Facilities, Security, and IT to ensure office needs are met.
 </li>
 <li>
 Serve as a key liaison with various internal stakeholders, such as the People team, local Finance, and corporate Communications.
 </li>
 <li>
 Track people movements across Latin America region and update HR on changes such as consultant extensions.
 </li>
 <li>
 Provide support to the President of LATAM in the implementation and completion of diverse strategies and projects.
 </li>
 <li>
 Work closely with the Facilities team to coordinate Miami office relocation and logistics.
 </li>
 <li>
 Prepare reports and presentations as requested.
 
 
 </li>
 </ul>
 
 About you:
 
 
 
 <ul>
 <li>
 Excellent verbal &amp; written skills in both English and Spanish
 </li>
 <li>
 Minimum of three (3) years in an administrative support or operations role in a professional environment, preferably in music publishing or related business supporting a high-level business partner
 </li>
 <li>
 Strong organization skills and pay high attention to detail
 </li>
 <li>
 Ability to think outside the box and come up with creative solutions
 
 
 </li>
 </ul>
 
 We&rsquo;d love it if you also had:
 
 
 
 <ul>
 <li>
 Ability to design high-quality decks and visual materials using presentation platforms, such as Canva or Google Slides.
 </li>
 <li>
 A proactive approach to integrating Generative AI (e.g., Gemini) into everyday work to support and streamline daily tasks and overall productivity.
 
 
 </li>
 </ul>
 As the home to 10K Projects, Asylum, Atlantic Music Group, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world&rsquo;s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalog of more than one million copyrights worldwide. Warner Music Group is also home to ADA, which supports the independent community, as well as artist services division WMX. In addition, WMG counts film and television storytelling powerhouse Warner Music Entertainment among its many brands.
 
 
 Together, we are
 
 Warner Music Group: Independent Minds. Major Sound.
 
 
 
 
 Love this job and want to apply?
 
 
 
 Click the &ldquo;Apply&rdquo; link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.
 
 
 Don&rsquo;t be discouraged if you don&rsquo;t hear from us right away. We&rsquo;re taking our time to review all resumes, and to find the best people for WMG.
 
 
 Thanks for your interest in working for WMG. We love it here, and think you will, too.
 
 
 This position requires a minimum of 4 days per week in the office. We value in-office collaboration, which is essential for talent development and strong working relationships. Salary Range: Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.
 
 
 
 Warner Music Group is an Equal Opportunity Employer.
 
 
 
 Links to relevant documents:
 
 
 2026 Benefits At A Glance final.pdf
 
 
 EVerify Participation Poster.pdf
 
 
 Right To Work .pdf
 
 
</div>

Executive Assistant and Office Manager

City of Washington

<div>Job Summary
The City of Washington is seeking an energetic, organized, and high-level executive assistant and communications expert to serve as our next Assistant to the City Administrator/Communications Coordinator. This unique and dynamic position provides direct support to executive leadership and elected officials while playing a key role in shaping and implementing the City's communication strategy.
Key RespONSIBILITIES
ExecutiveAdministrative Support<ul><li>
Provide direct support to the City Administrator on key initiatives and special projects. Project management opportunities abound!</li><li>
Assist in preparation of City Council agendas, reports, presentations, and briefing materials.</li><li>
Attend meetings and events with City leadership, providing follow-up and coordination as needed.</li><li>
Help track strategic priorities, departmental projects, and organizational goals.</li><li>
Serve as a liaison between the City Administrator's office, departments, and elected officials.</li></ul>
CommunicationPublic Engagement<ul><li>
Lead and implement the City's strategic communications efforts across multiple platforms.</li><li>
Develop engaging content for social media, website updates, newsletters, and press releases.</li><li>
Serve as a primary point of contact for media inquiries and public information requests.</li><li>
Enhance community outreach initiatives and promote transparency in local government.</li><li>
Design visually appealing materials using tools such as Canva and PowerPoint.</li><li>
Assist with branding, messaging, and storytelling to strengthen community identity.</li></ul>
Ideal Candidate<ul><li>
Outgoing, approachable, and relationship-driven.</li><li>
Politically astute with an understanding of local government operations.</li><li>
Highly-organized with strong attention to detail.</li><li>
Adaptable and able to manage multiple priorities in a dynamic environment.</li><li>
Creative and willing to bring forward new ideas and approaches.</li></ul>
Knowledge, Skills, and Abilities<ul><li>
Degree in Communications, Public Administration, Marketing, or related field.</li><li>
2&ndash;5 years of relevant experience (municipal experience preferred).</li><li>
Proficiency in Canva, Microsoft Office (especially PowerPoint), and social media platforms.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to maintain professionalism and confidentiality.</li></ul>
How to Apply
Send in your cover letter and resume via our City website at https://ciwashington.aaimtrack.com/jobs/
Questions? Contact our Human Resources Manager, Maureen Chambers, at mchambers@ci.washington.il.us.
History of Washington
Established in 1825, Washington has a rapidly growing population of over 16,000 residents. We're proud of our reputation as a vibrant community offering a high quality of life supported by excellent schools, safe neighborhoods, diverse parks and recreational offerings, and a resident population motivated by community involvement and volunteerism.
Who We Are
As a local government agency, we strive to provide superior City services through participation in a responsible, accessible, and transparent City government, and recognize that being of service to the citizens and visitors of Washington is at the center of everything we do.
The City employs roughly 80 highly qualified individuals and offers a robust benefits package. We work hard, care for each other, and find joy in serving the community of Washington.</div>

Assistant to City Administrator/Communications Coordinator

Boldly Premium Executive Assistants

<div>
 
 
 We are currently hiring for multiple part-time and full-time roles across several industries, including nonprofit, finance, venture capital, tech, and casual fine dining.
 
 
 
 
 
 
 Are you a dynamic, caring and ridiculously talented executive assistant who is looking to work remotely while still making a difference for the executive(s) you support? If so, Boldly is looking for you! Boldly is 100% remote and has been since day one. Remote work isn&rsquo;t just a perk for us, it&rsquo;s how we operate. We are seeking full-time employees to support established Fortune 500 companies, non-profits, senior-level executives, and successful business owners as they make a greater impact in the world.
 
 
 
 
 
 
 About the position
 
 
 
 As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You&rsquo;ll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long term assignments where you&rsquo;ll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This full time position requires your availability for 40 hours a week during business hours.
 
 
 
 
 
 
 As an executive assistant, you&rsquo;ll apply your professional skills in a wide range of tasks, including:
 
 
 <ul>
 <li>
 Maintaining appointment schedules and calendars
 </li>
 <li>
 Planning and scheduling meetings, conferences, and travel
 </li>
 <li>
 Making travel arrangements including flight and hotel bookings
 </li>
 <li>
 Maximizing the executive&rsquo;s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
 </li>
 <li>
 Managing multiple email inboxes for executives
 </li>
 <li>
 Managing expenses
 </li>
 <li>
 Providing customer/supplier support
 </li>
 <li>
 Other executive admin responsibilities as needed
 </li>
 </ul>
 
 
 
 
 
 About you
 
 
 
 You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant
 
 working in a fast-paced environment supporting multiple high-level executives
 
 . At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!
 
 
 
 
 
 
 Required Skills and Experience:
 
 
 <ul>
 <li>
 A minimum of
 
 7 years
 
 of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
 </li>
 <li>
 Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
 </li>
 <li>
 Ability to multitask with ease and prioritize work as needed
 </li>
 <li>
 Highly organized with excellent time management skills
 </li>
 <li>
 Ability to learn new tools quickly
 </li>
 <li>
 Excellent interpersonal communication
 </li>
 <li>
 Strong writing skills
 </li>
 <li>
 Ability to work independently and under the pressure of deadlines
 </li>
 <li>
 Solution driven!
 </li>
 </ul>
 
 
 
 
 
 Benefits you'll love, for full-time employees:
 
 
 <ul>
 <li>
 W2 employment status
 </li>
 <li>
 Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
 </li>
 <li>
 401k with employer match
 </li>
 <li>
 Paid time off including vacation/sick leave
 </li>
 <li>
 Paid holidays
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Technology stipend
 </li>
 <li>
 Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 The pay range for this position is $27-$31 per hour, with starting pay based on location. Specific starting rates for full-time are as follows:
 
 <ul>
 <li>
 California &amp; New York: $29 per hour
 </li>
 <li>
 Washington, New Jersey, Colorado, &amp; Massachusetts: $28 per hour
 </li>
 <li>
 All other locations: $27 per hour
 </li>
 </ul>
 
 
 
 
 
 About our culture
 
 
 
 We believe that it is possible to have a rewarding career that doesn&rsquo;t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a &lsquo;nice to have&rsquo;. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!
 
 
 
 
 
 As a premium executive assistant company, we set the standard for remote professionals. We&rsquo;ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the &ldquo;50 Best Small Workplaces&rdquo;, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the &ldquo;Best Entrepreneurial Companies in America&rdquo; and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.
 
 
 
 
 
 
 For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning - visit our jobs page at
 
 https://boldly.com/jobs/
 
 
 
 
 
 
 
 Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.
 
 
 
 
 
 At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.
 
</div>

Executive Assistant (100% Remote, Part-time or Full-time)

MedStar Health

<div>About this Job:

Summary of Position: 
MedStar Health is seeking a highly organized and proactive Executive Assistant to support senior leadership. This role goes beyond traditional administrative support&mdash;you&rsquo;ll serve as a key partner in managing priorities, driving projects forward, and ensuring seamless day-to-day operations in a fast-paced healthcare environment. 
Primary Duties and Responsibilities: 
<ul><li>
Provide high-level support to a Vice President/Corporate Director, managing complex calendars, meetings, and priorities</li><li>
Coordinate executive communications, prepare presentations, reports, and correspondence</li><li>
Track special projects and deadlines, ensuring timely completion and follow-up</li><li>
Organize and support meetings and committees, including agendas, minutes, and logistics</li><li>
Serve as a central point of contact, screening calls and managing requests with professionalism and discretion</li><li>
Maintain confidential files and ensure accuracy in documentation and reporting</li><li>
Oversee office operations, supplies, and administrative workflows</li><li>
Exercise sound judgment and take initiative to resolve day-to-day issues</li></ul>
Minimal Qualifications: 
Education<ul><li>
High School Diploma or GED or equivalent required and</li><li>
Formal secretarial training preferred</li><li>
Associate's degree preferred</li></ul>
Experience<ul><li>
2+ years of executive or administrative support experience (healthcare preferred)</li></ul>
Knowledge Skills and Abilities<ul><li>
Experience managing complex calendars and scheduling systems</li><li>
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint)</li><li>
Excellent communication, organization, and problem-solving skills</li><li>
Ability to prioritize competing demands and maintain attention to detail</li><li>
High level of discretion and professionalism</li></ul>
This position has a hiring range of : USD $59,820.00 - USD $101,836.00 /Yr.</div>

Executive Assistant

Cherokee Federal

Staff Assistant Cherokee Federal is hiring a Staff Assistant/Program Analyst II in Washington, DC to support the Department of State&rsquo;s T/FO front office under the Under Secretary for Arms Control and International Security. You will manage high-tempo administrative and program coordination, route taskers, maintain knowledge management and records, support senior leader schedules and travel, and help produce congressional reports and leadership materials. Top Secret required. Compensation &amp; Benefits: Estimated Starting Salary Range for Staff Assistant : $100,000 - $116,071.00 Pay commensurate with experience. Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. Staff Assistant Responsibilities Include: Route proposals, orders, and taskings to the correct offices for action; track follow-up to closure. Maintain a basic knowledge management system to track assignments, share information, and organize core documents (e.g., Teams/SharePoint). Support senior leader engagements: manage calendars, schedule/reschedule meetings, request briefing materials, and coordinate meeting logistics and conference room scheduling. Support domestic and international travel: make travel arrangements (hotels, passports, visas, advances), accompany leadership to meetings as needed, and complete travel vouchers after trips. Receive, log, and process official communications in accordance with Department records requirements and standards. Take and transcribe notes during meetings, briefings, and conferences. Draft, clear, and submit congressional reports and other written products; assist with correspondence, memoranda, briefing papers, and reports across State and interagency contacts. Serve as liaison for administrative HR actions (performance appraisal reminders, leave restoration procedures, proxy access, awards nominations). Serve as timekeeper for T/FO staff; ensure compliance with time and attendance requirements. Act as point of contact for GSO work orders and basic IT/computer issues. Support onboarding: process paperwork and coordinate equipment issuance and security access. Support TS/TS-SCI meeting scheduling (e.g., NSC/IC briefings) and track classified materials related to assigned duties; ensure proper handling per procedures. Perform special assignments with tact, discretion, and professionalism. Performs other job-related duties as assigned Staff Assistant Experience, Education, Skills, Abilities requested: Top Secret security clearance required (TS/SCI scheduling support is part of the role). Bachelor&rsquo;s degree or high school diploma/GED with 6 years experience in international politics/foreign policy, military/defense, or security cooperation. Prior experience with the Department of State or another federal department/agency preferred. Preferred experience in foreign affairs administration, travel planning, complex logistics, political-military affairs, defense/security cooperation, or academic research support. Preferred experience drafting policy-related or administrative products from diverse sources (government documents, academic/think tank products). Proficiency with Microsoft Office (Word, Excel, Publisher, PowerPoint) and knowledge management tools (Teams/SharePoint) preferred. Travel management experience preferred, including E2 Solutions. Strong organizational, interpersonal, and communication skills (written/spoken English); ability to manage multiple tasks and coordinate across locations in a multicultural environment. Ability to work independently, assess priorities, and execute with minimal supervision. Must pass pre-employment qualifications of Cherokee Federal Company Information: Cherokee Nation System Solutions (CNSS) is a part of Cherokee Federal &ndash; the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government&rsquo;s mission with compassion and heart. To learn more about CNSS , visit cherokee-federal.com. #CherokeeFederal #LI-SM2 #AppC Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Keywords: Executive Support, Front Office Support, Tasker Routing, Knowledge Management, Congressional Reporting, Timekeeping, Travel Management, E2 Solutions, TS/TS-SCI Scheduling, Records Management Similar Job Descriptions: Executive Assistant (Federal), Program Analyst, Staff Assistant, Front Office Coordinator, Administrative Program Specialist, Foreign Affairs Support Specialist Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations.

Staff Assistant

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

Administrative Assistant

Dexis

<div>
 Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world.
 
 
 At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
 
 
 
 About The Position
 
 
 
 A U.S. government agency requires a full time Executive Assistant contractor to provide critical administrative support to Senior Leadership within the agency.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Organizing and prioritizing the high incoming flow of work for the Senior Leader and/or their office
 </li>
 <li>
 Responding to and scheduling requests for meetings, invitations, and requests to participate at special event, booking official appointments and meetings
 </li>
 <li>
 Greeting and escorting guests at Agency Headquarters
 </li>
 <li>
 Maintaining a control and follow-up system for incoming workload and correspondence to ensure timely responses
 </li>
 <li>
 Drafting and proofreading correspondence, reports, and other documents for the Senior Leader/Senior Leader&rsquo;s office
 </li>
 <li>
 Managing incoming and outgoing communications, including email, phone calls, and mail
 </li>
 <li>
 Assisting with travel coordination and voucher processing for the office
 </li>
 <li>
 Maintaining records and databases, including tracking projects and deadlines
 </li>
 <li>
 Coordinating with other departments and stakeholders on administrative projects, data calls, and workplace analysis for the Senior Leader/Senior Leaders office
 </li>
 <li>
 Process internal ethics clearances for speakers&rsquo; participation at events or widely attended gatherings
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 3 years&rsquo; experience providing administrative support in a federal environment.
 </li>
 <li>
 Detail orientated, flexible, and sound professional skills, with the ability to take responsibility for multiple tasks/projects and deadlines simultaneously.
 </li>
 <li>
 Excellent verbal and written communication and grammatical skills.
 </li>
 <li>
 Candidate must be able to perform with minimal supervision in a high pace environment.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 A Bachelor of Arts in Business Administration.
 </li>
 <li>
 Bilingual English/Spanish or English/Portuguese.
 
 
 </li>
 </ul>
 
 Work Environment Requirements
 
 
 
 <ul>
 <li>
 This contract does not allow for work to take place outside of agency headquarters. There will be no &ldquo;telework&rdquo; or &ldquo;remote work.&rdquo;
 </li>
 <li>
 The Executive Assistant must work 8 hours each day, with an additional 45-minute lunch break. Must work during core business hours of 9:00 am to 3:45 pm each day but may flex their start time and end times outside of the core hours within a 7:00 am to 5:45 pm window.
 </li>
 <li>
 The Executive Assistant is not required to work during Federal Holidays or any other point in which the agency headquarters building is closed (ex: presidential-directed holiday, administrative leave directed by the CEO resulting in building closure, weather related emergencies resulting in building closure, etc.).
 </li>
 <li>
 No travel is anticipated as part of this contract.
 
 
 </li>
 </ul>
 Below is the pay range aligned with this position. When developing a range, Dexis evaluates compensation holistically, triangulating between external market research, our budget for the position, and internal equity to arrive at a figure that is fair and competitive. Offers within this range will be based on an individual candidate's qualification, relevant education and experience, skills, performance, and organizational needs.
 
 
 
 Dexis Pay Range For This Role
 
 
 
 $60,000&mdash;$60,000 USD
 
 
 Dexis is on a mission to help solve today&rsquo;s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is &ldquo;find a way or make a way&rdquo; &mdash; that&rsquo;s how Dexis goes &ldquo;all in.&rdquo; How will you?
 
 
 
 If you are passionate about this opportunity, apply now!
 
 
 
 Only those applicants who meet the above criteria will be contacted for interview.
 
 
 Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.
 
 
 As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.
</div>

Explore 855+ Executive assistant and office manager in Washington this May. Find roles across top companies and apply now to boost your career.

855 executive assistant and office manager jobs In Washington

Executive Assistant and Office Manager

Assistant to City Administrator/Communications Coordinator

Executive Assistant (100% Remote, Part-time or Full-time)

Executive Assistant

Staff Assistant

Administrative Assistant

Executive Assistant