administrative assistant

executive assistant Jobs in San Francisco

executive assistant

executive administrative assistant Jobs in San Francisco

executive administrative assistant

executive administrative assistant (6083) Jobs in San Francisco

executive assistant to ceo of tech software company Jobs in San Francisco

executive assistant c suite

Earnest

<div>
 
 
 
 Earnest empowers ambitious professionals to make confident financial decisions and build the life they envision.
 
 
 
 
 
 
 
 
 
 Earnies are committed to helping borrowers move forward with confidence by offering smarter borrowing options with a clearer path to taking control of their debt. If you&rsquo;re as passionate as we are about our mission, read more below, and let&rsquo;s build something great together.&nbsp;
 
 
 
 
 The
 
 
 Executive Assistant, C-Suite
 
 
 will report to the Chief People Officer.&nbsp;
 
 
 
 
 As the
 
 
 Executive Assistant, C-Suite
 
 
 ,
 
 
 you will:
 
 
 <ul>
 <li>
 Provide administrative support to the Chief People Officer and Chief Marketing Officer
 </li>
 <li>
 Manage high-volume calendars across multiple time zones, balancing shifting priorities and business-critical moments
 </li>
 <li>
 Assist in coordinating leadership meetings, planning sessions, offsites, and cross-functional forums, including agenda preparation and follow-up
 </li>
 <li>
 Act as a trusted liaison between the executives and stakeholders across the company, handling inbound requests with discretion and sound judgment
 </li>
 <li>
 Coordinate domestic travel, itineraries, and expense reporting
 </li>
 <li>
 Manage sensitive and confidential information related to personnel, organizational strategy, and company communications
 
 
 </li>
 </ul>
 
 
 About You:
 
 
 &nbsp;
 
 
 <ul>
 <li>
 3+ years of experience supporting senior leaders or C-suite executives
 </li>
 <li>
 Proven ability to support multiple executives and manage competing priorities with confidence
 </li>
 <li>
 Highly organized, detail-oriented, and proactive, with strong follow-through
 </li>
 <li>
 Excellent interpersonal skills and comfort working with senior leaders and cross-functional partners
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High level of discretion and professionalism when handling sensitive and confidential information
 </li>
 <li>
 Advanced proficiency with Google Workspace and comfort learning new tools quickly
 </li>
 </ul>
 
 
 Even Better:
 
 
 <ul>
 <li>
 Experience supporting People, Marketing, or Communications leaders
 </li>
 <li>
 Fintech, financial services, or high-growth technology company experience
 </li>
 </ul>
 
 
 Where:
 
 
 <ul>
 <li>
 This role is
 
 preferably based in the San Francisco Bay Area
 
 , with a hybrid schedule to support in-person collaboration as needed (minimal requirement of approximately 2-5 days per month).
 </li>
 </ul>
 
 
 
 A little about our pay philosophy: We take pride in compensating our employees fairly and equitably. We are showcasing a range of your potential base salary&nbsp;based on the roles location. The successful candidate&rsquo;s starting pay will also be determined based on job-related qualifications, internal compensation,&nbsp;candidate location&nbsp;and budget. This range may be modified in the future.
 
 
 Pay Range : $86,300 USD - $107,875 USD
 
 
 
 Earnest believes in enabling our employees to live their best lives. We offer a variety of perks and competitive benefits, including:&nbsp;
 
 
 <ul>
 <li>
 Health, Dental, &amp; Vision benefits plus savings plans
 </li>
 <li>
 Mac computers + work-from-home stipend to set up your home office
 </li>
 <li>
 Monthly internet and phone reimbursement
 </li>
 <li>
 Employee Stock Purchase Plan
 </li>
 <li>
 Restricted Stock Units (RSUs)
 </li>
 <li>
 401(k) plan to help you save for retirement plus a company match
 </li>
 <li>
 Robust tuition reimbursement program
 </li>
 <li>
 $1,000 travel perk on each Earnie-versary to anywhere in the world&nbsp;
 </li>
 <li>
 Competitive days of annual PTO
 </li>
 <li>
 Competitive parental leave
 </li>
 </ul>
 
 
 What Makes an Earnie:
 
 
 
 At Earnest, our people bring our cultural principles to life. These principles define how we work, how we win, and what we expect of ourselves and each other:
 
 <ul>
 <li>
 
 
 Every Second Counts
 
 
 : Speed is our competitive advantage. Our customers need better solutions, and the faster we execute, the greater our chance of success.
 </li>
 <li>
 
 
 Choose To Do Hard Things
 
 
 : We win by tackling the hard things that others avoid, fueled by grit and resilience.
 </li>
 <li>
 
 
 Pursue Excellence
 
 
 : Great companies, teams, and individuals never settle and are proud of the work that they do. What&rsquo;s good enough today won&rsquo;t be good enough tomorrow. Excellence isn&rsquo;t a destination; it&rsquo;s a mindset of continuous improvement.
 </li>
 <li>
 
 
 Lead Together
 
 
 : Our success comes from how we work together. Leadership is not about titles&mdash;it is about action. We take ownership, drive results, and move forward as a team.
 </li>
 <li>
 
 
 Don&rsquo;t Take Yourself Too Seriously
 
 
 : We take our work seriously, not ourselves. The stakes are high, but a sense of humor keeps us grounded, creative, and resilient.
 </li>
 </ul>
 
 
 At Earnest, we are committed to building an environment where our employees feel included, valued, and heard. Our belief is that a strong commitment to diversity, inclusion, equity, and belonging enables us to move forward with our mission. We are dedicated to adding new perspectives to the team and encourage anyone to apply if your experience is close to what we are looking for.&nbsp;&nbsp;
 
 
 
 
 Earnest provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, veteran status, disability or genetics. Qualified applicants with criminal histories will be considered for the position in a manner consistent with the Fair Chance Ordinance.
 
 
</div>

Executive Assistant, C-Suite

Levi Strauss & Co.

<div>
 Calling all originals: At Levi Strauss &amp; Co., you can be yourself &mdash; and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit &mdash; and your future.
 
 
 We are currently seeking a Senior Executive Assistant (EA) to join our Human Resources team! As a Senior Executive Assistant, you'll report into and work closely with our Chief Human Resources Officer (CHRO) and other senior leaders on administrative duties, project management, and facilitating communication both internally and externally. Our perfect candidate is proactive, organized, and thrives in a fast-paced workplace.
 
 
 The Senior Executive Assistant will manage a wide range of advanced administrative and executive support-related tasks, and will make independent decisions regarding planning, organizing, and scheduling work. This role requires the ability to interact with senior leaders (at all levels) while remaining helpful, proactive, and efficient.
 
 
 
 About The Job
 
 
 
 <ul>
 <li>
 You will provide Executive Assistance for the CHRO, including extensive internal and external calendaring, point-to-point business travel, expenses, and special projects.
 </li>
 <li>
 Contribute to the excellent reputation of the company through professional, kind, and respectful interactions with all internal and external stakeholders.
 </li>
 <li>
 Liaise with senior-level leaders and team members across LS&amp;Co. and cultivate cross-functional relationships between departments and improve communication across teams.
 </li>
 <li>
 Prepare and plan agendas for Global HR Leadership meetings.
 </li>
 <li>
 Attend select leadership HR meetings and stay informed - take notes, identify follow-ups and send reminders.
 </li>
 <li>
 Manage demanding Outlook calendaring requests, while also keeping executives accessible.
 </li>
 <li>
 Handle and maintain highly confidential and sensitive information.
 </li>
 <li>
 Serve as the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison.
 </li>
 <li>
 Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
 </li>
 <li>
 Initiate purchase orders, reconcile invoices, and complete/track expense reports.
 </li>
 <li>
 Coordinate complex travel and expense reporting using Concur.
 </li>
 <li>
 Maintain impeccable standards of confidentiality and information security.
 </li>
 <li>
 Communicate with internal teams to take action on projects from the CHRO.
 </li>
 <li>
 Ability to be on-call as needed, beyond standard business hours.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Minimum of 5 years of high level, complex executive administration work experience supporting a senior-level executives.
 </li>
 <li>
 Experience in Human Resources or interest in HR.
 </li>
 <li>
 Experience planning and prepping for leadership meetings.
 </li>
 <li>
 Experience with extensive international and domestic travel arrangements.
 </li>
 <li>
 Positive and representative of Levi's values.
 </li>
 <li>
 Experience in supporting C-Suite Leaders.
 </li>
 <li>
 Must have a high degree of integrity when dealing with confidential and sensitive information.
 </li>
 <li>
 Can work with different personality types and leadership styles.
 </li>
 <li>
 Experience with calendaring and other digital technology and collaboration tools.
 </li>
 <li>
 Google Slides or PowerPoint experience to refine and integrate existing presentations.
 
 
 </li>
 </ul>
 This is a hybrid position based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs.
 
 
 
 The expected starting salary range for this role is
 
 
 $92,300 - $135,300
 
 
 per year
 
 .
 
 
 
 We may ultimately pay more or less than the posted range based on the location of the role. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance and business needs.
 
 
 
 Levi Strauss &amp; Co. (LS&amp;Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request. Read more about our benefits here.
 
 
 LS&amp;Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&amp;Co. a collective success.
 
 
 
 EOE M/F/Disability/Vets
 
 
 
 
 LOCATION
 
 
 
 San Francisco, CA, USA
 
 
 
 FULL TIME/PART TIME
 
 
 
 Full time
 
 
 
 FILL DATE
 
 
 
 This position is expected to be filled by 04/22/2026.
 
 
 
 Current LS&amp;Co Employees, apply via your Workday account.
 
 
 
</div>

Senior Executive Assistant to the CHRO

MissionStaff

<div>
 We connect top talent in Business Services, Tech, Marketing &amp; Creative with companies of all sizes&mdash;offering flexible, high-touch staffing solutions. We are currently filling the following direct-hire job for our client.
 
 
 
 Office Manager / Executive Assistant
 
 
 
 
 Overview
 
 
 
 Join a dynamic and innovative organization at the forefront of AI-driven design technology. As an Office Manager / Executive Assistant, you will be the heartbeat of our San Francisco HQ, ensuring the smooth operation of our office, providing exceptional support to top leaders, and fostering a polished, welcoming environment. This role offers an exciting opportunity to be instrumental in a rapidly growing startup culture where your proactive attitude and organizational prowess will make a significant impact.
 
 
 
 Required Skills
 
 
 
 <ul>
 <li>
 Minimum of 2+ years experience in office management, executive assistance, operations, hospitality, or related administrative roles
 </li>
 <li>
 Extremely organized, proactive, and detail-oriented with strong follow-through abilities
 </li>
 <li>
 Superior communication skills, both written and verbal
 </li>
 <li>
 Demonstrated vendor management and logistics skills
 </li>
 <li>
 High level of discretion, judgment, and sensitivity handling confidential information
 </li>
 <li>
 Competency in managing calendars, scheduling, and meeting logistics
 </li>
 <li>
 Ability to operate effectively in a fast-paced, ambiguous startup environment
 </li>
 <li>
 Proficiency in Notion workspace, Google Workspace, Slack, and general tech-savviness
 
 
 </li>
 </ul>
 
 Nice To Have Skills
 
 
 
 <ul>
 <li>
 Experience supporting C-level executives and senior leadership
 </li>
 <li>
 Hospitality or event hosting experience, including vendor and building management
 </li>
 <li>
 Background working within high-growth tech, startup, finance, PE/VC, or consulting sectors
 </li>
 <li>
 Experience with onboarding and supporting remote or hybrid teams
 
 
 </li>
 </ul>
 
 Preferred Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience preferred
 
 
 </li>
 </ul>
 MissionStaff is an equal opportunity employer. Please note that we do not accept unsolicited resumes from third-party recruiters or agencies. Additionally, candidates must be U.S. citizens or Permanent Residents to be considered for this position.
 
 
</div>

Office Manager / Executive Assistant

Amazon.com

<div><h2 class="jobSectionHeader">DESCRIPTION</h2><div>
If you are interested in this position, please apply on Twitch's Career site https://www.twitch.tv/jobs/en/ 
 
About Us: 
 
Twitch is the world&rsquo;s biggest live streaming service, with global communities built around gaming, entertainment, music, sports, cooking, and more. It is where thousands of communities come together for whatever, every day. 
 
We&rsquo;re about community, inside and out. You&rsquo;ll find coworkers who are eager to team up, collaborate, and smash (or elegantly solve) problems together. We&rsquo;re on a quest to empower live communities, so if this sounds good to you, see what we&rsquo;re up to on LinkedIn and X, and discover the projects we&rsquo;re solving on our Blog. Be sure to explore our Interviewing Guide to learn how to ace our interview process. 
 
About the Role 
 
Twitch is hiring an Executive Business Partner to provide support and collaboration to the VP of Product and VP of Engineering. You will be part of a dynamic EBP Team that requires high organization and responsiveness; and will be reporting directly to the VP of Product. You are eager to take on a position that extends beyond traditional administrative responsibilities to involve project management and operational coordination. 
 
You can work at our HQ in San Francisco, CA. 
 
 
You Will 
 
<ul><li>Manage complex calendaring and events based on Executive and Team priorities, while proactively resolving scheduling conflicts</li><li>Create confidential presentations and correspondence for internal executives and external communications</li><li>Gain knowledge of team and overall Twitch business; serve as a strategic partner to the executive and their extended team</li><li>Coordinate domestic and international travel and accommodations</li><li>Manage expense reporting and approval on executives' behalf</li><li>Work with other EBPs across Twitch, Amazon, and external companies</li></ul>
Team Support: 
 
<ul><li>Manage attendees, agenda, and logistics of all recurring meetings and departmental events (offsites, All Hands, and conferences) while anticipating conflict</li><li>Develop processes to improve Rhythm of Business, managing its implementation across the organization</li><li>Manage logistics and strategic coordination of our operational planning (e.g. Amazon strategic deliverables, organizational budget, headcount planning, and space planning)</li><li>Available to sit in on executive meetings, while capturing notes and key decisions</li></ul>
- Be a Twitch culture ambassador - create swag, recognition around employee milestones, and team building events 
<ul><li>Manage onboarding of new team members, including potential management of other EBPs</li></ul> 
Perks 
<ul><li>Medical, Dental, Vision &amp; Disability Insurance</li><li>401(k)</li><li>Maternity &amp; Parental Leave</li><li>Flexible PTO</li><li>Amazon Employee Discount</li></ul></div><h2 class="jobSectionHeader">
BASIC QUALIFICATIONS</h2><ul><li>3+ years of program or project management experience</li><li>Experience using data and metrics to determine and drive improvements</li><li>Experience working cross functionally with tech and non-tech teams</li><li>3+ years of Executive Assistant experience supporting a C-level executive</li><li>Proficiency with Google Suite &amp; Microsoft Office, Slack, Expense &amp; Travel Software</li><li>History of coordinating travel &amp; events within company travel &amp; expense policy</li><li>Strong problem solving abilities</li><li>Strong communication skills</li></ul><h2 class="jobSectionHeader">
PREFERRED QUALIFICATIONS</h2><ul><li>Twitch knowledge or gaming background</li><li>Bachelor's degree</li><li>Previous manager experience</li></ul> 
Twitch is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. 
 
Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company&rsquo;s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 
 
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. 
 
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner. 
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. 
USA, CA, SAN FRANCISCO - 81,600.00 - 142,800.00 USD annually 
USA, CA, San Francisco - 81,600.00 - 142,800.00 USD annually</div>

Executive Business Partner

Giga Energy

<div>
 
 About Giga
 
 
 
 At Giga
 
 ,
 
 we develop, build, and operate AI energy infrastructure that powers the modern world. And we&rsquo;re on a mission to fix the broken energy infrastructure experience &mdash; permanently. Our vertically integrated approach stacks site origination and development, infrastructure manufacturing, and power market participation under one operating system. Founded in Texas, Giga partners with AI hyperscalers, data center operators and other energy infrastructure teams to deliver projects faster.
 
 
 
 Why Join Us
 
 
 
 <ul>
 <li>
 The Pace: You will own projects moving faster than anywhere else in the industry.
 </li>
 <li>
 The Impact: You are the person who turns "concepts" into "contracts" and "permits."
 </li>
 <li>
 The Team: Work with a world-class group of engineers and builders defining the future of AI infrastructure.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 As
 
 Executive Assistant
 
 to one of Giga Energy's senior leaders, you'll be the operational backbone that keeps everything running at full speed. This role is for someone who wants to be in the room where decisions happen, not watching from the sidelines. You'll manage the details so your executive can stay focused on the big picture, acting as a trusted partner who anticipates needs, solves problems independently, and never lets anything fall through the cracks. At the core of this role is mastering three things: owning the executive's calendar so every minute is accounted for and protected, managing a high-volume inbox by drafting and responding to emails with the executive's voice and judgment, and handling all bookings &mdash; from complex travel itineraries to key meetings and reservations &mdash; so nothing is ever left to chance.If you're energized by fast-moving environments, thrive under pressure, and take pride in being the most reliable person in the room, this is the role for you.
 
 
 
 Where you&rsquo;ll work
 
 
 
 This role will be based in our San Francisco office. You must be willing to work in the office full-time to hybrid, this is dependent on which days your executive is in office.
 
 
 
 We're onsite because velocity matters when you're building physical infrastructure. Solving complex problems in real-time with Manufacturing, Engineering, and Finance leaders is how we move faster than a slow, antiquated industry.
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Own and manage the executive's calendar end-to-end, proactively resolving conflicts and prioritizing commitments
 </li>
 <li>
 Draft, manage, and respond to emails on behalf of the executive with accuracy and professionalism
 </li>
 <li>
 Handle NDAs, confidential documents, and time-sensitive paperwork with full discretion
 </li>
 <li>
 Coordinate domestic and international travel logistics, including itineraries, accommodations, and ground transportation (~30% travel expected)
 </li>
 <li>
 Maintain and update CRM records in HubSpot and manage day-to-day workflows across Google Suite
 </li>
 <li>
 Make sound, independent decisions in the executive's absence &mdash; serving as a trusted proxy when needed
 </li>
 <li>
 Identify and take ownership of time-consuming tasks before they become bottlenecks
 </li>
 <li>
 Remain available and responsive during extended business hours (7 AM &ndash; 11 PM) as operational needs require
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant or in a comparable high-responsibility administrative role
 </li>
 <li>
 Proficiency in Google Suite &mdash; able to hit the ground running without training
 </li>
 <li>
 Demonstrated ability to manage competing priorities in a fast-paced, high-stakes environment
 </li>
 <li>
 Proven track record of exercising independent judgment and making decisions on behalf of a senior leader
 </li>
 <li>
 Strong written communication skills, including experience managing executive-level correspondence
 </li>
 <li>
 Ability to handle sensitive and confidential information with the highest level of discretion
 </li>
 <li>
 Willingness to work extended hours and remain responsive outside of standard business hours
 
 
 </li>
 </ul>
 
 Bonus points
 
 
 
 <ul>
 <li>
 Experience working in a tech company or high-growth startup environment
 </li>
 <li>
 Familiarity with Microsoft Excel and other business productivity tools
 </li>
 <li>
 Background or degree in Business, Engineering, or a related field
 </li>
 <li>
 Experience coordinating complex, multi-leg travel itineraries
 </li>
 <li>
 Experience with Hubspot
 
 
 </li>
 </ul>
 
 Equal Opportunity Employer Statement
 
 
 
 Giga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.
</div>

Executive Assistant

Career Group

<div>
 
 Our client, a leading global financial services group, is seeking a detail-oriented, highly organized Administrative Assistant to support a busy Executive Assistant team at their private equity arm of the company. This role is ideal for someone who thrives in a collaborative environment, has a knack for scheduling, and is eager to grow within a high-performing executive support team.
 
 
 
 
 
 
 
 **Please note this is an onsite, temp-to-perm role based in San Francisco, CA. Pay will be $48-$50/hr.**
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Support the Executive Assistant with high-volume calendar management (approx. 70% of role), including scheduling meetings across multiple time zones
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
 </li>
 <li>
 Assist with expense reporting using Concur, ensuring timely submission and accuracy
 </li>
 <li>
 Help prepare meeting materials, track deadlines, and assist with ad-hoc administrative tasks as needed
 </li>
 <li>
 Liaise with internal teams and external stakeholders to ensure seamless communication and meeting execution
 </li>
 <li>
 Provide support with overflow work, general office tasks, or special projects as needed by the Executive Assistant or broader team
 </li>
 <li>
 Provide backup coverage during Executive Assistant absences or peak periods
 </li>
 <li>
 Assist with any overflow of work the team would need help with
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of administrative experience in a professional office environment
 </li>
 <li>
 Strong proficiency in Outlook and calendar management tools
 </li>
 <li>
 Hands-on experience with Concur for expense and/or travel management
 </li>
 <li>
 Exceptional attention to detail, time management, and multitasking skills
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Ability to work proactively and maintain a high degree of confidentiality
 </li>
 <li>
 Experience in the financial industry is a strong plus
 </li>
 </ul>
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 
 
 You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.
 
 
 
 
 We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 
 
 
 
</div>

Administrative Assistant

itD Tech

<div>itD is seeking an Executive Administrative Assistant to provide high-level strategic and operational support to a VP-level executive, ensuring seamless business operations and executive effectiveness. This role serves as a trusted partner and organizational anchor&mdash;driving calendar precision, travel execution, communication flow, and cross-functional coordination to enable leadership focus and operational excellence. The ideal candidate will bring deep experience supporting senior executives (SVP level preferred) in fast-paced, complex environments and a proven track record of managing dynamic schedules, global travel logistics, and high-visibility executive operations with discretion and precision.

Location: Hybrid &ndash; Bay Area, CA 
 
Pay Range: $37 - 42 (hourly)

We provide comprehensive medical benefits, a 401(k) plan, paid holidays, and more. Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship. 
<h3 class="jobSectionHeader">
Responsibilities:</h3>
<ul>
<li>Partner closely with the VP, Chief of Staff, EA team, and cross-functional stakeholders to ensure operational cadence excellence.
</li>
<li>Lead complex calendar orchestration, prioritizing high-volume meeting requests from internal and external stakeholders.
</li>
<li>Anticipate executive needs by proactively managing shifting priorities and staying two steps ahead in a fast-paced environment.
</li>
<li>Coordinate meeting logistics, including agenda development, pre-reads, action tracking, and post-meeting follow-ups.
</li>
<li>Manage comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, dining, and itinerary planning.
</li>
<li>Prepare and submit executive expense reports accurately and in a timely manner.
</li>
<li>Serve as an informal leader and resource for the administrative team supporting the VP.
</li>
<li>Support executive communications, handle sensitive correspondence with discretion, and contribute to special projects and off-site event planning as needed. 
</li>
</ul><h3 class="jobSectionHeader">Internal Responsibilities:</h3>
<ul>
<li>Attend regular internal practice community meetings.
</li>
<li>Collaborate with your itD practice team on industry thought leadership.
</li>
<li>Complete client case studies and learning material (blogs, media material).
</li>
<li>Build out material to contribute to the Digital Transformation practice.
</li>
<li>Attend internal itD networking events (in person and virtual).
</li>
<li>Work with leadership on career fast-track opportunities. 
</li>
</ul><h3 class="jobSectionHeader">Required Qualifications and Skills:</h3>
<ul>
<li>Minimum 8 years of professional experience in executive administration, including direct support of senior executive leadership (SVP level strongly preferred).
</li>
<li>Proven experience managing complex, in-flux calendars with significant domestic and international travel coordination.
</li>
<li>Experience supporting executive management teams and boards in fast-paced, deadline-driven environments.
</li>
<li>Availability to respond outside normal business hours as needed.
</li>
<li>Advanced proficiency with Microsoft Office Suite and procurement tools.
</li>
<li>Experience with SaaS and collaboration platforms (e.g., expense management systems, document management tools, e-signature platforms).
</li>
<li>Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously.
</li>
<li>Strong written and verbal communication skills.
</li>
<li>Demonstrated ability to handle confidential and sensitive information with the highest level of discretion.
</li>
<li>Experience managing small projects and coordinating off-site meetings and executive events. 
</li>
</ul><h3 class="jobSectionHeader">Preferred Qualifications and Skills:</h3>
<ul>
<li>Experience partnering closely with a Chief of Staff.
</li>
<li>Prior experience serving as a lead or mentor within an administrative team.
</li>
<li>Experience supporting large, cross-functional organizations within complex corporate environments. 
</li>
</ul><h3 class="jobSectionHeader">Education:</h3>

Bachelor's degree in a relevant field or equivalent work experience required.<div> 
Company Description 
About itD: We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You'll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints.

The itD Digital Experience: Joining us means you'll be part of our global community, you have a say about your own career journey, and you'll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking &amp; career learning and development programs. We are growing and we want to see you grow! Visit https://itdtech.com/careers to learn more about what working at itD can mean for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at recruiting@itdtech.com and let us know the nature of your request and your contact information.

Additional Info 
Dynamic environment in a culture of respect, empowerment and recognition for a job well done, apply today!</div></div>

Executive Administrative Assistant (6083)

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