administrative assistant ii research neurology

executive assistant

senior administrative assistant - acrsu Jobs in Boston

senior administrative assistant - acrsu

administrative assistant

administrative assistant (full time) Jobs in Boston

administrative assistant (full time)

administrative assistant ii research neurology Jobs in Boston

executive assistant i neurology hybrid

Tufts Medical Center

<div><div><b>Job Title:</b> Executive Assistant I<br>
<b>Hours:</b> 40 hours per week; Monday through Friday from 8:30 AM to 5:00 PM EST<br>
<b>Location:</b> Hybrid model; Onsite at 260 Tremont St. Boston, MA. 2-3 days remote may be available after the first 90 days.</div><div></div><div><div><div><div><div><div><div><div><div><p><b><br>
Job Profile Summary</b>
</p><p>This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs. The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education. An entry level role that applies broad theoretical job knowledge typically obtained through advanced education. May require the following proficiency: work is closely supervised, problems faced are not typically difficult or complex, and explains facts, policies and practices related to job area.</p><p></p><p><b>
Job Overview</b></p><p>
This position performs duties requiring expert level administrative support and project management skills to assist a leader of a major corporate function, where assignments involve work of a confidential, complex nature and involve handling information of strategic importance. Assists executive by relieving them of complex details and advanced administrative duties. High-level contacts require the use of considerable discretion, judgment, tact, and diplomacy. Provides day to day scheduling, meeting coordination and project implementation. Serves as a liaison to board level volunteers, physician and executive leaders in support of departmental activities. Serves a principal role in the scheduling and coordination of agendas, projects, and schedules.</p><p></p><p><b>
Job Description</b></p><p><b>
Minimum Qualifications:</b></p><p>
1. Bachelor's Degree <b>AND</b> Two (2) years of administrative experience <b>OR</b>;</p><p>
Associate's Degree <b>AND</b> Four (4) years of administrative experience <b>OR</b>;</p><p>
High School Diploma <b>AND </b>Six (6) years of administrative experience.</p><p></p><p><b>
Duties and Responsibilities:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p><p></p><p>
1. Produces correspondence, memos, and reports from dictation, drafts, models, etc. Edits material for grammar, spelling, and format and high-quality presentation and style. Prepares high quality presentation graphics.</p><p>
2. Expedites the volume production of special reports, brochures, annual reports, manuals, etc. Coordinates efforts with Marketing/Communications, the executive offices, etc., as well as outside vendors to assure production schedules are met.</p><p>
3. Attends meetings of committees/boards composed of executives from the voluntary sector in the capacity of recording secretary.</p><p>
4. Composes or selects letters based on supervisor&rsquo;s general instructions. Responds to routine inquiries.</p><p>
5. Arranges a wide variety of inside and outside meetings, special events and activities. Prioritizes events for the most efficient use of available time. Makes travel arrangements for extended trips and groups.</p><p>
6. Coordinates large, complex internal and external meetings, seminars, and similar events. Coordinates production of meeting agenda.</p><p>
7. Communicates with a wide variety of high-level executives and officials to exchange critical or sensitive information and expedite matters on behalf of superior. Monitors progress on important matters and follows up to ensure disposition. Assignments involve work of a complex and confidential nature, necessitating exposure to highly sensitive information, and requiring considerable discretion, judgment, tact, and diplomacy.</p><p>
8. Receives phone calls and messages, provides informed interpretation on procedures and policies to high level internal and external customers, refers matters to appropriate executive, function, or department.</p><p>
9. Provides assistance with administrative processes associated with the department or function.</p><p>
10. Expedites a wide variety of highly sensitive administrative matters requiring a basic understanding of hospital policies and operational issues.</p><p>
11. Processes and follows up to expedite office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc.</p><p>
12. Follows up with a variety of personnel within and outside of the organization to ensure timely completion.</p><p>
13. Provides guidance to departmental personnel in hospital administrative policies and procedures.</p><p>
14. Prepares and manages the departmental operating budget. Monitors expenditures against the budget and reports significant variations.</p><p>
15. Independently performs assigned portions of highly sensitive projects, determining sources and method of obtaining information, data requirements for assigned information, as well as analytical techniques. Prepares reports and recommendations for action by superior.</p><p>
16. Prepares reports using statistical or financial tables, which may involve the development of original formats of graphs and charts for meaningful presentation of data.</p><p>
17. Uses standard and internet/information research skills.</p><p>
18. Sets up and maintains files and records of extremely sensitive, confidential information, ensuring efficient retrieval.</p><p>
19. Utilizes database applications software maintains reports appropriate to informational needs, and arranges and maintains information. Develops and produces a variety of reports.</p><p>
20. Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates the timely repair of office equipment.</p><p>
21. Ensures basic setup and maintenance of office personal computers and associated equipment. Ensures timely service.</p><p>
22. Uses typical applications software used: word processing, spreadsheet, presentation graphics, and database. Additional applications software such as for project management, scheduling, budgetary control, etc.</p><p>
23. Performs miscellaneous clerical duties: collate, sort, fax, file, distribute, and retrieve documents and mail. Records and relays phone messages.</p><p>
24. Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.</p><p>
25. Ensures compliance with health and safety requirements and with regulatory agencies such as DPH, etc.</p><p>
26. Ensures compliance with established hospital policies, quality assurance programs, safety and infection control policies and procedures.</p><p>
27. Maintains collaborative team relationships with peers and colleagues in order to effectively contribute to the working group&rsquo;s achievement of goals, and to help foster a positive work environment.</p><p></p><p><b>
Physical Requirements:</b></p><p>
1. Normal office setting.</p><p>
2. Frequent contact with patients, medical staff, and department personnel.</p><p>
3. Frequent sitting, occasional standing &amp; walking, and lifting of 5-10 lbs.</p><p>
4. Requires manual dexterity using fine hand manipulation to operate computer keyboard.</p><p>
5. Requires ability to see computer screen and reports.</p><p></p><p><b>
Skills &amp; Abilities:</b></p><p>
1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.</p><p>
2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English.</p><p>
3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint.</p><p>
4. Ability to write and spell in English to ensure accurate message taking.
</p><p>5. Excellent interpersonal skills are required and changing deadlines and the adaptability to change required.</p><p>
6. Ability to work under pressure and changing deadlines and the adaptability to change required.</p><p>
7. Ability to visualize the big picture independently with minimal supervision and direction.
</p><p>8. Excellent proofreading skills.</p><p>
9. In-depth understanding of office management and daily operations.</p><p>
10. Working knowledge of office equipment, such as printers and fax machines.
</p><p>11. Highly resourceful team player who can effectively work with staff and senior level managers.<br>
</p></div></div></div></div></div></div></div></div></div><p></p><p>At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$26.87 - $33.59</div>

Executive Assistant I - Neurology: Hybrid

FlexProfessionals

<p><i>A leading nonprofit dedicated to advancing housing stability, economic security, and overall quality of life is seeking an Executive Assistant to provide high-level administrative support to its senior leadership team.</i></p><p><b>Job Type</b>: Contract position with opportunity for permanent role</p><p><b>Location Requirements</b>: Hybrid; minimum of three (3) days per week in Boston office, located on Orange line near Roxbury Crossing</p><p><b>Job Description</b>: The Executive Assistant provides administrative support to the Executive Director and senior staff. The role requires frequent use of independent judgment in carrying out administrative duties, including maintaining the Executive Director&rsquo;s schedule, handling confidential and highly sensitive files, composing correspondence, writing proposals and reports, and proofreading. The Executive Assistant may occasionally provide backup support for other departments and assist with special projects, assignments, and events. This position requires a comprehensive understanding of operations, policy issues, and critical thinking.</p><p><b>Responsibilities</b>:</p><ul><li>Represent the agency to callers and visitors to the Executive Office, including corporate and political representatives, owners, and residents</li><li>Answer and screen phone calls professionally and route inquiries to appropriate staff</li><li>Coordinate meetings of the Board of Directors and committees</li><li>Attend board and committee meetings and record minutes</li><li>Produce and submit meeting minutes for review and approval</li><li>Prepare agendas and meeting materials, including compiling reports from senior management</li><li>Distribute materials to board members and attendees</li><li>Arrange travel, transportation, and lodging for the Executive Director and management staff</li><li>Conduct internet and other research as assigned</li><li>Open and manage the Executive Director&rsquo;s mail, prioritizing time-sensitive materials</li><li>Distribute mail to appropriate staff in the Executive Director&rsquo;s absence</li><li>Maintain confidential and important agency files, including contracts, legislative records, policies, and meeting minutes</li><li>Perform clerical duties such as word processing and photocopying</li><li>Act as assistant Clerk of the Board of Directors and maintain board documents</li><li>Implement special projects and assignments</li><li>Serve as liaison for committees and special groups to support interdepartmental communication</li><li>Maintain electronic contract files and complete City of Boston contract files as needed</li><li>Perform other duties as assigned</li></ul><p><b>Qualifications</b>:</p><ul><li>Demonstrated experience in an Executive Office or similar setting</li><li>General knowledge of government, regional economy, housing, and Greater Boston communities, preferred</li><li>Proficiency with Microsoft Office, including Word, Excel, Adobe Acrobat, and Outlook</li><li>Excellent verbal and written communication skills; writing sample required</li><li>Strong diplomacy, discretion, and judgment with confidential matters</li><li>Strong customer service skills and ability to interact with all levels of management and staff professionally</li><li>Excellent problem-solving and organizational skills</li><li>Ability to multi-task and prioritize in a busy office with competing pressures</li><li>BA/BS preferred</li><li>Multilingual skills preferred, including English and at least one of the following: Vietnamese, Cape Verdean Creole, Portuguese, Cantonese, Mandarin, Toisanese, or Spanish</li></ul><p>Pay: $67,000.00 - $77,000.00 per year</p><p>Work Location: Hybrid remote in Boston, MA</p>

Executive Assistant

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
This position is full-time, 40hrs, M-F<br>
<br>
Under the supervision of the Division Chief, Associate Division Chief, APP Leader, and Collaborating Physicians, the Physician Assistant (PA) will practice within the Memory Division of the Department of Neurology. The PA will conduct outpatient clinical visits (both in-person and via telehealth) and work collaboratively across departments and divisions to ensure continuity of care.<br>
<br>
The PA will play a key role in the evaluation and longitudinal management of patients with Alzheimer&rsquo;s disease and related dementias, including those enrolled in the Alzheimer Therapeutics Program receiving disease-modifying anti-amyloid therapies. This role includes managing complex cases, contributing to clinical decision-making, and supporting safe and effective treatment delivery.<br>
<br>
In addition, the PA will contribute to the development, refinement, and expansion of care models that extend beyond the traditional clinic setting, with the goal of enhancing care integration and improving the patient and caregiver experience.<br>
<br>
This position requires excellent organizational and interpersonal skills, as well as initiative and adaptability. The ideal candidate is flexible, able to work independently, and comfortable engaging in a range of clinical and programmatic activities. Strong communication skills are essential, including the ability to effectively interact with patients, caregivers, and multidisciplinary team members.<br>
<br>
Memory PA Role:<br>
<ul><li>Provides clinical care: 8 four-hour clinical sessions per week (32 patient facing hours) and 2 four-hour continuity of care/administrative time (8 hours per week) to complete non patient facing work such as EPIC in-basket messages, notes, lab work etc.</li><li>Collaborates with outside facilities and clinical staff for certain patients, and to provide general information about caring for patients to other caregivers including outside hospitals, PCP&rsquo;s, VNA, and private help.
</li><li>Collaborates with the multi-disciplinary team
</li><li>Explore innovative ways to disseminate patient and community education materials to enhance continuity of care.</li><li>Prescribes or recommends medications or other forms of treatment.</li><li>Maintains accurate and timely notes in the electronic medical record.</li><li>Information Systems/Technology Skills: EPIC, electronic medical record experience.</li><li>Quality Assurance: Skills to work efficiently and effectively and strive to do so in all aspects of position.
</li><li>Critical Thinking/Decision Making: Ability to appropriately evaluate all aspects of a situation and to independently make appropriate and timely decisions.
</li><li>Ability to coordinate among diverse populations.
</li><li>Discretion and Confidentiality: Ability to handle sensitive and confidential matters discreetly and to ensure confidentiality guidelines are maintained by staff.
</li><li>Safety/Compliance: Knowledge in aspects of safety applicable to position; Knowledge of and compliance with institutional, JCAHO, HIPAA, and other regulatory bodies&rsquo; standards.</li></ul><br>
Qualifications:<br>
<br>
Ideal candidates will have:<br>
<ul><li>2 + years of experience required and neurology experience preferred</li><li>Physician Assistant Licensure</li><li>Physician Assistant Certification
</li><li>Master&rsquo;s or Doctoral Degree in given PA discipline.</li><li>The desire to utilize a patient-centered approach to produce the highest quality of care</li><li>Interpersonal/communication: Excellent interpersonal, written and oral communication, and public speaking skills; Good command of English language, including medical and scientific terminology.
</li></ul>Working Conditions:<br>
<ul><li>Busy ambulatory practice setting.</li><li>Normal office conditions
</li><li>Potential clinical exposure within the routine provision of patient care</li><li>Periods of walking, standing and sitting. Ability to assist and ambulate patients when needed.</li><li>Normal business hours: Monday &ndash; Friday, daytime hours</li></ul><br>
Location:<br>
Boston
<br>
Waltham
<br>
Travel required for clinic and requires ability to work in multiple locations. Valid MA driver&rsquo;s license needed.<p></p><p><b><br>
Job Summary</b></p>
Summary<br>
The Physician Assistant (PA) is a licensed provider. The PA is responsible for the assessment and management of various populations of patients, medical and/or surgical, including diagnostic and therapeutic interventions, development of appropriate plans of care and ongoing evaluation. May also perform additional duties, such as precepting a small group of learners.
<br>
<br>
Does this position require Patient Care? Yes<br>
<br>
Essential Functions<br>
<ul><li>Provides direct care, counseling, and teaching to a designated patient population in the ambulatory, inpatient, operative, and/or procedural setting.
</li><li>Performs complete histories and physical examinations.
</li><li>Orders, interprets, and evaluates appropriate laboratory and diagnostic tests.
</li><li>Develops appropriate plans of care and follow-up based on the outcomes of diagnostic, laboratory, and physical examination findings.
</li><li>Orders medications and writes prescriptions according to organizational and regulatory policies and procedures.
</li><li>Consistently provides high quality and timely documentation including admission and progress notes, procedure notes, operative notes and discharge summaries.
</li><li>Performs bedside procedures as are appropriate to the patient population.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div><div><p>
Education</p><ul><li>
Master's Degree Physician Assistant required
</li></ul><p>Can this role accept experience in lieu of Education requirements? No</p><p></p><p>
Licenses/Certifications Required/Preferred</p><ul><li>
Physician Assistant [State License] - Generic - HR Only required</li></ul><p></p><p>
Work Experience</p><ul><li>
2 years of experience as a PA required
 </li></ul><p>Knowledge, Skills and Abilities</p><ul><li>
Skilled in taking medical histories to assess medical condition and interpret findings.</li><li>
Ability to maintain quality control standards.</li><li>
Ability to react calmly and effectively in emergency situations.</li><li>
Ability to interpret, adapt and apply guidelines and procedures.</li><li>
Ability to communicate clearly and establish/maintain effective working relationships with patients, medical staff and the public.</li></ul></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Hybrid<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
15 Parkman Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$122,803.20 - $173,867.20/Annual<p></p><p><b><br>
Grade</b></p>
7<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Physician Assistant-Alzheimer’s Therapeutic Program- MGH

HarbourVest

<div><div><b>Job Description Summary</b></div><div>
For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.</div><div></div><div>
In our collegial environment that&rsquo;s marked by low turnover and high energy, you&rsquo;ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.</div><div></div><div>
We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.</div><div></div><div>
HarbourVest is an equal opportunity employer.</div><div></div><div>
This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.</div><div></div><div>
We are seeking an experienced Executive Assistant to provide a broad range of support to senior members of the HarbourVest Global Private Wealth leadership team. This individual will serve as the main point of contact for our Global Private Wealth teammates and will help build a professional and welcoming environment for the team and external parties.</div><div></div><h2 class="jobSectionHeader"><b>
The ideal candidate is someone who is:</b></h2><ul><li>
An excellent written and verbal communicator</li><li>
Able to communicate professionally and confidently with colleagues of all levels</li><li>
Highly organized and able to balance multiple responsibilities and prioritize effectively</li><li>
Committed to excellence with high attention to detail and follow-through</li><li>
Technologically proficient with a thorough knowledge of Microsoft Office Suite and ability to learn and adapt quickly to other applications.</li><li>
Prior experience with Concur travel and expense management platform</li></ul><div></div><h2 class="jobSectionHeader"><b>
What you will do:</b></h2><ul><li>
Provide Executive Assistant support to Leadership and their team</li><li>
Manage large scale, global calendar management</li><li>
Manage team expense report processing for events and travel through SAP Concur Expense platform</li><li>
Respond to email, MS teams and phone calls in a timely manner</li><li>
Coordinate onsite meetings with vendors and clients</li></ul><div></div><h2 class="jobSectionHeader"><b>
What you bring:</b></h2><ul><li>
Demonstrated experience in supporting senior leadership with calendar management</li><li>
Experience with onsite meeting coordination and materials production</li><li>
Motivated, self-starter with the ability to work independently as well as part of a team</li><li>
Ability to build and foster strong working relationships with stakeholders at all levels, and across multiple functions and geographies</li><li>
Problem solving skills with a bias for action leveraging data, technology applications and other tools</li></ul><div></div><h2 class="jobSectionHeader"><b>
Education Preferred:</b></h2><ul><li>
Bachelor of Arts (B.A.), Bachelor of Science (B.S.), or equivalent experience</li></ul><div></div><h2 class="jobSectionHeader"><b>
Experience</b></h2><ul><li>
10 years+ Executive Assistant support experience supporting senior level Executives</li></ul><div></div><div>
#LI-Hybrid</div><div><b>
Salary Range</b></div>
$83,000.00 - $137,000.00<div>
This USD base salary range represents only one component of total compensation for this role and is provided in accordance with local requirements. This role is eligible for a discretionary annual bonus, which is determined based on individual and overall firm performance. In addition to salary and bonus, total compensation may include eligibility for long-term reward programs and a comprehensive total rewards package that may include retirement, health, insurance, paid time off, and wellness programs. Our total rewards offerings are influenced by several business factors, and eligibility for certain components will vary by position and geography. Please note the posted ranges do not apply outside the U.S. and should not be converted to other currencies as a proxy for compensation in other countries.</div><div>
This position is non-exempt and therefore eligible for the payment of overtime.</div></div>

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Overview:<br>
Research in the Ob/Gyn Department at MGH includes basic and clinical science performed in the Vincent Center for Reproductive Biology. Researchers&rsquo; primary research emphasis include infertility, aging and cancer as they pertain to the ovary and uterus.
<br>
<br>
The Executive Assistant performs duties of a responsible and discretionary nature to assist the MGB Vice Chair of Research, Director of the VCRB. Administrative Director, Faculty, Associate Faculty, and staff. The position serves as a resource to other Ob/Gyn employees at all levels and acts as liaison between VCRB and MGB Ob/Gyn Offices. The Executive Assistant works independently, receiving minimal supervision and guidance, and possesses expert knowledge of office routine, machines, and information systems, as well as an understanding of the organization, programs and procedures related to the work of the Center staff. Daily responsibilities encompass scheduling of administrative meetings, calendar management, coordinating activities with other departments and hospital leadership, and helping the Administration with department projects and initiatives. The candidate must have well-developed organizational and communication skills capable of working independently to produce consistent quality work with minimal supervision and guidance.<br>
<br>
Additional duties include purchasing, accounts payable, and database management, and preparing documents needed for grant applications. Additionally, the Executive Assistant will help coordinate various HR functions for non-clinical, research personnel, including new hire coordination, and timekeeping and offboarding.<p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.<br>
<br>
Does this position require Patient Care?<br>
No<br>
<br>
Essential Functions<br>
<ul><li>Perform secretarial and administrative duties for an executive or chief.</li><li>Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
</li><li>Prepares correspondence, meeting minutes or executive summaries.</li><li>Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.</li><li>Work requires some analysis and use of initiative and independent judgment.</li><li>Remain knowledgeable of corporate policy.</li><li>Often called upon to interpret and communicate executive or board's intent to other employees.</li><li>Perform payroll functions for executive team.</li><li>Assists other administrative/executive assistants and may assist with orientation and training of staff.</li><li>May make contacts of a sensitive, complex, and confidential nature.</li><li>Completes routine tasks under minimal supervision.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required. Bachelor&rsquo;s degree in Business, or related field preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
Experience<br>
Experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Requires highly proficient/advanced administrative skills and office applications skills.</li><li>Ability to proofread and edit written documents.</li><li>Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.</li><li>Highly proficient in all communication skills (phone, verbal and written).</li><li>Ability to handle sensitive information and situations with poise and professionalism.</li><li>Strong organizational, coordination and judgment skills.</li><li>Ability to prioritize effectively.</li><li>Ability to problem solve and troubleshoot.</li><li>Ability to analyze a situation and determine best course of action within established guidelines.</li><li>Basic math knowledge with some knowledge of bookkeeping.</li><li>Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.</li><li>Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
60 Blossom Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$23.34 - $33.37/Hourly<p></p><p><b><br>
Grade</b></p>
5<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Clean Energy Ventures

<div><p><b>JOB OPENING: Office Coordinator</b></p><p><i>
Hybrid with weekly travel into Boston Office</i></p><p>
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.</p><p>
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.</p><p>
Role Overview</p><p><br>
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs.</p><p><br>
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team.</p><p><br>
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization.</p><p><br>
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures.</p><p><br>
Key Responsibilities</p><ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul><p><b>
Qualifications &amp; Experience:</b></p><p>
Qualified candidates will possess a strong combination of the following:</p><ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul><p>
When in doubt if you meet all these requirements, please apply!</p><p><b>
Compensation &amp; Benefits</b></p><p>
We provide competitive and holistic compensation to all our team members, including:</p><ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul><p>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.</p><p><b>
Closing Statement</b></p><p>
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.</p><p>
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.</p><p>
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status.</p><br>
<p>
</p><p>c7jsxL6JnR</p></div>

Office Coordinator

Commonwealth of Massachusetts

<div></div><div><div><p>The Metro Boston Area Department of Mental Health (DMH) is currently hiring for the position of Security Team Specialist I.</p><p></p><p><b><br>
Duties and Responsibilities (these duties are a general summary and not all inclusive):</b></p><ul><li> Patrols all buildings, grounds, and adjacent areas of the hospital at regular intervals and guards against trespass, theft, fire, and damage to property.</li><li> Maintains order among visitors and staff; maintains motor vehicle traffic controls on hospital grounds including parking, speeding and other traffic conditions and takes necessary measures to prevent unauthorized use of hospital roads and parking facilities.</li><li> Performs security duties such as screening visitors, directing traffic, and enforcing parking controls.</li><li> Provides personal protection to individuals as required including but not limited to, searching for missing goods and persons, conducting surveillance, and investigating complaints and reports of suspicious activities.</li><li> Assists with providing custodial supervision of medically ill and mental health clients, and escorts them to various appointments.</li><li> Coordinates the maintenance of hospital firefighting equipment, alarm systems and other safeguards; reports defects and request repairs in order to ensure compliance with safety standards and requirements.</li><li> Monitors hospital switchboard, gauges, and alarm indicator panels; takes necessary action in event of malfunction or alarm, including system resets.</li><li> Prepare reports on investigations conducted and noteworthy incidents during tour of duty.</li><li> Preserves crime scenes and fire sites, performs searches and inspections, serves court summons to patients or staff, and performs job related duties for safety and security as necessary and as directed.</li></ul><p></p><p><b><br>
Required Qualifications:</b></p><ul><li> Skill to deal tactfully with others and interact with individuals who are under physical and/or emotional stress.</li><li> Capability to maintain a calm composure in stressful and emergency situations.</li><li> Ability to make decisions and acting quickly in dangerous or emergency situations.</li><li> Capacity to exercise discretion in handling confidential information.</li><li> Demonstrated proficiency in gathering information through questioning individuals, conducting interviews, and gathering information by examining records and documents.</li><li> Ability to lift persons or heavy objects.</li></ul><p></p><p><b><br>
Preferred Qualifications:</b></p><ul><li> Prior health care facility security or law enforcement experience.</li><li> CPR Certified, First Responder and NARCAN trained.</li><li> Ability to solve problems and relate to hospital staff, constituents, and other community members in a positive and professional manner.</li><li> Talent for recognizing the cultural diversity of the campus community and ensure sensitive and equitable treatment of all who work and visit the campus.</li><li> Bilingual or multilingual fluency is preferred.</li></ul><p></p><p><b><br>
Please Note: </b>This position is 40 hours per week, working the third shift, (11:00pm - 7:00 am). Days off are Tuesday and Wednesday.</p><p></p><p><b><br>
DMH Mission Statement:</b></p><p>
The Department of Mental Health assures and provides access to services and support to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights and supports mental health training and research.</p><p></p><p><b><br>
Pre-Offer Process:</b></p><p>
A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori</p><p>
Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.</p><p>
Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.</p><p><b>
ADA Reasonable Accommodation:</b></p><p><b>
If you require a reasonable accommodation with the application/interview process, please contact us at: </b><b>EOHHS Candidate ADA Requests</b></p><p>
For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. 4</p><div><br>
</div></div><div><b>
Qualifications</b><div></div><p><b><br>
First consideration will be given to those applicants that apply within the first 14 days.</b><br>
<br>
Minimum Entrance Requirements: Applicants must have (A) at least one (1) year of full-time or equivalent part-time, experience in work involving the protection and/or security of buildings, equipment or individuals, or (B) any equivalent combination of the required experience and the substitutions below.</p><p><br>
Applicants applying for positions within the Department of Youth Services, Department of Mental Health and Department of Public Health are required to obtain and maintain a valid certification in Cardiopulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and first aid. Additionally, applicants applying for positions within the Department of Youth Services are required to obtain and maintain a valid certification in crisis intervention and suicide prevention.<br>
<br>
Substitutions:<br>
I. An Associate&rsquo;s degree or higher in a related field may substitute for the required experience.</p><p><br>
Incumbents may be required to have a current and valid motor vehicle driver&rsquo;s license at a class level specific to assignment.</p><div></div><div><br>
Salary placement is determined by a combination of factors, including the candidate&rsquo;s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division&rsquo;s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.</div><div></div><p><b><br>
Comprehensive Benefits</b></p><p>
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.</p><p>
Want the specifics? Explore our Employee Benefits and Rewards!</p><div></div><div><br>
Title 101 CMR 23.00 (&ldquo;Regulation&rdquo;) requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.</div><div></div><div><b><br>
An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.</b></div><div></div><div><br>
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.</div><div><br>
</div></div><div><b>
Official Title</b><b>:</b> Security Team Specialist I</div><div><b>
Primary Location</b><b>:</b> United States-Massachusetts-Boston-85 East Newton Street</div><div><b>
Job</b><b>:</b> Public Safety</div><div><b>
Agency</b><b>:</b> Department of Mental Health</div><div><b>
Schedule</b><b>:</b> Full-time</div><div><b>
Shift</b><b>:</b> Night</div><div><b>
Job Posting</b><b>:</b> Apr 2, 2026, 1:58:52 PM</div><div><b>
Number of Openings</b><b>:</b> 1</div><div><b>
Salary</b><b>:</b> 53,525.42 - 72,297.94 Yearly</div><div><b>
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator</b><b>:</b> William Herbert/William.L.Herbert3@mass.gov - 6173488473</div><div><b>
Bargaining Unit</b><b>:</b> 02-AFSCME - Service/Institutional</div><div><b>
Confidential</b><b>:</b> No</div><div><b>
Potentially Eligible for a Hybrid Work Schedule</b><b>:</b> No</div></div>

Security Team Specialist I

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