administrative assistant

office manager/executive assistant Jobs in Miami

office manager/executive assistant

administrative assistant, executive Jobs in Miami

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executive administrative assistant Jobs in Miami

executive administrative assistant

executive and personal assistant Jobs in Miami

executive and personal assistant

executive assistant operations support multi site oversight

Mia Casa Homeless Shelter

About the RoleWe are seeking a highly organized, dependable, and proactive Executive Assistant &ndash; Operations Support to serve as the CEO&rsquo;s right hand in overseeing a growing network of programs, including 8 Assisted Living Facilities, 1 Homeless Shelter, and 1 Independent Living Facility.This is a high-trust, high-visibility role responsible for supporting executive coordination while also assisting with multi-site operational oversight, compliance readiness, and performance monitoring.The ideal candidate will act as the eyes and ears of the CEO, ensuring all locations are operating efficiently, meeting expectations, and aligned with organizational standards.Key Responsibilities<ul><li>Manage executive calendar, scheduling, and shifting priorities</li><li>Support day-to-day operations across multiple programs and properties</li><li>Conduct site visits across locations to monitor operations and report findings</li><li>Identify operational gaps, concerns, or risks and communicate directly to leadership</li><li>Represent leadership in meetings and ensure follow-up on action items</li><li>Assist with audits, compliance preparation, and documentation</li><li>Coordinate communication between leadership, site staff, and partners</li><li>Research and gather information for special projects and executive decision-making</li><li>Track tasks, deadlines, and performance across programs</li><li>Provide hands-on support to teams when needed to maintain operational standards</li></ul>Qualifications<ul><li>Strong organizational, communication, and time management skills</li><li>Ability to manage multiple priorities independently in a fast-paced environment</li><li>Professional, discreet, and highly reliable</li><li>Strong problem-solving and critical thinking skills</li><li>Comfortable supporting leadership and working across multiple teams</li><li>Valid driver&rsquo;s license and ability to travel between locations</li></ul>Technical Skills<ul><li>Microsoft Office (Word, Excel, Outlook)</li><li>Google Workspace (Docs, Sheets, Drive, Calendar)</li><li>Ability to quickly learn and adapt to new systems</li></ul>Preferred Experience<ul><li>Executive or administrative support experience in a fast-paced environment</li><li>Experience in assisted living, housing programs, shelters, or healthcare settings</li><li>Familiarity with multi-site operations, compliance, or program coordination</li><li>Experience with HMIS or similar systems (a plus)</li></ul>Why This Role MattersThis position plays a critical role in supporting leadership and ensuring that multiple facilities operate at a high standard. You will have direct exposure to executive decision-making and the opportunity to make a measurable impact across programs serving vulnerable populations.Pay: $56,000.00 - $60,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Executive Assistant – Operations Support (Multi-Site Oversight)

Bella Quinces & Photography

Job Summary We are seeking a highly organized and proactive Personal Executive Assistant to provide comprehensive administrative support to a busy executive. This dynamic role involves managing calendars, coordinating projects, handling correspondence, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to multitask efficiently in a fast-paced environment. This position offers an exciting opportunity to contribute significantly to the executive&rsquo;s productivity and success while maintaining a professional, positive attitude.Duties<ul><li>Manage and maintain the executive&rsquo;s complex calendar using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Coordinate and plan events, meetings, and conferences, including venue selection, logistics, catering, and materials preparation.</li><li>Provide executive administrative support such as drafting correspondence, proofreading documents, transcribing notes, and preparing reports.</li><li>Handle phone etiquette professionally across multi-line phone systems; screen calls and direct inquiries appropriately.</li><li>Oversee office management tasks including filing, data entry, bookkeeping using QuickBooks, and maintaining office supplies inventory.</li><li>Perform clerical duties such as data entry, filing, photocopying, and organizing electronic files for easy retrieval.</li><li>Assist with project coordination by tracking deadlines, preparing agendas, and following up on action items.</li><li>Utilize office software like Microsoft Office Suite (Word, Excel), Google Workspace tools (Docs, Sheets), and DocuSign for document signing processes.</li><li>Support personal errands or tasks as needed to ensure the executive&rsquo;s day runs smoothly.</li></ul>Qualifications<ul><li>Proven experience as a personal or executive assistant with strong office management skills.</li><li>Excellent organizational skills with keen attention to detail; capable of managing multiple priorities simultaneously.</li><li>Proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), QuickBooks for bookkeeping, and familiarity with multi-line phone systems.</li><li>Strong typing skills along with transcription and proofreading abilities.</li><li>Experience in event planning and project coordination is highly desirable.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times.</li><li>Familiarity with office equipment such as scanners, printers, and data entry tools is preferred. This role is an excellent fit for motivated individuals eager to support leadership through energetic organization and dedicated service. Join us to be part of a vibrant team that values efficiency, professionalism, and proactive problem-solving!</li></ul>Pay: $15.00 - $20.00 per hourWork Location: In person

Personal Executive Assistant

Apex Healthcare

<div>Director of Nursing (DON) &ndash; Skilled Nursing Facility - 3549405
Location: Miami, FL 
A Skilled Nursing Facility is seeking an experienced Director of Nursing (DON) to lead all clinical operations and nursing services. This is a full-time, permanent executive leadership role requiring prior experience as a Director of Nursing within a Skilled Nursing Facility.
The DON is responsible for regulatory compliance, staffing stability, clinical quality, and overall nursing department performance. 
Key Responsibilities<ul><li>
Provide executive oversight of all nursing operations within the Skilled Nursing Facility</li><li>
Ensure compliance with CMS and state long-term care regulations</li><li>
Maintain survey readiness and lead regulatory inspections and plans of correction</li><li>
Oversee staffing strategy, scheduling oversight, and nursing leadership development</li><li>
Monitor clinical documentation, infection control practices, and quality indicators</li><li>
Lead QAPI initiatives and performance improvement efforts</li><li>
Manage nursing department budget and labor oversight</li><li>
Collaborate with the Administrator and interdisciplinary leadership team</li></ul> 
Required Qualifications<ul><li>
Active FL Registered Nurse (RN) license required</li><li>
Minimum 2+ years of experience as a Director of Nursing in a Skilled Nursing Facility required</li><li>
Demonstrated survey experience and regulatory leadership</li><li>
Strong knowledge of CMS regulations and long-term care compliance</li><li>
Proven ability to manage and retain nursing staff</li><li>
Experience overseeing staffing, labor management, and clinical operations in a SNF environment</li></ul>
Hospital-only leadership experience will not be considered. 
Compensation &amp; Structure<ul><li>
Full-time, permanent executive leadership role</li><li>
Competitive compensation based on experience</li><li>
Comprehensive benefits package</li><li>
Stable ownership and operational support</li></ul></div>

Director of Nursing (DON) – 3549405

Trivium Group

<div>
 
 📍 Location: Downtown Miami, FL (On-site / Local Applicants Only) 🕒 Schedule: Monday - Friday, 9:00 AM - 5:00 PM | Full-Time | High-Impact
 
 
 About the Role
 
 
 
 
 We are seeking an exceptional Life Manager / Executive Assistant to support Mina Elias, a high-performing individual, who owns many businesses across multiple industries. The ideal candidate will be his right-hand supporting him in all aspects of his life, including business, personal and travel among other responsibilities, and will support both him and his wife.
 
 
 This is a strong execution and management role, where you will be working with over 90 employees across multiple organizations he owns, handling many different tasks. It is a very dynamic role with incredibly high impact, as you will be helping drive these businesses forward with Mina and improving his life.&nbsp;
 
 
 If you are a high-ownership operator who thrives in solving problems and facing challenges in a fast-paced environment, you will love this role. This position can grow into a Chief of Staff.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Business Support
 
 
 
 <ul>
 <li>
 Calendar &amp; Workflow: Manage complex calendars, appointments, and high-level business logistics to maximize productivity.
 </li>
 <li>
 Communication &amp; Triage: Conduct inbox triage and handle sensitive communications with precision.
 </li>
 <li>
 Deal Execution: Handle the sales pipeline and deal execution using HubSpot, PandaDoc, and Docusign.
 </li>
 <li>
 Operational Filter: Track requests from internal teams, ensure Mina reviews key items, and coordinate cross-functional meetings with rigorous follow-ups.
 </li>
 <li>
 Project Management: Lead special projects from ideation to execution, ensuring business entities stay on track.
 </li>
 </ul>
 
 Travel &amp; Logistics Management
 
 
 
 <ul>
 <li>
 Complex Planning: Plan and book high-end, luxury international travel itineraries across multiple time zones.
 </li>
 <li>
 Optimization: Use loyalty programs, concierge bookings, and detailed agendas to optimize every trip.
 </li>
 <li>
 Retreats &amp; Experiences: Manage multi-week personal trips, retreats, and unique travel experiences with prepared contingency plans.
 </li>
 <li>
 Documentation: Prepare detailed travel planning documents, logistics trackers, and international travel requirements.
 </li>
 </ul>
 
 Personal Operations &amp; Household Management
 
 
 
 <ul>
 <li>
 Household Staff: Coordinate household logistics including the house manager, vendors, cleaners, and service providers; manage maintenance schedules.
 </li>
 <li>
 Financials: Manage personal financial transactions and vendor relationships.
 </li>
 <li>
 Lifestyle Coordination: Organize wellness appointments, dining, events, social plans, and grocery/household requests.
 </li>
 <li>
 Partner Liaison: Work closely with Mina's partner to ensure all personal priorities are addressed seamlessly.
 </li>
 </ul>
 
 Systems &amp; Innovation
 
 
 
 <ul>
 <li>
 Efficiency Tools: Introduce and refine systems using ClickUp, Slack, and AI tools to increase visibility.
 </li>
 <li>
 Documentation: Build and maintain operational trackers, SOPs, and recurring process documentation.
 </li>
 </ul>
 
 Continuous Improvement
 
 
 
 <ul>
 <li>
 This role is continuously evolving and different things will be required from time to time and over time. The main goal is to buy back Mina's time.
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 <ul>
 <li>
 Experience: 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager role, preferably in a high-growth startup or entrepreneurial environment.
 </li>
 <li>
 Technical Savvy: High AI utilization especially Claude. Expert in GSuite, Slack, CRM platforms, Project management ie ClickUp and Notion and spreadsheets.
 </li>
 <li>
 Logistics Expert: Advanced international travel planning and high-level coordination skills.
 </li>
 <li>
 Local Assets: Must live in Miami, have a valid driver's license, and own a car.
 </li>
 <li>
 Traits: Proactive, solution-oriented, and "thick-skinned." You must be comfortable giving structured feedback and handling rapid task-switching. You need to be a competitor who's hungry and loves to dominate.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 Why This Role (Compensation &amp; Benefits)
 
 
 
 <ul>
 <li>
 Salary: $70,000 - $90,000 per year (with performance-based increases).
 </li>
 <li>
 Health Insurance: Anthem Blue Cross Platinum PPO (0 Deductible).
 </li>
 <li>
 Time Off: 36 PTO days each year.
 </li>
 <li>
 Growth: Direct mentorship and a clear path to grow into a Chief of Staff position.
 </li>
 <li>
 Network: Exposure to high-impact leaders and unique travel opportunities.
 
 
 </li>
 </ul>
 
 Important Notes
 
 
 
 
 This position requires complete discretion and confidentiality. Candidates who succeed here are those who enjoy managing complexity and operating with a high level of ownership in a dynamic, sometimes chaotic environment.
 
</div>

Executive and Personal Assistant

Pura Vida Miami

<div>
 
 We are a lifestyle brand!
 
 
 
 
 
 We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's lifestyle, offering an intimate - yet fast and consistent - experience to our customers.
 
 
 
 
 
 We love and take pride in what we do, and we currently offer an exciting opportunity to join a thriving and ever-growing brand in this industry.
 
 
 
 
 
 
 ROLE OVERVIEW:
 
 
 
 We are seeking a strategic and hands-on Director of Information Technology to lead our enterprise IT operations across a large-scale, multi-location restaurant organization. This executive will have direct oversight of the Network Operations Center (NOC), Security Operations Center (SOC), and the Project Management Office (PMO), ensuring seamless technology service delivery, robust cybersecurity posture, and disciplined project execution across all restaurant and corporate locations.
 
 
 
 
 
 The ideal candidate brings deep experience managing 24/7 mission-critical technology environments in the hospitality or restaurant industry, with a strong understanding of point-of-sale ecosystems, network infrastructure at scale, and the unique operational demands of high-volume food service businesses.
 
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 
 
 
 
 
 Strategic IT Leadership
 
 
 <ul>
 <li>
 Define and execute the enterprise IT strategy aligned with business growth objectives, including new restaurant openings, acquisitions, and technology modernization initiatives.
 </li>
 <li>
 Serve as a key member of the senior leadership team, advising on technology investments, digital transformation, and operational efficiency improvements.
 </li>
 <li>
 Develop and manage the annual IT budget, ensuring cost-effective allocation of resources across NOC, SOC, and PMO functions.
 </li>
 <li>
 Establish and maintain vendor relationships, negotiate contracts, and oversee technology procurement across all platforms and services.
 </li>
 </ul>
 
 
 Network Operations Center (NOC)
 
 
 <ul>
 <li>
 Direct the NOC team responsible for monitoring, maintaining, and optimizing network infrastructure across all restaurant and corporate locations.
 </li>
 <li>
 Ensure 99.9%+ uptime for critical restaurant systems including POS terminals, kitchen display systems (KDS), online ordering platforms, and payment processing networks.
 </li>
 <li>
 Oversee WAN/LAN architecture, SD-WAN deployments, wireless access management, and ISP relationships for hundreds of distributed locations.
 </li>
 <li>
 Establish and enforce SLAs for incident response, escalation procedures, and proactive system health monitoring using ITSM platforms.
 </li>
 <li>
 Drive automation and tooling improvements to reduce mean time to resolution (MTTR) and increase first-call resolution rates.
 </li>
 </ul>
 
 
 Security Operations Center (SOC)
 
 
 <ul>
 <li>
 Lead the SOC team in implementing and managing a comprehensive cybersecurity program to protect customer data, payment card information (PCI-DSS compliance), and corporate intellectual property.
 </li>
 <li>
 Oversee threat detection, vulnerability management, incident response, and forensic investigation capabilities.
 </li>
 <li>
 Ensure compliance with PCI-DSS, CCPA, state privacy laws, and any relevant industry regulations across all restaurant operations.
 </li>
 <li>
 Manage SIEM/SOAR platforms, endpoint detection and response (EDR) tools, identity and access management (IAM) systems, and security awareness training programs.
 </li>
 <li>
 Develop and regularly test business continuity and disaster recovery plans for all critical restaurant and corporate IT systems.
 </li>
 </ul>
 
 
 Project Management Office (PMO)
 
 
 <ul>
 <li>
 Build and lead the IT PMO to standardize project delivery methodologies (Agile, Waterfall, Hybrid) across all technology initiatives.
 </li>
 <li>
 Oversee the portfolio of IT projects including POS system deployments and upgrades, infrastructure rollouts for new restaurant openings, cybersecurity initiatives, and enterprise application implementations.
 </li>
 <li>
 Ensure projects are delivered on time, within scope, and on budget with clear executive reporting dashboards and KPI tracking.
 </li>
 <li>
 Champion cross-functional collaboration between IT, restaurant operations, finance, marketing, and supply chain teams.
 </li>
 <li>
 Implement resource management practices to balance capacity across concurrent projects and operational support demands.
 </li>
 </ul>
 
 
 Restaurant Technology &amp; POS Operations
 
 
 <ul>
 <li>
 Oversee the deployment, maintenance, and optimization of restaurant technology platforms including point-of-sale systems, kitchen display systems, online ordering integrations, loyalty programs, and digital menu boards.
 </li>
 <li>
 Serve as the technology partner to restaurant operations leadership, ensuring IT services directly support guest experience, order accuracy, and speed of service.
 </li>
 </ul>
 
 
 REQUIREMENTS:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Information Technology, Computer Science, Cybersecurity, or a related field; Master&rsquo;s degree or MBA preferred.
 </li>
 <li>
 10+ years of progressive IT leadership experience, with at least 5 years in a Director- level or senior management role.
 </li>
 <li>
 Demonstrated experience managing NOC, SOC, and/or PMO functions in a multi-site, geographically distributed environment.
 </li>
 <li>
 Strong background in network engineering, cybersecurity operations, and IT project/portfolio management.
 </li>
 <li>
 Deep knowledge of PCI-DSS compliance requirements and experience managing payment security in a retail or restaurant environment.
 </li>
 <li>
 Proven ability to lead, mentor, and develop high-performing technical teams of 20+ staff across multiple disciplines.
 </li>
 <li>
 Experience managing IT budgets of $3M+ and negotiating enterprise-level vendor contracts.
 </li>
 <li>
 Excellent executive communication skills with the ability to translate complex technical concepts for non-technical stakeholders.
 </li>
 </ul>
 
 
 
 
 
 PREFERRED QUALIFICATIONS:
 
 
 <ul>
 <li>
 Toast POS Platform Experience: Hands-on experience deploying, managing, and optimizing Toast POS across multi-unit restaurant operations is highly valued.
 </li>
 <li>
 Familiarity with Toast&rsquo;s hardware ecosystem, API integrations, reporting tools, and third-party marketplace is a significant plus.
 </li>
 <li>
 Experience in the restaurant, hospitality, or food service industry with an understanding of front-of-house and back-of-house technology needs.
 </li>
 <li>
 Certifications such as CISSP, CISM, PMP, ITIL v4, or CCNP are strongly preferred.
 </li>
 <li>
 Experience with cloud platforms (AWS, Azure, GCP) and hybrid infrastructure environments.
 </li>
 <li>
 Familiarity with restaurant technology platforms beyond POS, such as inventory management (MarketMan, BlueCart), scheduling (HotSchedules, 7shifts), and delivery aggregators (DoorDash Drive, Uber Direct).
 </li>
 <li>
 Experience leading digital transformation or technology modernization initiatives in a high-growth environment.
 </li>
 <li>
 Knowledge of AI/ML applications in restaurant operations such as demand forecasting, dynamic pricing, and automated inventory management.
 </li>
 </ul>
 
 
 
 
 
 BENEFITS:
 
 
 <ul>
 <li>
 Health &amp; Wellness &ndash; Medical, Dental &amp; Vision
 </li>
 <li>
 PTO
 </li>
 <li>
 Discounted Meals
 </li>
 <li>
 Growth Opportunities
 </li>
 <li>
 401(k) Plan with Company Match
 </li>
 </ul>
 
 
 
 
 The general nature and level of work being performed by persons assigned to this job classification are contained in this job description. This job description should not be construed as an exhaustive list of all responsibilities, essential job functions, duties, skills required and other job requirements of personnel in this role. All employees may be required to perform duties outside of their normal responsibilities from time to time as needed. Management reserves the right to assign or reassign duties and responsibilities to the job at any time.
 
 
 
 
 
 Pura Vida Miami is proud to be an equal opportunity employer. We are committed to creating a workplace where diversity is celebrated and everyone feels welcome, regardless of race, color, religion, national origin, age, sex, sexual orientation, gender identity or expression, disability, veteran status, or any other legally protected characteristic. We believe that building a team with diverse perspectives and experiences makes us stronger, more creative, and more connected to the communities we serve.
 
 
 
 
 
 
 Agency Disclaimer
 
 
 
 We&rsquo;ve got this covered! At Pura Vida Miami, our Talent Acquisition team leads all hiring efforts internally. We do not accept unsolicited resumes from agencies, we mean it. Any resumes sent our way without a signed agreement in place (including those sent directly to our team or hiring managers) will be considered property of Pura Vida Miami and we won&rsquo;t be responsible for any fees. If you&rsquo;re interested in partnering with us, reach out to our Talent team first. We&rsquo;re happy to connect the right way!
 
 
 
</div>

Director, IT

Upshop

<div>Office Manager/Executive Assistant to CEO

Location: Miami, FL (Full-time, in-office) 
Role Type: Full-Time 


About Upshop

Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across fresh, center store, and inventory management. Our platform enables retailers to reduce waste, optimize inventory, and improve profitability at scale. 


Role Overview

Upshop is seeking a highly effective Executive Assistant to support the CEO and oversee day-to-day operations of our Miami office.

This role requires sound judgment, strong prioritization skills, and the ability to operate with discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEO&mdash;optimizing time, driving follow-through, and ensuring seamless coordination across internal and external stakeholders&mdash;while also maintaining a high-functioning office environment for a growing team. 


Key Responsibilities

Executive Support
<ul>
<li>Manage and prioritize the CEO's calendar, ensuring alignment with business priorities</li>
</ul><ul><li>Coordinate travel, logistics, and meeting preparation</li>
</ul><ul><li>Prepare materials for leadership, board, and external meetings</li>
</ul><ul><li>Track and drive follow-up on key action items and initiatives</li>
</ul><ul><li>Serve as a point of coordination across stakeholders while maintaining strict confidentiality</li></ul> 


Office Operations
<ul>
<li>Oversee daily operations of the Miami office (~40 employees)</li>
</ul><ul><li>Manage vendors, facilities, and office services</li>
</ul><ul><li>Ensure a professional, efficient, and well-maintained work environment</li>
</ul><ul><li>Coordinate onsite meetings, events, and leadership visits</li>
</ul><ul><li>Support onboarding and in-office employee experience in partnership with HR</li>
</ul><ul><li>Manage office-related budgets and expenses</li></ul> 


Qualifications
<ul>
<li>5+ years of experience supporting senior executives, preferably at the CEO level</li>
</ul><ul><li>Strong organizational, prioritization, and problem-solving skills</li>
</ul><ul><li>High level of professionalism, discretion, and attention to detail</li>
</ul><ul><li>Ability to operate independently and manage multiple priorities</li>
</ul><ul><li>Excellent communication and stakeholder management capabilities</li></ul> 


Preferred Experience
<ul>
<li>Experience in a high-growth SaaS or technology environment</li>
</ul><ul><li>Prior responsibility for office operations or workplace management</li></ul> 


What Success Looks Like
<ul>
<li>CEO time is optimized and aligned to highest priorities</li>
</ul><ul><li>Strong execution and follow-through across key initiatives</li>
</ul><ul><li>Miami office operates efficiently with minimal disruption</li>
</ul><ul><li>Employees and visitors experience a well-run, professional environment</li></ul> 


Why Join Upshop
<ul>
<li>Direct exposure to executive leadership</li>
</ul><ul><li>High-impact role with broad organizational visibility</li>
</ul><ul><li>Opportunity to help shape a growing office and team</li></ul></div>

Office Manager/Executive Assistant

<div>
 
 Office Manager/Executive Assistant to CEO
 
 
 
 
 Location:
 
 Miami, FL (Full-time, in-office)
 
 
 
 Role Type:
 
 Full-Time
 
 
 
 About Upshop
 
 
 
 Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across fresh, center store, and inventory management. Our platform enables retailers to reduce waste, optimize inventory, and improve profitability at scale.
 
 
 
 Role Overview
 
 
 
 Upshop is seeking a highly effective
 
 Executive Assistant
 
 to support the CEO and oversee day-to-day operations of our Miami office.
 
 
 This role requires sound judgment, strong prioritization skills, and the ability to operate with discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEO&mdash;optimizing time, driving follow-through, and ensuring seamless coordination across internal and external stakeholders&mdash;while also maintaining a high-functioning office environment for a growing team.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manage and prioritize the CEO's calendar, ensuring alignment with business priorities
 </li>
 <li>
 Coordinate travel, logistics, and meeting preparation
 </li>
 <li>
 Prepare materials for leadership, board, and external meetings
 </li>
 <li>
 Track and drive follow-up on key action items and initiatives
 </li>
 <li>
 Serve as a point of coordination across stakeholders while maintaining strict confidentiality
 
 
 </li>
 </ul>
 
 Office Operations
 
 
 
 <ul>
 <li>
 Oversee daily operations of the Miami office (~40 employees)
 </li>
 <li>
 Manage vendors, facilities, and office services
 </li>
 <li>
 Ensure a professional, efficient, and well-maintained work environment
 </li>
 <li>
 Coordinate onsite meetings, events, and leadership visits
 </li>
 <li>
 Support onboarding and in-office employee experience in partnership with HR
 </li>
 <li>
 Manage office-related budgets and expenses
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives, preferably at the CEO level
 </li>
 <li>
 Strong organizational, prioritization, and problem-solving skills
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail
 </li>
 <li>
 Ability to operate independently and manage multiple priorities
 </li>
 <li>
 Excellent communication and stakeholder management capabilities
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Experience in a high-growth SaaS or technology environment
 </li>
 <li>
 Prior responsibility for office operations or workplace management
 
 
 </li>
 </ul>
 
 What Success Looks Like
 
 
 
 <ul>
 <li>
 CEO time is optimized and aligned to highest priorities
 </li>
 <li>
 Strong execution and follow-through across key initiatives
 </li>
 <li>
 Miami office operates efficiently with minimal disruption
 </li>
 <li>
 Employees and visitors experience a well-run, professional environment
 
 
 </li>
 </ul>
 
 Why Join Upshop
 
 
 
 <ul>
 <li>
 Direct exposure to executive leadership
 </li>
 <li>
 High-impact role with broad organizational visibility
 </li>
 <li>
 Opportunity to help shape a growing office and team
 </li>
 </ul>
</div>

Explore 361+ Executive assistant operations support multi site oversight in Miami this April. Find roles across top companies and apply now to boost your career.

361 executive assistant operations support multi site oversight jobs In Miami

Executive Assistant – Operations Support (Multi-Site Oversight)

Personal Executive Assistant

Director of Nursing (DON) – 3549405

Executive and Personal Assistant

Director, IT

Office Manager/Executive Assistant

Office Manager/Executive Assistant