executive assistant to ceo

Gdm interiors

Job description:The Executive Assistant to the CEO involves in a variety of tasks ranging from Project follow ups, business scheduling and correspondence to personal errands. The ideal candidate should be trustworthy, flexible, detail-oriented, and thrives in a fast-paced, professional environment. We are looking for a candidate who can stay in Dubai ( areas like Silicon Oasis, Liwan, Sky courts) and is available immediately. The transportation to and from the office in Sharjah will be with the CEO.Key Responsibilities:Professional Support:<ul><li>Daily follow ups on the project status with all the stake holders.</li><li>Manage CEO&rsquo;s calendar and appointments</li><li>Manage the subcontractors.</li><li>Screen calls, emails, and correspondence; draft responses as needed</li><li>Coordinate travel arrangements, itineraries, and accommodations</li><li>Prepare documents, reports, and presentations</li><li>Liaise with internal staff, clients, and vendors on behalf of the CEO</li><li>Assist in managing confidential business information and projects</li><li>Run errands and manage household-related scheduling</li><li>Coordinate family events, reservations, and special occasions</li><li>Occasionally assist with personal travel, gift purchasing, and other tasks</li></ul>Qualifications:<ul><li>Bachelors in Civil Engineering, Architecture or any related field.</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role</li><li>Excellent organizational and time-management skills</li><li>Strong written and verbal communication skills</li><li>Proficient with Microsoft Office Suite, Google Workspace, and scheduling tools</li><li>Discretion and confidentiality are a must</li><li>Ability to multitask, prioritize, and anticipate needs</li><li>Positive, can-do attitude with a willingness to help wherever needed</li></ul>Job Type: Full-timeAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you willing to relocate to Dubai Silicon Oasis?</li><li>Are you willing to travel to and from the office with the CEO?</li></ul>

Executive Assistant to CEO

HYM Investment Group

We are looking for a highly organized, detail-oriented, and proactive Executive Secretary to provide comprehensive administrative and executive support to our CEO. The ideal candidate will demonstrate exceptional professionalism, strong communication skills, and the ability to manage multiple priorities in a fast-paced corporate environment.Key Responsibilities<ul><li>Manage and coordinate the CEO&rsquo;s calendar, appointments, meetings, and daily agenda.</li><li>Handle incoming calls, emails, and correspondence, ensuring timely and appropriate responses.</li><li>Prepare meeting agendas, draft minutes, and follow up on action items to ensure completion.</li><li>Organize and manage complex travel arrangements, including itineraries, accommodations, and logistics.</li><li>Draft, review, and format reports, presentations, and business documents with accuracy and attention to detail.</li><li>Maintain strict confidentiality when dealing with sensitive information.</li><li>Coordinate and communicate with internal departments and external stakeholders on behalf of the CEO.</li><li>Anticipate the CEO&rsquo;s needs and ensure smooth daily operations.</li></ul>Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>2&ndash;3 years of experience as an Executive Secretary, Executive Assistant, or in a senior administrative role supporting top-level executives.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li><li>Excellent verbal and written communication skills.</li><li>Exceptional organizational, multitasking, and time-management abilities.</li><li>High level of integrity, discretion, and professionalism.</li></ul>Job Types: Full-time, PermanentPay: AED5,000.00 - AED5,500.00 per month

Belvedere Marketing

Position: FULL-TIME EXECUTIVE ASSISTANT Salary: AED 2,500 - 2,800 (with performance-based increments) Location: Dubai / Hybrid Availability: Immediate StartBelvedere Marketing &amp; PR and Belmond Media Group are seeking a highly competent, emotionally mature, and professionally confident Executive Assistant to support the Founder across day-to-day business operations, events, client communication, and internal team coordination. This is a full-time, hybrid (80% remote, 20% office/events/client meetings) career-building role with significant growth potential. Applicants must not hold any other job.KEY RESPONSIBILITIES:ADMIN &amp; OPERATIONS<ul><li>Calendar management &amp; scheduling</li><li>Email handling, drafting, and follow-ups</li><li>Creating agendas, minutes, and summaries</li><li>Task coordination, Notion and ClickUp management</li><li>Ensuring deadlines are met across departments</li><li>Tracking deliverables and sending reminders</li><li>Handling documents, files, contracts, and communication logs</li></ul>CLIENT COMMUNICATION<ul><li>Responding to clients professionally</li><li>Coordinating approvals, queries, and updates</li><li>Preparing briefs, summaries, and follow-ups</li></ul>EVENTS &amp; EXTERNAL REPRESENTATION<ul><li>Attending events with or without the Founder</li><li>Managing guest lists, communication, and logistics</li><li>Representing the company confidently and professionally</li></ul>TEAM MANAGEMENT<ul><li>Ensuring internal team is meeting deadlines</li><li>Coordinating across departments</li><li>Following up on tasks without hesitation</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,000.00 per monthApplication Question(s):<ul><li>What visa are you on? (Own visa preferred)</li></ul>Work Location: Hybrid remote in Dubai

Paradox

<div>Wait a minute.
Deep inside you are looking for a new adventure with&hellip;<ul><li>
Freedom &amp; Responsibility : feeling free to work remotely or hybrid and being trusted to deliver</li><li>
Ambition : surrounded by sharp minds building something iconic and meaningful</li><li>
Impact : contributing to transform people lives at scale and feel your own impact in the company</li></ul>
You recognize yourself if you are:<ul><li>
Pragmatic and problem solver</li><li>
Service-oriented, with extreme attention to detail</li><li>
Ability to manage various projects with a LOT of autonomy.</li><li>
A Lover of digital tools</li></ul><h2 class="jobSectionHeader">
OUR BELIEFS</h2>
We believe self-help is broken. 
Most learning platforms fail : generic theories, short-term motivation, little real change.
At Paradox, we believe people deserve more
They deserve a system that knows them, one that adapts, challenges, and grows with them through AI personalization, lean experimentation, and deep psychological understanding.
Personal development shouldn&rsquo;t just make you feel motivated for a day, it should change how you think, create and live.<h2 class="jobSectionHeader">
OUR VISION</h2>
At Paradox, we want to re-invent how people grow.
We do not build another course or coaching app but the Operating System for Greatness.
Founded by David Laroche, followed by over 2M+ people and known for his interviews with icons like Tony Parker, Mike Horn, Richard Branson, and Gad Elmaleh, Paradox aims to build something that will live beyond any individual (including its founder), for decades to come.
Our ambition is to compete with players like Mindvalley (150M ARR), but with a sharper vision, grounded protocols for achievers, people who want more for their life, refusing mediocrity.
To do that, we bring together designers, tech, coaches, and filmmakers to create learning experiences that are cinematic, precise, and effective.
We move fast, aim high, and hold ourselves to the standards of Apple, Spotify, and MasterClass. No fluff, focused on meaningful impact.
While others hide their numbers, we want to let our results speak loudly for us.
Get obsessed with transforming our clients&rsquo; lives and let those transformations be our marketing.
And that's where you come in.<h2 class="jobSectionHeader">
YOUR MISSION
</h2>-
Your mission is to remove the CEO from everything that shouldn&rsquo;t require his presence, while building systems that work without him.
Important note:
The responsibilities are broad by design. That is intentional. 
You will not do everything at once. 
You will sequence, systemize, delegate, and eliminate.<h3 class="jobSectionHeader">
1. Personal Operations</h3><ul><li>
Own the founder&rsquo;s operating system: inbox, calendar, priorities, and follow-through</li></ul><ul><li>
Manage personal admin : banking, leases, visas, real estate, payments</li><li>
Coordinate travel and podcast logistics</li><li>
Investing &amp; Real estate management</li></ul>
Outcomes<ul><li>
CEO is no longer required for follow-ups, coordination, problem solving</li><li>
Decisions reach the founder prepared, with options, trade-offs, and recommendations</li></ul><h3 class="jobSectionHeader">
2. Negotiation, and Finding the best suppliers</h3><ul><li>
Negotiate with: banks, vendors, service providers</li><li>
Benchmark pricing, terms, timelines, and market standards</li></ul>
Outcomes<ul><li>
Faster deals, better terms, minimal CEO involvement.</li></ul><h3 class="jobSectionHeader">
3. Manage projects of different magnitude from A to Z and follow associated tasks</h3><ul><li>
Supports the complete follow-up of projects (contracts and negotiation of suppliers, administrative management of personnel, accounting management, reporting ...)</li></ul><ul><li>
Pre-screening for recruitment</li><li>
Whether lawyers, designers, movers, you make sure to find the best providers</li><li>
Proofreading contracts and coordinating projects with lawyers, suppliers</li></ul>
Outcomes<ul><li>
Projects move. Decisions are documented. No drift.</li></ul><h3 class="jobSectionHeader">
4. Systems</h3><ul><li>
Build scalable operating systems (processes, tools, AI, knowledge base)</li></ul><h3 class="jobSectionHeader">
6. Finance &amp; Admin Operations &amp; Cost Discipline</h3><ul><li>
Multi-country admin (France, Portugal, Spain, UAE)</li><li>
Ensure invoices, contracts, and documentation are consistently tracked and resolved</li><li>
Continuous cost and tool audits</li><li>
Manage the onboarding of employees in Dubai (Signature of contracts, administrative ...)</li></ul>
Outcomes<ul><li>
Clean numbers. Controlled spend.</li></ul><h2 class="jobSectionHeader">
DO YOU RECOGNIZE YOURSELF ?</h2>
-<h3 class="jobSectionHeader">
Must have :</h3><ul><li>
3+ years of experience, supporting C-Suite or a demanding founder</li><li>
A strong sense of service: you love to make life easier for others and you have a sense of service<ul><li>
You do whatever it takes to make things happen</li></ul></li><li>
Drive &amp; Problem Solver: You work hard because you love it, you own things and get them done<ul><li>
You love to execute</li><li>
Don&rsquo;t miss deadlines</li></ul></li><li>
Thrive in Chaos, you anticipate needs, and you don&rsquo;t have to always be told what to do, Must be flexible and able to quickly react to last-minute changes</li><li>
️ AI &amp; Digital savvy ( We are quite obsessed with Notion, Airtable, and new digital tools )</li><li>
Execution-focused and able to produce results with little direction</li><li>
High level of attention to detail</li><li>
Mind Reader &amp; Communication</li></ul><h3 class="jobSectionHeader">
Personality :</h3><ul><li>
Analytical Mind : you challenge your assumptions, able to quickly identify and formulate problems, and support your analysis with data</li><li>
Growth over Ego : You are eager to learn, and receive hard feedback to grow. You let others speak and seek to understand their viewpoints.</li><li>
Availability and discretion, respect for confidentiality.</li><li>
Strong Desire to create Wow</li></ul><h3 class="jobSectionHeader">
Experience</h3><ul><li>
Project management skills</li><li>
Worked in a fast pace environment</li></ul>
Language : Fluent English
Travel to Dubai or Paris 2&ndash;3 times per year (especially early on) to connect with the CEO in person<h2 class="jobSectionHeader">
The Reality of This Role (Read Carefully)</h2>
-
This role blends business operations and personal operations. 
The founder&rsquo;s life is fast-paced and unpredictable. 
Opportunities arise last-minute. 
Decisions sometimes require evenings or weekends. 
This role requires flexibility, discretion, and excellence.<ul><li>
you need clarity before chaos wrong place</li><li>
you prefer balance over intensity wrong season.</li><li>
Big corporation EA usually don&rsquo;t work out</li></ul>
This is not a 9&ndash;5 role, and it is not compartmentalized.
For the wrong person : exhausting
For the right person : deeply meaningful.
This is an insane opportunity to learn and grow on many topics and skills, and have a real impact.<h2 class="jobSectionHeader">
WHY JOIN US
</h2>-
You will play a crucial role in the development of a company whose content and products are enjoyed by millions of people. Currently, our videos have been viewed over 100 million times.<h3 class="jobSectionHeader">
1 - Growth &amp; Ambition</h3><ul><li>&gt; Being surrounded by A-players who strive to perform whilst being in a good mood</li><li>&gt; No more bosses, but ongoing conversations to support your growth</li><li>&gt; ️Being part of an ambitious company synonymous with opportunities for evolution!</li></ul><h3 class="jobSectionHeader">
2 - Competitive Salary</h3>
But you don&rsquo;t just want a competitive paycheck, you also want&hellip;<h3 class="jobSectionHeader">
3 - Impact &amp; Meaning</h3><ul><li>&gt; Playing a crucial role in the development of a company whose content and products are enjoyed by millions of people</li><li>&gt; Waking up in the morning feeling like you are making a difference is something!</li></ul>
We receive messages every day from clients who have successfully lost weight, quit smoking, reach a milestone in their business, built better relationships, and made positive changes in their lives.<ul><li>&gt; Possibility to take 5 paid days to contribute to our non-profit : The Paradox Foundation, dedicated to inspire and empower teenagers</li></ul>
But that's not all, we believe that driven people deserve&hellip;<h3 class="jobSectionHeader">
4 - Freedom &amp; Well Being
</h3><ul><li>&gt; A company culture based on autonomy &amp; accountability</li><li>&gt; Flexible working hours</li><li>&gt; A remote culture from day one with the freedom to work from wherever you want</li></ul>
-&gt; Magnificent office in Dubai, Paris, Lisbon - it feels like home :)<ul><li>&gt; Standing desks paid by the company if you live far from our offices</li><li>&gt; Work on Mac, for us it counts :)</li><li>&gt; 350&euro; per year paid by the company to take care of yourself ( for your gym, or dance class or whatever make you feel great)</li></ul>
-&gt; 150&euro; of books or education - At Paradox, we are learner lovers and we want to support you in that
-&gt; 6 1:1coachings - A Paradox Coach supporting you on anything personal or professional, we want you to live your best life
-&gt; Annual team building / Team retreats to get together - you receive your plane ticket to join us by the pool and have a good time together, or brainstorm the next crazy challenge.<ul><li>those benefits are only for full-time employees</li></ul><h2 class="jobSectionHeader"> 
HOW TO APPLY
</h2>-
Any copy-pasted and non-personalized application goes directly to the trash can.
To complete the recruitment process, each candidate must organize calls with his or her previous managers. If you are not comfortable with this : do not apply
If all this sounds good to you, come and write the next chapter with us
Welcome to Paradox.
Let&rsquo;s contribute to build the Operating System for Greatness.</div>

Executive Assistant to Startup CEO - EdTech

Ateca Consulting

<div>
 
 Executive Assistant to the CEO &ndash; Dubai (15,000 AED/month)
 
 
 Full-time, DIFC-based, immediate start (Dec 2025 / Jan 2026)
 
 
 
 
 
 
 Who we are looking for
 
 
 
 A world-class, calm-under-pressure EA who has previously supported a founder/CEO running two high-growth businesses simultaneously (recruitment + property).
 
 
 You must have direct, recent experience of UK buy-to-let property auctions, refurbishments, and refinancing (60&ndash;75% LTV).
 
 
 This is not a traditional corporate PA role &ndash; it is a true right-hand, gatekeeper, and executor role.
 
 
 
 
 
 
 Essential Experience
 
 
 
 - 5+ years as EA/PA to a founder or C-suite in recruitment or property
 
 
 - Direct, hands-on experience of UK property auctions and refurb-to-refinance deals
 
 
 - Advanced Excel + calendar tools (you live in Outlook/Google Calendar)
 
 
 - Fluent English; Arabic a strong advantage
 
 
 - Based in (or willing to relocate to) Dubai immediately
 
 
 
 
 
 
 Core Responsibilities
 
 
 
 1. CEO Calendar &amp; Inbox
 
 
 - Achieve and maintain inbox zero daily
 
 
 - Own 100% of the CEO&rsquo;s calendar &ndash; move, decline, and reschedule without asking
 
 
 - Daily 5-item priority digest (WhatsApp + email)
 
 
 
 
 
 2. UK Property Execution
 
 
 - Source, analyse, and shortlist 3&ndash;5 auction properties every week (North West focus)
 
 
 - Manage full auction process remotely (proxy bidding, legal packs, 10% deposits)
 
 
 - Coordinate solicitors, conveyancing, SDLT calculations, refurb contractors, and 60% LTV refinancing
 
 
 - Keep live tracker of equity created and cash recycled
 
 
 
 
 
 3. Travel &amp; Logistics
 
 
 - Seamless multi-city travel (Dubai &harr; London &harr; Singapore &harr; Hong Kong)
 
 
 - Visas, drivers, hotels, meeting packs, expense reconciliation
 
 
 
 
 
 4. Recruitment Support
 
 
 - Schedule all COO / Country Director interviews
 
 
 - Manage contracts, references, offer letters, onboarding packs
 
 
 - Deal directly with the operations team to create reports both weekly and monthly
 
 
 
 
 
 5. General Off-Loading
 
 
 - CRM updates, expense claims, board pack prep, family office liaison, ad-hoc research
 
 
 
 
 
 
 Salary &amp; Benefits
 
 
 
 - 15,000 AED per month fixed - will be reviewed semi annually
 
 
 - Annual flight home
 
 
 - Medical insurance
 
 
 - 30 days annual leave
 
 
 - Visa &amp; relocation support if required
 
 
 - Mobile phone and macbook provided
 
 
 - Subsidised priviilee membership
 
 
 - Annual bonus linked to performance of the group
 
 
 
 
 
 
 Personality Fit
 
 
 
 - Zero need for hand-holding
 
 
 - Anticipates problems 48 hours before they happen
 
 
 - Discreet, unflappable, and protective of the CEO&rsquo;s time and energy
 
 
 - Thrives in a high-growth, founder-led environment
 
 
 
 
 
 
 How to Apply
 
 
 
 Send your CV + a short note answering these two questions to
 
 Luke.ottley@ateca.co.uk
 
 :
 
 
 1. Describe the last UK auction property you personally bid on or managed (price, location, outcome).
 
 
 2. How do you keep a CEO&rsquo;s inbox at zero when they receive 200+ emails a day?
 
 
 
 
 
 Applications close 27th December 2025.
 
 
 
 
 
 We move extremely fast &ndash; only apply if you are ready to start within 4&ndash;6 weeks
 
</div>

Executive Assistant to the CEO – Dubai (15,000 AED/month)

XAD Technologies LTD

Overview The Manager CEO Office role in the UAE is a high-impact, strategic position designed to act as the CEOs right hand, bridging strategy, operations, and stakeholder engagement. Here is a structured analysis and summary: Core Responsibilities & Expectations <ul><li>Strategic Leadership & Decision Support</li><li>Serve as a trusted advisor to the CEO, translating vision into actionable plans.</li><li>Drive data-driven decision-making through market research, KPI monitoring, and analytical reporting.</li><li>Balance long-term strategy with short-term execution, ensuring alignment across business units.</li><li>Operational Excellence</li><li>Oversee the CEO's office operations, prioritizing initiatives and managing cross-functional projects.</li><li>Optimize processes for efficiency and effectiveness, ensuring follow-through on leadership decisions.</li><li>Act as a project manager for high-stakes initiatives, requiring strong organizational and multitasking skills.</li><li>Stakeholder & Communication Management</li><li>Liaise with internal (Board, executives) and external stakeholders (government, investors, media).</li><li>Draft executive communications (reports, presentations) and represent the CEO when needed.</li><li>Arabic proficiency is advantageous for navigating UAE-specific engagements.</li><li>Governance & Compliance</li><li>Ensure adherence to corporate governance frameworks and local regulations.</li><li>Prepare Board materials and maintain strict confidentiality with sensitive information.</li></ul> Ideal Candidate Profile <ul><li>Experience:</li><li>8-12 years in executive support, corporate strategy, or governance, preferably in multinationals, consulting, or regulated sectors (e.g., financial services, conglomerates).</li><li>Exposure to UAE/GCC business practices, government relations, or public sector engagement is a strong plus.</li><li>Strategic Thinker: Ability to analyze market trends and translate insights into strategy.</li><li>Influential Leader: Skilled at collaborating with C-suite and stakeholders without direct authority.</li><li>Communicator: Exceptional English skills (written/spoken); Arabic adds significant value.</li><li>Adaptability: Thrives in fast-paced environments, managing ambiguity and high-pressure scenarios.</li><li>Discretion: Trustworthy with sensitive data and ethical judgment.</li><li>Education: MBA or related masters degree preferred but not mandatory if balanced by extensive experience.</li></ul> Cultural & Regional Considerations <ul><li>Local Expertise: Understanding UAE business etiquette, regulatory frameworks, and government relations is critical.</li><li>Multinational Mindset: Experience in diverse, global environments aligns with the UAE's multicultural corporate landscape.</li><li>Language: While English is primary, Arabic enhances stakeholder rapport, especially in public sector dealings.</li><li>Navigating complex organizational structures and competing priorities.</li><li>Balancing strategic foresight with operational execution.</li><li>Managing high-profile relationships and confidential matters.</li><li>Direct impact on organizational strategy and CEO decision-making.</li><li>Exposure to cross-industry leadership and UAE/GCC market dynamics.</li></ul> Recruitment & Compensation Insights <ul><li>Look For: Candidates with a track record of C-suite support, strategic project leadership, and stakeholder management.</li><li>Interview Focus: Behavioral questions on conflict resolution, crisis management, and examples of influencing outcomes.</li><li>Compensation: Likely includes competitive salary, expat benefits (housing, allowances), and performance-linked incentives.</li></ul> Final Notes This role is not administrative but strategic and operational, requiring a proactive leader who can anticipate challenges, drive alignment, and act as a cultural ambassador for the CEO. Success hinges on blending analytical rigor with emotional intelligence to navigate the UAE's dynamic business ecosystem.

Manager CEO Office

DUBAI PROPERTIES GROUP LLC

Job Purpose:The job holder will be responsible for executing comprehensive stakeholder engagement activities including building and maintaining strong relationships with key stakeholders ensuring organization&#x27;s long-term success.Key Responsibilities:CEO Business Support & Action Management:<ul><li>Attend meetings with the CEO, capture key discussions, document decisions, and prepare detailed action lists.</li><li>Own and manage the CEO’s action list, ensuring timely follow-up with relevant departments and stakeholders.</li><li>Provide the CEO with regular status updates, highlighting progress, delays, and critical issues requiring attention.</li><li>Draft high-quality reports, briefs, and presentations to update the CEO and senior leadership and management on business progress and key issues / challenges.</li><li>Conduct initial analysis on financial, technical, or operational matters to support informed decision-making.</li><li>Lead and manage special projects delivering comprehensive solutions from initiation to completion including spearheading key tasks like due diligence, historical and current document review, commercial assessments, and contract review.</li><li>Anticipate CEO requirements by proactively gathering and organizing relevant data, documents, and insights.</li><li>Identify opportunities that will support the Company in meeting / exceeding targets across each of the Company scorecard metrics.</li><li>Monitor stakeholder activity/progress to ensure that targets are met/exceeded.</li></ul>Stakeholder Relations & Representation:<ul><li>Represent the CEO in meetings and engagements with key stakeholders (e.g., Intercompany and Vertical, Management, government authorities, VIP clients, investors, consultants).</li><li>Build and maintain strong, professional relationships with stakeholders to facilitate smooth collaboration and foster trust.</li><li>Act as a point of contact for stakeholder inquiries, ensuring timely and accurate communication aligned with the CEO’s priorities.</li><li>Support the CEO in preparing for high-level stakeholder meetings, including briefing notes, dossiers, and follow-up reports.</li></ul>Communication & Coordination:<ul><li>Ensure consistent and timely communication of CEO directives to internal departments.</li><li>Coordinate with internal teams (Finance, Development, Delivery, C&P, Legal, Operations, etc.) to consolidate updates and deliverables for the CEO.</li><li>Facilitate cross-departmental collaboration to ensure business objectives are achieved on schedule.</li><li>Maintain a confidential and well-organized filing system (digital and physical) of CEO office documentation.</li><li>Prepare internal and external correspondences (email, formal letters) to initiate or respond to matters raised by key internal and external stakeholders.</li></ul>

Manager - Stakeholder Management

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7385 executive assistant to ceo jobs IN Dubai United Arab Emirates

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to CEO

Executive Assistant to Startup CEO - EdTech

Executive Assistant to the CEO – Dubai (15,000 AED/month)

Manager CEO Office

Manager - Stakeholder Management