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executive assistant

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administrative assistant

administrative assistant ii bwh Jobs in Boston

administrative assistant ii bwh

administrative assistant iii Jobs in Boston

administrative assistant iii

executive assistant to president

Dana-Farber Cancer Institute

<div><div><div><div>Job Ref:</div><div>
JR-1927</div></div><br>
<div><div>Location:</div><div>
450 Brookline Ave, BOSTON, MA 02215</div><br>
</div>
<div><div>Category:</div><div>
Administration Support/Customer Service</div></div><br>
<div><div>Employment Type:</div><div>
Full time</div></div><br>
<div><div>Work Location:</div><div>
Hybrid: 2-3 days onsite/week</div></div><br>
<div></div><div><div>Salary/Pay Rate:</div><div>
$95,400.00 - $111,200.00 per year</div>
</div></div><p><b>Overview</b></p>
<p></p><div><div>The Executive Assistant, Office of the Executive Vice President &amp; Chief Operating and Transformation Officer (EVP/COTO), serves as the primary administrative partner to the EVP/COTO, providing high-level, proactive support in a fast-paced, complex environment. This role anticipates executive needs, manages priorities, and ensures seamless coordination of the COTO&rsquo;s calendar, meetings, travel, and events.<br>
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Acting as a trusted representative of the EVP/COTO&rsquo;s office, the Executive Assistant handles sensitive communications and materials with discretion and sound judgment. The role prepares executive correspondence and presentations, coordinates meetings and large-scale events, supports workforce and onboarding processes, and oversees key administrative and financial operations.<br>
<br>
The Executive Assistant also supports operational and project initiatives, partners across teams, and drives continuous improvement in workflows and service quality. Success in this role requires strong judgment, organization, communication skills, and the ability to operate effectively in a dynamic, matrixed organization.<p>
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. We are united in our mission of conquering cancer, HIV/AIDS, and related diseases. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. We conduct groundbreaking research that advances treatment, we educate tomorrow's physician/researchers, and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.</p><p><b><br>
PRIMARY DUTIES AND RESPONSIBILITIES:
</b></p><ul><li>Under minimal supervision will perform the following:</li><li>
Provide knowledgeable and skilled general administrative support primarily to Executive Vice President(s). Responsibilities to include:</li><li>
Advanced communications support,</li><li>
Proactively triaging issues as they arise and determining appropriate action in response to inquiries,</li><li>
Act as designee of leader in specified areas as directed.</li><li>
Complex calendar management of senior executives and anticipating conflicts before they arise.</li><li>
Assist executive(s) in preparing presentations as needed; ensure room reservations and A/V equipment is set-up appropriately for EVP hosted meeting.</li><li>
Collaborate with leadership, HR, and hiring managers to manage and execute a smooth process for requirement and onboarding new hires.</li><li>
Work with leaders to track departmental workforce, i.e., employees, contractors, consultants, and keep organizational charts updated and compiled.</li><li>
May be responsible for managing in person events, ensuring there are appropriate speakers, hosts, and catering arranged.</li><li>
Coordinate department events, retreats, leadership meetings and other group meetings with internal and external entities.</li><li>
Prepare documents and correspondence that may be highly confidential or politically sensitive in nature. Book complex domestic and/or international travel itineraries.</li><li>
Attend administrative leadership team meetings as requested, ensuring these meetings have identified facilitators, agendas, and that action items are recorded and followed up on.</li><li>
May process invoices to ensure vendors are paid in a timely fashion, assign proper budget codes and coordinate reimbursements.</li><li>
Oversee department purchasing cards, online reconciliation, statement and receipts submission to Accounts Payable in a timely manner.</li><li>
Process various requisitions, purchase orders, personnel and other forms needed for the department&rsquo;s administration.</li><li>
May provide oversight of operational/administrative functions to department managers, including maintaining SOPs and educating staff as needed.</li><li>
Maintain a high-level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics.</li><li>
Help to improve workflow, operating efficiency, and service quality within the department.</li><li>
May provide mentorship, supervision, or management to junior administrative staff.</li></ul><p><b>
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
</b></p><ul><li>Stellar communication skills, both written and verbal.</li><li>
Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe.</li><li>
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts.</li><li>
Resourceful with strong problem-solving skills.</li><li>
Ability to engage with appropriate urgency in situations that require quick response or turnaround.</li><li>
Ability to independently prioritize high volume of tasks and manage competing priorities.</li><li>
Demonstrated competency with budgeting and office systems and standard computer programs; ability to teach others as needed.</li><li>
Ability to work collaboratively with a wide range of people and diverse cultures.</li><li>
Ability to handle Interactions that require confidentiality and diplomacy.</li></ul><p><b>
MINIMUM JOB QUALIFICATIONS:
</b></p><p>Minimum Education:</p><p>
High school diploma required. Bachelor&rsquo;s degree preferred.</p><p>
Minimum Experience:</p><p>
8 years of administrative experience of which 3 years must be in an Executive Assistant role.</p><p>
License/Certification/Registration:</p><p>
N/A</p><p>
At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are committed to having faculty and staff who offer multifaceted experiences. Cancer knows no boundaries and when it comes to hiring the most dedicated and compassionate professionals, neither do we. If working in this kind of organization inspires you, we encourage you to .</p><p>
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
</p><h3 class="jobSectionHeader"><b>EEO Poster</b></h3>
.<p>
Pay Transparency Statement</p><p>
The hiring range is based on market pay structures, with individual salaries determined by factors such as business needs, market conditions, internal equity, and based on the candidate&rsquo;s relevant experience, skills and qualifications.</p><p>
For union positions, the pay range is determined by the Collective Bargaining Agreement (CBA).</p></div></div></div><p></p>

Executive Assistant to the EVP/COO/CTO

Schneider Electric

<div>Job Description:
<div><b>
For this U.S. based position, the expected compensation range is $95,000 - $120,000 per year, which includes base pay and short-term incentive.</b></div><div></div><div><b><br>
Schneider Electric</b> has a meaningful opportunity available for an <b>Executive Assistant.</b> You will work for a company consistently rated by Fortune as one of the &ldquo;Great Places to Work&rdquo; and by Glassdoor as the 11th spot on the &ldquo;Best Place To Work&rdquo;, by Ethisphere as &ldquo;one of the World's Most Ethical Companies&rdquo;, by Forbes as &ldquo;America&rsquo;s Best Employers for Diversity&rdquo;, by Equileap as the &ldquo;World&rsquo;s Top 10 in Gender Equality&rdquo;, and by TIME as the &ldquo;Most Sustainable Company in the World.&rdquo;</div><div></div><div><b><br>
Position Summary</b></div><div></div><div><br>
The Executive Assistant provides high-level administrative support to the Software Chief Technology Officer (CTO), and the Vice President (VP) of Home Solutions North America &amp; Customer satisfaction &amp; Quality. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities across multiple time zones. The Executive Assistant acts as a trusted partner, ensuring seamless operations and communication within the leadership team and across the organization.</div><div></div><div><b><br>
Key Responsibilities</b></div><div></div><ul><li><b><br>
Calendar &amp; Scheduling Management</b></li><li><ul><li>
Coordinate and manage complex calendars for multiple executives, including prioritizing meetings and resolving conflicts.</li><li>
Organize internal and external meetings, video conferences, and travel schedules.</li></ul></li><li><b>
Travel Coordination</b></li><li><ul><li>
Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>
Prepare travel expense reports and ensure compliance with company policies.</li></ul></li><li><b>
Communication &amp; Correspondence</b></li><li><ul><li>
Serve as the primary point of contact for executives, screening and prioritizing emails, calls, and requests.</li><li>
Draft, edit, and proofread correspondence, presentations, and reports.</li></ul></li><li><b>
Meeting Preparation &amp; Support</b></li><li><ul><li>
Prepare agendas, briefing materials, and presentations for leadership meetings.</li><li>
Record and distribute meeting minutes and follow up on action items.</li></ul></li><li><b>
Project &amp; Administrative Support</b></li><li><ul><li>
Assist with special projects, research, and data analysis as requested by executives.</li><li>
Maintain confidential files and records with the highest level of discretion.</li></ul></li><li><b>
Cross-functional Coordination</b></li><li><ul><li>
Liaise with internal teams and external stakeholders to ensure smooth communication and execution of initiatives.</li><li>
Support organizational events, leadership offsites, and strategic workshops.</li></ul></li></ul>
Qualifications:
<div><b>
Qualifications &amp; Skills</b></div><div></div><ul><li><b><br>
Education:</b> Bachelor&rsquo;s degree or equivalent experience.</li><li><b>
Experience:</b> Minimum 5+ years supporting senior executives in a global organization.</li><li><b>
Skills:</b></li><li><ul><li>
Strong organizational and time-management skills.</li><li>
Excellent written and verbal communication.</li><li>
Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint, etc.).</li><li>
Ability to handle sensitive information with discretion.</li><li>
High level of adaptability and problem-solving skills.</li></ul></li></ul><div><b>
Key Competencies</b></div><ul><li>
Professionalism and confidentiality.</li><li>
Ability to work independently and manage multiple priorities.</li><li>
Strong interpersonal skills and cultural awareness.</li><li>
Proactive and resourceful in anticipating needs.</li></ul><div><b>
Work Type:</b> Hybrid (2 days in office per week on average per month)</div><div><b>
Travel:</b> Minimal - 10%</div><div></div><div><b><br>
Let us learn about you! Apply today.</b></div>
About Our Company:<div></div><p><b><br>
Looking to make an IMPACT with your career?</b></p><p>
When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that our IMPACT values &ndash; Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork &ndash; starts with us.</p><p>
IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.</p><p>
We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.</p><p>
Become an IMPACT Maker with Schneider Electric &ndash; apply today!</p><p>
&euro;36 billion global revenue<br>
+13% organic growth<br>
150 000+ employees in 100+ countries<br>
#1 on the Global 100 World&rsquo;s most sustainable corporations</p><div></div><div><br>
You must submit an online application to be considered for any position with us. This position will be posted until filled.</div><div></div><div><i><br>
Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and &lsquo;inclusion&rsquo; is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.</i></div><div><br>
</div><div><i>At Schneider Electric, we uphold the highest standards of ethics and compliance, and we believe that trust is a foundational value. Our Trust Charter is our Code of Conduct and demonstrates our commitment to ethics, safety, sustainability, quality and cybersecurity, underpinning every aspect of our business and our willingness to behave and respond respectfully and in good faith to all our stakeholders. You can find out more about our Trust Charter </i><i>here</i><br>
<br>
<i>Schneider Electric is an Equal Opportunity Employer. It is our policy to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct.</i></div></div><div></div>

Executive Assistant

Daley And Associates, LLC

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    We are currently seeking candidates for an Executive Assistant opportunity with a global investment firm based in Boston, MA. &nbsp;The Executive Assistant will be responsible for proactive calendar management, coordinating domestic and international travel, preparing reports and presentations, and providing additional support as needed.&nbsp;The ideal candidate will have 2+&nbsp;years of administrative experience, preferably in financial services.&nbsp;
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    This is an 8+ month contract opportunity, paying between $27-$33 / hour (depending on experience) This role supports a hybrid work model (4 days onsite, 1 day remote).
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    &bull; Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively.
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    &bull; Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting.
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    &bull; Prepare meeting materials, client presentations, and daily team packets; collaborate with guest speakers and internal stakeholders.
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    &bull; Oversee logistics for meetings and events, including room scheduling, catering, and technology setup.
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    &bull; Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments.
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    &bull; Bachelor&rsquo;s degree required.
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    &bull; 2+ years of administrative experience in a professional services environment; investment management or financial services experience preferred.
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    &bull; Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools.
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    &bull; Strong attention to detail and organizational skills with the ability to manage competing priorities.
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    &bull; Excellent communication, interpersonal, and problem-solving abilities.
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    &bull; Professional presence, discretion, and a collaborative mindset.
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    &bull; Flexible and adaptable with a positive, proactive attitude.
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    For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com.
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Omni Hotels

<div><div><i>The Omni Boston Hotel at the Seaport is located in the center of the bustling Seaport District. The AAA Four Diamond rated hotel boasts 1,054 finely appointed guestrooms with 52 suites, seven delectable </i><i>dining</i><i> experiences, a scenic </i><i>rooftop pool</i><i>, a luxury </i><i>Breve Spa</i><i>, and more than 100,000 square feet of meeting and event space allowing to provide each guest a unique and memorable experience. Come join the team that was voted &ldquo;2023 Best Places to Work&rdquo; by the Boston Business Journal!</i></div><div></div><div><br>
Creativity must infuse everything we do, and everyone in the hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity. We believe there is always a way to make it work. If we don't have the solution, we dig deeper creatively to find one.</div><div></div><p><br>
Grab the reigns and help shape the future of the Seaport&rsquo;s best kept secret! Creativity must infuse everything we do, and everyone in the Hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity.</p><p></p><div><br>
To handle all administrative duties as required by Executive Office and the General Manager.</div><div></div><div><i><br>
Rate of pay for this position is $33.93</i></div><div></div><div><b><br>
Executive Office Support (Service &amp; Integrity)</b></div><ul><li>
Provide high-level administrative support to the General Manager, including calendar management, scheduling, and meeting coordination</li><li>
Prepare meeting agendas, record minutes, and track action items to ensure timely follow-through</li><li>
Manage correspondence and inquiries with sound judgment, discretion, and professionalism</li><li>
Handle confidential information with the highest level of integrity and trust</li></ul><div><b>
Communication &amp; Collaboration (Authenticity &amp; Community)</b></div><ul><li>
Serve as a key liaison between the General Manager, hotel leadership, ownership, and corporate partners</li><li>
Draft and distribute clear, professional communications that reflect Omni&rsquo;s voice and culture</li><li>
Support leadership meetings and associate forums that encourage transparency, engagement, and connection</li><li>
Build positive working relationships across all departments and levels of the organization</li></ul><div><b>
Administrative &amp; Organizational Excellence (Innovation)</b></div><ul><li>
Maintain accurate, well-organized executive files, reports, and records</li><li>
Assist with expense tracking, invoice processing, and administrative budget support</li><li>
Support onboarding and coordination for senior leadership team members</li><li>
Contribute ideas and process improvements that enhance efficiency and organization within the Executive Office</li></ul><div><b>
Special Projects &amp; Brand Support (Service &amp; Community)</b></div><ul><li>
Assist the General Manager with special projects and hotel initiatives</li><li>
Coordinate logistics for VIP visits, ownership meetings, and corporate audits</li><li>
Provide administrative support for hotel events, leadership functions, and associate recognition programs</li></ul><div><b><br>
Education &amp; Experience</b></div><ul><li>
High school diploma required; associate or bachelor&rsquo;s degree preferred</li><li>
2&ndash;4 years of administrative or executive assistant experience</li><li>
Hospitality or hotel operations experience strongly preferred</li></ul><div><b>
Skills &amp; Competencies</b></div><ul><li>
Exceptional organizational and time-management skills with strong attention to detail</li><li>
Clear, confident written and verbal communication abilities</li><li>
Professional, polished demeanor paired with a warm, service-oriented approach</li><li>
Ability to manage multiple priorities in a fast-paced hotel environment</li><li>
High level of discretion, emotional intelligence, and personal integrity</li><li>
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)</li></ul><div><b>
Work Environment &amp; Scheduling</b></div><ul><li>
Ability to work in a dynamic, guest-focused hotel environment</li><li>
Flexibility to work occasional evenings, weekends, or holidays as business needs require</li></ul><div><b>
Living the Omni Values</b></div><div>
At Omni Hotels &amp; Resorts, our associates are the heart of our success. This role supports leadership in fostering a culture rooted in service, authenticity, innovation, integrity, and community&mdash;ensuring every interaction reflects our commitment to genuine hospitality.</div></div>

Piper Sandler

<div><p><b>Job Description:</b></p><p></p><p>
At Piper Sandler, we connect capital with opportunity to build a better future.</p><p></p><p>
We believe that diverse teams with unique backgrounds, skills and experiences yield more innovative solutions. This is reflected in our commitment to engage, hire, and retain bright, committed people to work in partnership within an inclusive environment that allows each person to achieve personal success and add value to our teams and communities.</p><p></p><p>
We are currently looking for <b>Executive Assistant </b>to support the Investment Banking team in Boston, MA.</p><p></p><p>
The primary objective of this position is to provide a high-level of professional support for the banking team within the Boston, MA based Investment Banking group. The ideal candidate enjoys working in a fast-paced and dynamic environment; possesses the ability to navigate multiple projects, priorities, and deadlines with strong organizational skills; and displays a professional demeanor and appropriacy to interact with senior partners, clients, and colleagues. The ideal candidate is a natural team player and works well in a collaborative environment.</p><p></p><p><b>
Essential Duties &amp; Responsibilities</b></p><ul><li><p>
Execute a broad variety of administrative tasks for multiple partners and senior bankers, including fully managing active calendars, utilizing Zoom and Microsoft Teams</p></li><li><p>
Arrange domestic and international travel itineraries and agendas</p></li><li><p>
Word-processing and desktop publishing utilizing the Microsoft suite and a variety of additional software. Documents include: pitchbooks, correspondence, engagement and commitment letters, memorandums, invoices, reports, and tracking sheets</p></li><li><p>
Compile expense reports for assigned bankers according to company policy utilizing Concur and reconcile corporate Visa accounts</p></li><li><p>
Contribute proficiently and skillfully to the CRM database by updating contact information, entering call notes, assisting with deal process tracking, creating, and maintaining distribution lists. Additionally maintaining accurate pipelines and forecast</p></li><li><p>
Exercise discretion in committing time and evaluating needs. Advise of time-sensitive and priority issues, ensuring appropriate follow-up</p></li><li><p>
Maintain discretion in dealing with confidential information and sensitive materials</p></li><li><p>
Ownership of coordinating internal and external meetings, dinners, and events, both on-site and off-site locations, negotiating contracts with restaurants and meeting facilities</p></li><li><p>
Ability to perform diplomatically while managing competing priorities and varying banker expectations.</p></li><li><p>
Manage and screen multiple banker phone lines while projecting a positive, professional image for all clients and colleagues</p></li><li><p>
Assist with the on-boarding of new banking team members</p></li><li><p>
Develop excellent relationships with the external clients and internal partners throughout the company</p></li><li><p>
Assume other related responsibilities as required or requested</p></li></ul><p></p><p><b>
Why should you join Piper Sandler as an Executive Assistant?</b></p><ul><li><p>
Competitive annual bonus structure in addition to salary</p></li><li><p>
Work life balance with generous PTO and 10 Federal Holidays</p></li><li><p>
Hybrid work schedule options are available after 6 months of employment</p></li><li><p>
Monthly Early Friday departure opportunity throughout the year</p></li><li><p>
Opportunities for training &amp; professional development, on-demand, throughout the year</p></li><li><p>
Collaborative and supportive team environment where your contributions are recognized and rewarded</p></li></ul><p></p><p>
As a leading investment bank, we enable growth and success for our clients through deep sector expertise, candid advice and a differentiated, highly productive culture.</p><p></p><p>
Our investment banking clients have access to unparalleled guidance through our deep product and sector expertise and ready access to global capital. We take pride in providing our clients with thoughtful advice and diligent execution, no matter the economic environment. Our investment banking group partners with corporate clients and financial sponsors to provide advisory and financing services related to mergers and acquisitions, equity and debt capital markets, private placements, restructuring and corporate &amp; venture services. We offer in-depth knowledge and industry relationships in our core sectors of chemicals, consumer, diversified industrials &amp; services, energy &amp; power, financial services, healthcare and technology. Learn more about our investment banking team here.</p><p></p><p>
Piper Sandler values a strong culture dedicated to the emotional and physical well-being of our employees. Learn more about our commitment to our employee&rsquo;s health, well-being, our benefits program and how we are here for our employees and their families today, tomorrow and beyond here.</p><p></p><p>
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, disability, age, marital status, status as a protected veteran or status with regard to public assistance.</p><p></p><p>
The anticipated starting salary range for individuals expressing interest in this position is $70,000 - $85,000 per year. Placement within this range is dependent upon level of experience. This position is eligible for annual incentive compensation which will be a part of the total compensation. Total compensation for this position will be competitive with the market.</p><p></p><ul><li><b>LI-BSL1</b></li></ul></div>

Beacon Communities LLC

Regional Property Manager - Boston, MA
<br><b>General Statement of Duties:</b> The Regional Property Manager is a result driven leader responsible for achieving satisfactory financial performance goals and maintaining the physical condition and marketability of the communities. Effectively develops and leads strong property management, compliance, leasing, maintenance and resident services teams to accomplish short and long-term objectives for assigned portfolio. This individual will be supporting properties mainly located in the Boston area up to the North Shore.
<br><b>Supervision Received:</b> Reports to the Regional Vice President of Property Management.
<br><b>Direct Reports:</b> Property Managers, Senior Property Managers.
<br><b>Essential Functions of the Position:</b> (Any one position may not include all of the duties listed, nor do the listed examples include all duties that may be found in positions of this class).
<br><ul>
<li>Responsible for achieving financial performance objectives and managing the portfolio’s financial operations following company and government agency rules, regulations and guidelines.</li>
<li>Oversees preparation of annual operating budgets and performs budget projections for all properties.</li>
<li>Analyzes actual income and expenses against approved budget guidelines.</li>
<li>Ensures accurate and timely withdrawal of all reserve funds.</li>
<li>Conducts financial results reviews with Senior Property Managers and Property Managers, on a routine basis.</li>
<li>Forecasts and identifies problems with the Regional Vice President and implements corrective action.</li>
<li>Oversees revenue management and pricing processes.</li>
<li>Oversees preparation of rent increase packages and timely submissions.</li>
<li>Ensures timely collection of resident and agency rents and/or subsidy payments.</li>
<li>Implements appropriate collection practices.</li>
<li>Provides support for information required by owners, investors, lenders and agencies for their region.</li>
<li>Assesses and recommends changes to current policies and operational practices.</li>
<li>Sets operational goals for each property and establishes company standards for property operations, sales and leasing, collections, and customer service.</li>
<li>Enforces and adheres to company policies, rules and regulations.</li>
<li>Preserves and respects resident and applicant confidentiality.</li>
<li>Monitors and ensures program and regulatory compliance with the LIHTC and/or HUD program(s).</li>
<li>Represents Beacon Communities to the public and collaboratively develops a partnership with public officials, businesses and agencies.</li>
<li>Acts as liaison to external and internal parties for all property-related emergencies.</li>
<li>Leads, manages, trains and develops a strong management team to drive the company’s growth.</li>
<li>Determines staffing needs and directs the hiring process.</li>
<li>Manages, trains and develops Senior Property Managers and Property Managers.</li>
<li>Assist in succession planning for region.</li>
<li>Oversees the physical condition and security of all communities within the portfolio.</li>
<li>Maintains knowledge of the physical condition of all properties and ensures inspection readiness.</li>
<li>Conducts physical site inspections.</li>
<li>Makes recommendations for exterior and interior apartment improvements.</li>
<li>Assists other Beacon properties outside the region as requested by the Regional Vice President.</li>
<li>Establishes a good working relationship with Regional Maintenance Directors and supports their efforts to standardize and streamline processes and efficiencies.</li>
<li>Fosters a positive, active and collaborative relationship with residents and ensures residents are being serviced appropriately.</li>
<li>Collaborates with Area Resident Services Manager to ensure program and service commitments are being met.</li>
<li>Collaborates with Regional Marketing Manager and Regional Vice President to ensures all marketing initiatives are executed in accordance with the company’s marketing strategy and guidelines.</li>
</ul>
<b>Minimum Qualifications:</b><br>
<b>Education:</b> Bachelor’s Degree in business or related field, advanced degree and/or professional certification preferred.
<br><b>Experience:</b> Minimum five years property management experience including staff management and development, budgeting/ financial analysis. Multi-community, mixed income residential property management experience preferred.
<br><b>Qualifications and Skills:</b> Solid property management operational experience. Proven expertise in affordable housing programs. Ability to manage projects from conceptualization to implementation. Strong interpersonal skills that include conflict management and employee motivation. Excellent analytical and problem-solving skills. Knowledge of Microsoft Word, Excel and Yardi. Excellent verbal and written communication skills. Entrepreneurial, flexible, creative and detail oriented. Ability to handle emergency situations and pressure due to complexity and time sensitivity. On call 24/7 for emergencies.
<br><b>Beacon Core Competencies required for all positions:</b> Teamwork, Integrity/Ethics, Dependability, Customer Focus, Adaptability/Flexibility.
<br>Beacon Management Competencies required for all Management positions: Decision-Making/Judgment, Communication, Budgets/Cost Control, Managing for Results, People Development.
<br>Assistant Regional Vice President Functional Job Competencies required: Job Knowledge, Organizational Savvy, Managing Diversity, Leadership.
<br><b>Compensation:</b> $125,000 - $140,000 annual salary
<br>Actual compensation is influenced by a variety of factors including but not limited to skills, experience, qualifications, and geographic location.
<br><br>
<b>Company Overview:</b><br>
Founded in 2004, Beacon Communities LLC is a privately-owned real estate firm that develops, acquires, invests in, and manages a wide range of multifamily housing. Beacon currently owns and manages approximately 150 properties including affordable housing, market rate housing, and mixed income-housing. Its developments range from new construction, to historic adaptive reuse, to the renovation of existing housing.
<br>At Beacon, we strive to make a difference in our residents’ lives. We build outstanding communities that make enduring contributions to the vitality of our cities and towns. We create communities that serve a diverse cross section of our society. Our communities are healthy and vibrant. Why? Because they are planned with care, consideration, and compassion.
<br><br>
<b>Benefits Offered:</b><br>
At the core of Beacon Communities is the talent on our teams, and we are committed to taking care of our team members so they can deliver great experiences to our residents. That is why we are proud to provide competitive compensation and comprehensive benefits that support a healthy life for you and your family when you join our team.
<br><br>
<b>As a regular, full time employee at Beacon you can expect:</b><br>
<ul>
<li>Health & Wellness Benefits. We offer plans for quality medical, dental, and vision coverage to all employees regularly scheduled to work a minimum of 24 hours or more per week. HSA/FSA options are also available.</li>
<li>Work-Life Balance. On top of offering 13 paid holidays per year, we have an attractive paid time off policy that includes vacation days, personal days, sick time, wellness days, summer flex time, volunteer days and early close Fridays.</li>
<li>Retirement planning. We offer a 401k program with a company match.</li>
<li>100% Company-Paid Life Insurance. With affordable options to elect voluntary life, critical illness, hospital care or accidental injury coverage.</li>
<li>Access to an Employee Assistance Program (EAP),Childcare & Eldercare Support, Career Development and Advancement Opportunities… and more!</li>
</ul>
Beacon Communities LLC is an Equal Opportunity Employer that seeks a diverse pool of candidates. We are committed to a policy of equal employment opportunity without regard to race, color, ancestry, national origin, religion, disability, gender, gender identity, sexual orientation, age, veteran status or other protected class. All qualified applicants are encouraged to apply. Beacon Communities LLC participates in the E-Verify program.

Regional Property Manager

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

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Executive Assistant (Remote)