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personal assistant / household manager

executive assistant to president

Just Hub LLC

Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will excel in managing schedules, coordinating projects, and handling a variety of office tasks with professionalism and efficiency. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. Experience in office management, event planning, and bookkeeping is highly desirable to ensure smooth daily operations and effective executive support.Duties<ul><li>Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with precision.</li><li>Coordinate complex travel arrangements and prepare detailed itineraries for executives.</li><li>Prepare, proofread, and transcribe documents, reports, and correspondence ensuring accuracy and professionalism.</li><li>Handle incoming calls with excellent phone etiquette on multi-line phone systems; direct inquiries appropriately.</li><li>Organize and maintain filing systems&mdash;both electronic and physical&mdash;to ensure quick retrieval of information.</li><li>Assist with event planning for company functions, meetings, or special events from inception to execution.</li><li>Perform data entry tasks using various software including QuickBooks for bookkeeping and financial record keeping.</li><li>Support project coordination efforts by tracking deadlines, preparing agendas, and following up on action items.</li><li>Provide office management support including supply procurement, office equipment maintenance, and front desk duties.</li><li>Manage personal assistant responsibilities such as personal scheduling or errands as needed by executives.</li><li>Utilize office software such as Microsoft Office Suite (Word, Excel, PowerPoint) for preparing presentations and reports.</li><li>Conduct proofreading of documents to ensure clarity, accuracy, and consistency across all communications.</li></ul>Requirements<ul><li>Proven experience in an administrative or executive assistant role with strong organizational skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Calendar), and familiarity with DocuSign for electronic signatures.</li><li>Excellent typing speed with high accuracy; strong data entry skills.</li><li>Experience with bookkeeping software such as QuickBooks is preferred.</li><li>Strong project coordination abilities with a focus on detail-oriented execution.</li><li>Exceptional communication skills including phone etiquette and professional correspondence writing.</li><li>Ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.</li><li>Office management experience including filing systems, front desk operations, and clerical support.</li><li>Knowledge of event planning processes from logistics to execution.</li><li>Familiarity with multi-line phone systems and calendar management tools like Microsoft Outlook Calendar.</li><li>Demonstrated ability to proofread documents thoroughly and perform transcription accurately.</li><li>Prior experience supporting executives or high-level professionals is highly desirable. This position offers an engaging opportunity for a dedicated professional eager to support leadership through effective administrative management in a dynamic work environment.</li></ul>Job Types: Full-time, Part-time, TemporaryPay: $48,946.73 - $58,946.61 per yearWork Location: Hybrid remote in Miami, FL 33134

Executive Assistant

Adrenaline Powerboats International Inc

We are seeking a highly organized person who is strongly suited to handle various administrative tasks. This person will work closely with the companies CFO and assist them with various daily tasks which include posting job ads, conducting interviews, contacting vendors, paying bills, categorizing transactions, correcting payroll issues, calling and scheduling appointments, processing invoices, running in person errands, calling potential sales leads, following up with potential customers to confirm scheduled demos and appointments, and any other assigned duties.This position will be a hybrid position. Some remote work is avaliable. Must be located in the Miami Florida area and willing to come in person to our office located at Grove Harbour Marina weekly.Adrenaline Powerboats is a Georgia based high performance boat manufacturer. We are currently expanding our operation to the Miami Florida area. We currently have a sales and service office located in the Grove Harbour Marina. We primarily use this location to service existing customers and to meet with clients and potential clients. We use this location to run all of our in person demos. In addition to our sales and service office, we are in the early stages of obtaining a manufacturing location in Miami FL. This will require a lot of effort and help to fully relocate one of our locations from Georgia to the Miami area. We will require the position to help with hiring and structuring a new team of employees in our new location.Pay: $30.00 - $38.00 per hourWork Location: In person

University of Miami

<div>Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet .
The Department of Neurological Surgery is currently seeking a full time Sr. Executive Assistant to work in Miami, FL. The Senior Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Vice President and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Senior Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures.
CORE JOB FUNCTIONS
<ul><li>Reports to and supports top-level leadership (Vice President and above) and their department(s) with high-level executive support.
</li><li>Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.
</li><li>Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities. Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings.
</li><li>Manages executive&rsquo;s travel arrangements and budget.
</li><li>Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive.
</li><li>Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings/conference calls.
</li><li>Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive.
</li><li>Prioritizes and manages multiple projects and/or special assignments championed by the executive.
</li><li>Leads the planning of annual or ad-hoc special events.
</li><li>Trains and supervises lower-level clerical staff as needed.
</li><li>Adheres to University and unit-level policies and procedures and safeguards University assets.
</li></ul>CORE QUALIFICATIONS
Education:
 
Associate degree or equivalent
Experience:
 
Minimum 7 years of relevant experience
Any relevant education, certifications and/or work experience may be considered.
Knowledge, Skills and Attitudes:
<ul><li>Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
</li><li>Teamwork: Ability to work collaboratively with others and contribute to a team environment.
</li><li>Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
</li><li>Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.
</li></ul>DEPARTMENT ADDENDUM
Department Specific Functions
<div><div><div><ul><li>Primarily responsible for representing the department Chair both nationally and internationally among the highest levels of university administration, the medical community and its recognized organizations, governmental and public agencies, media, high profile business leaders, organizations, and major donors.
</li></ul></div><div><ul><li>Administrative support the department Chair with day-to-day tasks (Managing calendar, scheduling meetings, taking minutes, travel arrangements, reserving conference rooms, etc.)
</li></ul></div><div><ul><li>Responsible for handling all matters involving the Chair&rsquo;s activities including complex, unique, and confidential situations . Independently facilitates and initiates leadership communications and interactions on behalf of and in line with the Chair&rsquo;s preferences and university guidelines.
</li></ul></div><div><ul><li>Independently carries out key responsibilities and project management under the Chair&rsquo;s purview, such as monitoring and evaluating projects, financial planning, and review, and communicating progress to senior management.
</li></ul></div><div><ul><li>Provides support to the Chair in convening required meetings on short- and long-term projects. This may include undertaking research, tracking trends, preparing presentations; development of meeting agendas; drafting briefing papers and/or compiling pertinent background materials for attendees; preparing summaries of discussion; coordinating logistical arrangements; and ensuring appropriate and effective communication with participants.
</li></ul></div><div><ul><li>Works in coordination with other UMMSM staff to oversee complex, high-priority projects, that require cross-functional engagement with key staff across the organization and with external stakeholders.
</li></ul></div><div><ul><li>Assists in developing funding proposals and initiatives for fundraising purposes in cooperation with Development.
</li></ul></div><div><ul><li>Prepares correspondence, assists with speeches, and presentations to nationally and internationally recognized organizations . Includes coordinating research, gathering data, and conferring with colleagues serving as primary contact for all activities for the Chair.
</li></ul></div><div><ul><li>Provide Administrative Support to NRS faculty and providers.
</li></ul></div><div><ul><li>Assist with preparation of special projects and or reports: (Press Ganey, KYRUUS, and Power BI scorecards, United Way)
</li></ul></div><div><ul><li>Supports department and/or department leadership with daily clerical tasks and or special projects.
</li></ul></div><div><ul><li>Responsible for completing medical forms such as (FMLA, Home Health, patient letters, etc.)
</li></ul></div><div><ul><li>Responsible for processing reimbursements and reconciling of charges when needed.
</li></ul></div><div><ul><li>Oversees the Promotion and Tenure process for the department&rsquo;s faculty.
</li></ul></div><div><ul><li>Oversees the Voluntary Faculty process for the department.
</li></ul></div><div><ul><li>Executes OARF for new faculty recruits.
</li></ul></div><div><ul><li>Assist with the development of special projects and or events as needed in the department.
</li></ul></div><div><ul><li>Ensure timely and accurate completion of clinical documentation within In Basket workflows.
</li></ul></div><div><ul><li>Provide cross-coverage and support to Sr. Administrative Assistants as needed.
</li></ul></div><div><ul><li>Assist SAO with ongoing administrative needs as needed.
</li></ul></div><div><ul><li>Assist with any other tasks as determined necessary. 
</li></ul></div></div></div> 
Department Specific Qualifications 
<div>Education:
</div><div>Bachelor&rsquo;s degree . 
</div><div><div>Experience:
</div><div><ul><li>Strong interpersonal and organizational skills with demonstrated capacity to develop and implement strategies, plans and solutions to identified issues and problems.
</li></ul></div><div><ul><li>Superior critical thinking skills, including the capacity to identify , appropriately assess, and prioritize competing interests and directives.
</li></ul></div><div><ul><li>Exceptional research, writing, analytical and organizational skills, and the ability to convey complex concepts in a clear, concise and logical manner.
</li></ul></div><div><ul><li>Good judgment, discretion, and tact.
</li></ul></div><div><ul><li>Ability to collaborate and work closely with staff, senior leaders, faculty and the community on health related missions.
</li></ul></div><div><ul><li>Demonstrated ethical behavior, professionalism and interpersonal skills.
</li></ul></div><div><ul><li>Ability to operate autonomously.
</li></ul></div><div><ul><li>Ability to manage details of multiple projects with firm schedules/deadlines . 
</li></ul></div><div>Knowledge, Skills and Abilities :
</div><div><ul><li>Minimum of five years of relevant work experience.
</li></ul></div><div><ul><li>Proficiency in Microsoft Office and Adobe Programs (Word, Outlook, Excel, PowerPoint, etc.)
</li></ul></div><div><ul><li>Excellent written and verbal communication skills
</li></ul></div><div><ul><li>Strong interpersonal skills
</li></ul></div><div><ul><li>Strong multi-tasking skills
</li></ul></div><div><ul><li>Ability to handle confidential information
</li></ul>#ED-LI1
</div></div>The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff</div>

Sr. Executive Assistant (H)

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

Diamond Inc

Overview We are seeking a dynamic and highly organized Personal / Executive Assistant with video editing experience to work directly with a creative digital content creator. This role offers an exciting opportunity to support a busy influencer by managing daily administrative tasks, coordinating projects, and enhancing content production through expert video editing skills. The ideal candidate is energetic, proactive, detail-oriented, and passionate about the digital creator space. You will play a vital role in streamlining operations, managing schedules, and ensuring that content creation runs smoothly and efficiently.Responsibilities<ul><li>Provide comprehensive executive administrative support, including calendar management, email correspondence, and scheduling appointments using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Assist with project coordination for content campaigns, collaborations, and event planning to ensure timely execution.</li><li>Experience in editing content as this will be importing and expected on a constant basis creator will teach you some of the ways he edits</li><li>filming and assisting with content creation helping setting up creating and filming</li><li>Handle personal assistance duties such as travel arrangements, personal errands, and managing multi-line phone systems with professional phone etiquette (Please note travel may be asked of you in advance if you wish to join all expenses will be paid with a per diem)</li><li>Coordinate with vendors and contractors using tools like DocuSign for contracts and agreements.</li><li>Maintain excellent customer service standards when interacting with followers, clients, or collaborators via email or social media platforms.</li></ul>Skills<ul><li>Proven experience editing content will request samples and examples of how you will trim videos that are 10/30 mins to less then 3 mins in a comedic and how long a task can take you</li><li>Proficiency in video editing software as CapCut .</li><li>As a personal or executive assistant with strong organizational skills and attention to detail.</li><li>Strong project coordination abilities coupled with event planning and scouting abilities as talent will set ourtreach expectations</li><li>experience to manage multiple deadlines effectively</li><li>Exceptional typing speed combined with proofreading and transcription skills to produce accurate documents quickly.</li><li>Experience managing calendars using Google Calendar</li></ul>Job Types: Full-time, Part-time, InternshipPay: $18.00 - $23.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Personal / Executive Assistant with video editing experience working directly with a digital creator

Yale Realty & Capital Advisors

<div>
 Yale Realty &amp; Capital Advisors is a dynamic boutique Commercial Real Estate Firm specializing in the brokerage and financing of Mobile Home Communities (MHCs) and RV Parks (RVPs) across the United States. With a proven track record of excellence as the most awarded advisory firm in the MHC asset class, our financing division has successfully arranged over $3 billion in loans. We pride ourselves on delivering tailored solutions, fostering strong long-term industry relationships, and driving innovative financing strategies in a competitive market.
 
 
 
 Position: Vice President, Debt Capital Markets (Commercial Mortgage Broker)
 
 
 
 We are seeking an experienced and motivated Vice President, Debt Capital Markets to join our production team in Miami, FL. This key role will report directly to the President, Debt Capital Markets, playing a pivotal part in managing and expanding our active pipeline of commercial real estate loans brokered to Agencies, CMBS, local/national banks, and alternative capital sources. The ideal candidate brings substantial transactional expertise to enhance our operational bandwidth, streamline processes, and fuel substantial production growth in MHCs and RVPs.
 
 
 This position is preferred to be on-site in our Miami, FL office, offering a collaborative environment with opportunities for professional development and direct impact on high-value deals. The position come well-equipped with back-office staff and systems that ensure expedient underwriting and transaction management support.
 
 
 
 Key Responsibilities:
 
 
 
 <ul>
 <li>
 Pipeline Management and Development: Oversee and optimize an active pipeline of commercial real estate loans, ensuring efficient progression from origination to closing. Leverage our existing database to create and nurture a robust pipeline of financing opportunities, identifying high-potential deals and prioritizing based on market viability
 </li>
 <li>
 Lead Generation and Cross-Team Collaboration: Proactively generate leads by partnering with our investment sales team, consisting of 10 regional directors across the U.S. Convert internal referrals into actionable financing prospects, fostering seamless collaboration to align debt strategies with brokerage activities
 </li>
 <li>
 Deal Origination and Structuring: Source, evaluate, and originate debt financing opportunities for MHCs, RVPs, and potentially other asset classes. Conduct thorough financial analysis, including cash flow modeling, credit assessments, and risk evaluations, to structure competitive loan offerings tailored to client needs
 </li>
 <li>
 Relationship Building: Cultivate and maintain strong relationships with lenders, banks, institutional investors, and borrowers. Negotiate loan terms, interest rates, and covenants to secure optimal financing solutions while ensuring compliance with regulatory standards
 </li>
 <li>
 Transaction Execution: Responsible for overseeing due diligence, underwriting, and closing processes for loans sourced.
 </li>
 <li>
 Process Improvement: Identify and implement enhancements to our debt capital markets operations, including workflow optimizations, technology integrations, and best practices to increase efficiency and scalability
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor's degree in Finance, and/or Real Estate
 </li>
 <li>
 5+ years of experience in commercial real estate finance, debt capital markets, or mortgage brokerage, with a focus on MHCs, RVPs, Multifamily, or Self-Storage sectors
 </li>
 <li>
 Proven track record of originating and closing commercial loans, ideally with a portfolio exceeding $100 million in transactions
 </li>
 <li>
 Strong analytical skills, including proficiency in financial modeling
 </li>
 <li>
 Excellent communication and negotiation abilities, with experience building relationships across lenders, investors, and internal teams
 </li>
 <li>
 Familiarity with loan structures such as CMBS, bridge loans, permanent financing, and agency lending
 </li>
 <li>
 Ability to thrive in a fast-paced, entrepreneurial environment; self-starter with a results-oriented mindset
 
 
 </li>
 </ul>
 
 What We Offer:
 
 
 
 <ul>
 <li>
 Competitive compensation commensurate with experience, largely driven by performance-based commissions
 </li>
 <li>
 A collaborative culture in a boutique firm where your contributions directly drive growth and success
 </li>
 <li>
 Exposure to high-profile deals and networking in the commercial real estate industry
 
 
 </li>
 </ul>
 If you're a driven professional ready to elevate your career in debt capital markets, we encourage you to apply today!
</div>

Vice President, Debt Capital Markets

Canadian Health Labs

<div>
 
 
 Position Overview-3 Month Contract
 
 
 
 
 
 Are you a standout Personal Assistant who thrives in fast-paced, high-performance environments? World Health Labs is seeking a
 
 dedicated, resourceful, and discreet non-smoker
 
 to provide full-time, hands-on support to our CEO. This unique role involves ensuring the CEO&rsquo;s personal and professional life runs seamlessly.
 
 
 
 The ideal candidate is
 
 proactive, adaptable, highly organized, and thick-skinned
 
 , able to anticipate needs and manage multiple priorities with discretion and precision. You must be comfortable being
 
 on call 24/7
 
 and working
 
 onsite six to seven days per week
 
 .
 
 
 
 The Principal leads an exceptionally dynamic lifestyle focused on
 
 business growth, fitness, nutrition, health, and optimal performance
 
 .
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 1. Wellness &amp; Lifestyle Management
 
 
 <ul>
 <li>
 
 
 Meal Preparation &amp; Nutrition:
 
 Prepare and manage all meals in accordance with a strict nutrition plan, including weighing portions, batching meals, and organizing on-bike nutrition for workouts.
 
 
 </li>
 <li>
 
 
 Grocery Shopping:
 
 Frequent shopping (5+ days per week) to maintain fresh ingredients and accommodate evolving dietary needs.
 
 
 </li>
 <li>
 
 
 Supplement Oversight:
 
 Organize and manage 70+ daily supplements.
 
 
 </li>
 <li>
 
 
 Cycling Support &amp; Equipment Maintenance:
 
 Clean, maintain, and coordinate bike repairs or replacements. Prepare cycling gear and on-bike nutrition. Provide in-car support during training sessions when required.
 
 
 </li>
 <li>
 
 
 Kitchen Management:
 
 Keep the kitchen meticulously clean and organized, ensuring supplies are always stocked.
 
 
 </li>
 </ul>
 
 2. Health &amp; Wellness Administration
 
 
 <ul>
 <li>
 
 
 Health Record Coordination:
 
 Manage health records across multiple international providers, ensuring information is consolidated and easily accessible.
 
 
 </li>
 <li>
 
 
 Healthcare Appointments:
 
 Source, negotiate, schedule, and manage appointments (physio, massage, chiropractic, etc.), including billing and follow-up.
 
 
 </li>
 <li>
 
 
 Errands:
 
 Handle all related health and personal errands efficiently.
 
 
 </li>
 </ul>
 
 3. Personal &amp; Transportation Support
 
 
 <ul>
 <li>
 
 Provide personal driving services for appointments, errands, and short trips.
 
 
 </li>
 <li>
 
 Manage grocery, personal, and household shopping while ensuring purchases align with preferences.
 
 
 </li>
 <li>
 
 Track, receive, and manage deliveries and online purchases.
 
 
 </li>
 <li>
 
 Anticipate and handle miscellaneous errands proactively.
 
 
 </li>
 </ul>
 
 4. Guest Relations &amp; Hospitality
 
 
 <ul>
 <li>
 
 Prepare the home for guests, ensuring a warm, organized, and welcoming environment.
 
 
 </li>
 <li>
 
 Greet visitors, provide refreshments, and ensure guest comfort.
 
 
 </li>
 <li>
 
 Coordinate accommodations and itineraries for visiting guests.
 
 
 </li>
 <li>
 
 Handle all hospitality needs with professionalism and discretion.
 
 
 </li>
 </ul>
 
 5. Schedule &amp; Logistics Coordination
 
 
 <ul>
 <li>
 
 Collaborate with logistics and executive teams to maintain an accurate and up-to-date calendar.
 
 
 </li>
 <li>
 
 Book travel, appointments, and personal engagements as requested.
 
 
 </li>
 <li>
 
 Proactively manage potential scheduling conflicts and ensure smooth daily operations.
 
 
 </li>
 <li>
 
 Maintain flexibility for changes or last-minute adjustments.
 
 
 </li>
 </ul>
 
 6. Household &amp; Vendor Management
 
 
 <ul>
 <li>
 
 Oversee daily upkeep and cleanliness of all properties.
 
 
 </li>
 <li>
 
 Coordinate with landlords, maintenance services, and vendors for repairs and projects.
 
 
 </li>
 <li>
 
 Manage household inventory and supplies.
 
 
 </li>
 <li>
 
 Research, scout, and source new accommodations or property rentals as needed.
 
 
 </li>
 </ul>
 
 7. Digital &amp; Administrative Support
 
 
 <ul>
 <li>
 
 Manage digital tasks such as email organization, online research, and document filing.
 
 
 </li>
 <li>
 
 Track ongoing projects and tasks to ensure timely completion.
 
 
 </li>
 <li>
 
 Handle travel bookings, reimbursements, and administrative follow-ups.
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 <ul>
 <li>
 
 
 Non-smoker
 
 with a professional, health-conscious lifestyle.
 
 
 </li>
 <li>
 
 
 10+ years of experience
 
 as a Personal Assistant and/or Executive Assistant, supporting private individuals or families.
 
 
 </li>
 <li>
 
 
 Fluent in English
 
 ; proficiency in
 
 Italian and/or Spanish
 
 is an asset.
 
 
 </li>
 <li>
 
 Highly
 
 organized, detail-oriented
 
 , and able to operate in fast-paced environments.
 
 
 </li>
 <li>
 
 
 Discreet, trustworthy
 
 , and skilled in handling sensitive information.
 
 
 </li>
 <li>
 
 Strong
 
 communication, problem-solving, and anticipatory
 
 skills.
 
 
 </li>
 <li>
 
 
 Well-connected in Miami
 
 is preferred.
 
 
 </li>
 <li>
 
 Holds a
 
 valid driver&rsquo;s license, passport
 
 , and has
 
 full-time access to a personal vehicle
 
 .
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Work Schedule
 
 
 
 
 <ul>
 <li>
 
 
 Tuesday &ndash; Friday:
 
 8 hours/day (subject to extension as needed)
 
 
 </li>
 <li>
 
 
 Saturday &amp; Sunday:
 
 8 hours/day (for weekly preparation)
 
 
 </li>
 <li>
 
 
 Monday:
 
 Approximately 3+ hours (potential day off periodically)
 
 
 </li>
 </ul>
 Must be available
 
 beyond scheduled hours
 
 as required by travel and business demands.
 
 
 
</div>

Personal Assistant to CEO-3 Month Contract

Explore 383+ Executive assistant to president in Miami this March. Find roles across top companies and apply now to boost your career.

383 executive assistant to president jobs In Miami

Executive Assistant

Executive Assistant

Sr. Executive Assistant (H)

Executive Assistant (Remote)

Personal / Executive Assistant with video editing experience working directly with a digital creator

Vice President, Debt Capital Markets

Personal Assistant to CEO-3 Month Contract