administrative assistant / executive support

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administrative assistant / executive support Jobs in Tampa

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executive assistant

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training & administrative assistant

executive assistant to vp acd

Moffitt Cancer Center

<div>Job Summary:
Provides high level administrative support to the Vice President. Provides support to various committees and is responsible for special projects as assigned. The Executive Assistant triages the CTO, VPs and Directors communications, and works with them to facilitate timely and appropriate action. Coordinates all domestic and international travel and maintains their schedule. This position requires strong communication skills and interpersonal effectiveness. Must be able to make independent decisions, exercise authority when necessary, anticipate needs of the VP and the Director and have mature judgment, exercise discretion due to the confidential and sensitive nature of information/material handled daily.
Responsibilities:
Coordinates the preparation of agendas for meetings; gathers and distributes materials for meetings; attends meetings, composes official minutes of all meetings, and maintains related files and records.
Writes, edits and/or coordinates the preparation of correspondence, reports, or other printed materials using Microsoft Office software; researches content items for precedents, correctness of presentation and applicability. Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Monitor and resolve monthly accounting reports for departments to include all orders, travel expenditures, check requests and deposits to ensure proper crediting/debiting.
Provides primary administrative support and coordination of special projects (e.g., mapping workflow or coordinating programs). Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals, responds to calendar requests as needed.
Address sensitive topics related to Human Resources, budget, or other matters, with the utmost confidentiality
Other duties as required, including assistance with ad-hoc projects.
Credentials and Qualifications:
 High School Diploma/GED required.
Minimum five (5) years reporting to senior and/or executive level management providing administrative/secretarial/office coordination experience to executive-level officials, preferably in a medical, academic and/or research setting.
Excellent customer service and interpersonal (verbal and written) communication skills and telephone etiquette is essential.
Must have the ability to interpret and apply instructions to assigned activities.
Must be highly organized, capable of self-direction, independent action and exercise good judgment.
Strong command of English grammar, spelling, punctuation and proofreading skills.
Familiarity with office organization protocols and procedures.
Discretion and judgment in handling confidential information.
Demonstrated proficiency with advanced Microsoft Office applications &ndash; including Word, Excel, PowerPoint, and Outlook is required. 

Preferred Experience:
Associate&rsquo;s Degree in Business Administration or other related discipline.
Administrative support in a health care or academic medical environment.
Proficiency with graphics software.
Knowledge of Moffitt&rsquo;s policies and practices &ndash; including human resources and purchasing. 
Location: H. Lee Moffitt Cancer Center &amp; Research Institute &middot; Population Sci Adm Staff 
Schedule: Full Time, Day Shift, M-F, 8-5</div>

EXECUTIVE ASSISTANT TO VP ACD

Seitz GmbH

Administrative Assistant / Executive SupportLocation: Tampa, Florida (On-site) Duration: Full-timeAbout the CompanySEITZ INCFounded in 1885, SEITZ is a globally recognized German company specializing in professional cleaning and care solutions. With a strong focus on innovation and quality, SEITZ delivers advanced hygiene solutions across industries, backed by over a century of expertise.Role OverviewWe are seeking a highly organized and proactive Administrative Assistant to support senior leadership and coordinate activities across multiple business units.This role goes beyond traditional administration&mdash;it requires strong coordination, communication, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage calendars, appointments, and scheduling priorities</li><li>Organize meetings, prepare agendas, and track follow-ups</li><li>Draft professional correspondence (strong written English required)</li><li>Coordinate domestic &amp; international travel, including expense reports</li><li>Maintain organized records, files, and documentation</li></ul>Coordination &amp; Communication<ul><li>Act as a central point of contact across departments</li><li>Track deadlines, deliverables, and internal follow-ups</li><li>Ensure smooth and structured communication flow</li></ul>Project &amp; Operational Support<ul><li>Support ongoing projects with administrative coordination</li><li>Maintain trackers, reports, and status updates</li><li>Assist in preparing presentations and decision-making materials</li></ul>Executive Support<ul><li>Proactively support leadership with day-to-day priorities</li><li>Manage and prioritize incoming requests</li><li>Handle confidential and sensitive information with discretion</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>2&ndash;7 years of experience in administrative or executive support roles</li><li>Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint)</li><li>Excellent written and verbal communication skills in English</li><li>Basic understanding of accounting (AP/AR preferred)</li><li>High level of digital and system literacy</li></ul>Key Skills<ul><li>Strong organizational and multitasking abilities</li><li>Attention to detail and structured working style</li><li>Excellent communication and coordination skills</li><li>Professionalism, discretion, and reliability</li><li>Proactive, problem-solving mindset</li></ul>Work Details<ul><li>Location: Tampa, Florida (on-site role)</li><li>Working Hours: Standard business hours</li><li>Reporting to: Executive VP of Operations</li></ul>Why Join Us<ul><li>Work with a globally established German company</li><li>Exposure to international business operations</li><li>Structured and professional work environment</li><li>Growth opportunities into senior administrative roles</li></ul>Pay: $30,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li></ul>Application Question(s):<ul><li>Do you have 3+ years of executive/administrative support experience?</li><li>Are you comfortable managing calendars and travel for senior leadership?</li><li>Do you have experience with Microsoft Outlook and Excel at an advanced level?</li><li>Are you willing to work on-site in Tampa, FL?</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Ability to Commute:<ul><li>Tampa, FL 33634 (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Administrative Assistant / Executive Support

Temp Experts

<div>Executive Assistant 
Tampa, FL 
Temp to Perm
TempExperts is seeking a highly experienced Executive Assistant to provide dedicated support to a senior executive within a fast-paced, globally connected organization located in Tampa, FL. This role requires a polished professional who can manage complex administrative functions, coordinate high-level initiatives, and operate with discretion in a dynamic environment.
Responsibilities:
<ul><li>Manage daily administrative operations for a senior executive, ensuring efficiency and organization.
</li><li>Maintain and coordinate a complex, frequently changing calendar across multiple time zones.
</li><li>Arrange detailed domestic and international travel, including itineraries and logistics.
</li><li>Prepare, edit, and format correspondence, reports, and presentations.
</li><li>Organize and maintain confidential files, records, and documentation.
</li><li>Serve as a liaison between internal teams, external partners, and executive leadership.
</li><li>Coordinate meetings, including agenda preparation, note-taking, and follow-up on action items.
</li><li>Support special projects, research initiatives, and executive-level priorities.
</li><li>Assist with planning and execution of meetings and off-site events as needed.
</li><li>Provide flexible support, including occasional availability outside standard business hours.
</li></ul>Requirements/Education:
<ul><li>10+ years of experience supporting senior or C-level executives in a complex business environment.
</li><li>Proven ability to manage intricate calendaring and travel coordination across multiple regions.
</li><li>Strong communication, organizational, and time management skills.
</li><li>High level of attention to detail and ability to manage competing priorities.
</li><li>Demonstrated professionalism and ability to handle sensitive and confidential information.
</li><li>Experience working in a fast-paced, deadline-driven environment.
</li><li>Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
</li><li>Experience supporting executives in a global or multi-regional organization.
</li><li>Ability to travel occasionally in support of executive needs.
</li></ul>
TempExperts is an Equal Opportunity Employer.</div>

Executive Assistant

Trellance

<div><div><div>AI STUDIO, LLC
VP of Marketing &amp; Communications</div></div> 
About AI Studio
Artificial intelligence has moved from a software trend to essential industry infrastructure - and AI Studio is the credit union movement&rsquo;s answer to that shift. We are the first-of-its-kind AI Center of Excellence founded by and built specifically for credit unions: a trusted guide helping 4,600+ institutions not just survive the AI transformation but thrive through it.
We offer a comprehensive suite of services to meet credit unions where they are - and move them forward. From understanding AI, to evaluating it safely, to realizing its value with confidence. The result: credit unions that can move faster, at a lower cost, and with reduced risk - while protecting and deepening the member relationships that make this industry unlike any other.
We aren&rsquo;t starting from zero; we are already embedded with credit union clients, learning and building in real time. You won't just be building something new - you'll be closing the AI Gap and defining what responsible, human-centered AI looks like for one of the most purpose-driven industries in the world.
Position Summary
The Vice President of Marketing &amp; Communications is the architect of how the world sees, understands, and chooses AI Studio. This is not a traditional marketing role - it is a market-defining role. The ideal candidate is a seasoned executive who brings a unique blend of strategic brand leadership, growth marketing expertise, and polished communications skills to an organization on a mission to become the definitive AI partner for credit unions nationally.
This individual will own AI Studio's brand narrative, digital presence, thought leadership platform, and marketing performance - and will serve as a visible, credible ambassador for the organization at conferences, industry events, and executive engagements. Proficiency in AI-powered marketing tools, comfort navigating ambiguity, and a genuine passion for the credit union movement are essential.
This is a remote position with periodic travel required for team meetings, conferences, and partner engagements. Travel up to 25%.
Key Responsibilities
Brand &amp; Communications Strategy<ul><li>
Own and drive AI Studio's comprehensive brand and communications strategy - positioning AI Studio not as an option, but as the definitive choice for credit unions navigating their AI journey.</li><li>
Develop and maintain a clear, compelling, and consistent messaging framework that resonates with credit union executives, fintech leaders, solution providers, and board-level stakeholders.</li><li>
Create and execute a multi-channel communications strategy including digital, social, event, and other media to drive awareness, credibility, and preference.</li><li>
Serve as the guardian of AI Studio's brand voice across all internal and external touchpoints.</li></ul>
Website &amp; Digital Presence<ul><li>
Design, build, and maintain AI Studio's website and LinkedIn presence - ensuring it reflects brand standards, is AI-optimized for search and discoverability, and serves as a dynamic, high-converting hub for prospects and members.</li><li>
Develop, launch, and maintain the AI Studio member portal, including ongoing content management and user experience improvements.</li><li>
Oversee SEO/SEM strategy and ensure all digital properties perform against measurable traffic and engagement targets.</li><li>
Leverage AI-powered tools across functions to drive efficiency, personalization, and performance.</li></ul>
Thought Leadership &amp; Industry Presence<ul><li>
Lead the development and execution of AI Studio's thought leadership platform.</li><li>
Build and manage the LinkedIn presence and broader social media footprint for AI Studio leadership, including content strategy, ghostwriting, and engagement.</li><li>
Represent AI Studio with executive presence at industry conferences, webinars, panels, and partner engagements - serving as a compelling spokesperson for the organization.</li><li>
Cultivate and maintain AI Studio's visibility in trade publications, industry associations, and credit union media channels.</li></ul>
Marketing Strategy &amp; Execution<ul><li>
Develop, implement, and continuously refine AI Studio's marketing strategic plan - aligning strategy with tactical initiatives to meet growth and brand objectives.</li><li>
Oversee all marketing channels including digital, email, social media, event marketing, content marketing, and partner co-marketing.</li><li>
Manage all marketing materials, ensuring quality, consistency, and brand alignment across every deliverable.</li><li>
Collaborate with external agencies and vendors to extend marketing capabilities while maintaining brand control and budget discipline.</li><li>
Maintain a working knowledge of regulatory and compliance considerations relevant to marketing in the financial services space.</li><li>
Engage in voice of customer (VOC) strategy and leverage creative ways (beyond surveys) to gather insights</li><li>
Conduct market research to stay abreast of competitor activities, AI, and credit union trends</li></ul>
Performance Management &amp; Reporting<ul><li>
Define, track, and report on marketing KPIs and company performance metrics - presenting results to the Board, investors, and other key stakeholders as applicable.</li><li>
Regularly deliver analytics and insights on campaign performance, website traffic, audience engagement, and brand health.</li><li>
Financial responsibility, ensure responsible budget allocation and return on investment.</li><li>
Implement continuous improvement processes to optimize effectiveness.</li></ul>
Leadership &amp; Organizational Contribution<ul><li>
Serve as an integral, active member of the AI Studio team, contributing not only to day-to-day work but also strategic planning and company culture.</li><li>
Represent AI Studio with the highest degree of professionalism, integrity, and brand alignment in all settings - internal and external.</li><li>
Build and nurture relationships with credit union executives, fintech partners, solution providers, and industry associations on behalf of AI Studio.</li><li>
Foster a culture of innovation, accountability, and execution excellence.</li><li>
Perform other duties as required in support of AI Studio's mission and growth objectives.</li></ul>
Qualifications
Education &amp; Experience<ul><li>
Bachelor&rsquo;s degree in Marketing, Communications, Business Administration, or a related field plus a minimum of 7 years of progressive marketing and communications leadership experience, with at least 3-5 years in a leadership role in a credit union or start up environment. OR High School Diploma or equivalent plus a minimum of 12 years of progressive marketing and communications leadership experience, with at least 3-5 years in a leadership role in a credit union or start up environment. Master's degree preferred.</li><li>
Demonstrated experience marketing within the financial services, fintech, or credit union industry strongly preferred.</li><li>
Proven track record of building and scaling brand presence for a growing organization.</li></ul>
Skills &amp; Competencies<ul><li>
Brand Strategy: Deep expertise in brand development, positioning, and management &mdash; with a demonstrated ability to differentiate a challenger brand in a competitive market.</li><li>
Digital Marketing: Strong command of SEO/SEM, content marketing, email marketing, social media, and digital analytics platforms.</li><li>
Communications: Exceptional written and verbal communication skills; able to distill complex AI and technology concepts into compelling, accessible narratives for diverse audiences.</li><li>
AI Fluency: Working knowledge of AI-powered tools and a genuine enthusiasm for integrating emerging technology into marketing operations.</li><li>
Thought Leadership: Experience developing executive content programs, including LinkedIn strategy, conference presentations, and industry publications.</li><li>
Analytics &amp; Reporting: Strong analytical capability with experience presenting marketing performance and company KPIs to board-level audiences.</li><li>
Executive Presence: Polished, credible, and confident in high-stakes settings - including conferences, partner meetings, and media engagements.</li><li>
Project Management: Exceptional organizational skills with the ability to manage multiple priorities simultaneously in a dynamic, startup-paced environment.</li><li>
Relationship Building: Ability to cultivate trusted relationships with executives, partners, and industry stakeholders at all levels.</li></ul>
What We're Looking For
The ideal candidate for this role is more than a skilled marketer - they are a passionate advocate for the credit union movement who understands what it means to be mission-driven. We are looking for someone who:<ul><li>
Is a motivated self-starter who takes initiative, works independently, and demonstrates strong judgment in ambiguous situations.</li><li>
Brings a dynamic, engaging style - able to inspire confidence in a room full of credit union executives as comfortably as in a one-on-one partner conversation.</li><li>
Approaches every partnership and relationship with respect, empathy, curiosity, and genuine professionalism.</li><li>
Thrives in a collaborative team environment and is willing to roll up their sleeves when the mission demands it. This is a hands-on working leadership job, e.g. design, build, adjust, etc.</li><li>
Is deeply curious about AI, fintech trends, and the evolving credit union landscape.</li><li>
Is detail-oriented; deeply understands the importance of &ldquo;polish&rdquo; and tailoring for the audience.</li><li>
Is coachable, resilient, and invested in their own professional development and that of the organization.</li></ul>
AI Studio, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.</div>

AI Studio-VP of Marketing & Communications

VasoTechnology powered by NetWolves

Company Overview NetWolves offers a new view into Enterprise IT. Our proprietary tools, highly skilled people and tailored processes provide a personalized view into our customers' IT Ecosystem. We have the ability to customize solutions based on specific business drivers. NetWolves was established in 1998 and is based out of Tampa, FL.Direct applicants only need apply. No recruiters.Job Summary The Temporary Administrative Assistant acts as a vital departmental anchor, providing high-level clerical and operational support to ensure seamless daily workflows. This role is responsible for maintaining peak office efficiency through precise task execution, proactive coordination, and the highest standards of professional discretion.Keys to Success: Flexibility, adaptability in multiple environments, highly-organized and able to prioritize multiple tasks; Technical Fluency &ndash; above average knowledge of current technological trends related to organization, project management and time management.Responsibilities<ul><li>Responsibilities</li><li>Provide general administrative and clerical support, including filing, data entry, and document preparation.</li><li>Answer phones, route calls, and respond to emails in a professional manner.</li><li>Schedule meetings, appointments, and conference calls.</li><li>Maintain calendars and assist with coordination of office activities.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Greet visitors and provide basic information or assistance.</li><li>Maintain accurate records and ensure confidentiality of sensitive information.</li><li>Assist with special projects and other duties as assigned.</li></ul>Daily Responsibilities&middot; Executive Support: Strategically manage the President&rsquo;s calendar, ensuring all meetings are confirmed and prioritized. Proactively track open action items and deadlines, coordinating with key stakeholders to ensure all reporting is submitted with precision and punctuality.&middot; Operational Continuity: Serve as the primary point of contact for the front office during receptionist absences; facilitate the creation, maintenance, and distribution of high-priority electronic records and meeting minutes.&middot; Leadership Logistics: Streamline executive workflows by managing travel schedules, tracking leadership availability, and processing detailed expense reports.Key SkillsCategoryMust-Have Skills<ul><li>Prior administrative or office support experience</li><li>High school diploma or equivalent</li></ul>Software Applications<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), required;</li><li>Digitization of documentation and records.</li></ul>Soft Skills<ul><li>Strong organizational and time-management skills</li><li>Effective written and verbal communication skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Attention to detail and accuracy</li><li>Dependable, professional, and adaptable</li></ul>Preferred Skills<ul><li>Experience with document management systems or databases.</li><li>Customer service.</li></ul>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Location:<ul><li>Tampa, FL 33634 (Required)</li></ul>Work Location: In person

Administrative Coordinator (TEMPORARY)

Capstone Search Partners

<div><div>The Opportunity: Director of Recruiting</div><div>
Division: Legal &amp; Professional Services Division</div><div>
100% REMOTE</div><div>
</div><div>For confidential consideration, email resumes to: Hayley.christina@capstonesp.com</div><div>
</div><div>Position Overview
</div><div><div>Capstone Search Partners is expanding, and we&rsquo;re looking for a senior-level Recruiting Leader who is ready to take full control of their success. This is an internal opportunity for a Recruiting Director who wants true autonomy, ownership of their book of business, and the ability to fully benefit from the revenue they generate. If you&rsquo;re ready to step away from rigid structures and start enjoying the rewards of your hard work, this is your moment. This person will report to the Partner &amp; VP of Recruiting.
</div><div></div><div>At Capstone, you&rsquo;re not just filling roles, you&rsquo;re building your own success. We remove the barriers so you can focus on what you do best: recruiting, closing, and growing your income.</div></div><div>
</div><div><div>What You&rsquo;ll Do
</div><div><ul><li>Lead full-cycle legal recruiting across legal and professional services
</li><li>Collaborate with the team to fill jobs and maintain a robust book of business
</li><li>Build and manage your own client and candidate relationships
</li><li>Drive business development and grow your individual desk
</li><li>Execute strategic searches within legal and professional services markets
</li><li>Maintain a high standard of discretion and confidentiality in all searches
</li><li>Collaborate with a high-performing, entrepreneurial recruiting team
</li></ul><div></div><div>What Makes This Role Different
</div><ul><li>Keep your own fees &ndash; directly benefit from the revenue you generate
</li><li>True autonomy &ndash; no unnecessary constraints or micromanagement
</li><li>Entrepreneurial environment &ndash; operate like a business owner, not an employee
</li><li>100% remote &ndash; work from anywhere with flexibility
</li><li>Established brand &ndash; leverage Capstone&rsquo;s reputation in national recruiting
</li></ul><div></div><div>Ideal Profile
</div><div><ul><li>Experienced Legal Recruiter (agency or in-house with strong placement exposure)
</li><li>Proven track record of successful placements and business development
</li><li>Self-driven, entrepreneurial mindset
</li><li>Strong relationship-builder with excellent communication skills
</li><li>Motivated by performance-based earnings and independence</li></ul></div></div></div></div>

Director of Recruiting

<div><div>Summary 
</div><div>
Position Highlights: 
</div><ul><li>
Medical Assistants are essential members of the clinic team. They contribute to the healthcare of patients by assisting with exams and procedures, organizing and managing patient flow, and taking on other responsibilities based on the needs of the department.</li></ul><div>
The Ideal Candidate 
</div><ul><li>
The ideal candidate will have the following:<ul><li>
Prior experience in an outpatient clinic setting as a Medical Assistant.</li><li>
Prior experience performing phlebotomy.</li></ul></li></ul><div>
Responsibilities: 
</div><ul><li>
Assists patients with ambulation and/or movement on/off exam table, chairs and/or in and out of wheelchairs utilizing proper body mechanics and safety measures such as, lift equipment.</li><li>
After proper patient identification, performs initial patient screening, including vital signs, screening questions, allergy information, and medication history as appropriate. Notifies appropriate staff of positive screening or abnormal vital signs. Documents collected data completely and accurately in medical record including staff notifications. Loads images in preparation for provider visit, as needed. Ensures clinic patient flow is smooth and efficient. Keeps patients and clinical team informed of delays. Communicates effectively to patients, providers, nurses, and other team members.</li><li>
Assists practitioner in patient procedures/treatments/examinations, including room preparation, patient positioning, supplies, and equipment. Departs from clinic those patients that do not require nursing intervention. Maintains and uses principles of aseptic techniques and universal precautions when performing clinical duties and tasks.</li><li>
Maintains the knowledge and skill necessary to provide care or services based on physical, psychosocial, educational, safety, and related criteria appropriate to the age of the patients served in the assigned service area. Utilizes computerized systems according to departmental needs.</li><li>
Provides support to the provider during clinic by assisting with phone calls and faxes.</li><li>
Recognizes emergency situations and implements emergency procedures. Administers first aid and CPR.</li></ul><div>
Credentials and Qualifications (per Medical Assistant level): 
</div><ul><li>Moffitt accepted certifications listed below.</li></ul><div> 
</div><div>
Medical Assistant Trainee: 
</div><ul><li>
High school diploma or GED, required.</li><li>
BLS, required.</li><li>
Completion of Medical Assistant Program</li><li>
CMA Certification required within 6 months from date of hire.</li></ul><div> 
</div><div>
Clinical Assistant: 
</div><ul><li>
High school diploma or GED, required.</li><li>
BLS, required.</li><li>
1 year of experience as a Medical Assistant in an outpatient clinic setting or equivalent role</li><li>
CMA Certification required within 6 months from date of hire.</li></ul></div>

CERTIFIED MEDICAL ASSISTANT MAC FLOAT

Explore 382+ Executive assistant to vp acd in Tampa this April. Find roles across top companies and apply now to boost your career.