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administrative assistant executive support

Seitz GmbH

Administrative Assistant / Executive SupportLocation: Tampa, Florida (On-site) Duration: Full-timeAbout the CompanySEITZ INCFounded in 1885, SEITZ is a globally recognized German company specializing in professional cleaning and care solutions. With a strong focus on innovation and quality, SEITZ delivers advanced hygiene solutions across industries, backed by over a century of expertise.Role OverviewWe are seeking a highly organized and proactive Administrative Assistant to support senior leadership and coordinate activities across multiple business units.This role goes beyond traditional administration&mdash;it requires strong coordination, communication, and the ability to manage multiple priorities in a fast-paced environment.Key ResponsibilitiesExecutive &amp; Administrative Support<ul><li>Manage calendars, appointments, and scheduling priorities</li><li>Organize meetings, prepare agendas, and track follow-ups</li><li>Draft professional correspondence (strong written English required)</li><li>Coordinate domestic &amp; international travel, including expense reports</li><li>Maintain organized records, files, and documentation</li></ul>Coordination &amp; Communication<ul><li>Act as a central point of contact across departments</li><li>Track deadlines, deliverables, and internal follow-ups</li><li>Ensure smooth and structured communication flow</li></ul>Project &amp; Operational Support<ul><li>Support ongoing projects with administrative coordination</li><li>Maintain trackers, reports, and status updates</li><li>Assist in preparing presentations and decision-making materials</li></ul>Executive Support<ul><li>Proactively support leadership with day-to-day priorities</li><li>Manage and prioritize incoming requests</li><li>Handle confidential and sensitive information with discretion</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>2&ndash;7 years of experience in administrative or executive support roles</li><li>Strong proficiency in Microsoft 365 (Outlook, Excel, PowerPoint)</li><li>Excellent written and verbal communication skills in English</li><li>Basic understanding of accounting (AP/AR preferred)</li><li>High level of digital and system literacy</li></ul>Key Skills<ul><li>Strong organizational and multitasking abilities</li><li>Attention to detail and structured working style</li><li>Excellent communication and coordination skills</li><li>Professionalism, discretion, and reliability</li><li>Proactive, problem-solving mindset</li></ul>Work Details<ul><li>Location: Tampa, Florida (on-site role)</li><li>Working Hours: Standard business hours</li><li>Reporting to: Executive VP of Operations</li></ul>Why Join Us<ul><li>Work with a globally established German company</li><li>Exposure to international business operations</li><li>Structured and professional work environment</li><li>Growth opportunities into senior administrative roles</li></ul>Pay: $30,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li></ul>Application Question(s):<ul><li>Do you have 3+ years of executive/administrative support experience?</li><li>Are you comfortable managing calendars and travel for senior leadership?</li><li>Do you have experience with Microsoft Outlook and Excel at an advanced level?</li><li>Are you willing to work on-site in Tampa, FL?</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Ability to Commute:<ul><li>Tampa, FL 33634 (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Administrative Assistant / Executive Support

Moffitt Cancer Center

<div>Job Summary:
Provides high level administrative support to the Vice President. Provides support to various committees and is responsible for special projects as assigned. The Executive Assistant triages the CTO, VPs and Directors communications, and works with them to facilitate timely and appropriate action. Coordinates all domestic and international travel and maintains their schedule. This position requires strong communication skills and interpersonal effectiveness. Must be able to make independent decisions, exercise authority when necessary, anticipate needs of the VP and the Director and have mature judgment, exercise discretion due to the confidential and sensitive nature of information/material handled daily.
Responsibilities:
Coordinates the preparation of agendas for meetings; gathers and distributes materials for meetings; attends meetings, composes official minutes of all meetings, and maintains related files and records.
Writes, edits and/or coordinates the preparation of correspondence, reports, or other printed materials using Microsoft Office software; researches content items for precedents, correctness of presentation and applicability. Set up and maintain paper and electronic filing systems for records, correspondence, and other material.
Monitor and resolve monthly accounting reports for departments to include all orders, travel expenditures, check requests and deposits to ensure proper crediting/debiting.
Provides primary administrative support and coordination of special projects (e.g., mapping workflow or coordinating programs). Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals, responds to calendar requests as needed.
Address sensitive topics related to Human Resources, budget, or other matters, with the utmost confidentiality
Other duties as required, including assistance with ad-hoc projects.
Credentials and Qualifications:
 High School Diploma/GED required.
Minimum five (5) years reporting to senior and/or executive level management providing administrative/secretarial/office coordination experience to executive-level officials, preferably in a medical, academic and/or research setting.
Excellent customer service and interpersonal (verbal and written) communication skills and telephone etiquette is essential.
Must have the ability to interpret and apply instructions to assigned activities.
Must be highly organized, capable of self-direction, independent action and exercise good judgment.
Strong command of English grammar, spelling, punctuation and proofreading skills.
Familiarity with office organization protocols and procedures.
Discretion and judgment in handling confidential information.
Demonstrated proficiency with advanced Microsoft Office applications &ndash; including Word, Excel, PowerPoint, and Outlook is required. 

Preferred Experience:
Associate&rsquo;s Degree in Business Administration or other related discipline.
Administrative support in a health care or academic medical environment.
Proficiency with graphics software.
Knowledge of Moffitt&rsquo;s policies and practices &ndash; including human resources and purchasing. 
Location: H. Lee Moffitt Cancer Center &amp; Research Institute &middot; Population Sci Adm Staff 
Schedule: Full Time, Day Shift, M-F, 8-5</div>

EXECUTIVE ASSISTANT TO VP ACD

VasoTechnology powered by NetWolves

Company Overview NetWolves offers a new view into Enterprise IT. Our proprietary tools, highly skilled people and tailored processes provide a personalized view into our customers' IT Ecosystem. We have the ability to customize solutions based on specific business drivers. NetWolves was established in 1998 and is based out of Tampa, FL.Direct applicants only need apply. No recruiters.Job Summary The Temporary Administrative Assistant acts as a vital departmental anchor, providing high-level clerical and operational support to ensure seamless daily workflows. This role is responsible for maintaining peak office efficiency through precise task execution, proactive coordination, and the highest standards of professional discretion.Keys to Success: Flexibility, adaptability in multiple environments, highly-organized and able to prioritize multiple tasks; Technical Fluency &ndash; above average knowledge of current technological trends related to organization, project management and time management.Responsibilities<ul><li>Responsibilities</li><li>Provide general administrative and clerical support, including filing, data entry, and document preparation.</li><li>Answer phones, route calls, and respond to emails in a professional manner.</li><li>Schedule meetings, appointments, and conference calls.</li><li>Maintain calendars and assist with coordination of office activities.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Greet visitors and provide basic information or assistance.</li><li>Maintain accurate records and ensure confidentiality of sensitive information.</li><li>Assist with special projects and other duties as assigned.</li></ul>Daily Responsibilities&middot; Executive Support: Strategically manage the President&rsquo;s calendar, ensuring all meetings are confirmed and prioritized. Proactively track open action items and deadlines, coordinating with key stakeholders to ensure all reporting is submitted with precision and punctuality.&middot; Operational Continuity: Serve as the primary point of contact for the front office during receptionist absences; facilitate the creation, maintenance, and distribution of high-priority electronic records and meeting minutes.&middot; Leadership Logistics: Streamline executive workflows by managing travel schedules, tracking leadership availability, and processing detailed expense reports.Key SkillsCategoryMust-Have Skills<ul><li>Prior administrative or office support experience</li><li>High school diploma or equivalent</li></ul>Software Applications<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), required;</li><li>Digitization of documentation and records.</li></ul>Soft Skills<ul><li>Strong organizational and time-management skills</li><li>Effective written and verbal communication skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Attention to detail and accuracy</li><li>Dependable, professional, and adaptable</li></ul>Preferred Skills<ul><li>Experience with document management systems or databases.</li><li>Customer service.</li></ul>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Location:<ul><li>Tampa, FL 33634 (Required)</li></ul>Work Location: In person

Administrative Coordinator (TEMPORARY)

Apogee Engineering, LLC

<div>Overview:
<div>
Apogee has an exciting new opportunity for an Administrative Services Manager in support of the Special Operations Forces Acquisition, Technology and Logistics (SOF AT&amp;L) Program Executive Office for Maritime (PEO-M). PEO-M leads a diverse maritime portfolio that develops, fields, and sustains SOF-unique surface and undersea mobility and mission solutions&mdash;spanning crewed and uncrewed platforms, combat diving systems, and mission equipment. Through close collaboration with Naval Special Warfare operators and strong government/industry partnerships, PEO-M drives modernization, integration, testing, and lifecycle replacement to ensure maritime forces retain lethality and survivability advantages in denied and contested environments. The organization also transitions emerging technologies into operational use, advancing navigation, communications, situational awareness, and training capabilities across the SOF maritime enterprise.</div><div></div><div> 
This is a full-time opportunity located at MacDill AFB, FL</div>
Responsibilities:
<ul><li>Provide administrative services, management, and program office support to PEO organizations to enable effective day-to-day program execution and leadership decision-making.</li><li>
Maintain and update program office information, files, and records within approved repositories (e.g., SharePoint and office file storage systems) to support continuity and rapid retrieval of program documentation.</li><li>
Coordinate and schedule internal and external meetings, conference calls, and video teleconferences (VTCs); prepare agendas and supporting materials for program leadership.</li><li>
Manage senior leader communications and calendars; triage taskers and inquiries, and route actions to appropriate stakeholders for resolution.</li><li>
Support program reporting requirements by gathering, organizing, and processing data inputs (e.g., FEM-related data) and ensuring information is current, accurate, and usable for briefings and updates.</li><li>
Assist Program Managers by modifying and updating briefing slides and program documentation; ensure products are formatted and ready for senior leader review.</li><li>
Create and maintain tracking tools (including SharePoint-based trackers and spreadsheets) to monitor task status, deadlines, and administrative deliverables.</li><li>
Utilize USSOCOM tools and systems (e.g., Task Management Tool (TMT), SharePoint Portal, secure VTC procedures, meeting scheduling tools) to support workflow management and office operations.</li><li>
Provide administrative and analysis support to contracting/program efforts by reviewing and organizing funding documents and material/equipment lists; support bookkeeping and data analysis associated with ongoing license purchases and customer requirements.</li><li>
Coordinate with IT and support organizations (e.g., J6) to enable office upgrades and sustain operational effectiveness during system/space changes.</li><li>
Plan and coordinate test or experimentation events by liaising with vendors, arranging logistics, and conducting site surveys to support successful execution.</li><li>
Demonstrate strong written and verbal communication skills, the ability to work effectively on diverse teams, and proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook).</li><li>
Apply records management, quality control, and compliance-focused practices gained through military and program office experience to ensure organized operations and consistent execution of procedures.</li></ul> 
<div></div>
Qualifications:

Minimum Experience:
Citizenship: Must be a US citizen 
Clearance: Must possess and maintain a TS w/SCI eligibility
Certifications: DAWIA Practitioner Equivalency IAW the PWS (DAWIA level II equivalent) 
Education: Bachelor&rsquo;s degree in a relevant discipline
Years of Experience: Minimum of 10 years of executive administration or program support experience, including:
<ul><li>Working knowledge of the Defense Acquisition Framework process.</li><li>
Expert knowledge of the SOF AT&amp;L portal.</li><li>
Ability to manipulate and assess maintenance failure and reliability data.</li><li>
Maritime experience is highly preferred, especially combatant craft operational experience.
</li></ul><div>Additional Information 
Location: MacDill AFB, FL 
On-site/Hybrid/Remote: On-Site 
Travel: 10%</div></div>

Administrative Services Manager

Advanced Executive Services, LLC

Job Overview Our company is seeking a reliable and detail-oriented Administrative Assistant to support a growing Association Management business. This is a part-time, independent contractor position offering 10&ndash;12 hours per week with flexible, work-from-home scheduling. Candidates based in or near Tampa, FL are preferred.Responsibilities<ul><li>General administrative support</li><li>Email management and correspondence (Webmail platforms)</li><li>Data entry and spreadsheet management (Excel)</li><li>Basic bookkeeping tasks using QuickBooks</li><li>Assisting with day-to-day operational tasks as needed</li></ul>Qualifications<ul><li>Prior administrative experience preferred</li><li>Proficiency in Microsoft Excel and web-based email systems</li><li>Familiarity with QuickBooks is a plus</li><li>Strong organizational skills and attention to detail</li><li>Ability to work independently and meet deadlines</li></ul>Compensation<ul><li>$18&ndash;$20 per hour, based on experience</li></ul>Pay: $18.00 - $20.00 per hourExpected hours: 10.0 &ndash; 12.0 per weekBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Remote

Administrative Assistant

Enterprise Mobility

<div><h3 class="jobSectionHeader">Overview</h3><div>
Enterprise Mobility has an immediate opening for a full-time Administrative Assistant position.</div><div></div><div> 
The Administrative Assistant will provide a high level of customer service to both internal and external customers primarily via the phone in addition to administrative support. This person will fill a leadership role in facilitating the phone call process, including handling, and resolving escalated customer comments and complaints pleasantly while working over the phone with customers. They will create and maintain a friendly, efficient environment for all customers and employees. They will also assist in administrative task completion.</div><div></div> 
This position will be based out of our airport administrative office located at: 5405 Airport Service RD, Tampa, Fl 33607
This is a full-time position that offers $18.00/hr and provides full benefits such as medical, dental, vision, 401k, paid time off and other company paid benefits.
Apart from religious observation, must be able to work the following schedule: Friday- Tuesday 8:00AM-4:30PM<div>
Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.</div><div> 
</div>Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $39 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.<h3 class="jobSectionHeader">
Responsibilities</h3><ul><li>
Overdue Renter Report TPA/PIE &ndash; update customers that are overdue daily via phone and/or email, initiate conversion process, and report failure to redeliver vehicle to police when necessary.</li><li>
Assist with working and closing incomplete rentals and returns for TPA/PIE.</li><li>
Pro-actively work and collect past due balances on Bad Debt Report for 42F1, 42F5, 42F6.</li><li>
Van Addendum Processing &ndash; Copy, scan, and file all van addendums for all brands and send to risk management daily. Assist with auditing addendums when necessary, with Risk Management.</li><li>
Entering, filing, and maintaining inventory of Precut rental agreements.</li><li>
Daily collection of Rental Agreement and miscellaneous paperwork- bundle contracts and paperwork to be sent to xerox, sort paperwork for admin, copy and file all precuts and van addendums as needed.</li><li>
Order, organize, deliver, and facilitate returns of uniforms for both TPA and PIE.</li><li>
Weekly completion of reporting and auditing on GPS and Travel Tab inventory</li><li>
Reclassification of Customer Satisfaction Report daily.</li><li>
Maintain inventory and stock zipkord products throughout TPA facility.</li><li>
Weekly reporting to be sent to management including, but not limited to: DX/NX Report, Unaccounted, Accident Completion Report, DGP's , Lost and Found Processing, DKT reports, Daily Game Plan Reports, Bad Debt Report, etc.</li><li>
Other reporting responsibilities include Rental Tickets Rate Reporting, Greenlight Integrity Sales Report, Fuel Reporting, DKT Report, Unaccounted.</li><li>
Handling of RSA Alerts, FBO's, QSPs, Rewrite Renewals, and Customer Emails for both TPA/PIE.</li><li>
Main Point of Contact for Supplies Orders.</li><li>
Management and response to customer messages through the new messaging center for both TPA and PIE</li></ul><div>
 Equal Opportunity Employer/Disability/Veterans</div><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Must have a high school diploma/GED</li><li>
Must have a minimum of 1 year of customer service or sales experience in retail, guest services, or administrative support</li><li>
Beginner level or above proficiency with Microsoft Office software including: Outlook, Word, Excel, and PowerPoint</li><li>
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future</li><li>
Must have a valid driver's license with no more than 2 moving violations and/or at-fault accidents on driving record within the past 3 years, and no drug or alcohol related convictions on driving record within the past 5 years (DUI/DWI)</li><li>
Apart from religious observation, must be able to work the following shift/schedules: Friday- Tuesday 8:00AM-4:30PM</li></ul></div>

Administrative Assistant - Tampa International Airport

Robert Half

<div>
 
 We are looking for a detail-oriented and welcoming Administrative Assistant in Tampa, Florida. In this role, you will manage the front desk, provide administrative support, and ensure smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment and enjoys interacting with people.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Greet visitors warmly and assist them with inquiries to create a positive experience.
 
 
 &bull; Oversee front desk activities, including sorting and distributing mail, managing deliveries, and keeping the reception area tidy.
 
 
 &bull; Coordinate and schedule appointments, manage calendars, and provide administrative assistance to staff as needed.
 
 
 &bull; Perform general office duties such as data entry, filing, and maintaining accurate records.
 
 
 &bull; Operate a multi-line phone system to answer and direct calls efficiently.
 
 
 &bull; Address routine inquiries from clients and staff promptly and courteously.
 
 
 &bull; Ensure office supplies are adequately stocked by monitoring inventory and placing orders.
 
 
 &bull; Support the organization by assisting with event coordination and other clerical duties as required.
 
 
 
 &bull; At least 1 year of experience in a receptionist, administrative, or similar role.
 
 
 &bull; Professional services industry experience required, including legal, financial or similar type of industry experience.
 
 
 &bull; Proficiency in handling multi-line phone systems and managing inbound calls.
 
 
 &bull; Strong organizational skills with the ability to multitask effectively.
 
 
 &bull; Excellent communication and interpersonal abilities to interact with diverse individuals.
 
 
 &bull; Basic proficiency in office software such as Microsoft Office Suite.
 
 
 &bull; Ability to maintain a detail-oriented approach in a fast-paced environment.
 
 
 &bull; Attention to detail and accuracy in administrative tasks.
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
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Receptionist/Administrative Assistant

Explore 161+ Administrative assistant executive support in Tampa this April. Find roles across top companies and apply now to boost your career.