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administrative coordinator (temporary)

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administrative support specialist

administrative coordinator temporary

VasoTechnology powered by NetWolves

Company Overview NetWolves offers a new view into Enterprise IT. Our proprietary tools, highly skilled people and tailored processes provide a personalized view into our customers' IT Ecosystem. We have the ability to customize solutions based on specific business drivers. NetWolves was established in 1998 and is based out of Tampa, FL.Direct applicants only need apply. No recruiters.Job Summary The Temporary Administrative Assistant acts as a vital departmental anchor, providing high-level clerical and operational support to ensure seamless daily workflows. This role is responsible for maintaining peak office efficiency through precise task execution, proactive coordination, and the highest standards of professional discretion.Keys to Success: Flexibility, adaptability in multiple environments, highly-organized and able to prioritize multiple tasks; Technical Fluency &ndash; above average knowledge of current technological trends related to organization, project management and time management.Responsibilities<ul><li>Responsibilities</li><li>Provide general administrative and clerical support, including filing, data entry, and document preparation.</li><li>Answer phones, route calls, and respond to emails in a professional manner.</li><li>Schedule meetings, appointments, and conference calls.</li><li>Maintain calendars and assist with coordination of office activities.</li><li>Prepare correspondence, reports, and presentations as needed.</li><li>Greet visitors and provide basic information or assistance.</li><li>Maintain accurate records and ensure confidentiality of sensitive information.</li><li>Assist with special projects and other duties as assigned.</li></ul>Daily Responsibilities&middot; Executive Support: Strategically manage the President&rsquo;s calendar, ensuring all meetings are confirmed and prioritized. Proactively track open action items and deadlines, coordinating with key stakeholders to ensure all reporting is submitted with precision and punctuality.&middot; Operational Continuity: Serve as the primary point of contact for the front office during receptionist absences; facilitate the creation, maintenance, and distribution of high-priority electronic records and meeting minutes.&middot; Leadership Logistics: Streamline executive workflows by managing travel schedules, tracking leadership availability, and processing detailed expense reports.Key SkillsCategoryMust-Have Skills<ul><li>Prior administrative or office support experience</li><li>High school diploma or equivalent</li></ul>Software Applications<ul><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), required;</li><li>Digitization of documentation and records.</li></ul>Soft Skills<ul><li>Strong organizational and time-management skills</li><li>Effective written and verbal communication skills</li><li>Ability to multitask and prioritize in a fast-paced environment</li><li>Attention to detail and accuracy</li><li>Dependable, professional, and adaptable</li></ul>Preferred Skills<ul><li>Experience with document management systems or databases.</li><li>Customer service.</li></ul>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Location:<ul><li>Tampa, FL 33634 (Required)</li></ul>Work Location: In person

Administrative Coordinator (TEMPORARY)

Early Learning Coalition of Hillsborough County

<div>Description:

POSITION TITLE: Program Initiatives and Education Support Specialist
FLSA STATUS: Non-Exempt
PAY GRADE: N1
PAY RANGE: $39,228 to $53,081 per year
DEPARTMENT: Program Initiatives &amp; Education
POSITION SUMMARY
This position provides administrative and data entry support to the Program Initiatives &amp; Education team. The individual performs data entry of information to maintain database(s) through various systems, and supports initiatives and projects related to data requests. This position is responsible for accuracy, efficiency, and retrieval of processed data. This individual will review data entered for quality assurance and generate data reports as required. In addition, this position will be responsible for assisting childcare providers by phone and in person.
ESSENTIAL DUTIES AND RESPONSIBILITIES<ul><li>
Collect, compile, and analyze data trends from various departments ensuring accuracy and integrity of reports.</li><li>
Assist with duties related to CLASS Observations such as, but not limited to assignments, uploads, and SR TIER 1 Monitoring.</li><li>
Support the ELCHC&rsquo;s quality improvement initiatives through data entry and analysis; make recommendations for improvement within the local database.</li><li>
Assure timely preparation of reports including review and maintenance of data as needed prior to report preparation.</li><li>
Review discrepancies in data received, request clarification and/or advise supervisor of issues related to data and perform data verification routines in accordance with Coalition procedures.</li><li>
Provide quality customer service and ensure a positive relationship in interactions with internal and external customers, including various administrative support functions to include correspondence, filing, phone, and reception duties.</li><li>
Coordinate with ELCHC staff to consolidate and archive data, quality assurance checks, and assist with inventory checks and the distribution of materials.</li><li>
Provide overall support to Quality Improvement Coordinator and VPK Data Quality Improvement Coordinator</li><li>
Perform other duties that may be necessary to maintain the success of the organization, as determined by Leadership.</li></ul>
Requirements:
<ul><li>High school diploma or equivalent; Associate degree preferred</li><li>
Minimum 2 years administrative support experience to include data entry</li><li>
Basic EXCEL spreadsheet skills</li><li>
Ability to exemplify our Core Values</li><li>
Proven ability to connect with a diverse population</li><li>
Ability to identify and resolve problems in a friendly, professional, and timely manner</li><li>
Knowledge of Best Practices regarding customer service skills</li><li>
Attention to detail with the ability to accurately interpret and enter data.</li><li>
Intermediate knowledge of Microsoft Office Products</li><li>
This position requires successful completion of the level 2 background screening standards as set forth in s. 435.04, F.S.</li><li>
Bilingual English/Spanish preferred</li><li>
Able to work flexible hours when required by Leadership</li></ul>
SUPERVISORY RESPONSIBILITIES
None.
PHYSICAL ACTIVITY/WORK CONDITIONS<ul><li>
Work Environment: This job operates in a general office setting. This role routinely uses standard office equipment such as computers, phones, copiers/fax machines. While performing the duties of this job, the employee frequently interacts with staff, vendors, and the general public in person and via telephone and email.</li><li>
Physical Demands: While performing the duties of this job, the employee will be required to sit for prolonged periods of time, at a desk, utilizing a computer and reviewing online and paper documents. The employee may be required to lift and move up to 25 pounds.</li><li>
Telework is available at discretion of management, this is a Hybrid role with an in-office requirement.</li></ul></div>

Administrative Support Specialist

David Weekley Homes

<div>
 
 Job Description
 
 
 
 David Weekley Homes is seeking a detail-oriented and organized MLS Coordinator to support our Tampa Division. This is an entry-level, administrative role ideal for someone who enjoys working behind the scenes to keep things running smoothly while supporting our sales and marketing teams.
 
 
 This position plays a key role in managing MLS listings, maintaining accurate home data, and providing general office and receptionist support in a fast-paced homebuilding environment.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Enter and maintain home listings in the MLS system with accuracy and timeliness.
 </li>
 <li>
 Update pricing, statuses, photos, and descriptions as homes progress through the build and sales cycle.
 </li>
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 Coordinate with sales, marketing, and construction teams to ensure listing details are current.
 </li>
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 Upload and organize photos, documents, and marketing materials for listings.
 </li>
 <li>
 Assist with basic reporting and tracking of listing activity.
 </li>
 <li>
 Provide general administrative and receptionist support, greeting visitors, and supporting the office as needed.
 </li>
 <li>
 Help ensure a polished and professional experience for both internal teams and external partners.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 0&ndash;2 years of administrative, office, or customer-facing experience.
 </li>
 <li>
 Strong attention to detail and organization skills.
 </li>
 <li>
 Comfortable working with systems and data entry (MLS experience is a plus).
 </li>
 <li>
 Clear and professional communication skills.
 </li>
 <li>
 Ability to manage multiple tasks and stay organized in a fast-paced environment.
 </li>
 <li>
 Positive, team-oriented attitude with a willingness to learn.
 
 
 </li>
 </ul>
 
 Additional Information
 
 
 
 This is an on-site position.
 
 
 
 What We Offer
 
 
 
 
 Come build your future with our winning team, recognized by Fortune Magazine as one of the "100 Best Companies to Work For" 20 times! David Weekley Homes builds in 19 markets across the U.S. and is one of the largest private home builders in America.
 
 
 
 
 We Offer An Excellent Benefits Package That Includes
 
 
 
 <ul>
 <li>
 Health Insurance - Medical, Dental and Vision
 </li>
 <li>
 401k and discretionary 8% match
 </li>
 <li>
 Employee Stock Ownership Plan
 </li>
 <li>
 Profit Sharing
 </li>
 <li>
 Vacation, Paid Holidays, plus PTO
 </li>
 <li>
 New Home Discount for Team Member and Family
 </li>
 <li>
 College Scholarship Program
 </li>
 <li>
 Community Outreach
 </li>
 <li>
 Sabbaticals
 </li>
 <li>
 And more!
 
 
 </li>
 </ul>
 David Weekley Homes is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to any status protected by state or federal law.
 
 
 
 Note to Job Seekers:
 
 No telephone calls or walk-ins please. Interviews are by appointment only. Your resume will be reviewed and qualified candidates may be contacted in the event of a potential job match, or if further information is needed.
</div>

MLS Coordinator (Entry-Level)

Hilton Tampa Downtown

<div>
 The Catering and Events department is responsible for the management of contracted groups and social event food/beverage and meeting room revenues and experiences, room block management, negotiation of supplier services. Ensuring event planner satisfaction while meeting and or exceeding department and individual revenue goals.
 
 
 
 What will I be doing?
 
 
 
 As an administrative assistant, or coordinator in the Catering and Events department, you will be responsible for assisting and supporting several Catering &amp; Event Managers.
 
 
 
 Here are some perks you can enjoy when joining our team
 
 
 
 <ul>
 <li>
 </li>
 <li>
 Access to your pay when you need it through DailyPay
 </li>
 <li>
 </li>
 <li>
 Career growth &amp; development
 </li>
 <li>
 </li>
 <li>
 The Go Hilton travel discount program
 </li>
 <li>
 </li>
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 Competitive wellness benefits
 </li>
 <li>
 </li>
 <li>
 Team Member Resource Groups
 </li>
 <li>
 </li>
 <li>
 Recognition and rewards programs
 </li>
 <li>
 </li>
 <li>
 And so much more
 
 
 
 </li>
 </ul>
 As a Complex Catering Coordinator, you would be responsible for soliciting, securing, coordinating and responding to inquiries regarding the purchase of food and beverage and use of event facilities for small local and group catered events in the hotel's continuing effort to deliver outstanding guest service and financial profitability. Specifically, you would be responsible for performing the following tasks to the highest standards:
 
 
 As a Team Member your essential functions in this role include such things as:
 
 
 <ul>
 <li>
 To organize, plan and prioritize your duties by developing plans and goals.
 </li>
 <li>
 Timely communication to internal and external clients via telephone, email, written documents or in
 
 
 
 </li>
 </ul>
 person.
 
 
 <ul>
 <li>
 Handling phone calls, e-mails and greeting clients for Catering and Events in a professional, courteous
 
 
 
 </li>
 </ul>
 manner.
 
 
 <ul>
 <li>
 Inputting programs in booking systems, managing VIP guest arrangements, and coordinating site visits.
 </li>
 <li>
 Creating and communication of documents including but not limited to BEOs, group resumes, post event
 
 
 
 </li>
 </ul>
 reports, menus, diagrams/floor plans.
 
 
 <ul>
 <li>
 Working with affiliate groups.
 </li>
 <li>
 Assist with clients and deliver on the client&rsquo;s expectations.
 </li>
 <li>
 Demonstrate knowledge of job systems, products, booking systems, and processes.
 </li>
 <li>
 Make decisions and solve problems by analyzing and evaluating the issues and determine the best solution
 
 
 
 </li>
 </ul>
 for the client.
 
 
 <ul>
 <li>
 Ensure high quality service by communicating and assisting others to understand the guest needs.
 </li>
 <li>
 Participate in customer site inspections and assist with the sales process as necessary.
 </li>
 <li>
 Other duties as necessary based on business needs
 </li>
 <li>
 Regular attendance
 
 
 
 </li>
 </ul>
 
 What are we looking for?
 
 
 
 Since being founded in 1919, Hilton has been a leader in the hospitality industry. Today, Hilton remains a beacon of innovation, quality, and success. This continued leadership is the result of our Team Members staying true to our Vision, Mission, and Values. Specifically, we look for demonstration of these Values:
 
 
 <ul>
 <li>
 Hospitality - We're passionate about delivering exceptional guest experiences.
 </li>
 <li>
 Integrity - We do the right thing, all the time.
 </li>
 <li>
 Leadership - We're leaders in our industry and in our communities.
 </li>
 <li>
 Teamwork - We're team players in everything we do.
 </li>
 <li>
 Ownership - We're the owners of our actions and decisions.
 </li>
 <li>
 Now - We operate with a sense of urgency and discipline
 
 
 
 </li>
 </ul>
 In addition, we look for the demonstration of the following key attributes:
 
 
 <ul>
 <li>
 Quality
 </li>
 <li>
 Productivity
 </li>
 <li>
 Dependability
 </li>
 <li>
 Customer Focus
 </li>
 <li>
 Adaptability
 
 
 
 </li>
 </ul>
 
 What will it be like to work for Hilton?
 
 
 
 Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
 
 
 
 Work Locations
 
 
 
 Hilton Tampa Downtown
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Brand
 
 
 
 Hilton Hotels &amp; Resorts
 
 
 
 Job
 
 
 
 Sales and Marketing
</div>

Complex Catering Coordinator - Hilton Tampa Downtown/Embassy Suites Tampa Downtown Convention Center

Truist

<div>The position is described below. If you want to apply, click the Apply Now button at the top or bottom of this page. After you click Apply Now and complete your application, you'll be invited to create a profile, which will let you see your application status and any communications. If you already have a profile with us, you can log in to check status.
Need Help?
If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility (accommodation requests only; other inquiries won't receive a response).
Regular or Temporary:
Regular
Language Fluency: English (Required)
Work Shift:
1st shift (United States of America)<h3 class="jobSectionHeader">
Please review the following job description:</h3>
Responsible for providing an industry leading client service experience through the development and expansion of new and existing client relationships. Provides financial solutions that meet client needs based on consultative conversations and referrals to other business partners for additional business growth opportunities. Will be cross trained to perform required teller duties as needed.<div>
ESSENTIAL DUTIES AND RESPONSIBILITIES 
Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor to include teller transactions, which are not mentioned below. Specific activities may change from time to time. 
1. Exercises advanced proficiency with routine client maintenance requests, problem resolution and advanced sales functions regarding deposit, credit, convenience and other product and service lines. 
2. Contributes to meeting or exceeding client service as well as individual and branch sales targets by offering products and services and developing, expanding and retaining relationships. 
3. Supports team sales process by conducting consultative conversations and acting upon or referring more complex client needs or financial goals to other internal specialists. 
4. Participates fully in all components of the established Truist Retail Community Bank Leadership Routines. 
5. Commits to advancing individual knowledge of sales techniques and product knowledge to better serve consumer and business clients by attending sales, service and product knowledge meetings and applicable training classes and web-based learning. 
6. Advises on consumer lending options and takes loan applications. 
7. Adheres to internal controls, operational procedures and risk management policies. Stays informed of all changes in policies and procedures to ensure compliance with current guidelines. 
8. Leads sales initiatives within the branch and acts as an expert resource. 
9. Provides professional client service, ensuring a consistent experience by engaging clients with smiling, courteous conversation while conducting transactions and uncovering needs. 
QUALIFICATIONS 
Required Qualifications: 
The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
1. High school diploma or equivalent education 
2. 4 years of client sales and service experience 
3. Experience with sourcing and prospecting for new clients and client relationship building 
4. Excellent interpersonal and communication skills, including a desire to interact with clients and prospects 
5. Demonstrated proficiency in basic computer applications, such as Microsoft Office 
6. Must be SAFE (Mortgage Licensing Act) compliant within 30 days of employment in this role, including new or transfer of registration and applicable NMLS background check which includes meeting applicable financial responsibility, character, credit fitness and criminal background standards. Successful candidates must also meet ongoing regulatory requirements 
7. Ability to multi-task under time constraints 
8. Ability to travel to accommodate temporary staffing needs as required to include temporary assignment or locale changes 
9. Ability to work weekends and/or extended hours with occasional travel and overnights may be included
Preferred Qualifications: 
1. Associate&rsquo;s degree or higher 
2. Demonstrated ability to handle multiple priorities under time constraints 
3. Excellent verbal and written communication skills 
4. Ability to respond in a professional manner with a high level of service quality 
5. Experience with discussing, recommending and selling various deposit, credit and retirement products to consumer and small business clients 
6. Demonstrated ability in meeting or exceeding sales goals 
7. General understanding of bank operations, policies and procedures</div>
General Description of Available Benefits for Eligible Employees of Truist Financial Corporation: All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist&rsquo;s generous benefit plans, please visit our Benefits site. Depending on the position and division, this job may also be eligible for Truist&rsquo;s defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work.
Truist is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. Truist is a Drug Free Workplace.
EEO is the Law E-Verify IER Right to Work</div>

Relationship Banker / SrRB - Westshore

Senior Connection Center, Inc.

General DescriptionEqual Opportunity/Affirmative Action Employer. This is a responsible salaried position on the staff of Senior Connection Center where exercising good judgment in evaluating situations and making decisions are very important. This position of Information and Referral Coordinator is vital to the Agency&rsquo;s mission. In support of the Elder Helpline Program, this professional position requires the incumbent shall provide team leadership and coordinate activities to the Information and Referral Specialists of the Agency. This position requires the incumbent to take independent leadership action, exercise discretion and take the initiative by ensuring the team provide callers with accurate, timely, multi-sourced researched information and referrals concerning aging-related programs, services and activities. This position receives special certification (AIRS Certification) training.This professional position shall provide team leadership and coordination activities to the Information and Referral Specialists of the Agency.This position requires a relatively high degree of independent action and initiative.Responsibilities<ul><li>Under the supervision of the ADRC Manager, this position is responsible for providing team leadership and oversight to the I&amp;R Specialists.</li><li>Coordinates and assigns the day-to-day functions of the I&amp;R service.</li><li>In conjunction with management, develops a weekly phone schedule.</li><li>Assists the ADRC Manager with call flow and provides feedback to the I&amp;R Specialists related to the weekly phone schedule.</li><li>Refers individuals in need of assistance with Medicaid screening and enrollment to the LTCS Specialists.</li><li>Provides input to the ADRC Manager on the personnel evaluations for the I&amp;R Specialists.</li><li>Meets with the ADRC Manager weekly to review benchmark achievement, feedback on calls and ensure assigned duties are being completed as required.</li><li>Meets with the I&amp;R Specialists at least once per month to provide face-to-face feedback covering benchmark and goal achievement and quality assurance reviews.</li><li>Assists in the maintenance of the Virtual Library.</li><li>Responds to caller inquiries related to information and referral concerning aging-related programs, services and activities in PSA 6.</li><li>Assists I&amp;R Specialists in identifying and obtaining needed resources for callers when needed.</li><li>Provides technical assistance to team members on the varied functions of their role.</li><li>Provides and assists the ADRC Manager in providing or coordinating training for new I&amp;R Specialist(s).</li><li>Assists in the coordination and implementation of special projects, workshops and conferences as assigned to enhance community relations and program development.</li><li>Collects and maintains accurate records of caller requests using the data resource database.</li><li>Notifies the ADRC Manager of any concerns and/or compliments concerning the I&amp;R Specialists.</li><li>Provides potential resources to the Data Resource Specialist &amp; Administrative Assistant for the data resource database.</li><li>Notifies the ADRC Manager and/or Data Resource Specialist &amp; Administrative Assistant of any concerns related to the Information and Referral Database.</li><li>Performs related tasks as assigned by Management/Senior Management.</li></ul>Minimum Education and Experience<ul><li>Minimum education and related experience:</li></ul>Master&rsquo;s Degree; orBachelor&rsquo;s Degree and two (2) years of experience<ul><li>Successful completion of applicable background screening required.</li><li>Any exceptions to the minimum requirements must be approved by the President and CEO.</li></ul>Required Skills and Knowledge<ul><li>Must obtain an AIRS Certification as an Information and Referral Specialist in Aging (CIRS-A) within two (2) years of employment and maintain certification.</li><li>Must possess excellent written and oral communication skills.</li><li>Basic understanding of the principles of contract management and compliance monitoring techniques, coupled with the ability to apply those principles.</li><li>Intermediate skill level and knowledge of MS Office Suite including MS Word, Excel, PowerPoint and database creation and maintenance either in Excel or Access.</li><li>Intermediate skill level and knowledge of Adobe.</li><li>Ability to prepare and write clear, concise technical reports and other business correspondence.</li><li>Ability to establish and maintain effective working relationships with others.</li><li>Ability to provide efficient, timely and consumer-friendly service.</li><li>Ability to research topics related to services for older adults (funding, program design, etc.), analyze data and provide written and/or oral reports as required.</li></ul>Job Type: Full-timePay: $46,307.82 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you willing to complete a Level II Background Screening?</li></ul>Education:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Supervisory: 2 years (Preferred)</li><li>Medicaid: 2 years (Preferred)</li><li>Human Services or Customer Service: 2 years (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: Hybrid remote in Tampa, FL 33619

Information and Referral Coordinator

University Area CDC

<div>Description:

SUMMARY
The Executive &amp; Legal Affairs Coordinator provides high-level administrative, operational, and strategic support to the Chief Executive Officer while assisting with governance, contracts, compliance, and executive office initiatives. This role is designed to provide exposure to executive leadership, organizational governance, legal and contractual processes, strategic planning, and nonprofit administration. The position plays a vital role in coordinating internal and external communications, logistics, scheduling, and documentation. It requires frequent interaction with senior leadership, government officials, advocacy groups, board members, and community residents to support and promote the organization&rsquo;s strategic goals. A high degree of discretion and confidentiality is required due to the sensitive nature of the work.
ESSENTIAL DUTIES AND RESPONSIBILITIES<ul><li>
Manage the CEO&rsquo;s calendar, scheduling, travel and meeting logistics. Attend meetings as required and assist with notetaking and follow-ups.
</li><li>Provide logistical and planning support for internal and external meetings, including board meetings, all staff meetings, retreats, and recognition events. This includes preparing agendas, briefing materials, presentations, and correspondence.</li><li>
 Record and maintain official board minutes, resolutions, and governance records. Track board directives, action items, and follow-up assignments. Assist with organizational strategic planning, executive reporting, and performance tracking. Support the development of internal systems, executive dashboards, and project tracking tools.</li><li>
 Serve as the primary administrative support for the CEO and Executive Office.</li><li>
Demonstrate a strong understanding of UACDC&rsquo;s mission and contribute to advancing strategic initiatives.</li><li>
Establish and maintain positive working relationships with internal staff, board members, legislators, partners, and community stakeholders.</li><li>
 Monitor and track local, state, and federal government agendas, committee meetings, and legislative activity relevant to community development, housing, and UACDC programming.</li><li>
Track key actions from governing bodies such as City of Tampa, Hillsborough County, and relevant state and federal agencies.</li><li>
Support the development of talking points, testimony, and background materials for meetings with elected officials, media, and stakeholders.</li><li>
Ensure organizational awareness and compliance with applicable regulations tied to grants, contracts, and public funding.</li><li>
Serve as a central point for government-related information flow, ensuring timely and accurate communication across departments.</li><li>
Perform other duties as assigned.</li></ul>
COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:<ul><li>
Presentation Skills Excellent analytical and presentation skills including demonstration skills to handle many assignments simultaneously.</li><li>
Motivation &amp; Initiative Sub competencies: Ethical, Professional, and Persuasive: Shows commitment to the company and employees; Assertive, takes a lead role; Creates new ideas; Exhibits self-confidence; Achievement oriented; Ability to be persuasive &amp; is an effective negotiator.</li><li>
Administrative Skills Sub competencies: Detail Orientation, Planning &amp; Organizing: Possesses ability to organize, plan and follow-through on multiple tasks, recognizes and attends to important details with accuracy and efficiency, effectively prioritizes work, establishes clear goals, tasks and plans, anticipates potential problems &amp; analyzes alternative solutions.</li><li>
Interpersonal Style Sub competencies: Interpersonal Skills, Communication, and Teamwork: Relates to people in an open, honest, sincere manner; Treats people with respect; Develops effective working relationships; Is friendly and approachable; Listens attentively to others; Communicates ideas clearly; Communicates appropriately with supervisor, co-workers and direct reports.</li><li>
Self-Management Sub competencies: Adaptability, Reliable, Dependable, Self-Sufficient, and Composure: Adapts readily to changes; Works effectively under stress; Needs minimal supervision; Is comfortable working in a fast paced environment; Is reliable, dependable &amp; results-oriented; Maintains productivity &amp; composure under pressure; Views problems as opportunities to create new solutions.</li><li>
Thinking &amp; Problem Solving Sub competencies: Problem Solving, Judgment &amp; Decision Making: Diagnoses problems efficiently; Gathers sufficient input before making decisions or plans; Makes timely decisions; Quickly determines source of problem; Identifies information needed to solve problem; Analyzes alternative solutions.</li><li>
Customer Focus/Orientation Sub competencies: Customer Orientation: Sensitive &amp; responsive to internal and external customer needs; Demonstrates skills in customer service and satisfaction; Maintains a positive attitude; Willing to listen to customer problems &amp; seeks solutions; Stays in tune with changing needs of customers.</li></ul>
Requirements:

POSITION REQUIREMENTS:<ul><li>
Bachelor&rsquo;s Degree or equivalent with minimum of 3-5 years of experience in a related area or equivalent education and experience. Prior work experience in a non-profit organization is an added plus.</li><li>
The qualified candidate will have significant relevant experience in a related position supporting an executive or team of executives in a small to midsized company.</li><li>
The individual will have ample experience managing confidential matters and must be comfortable providing superior support to senior executives and interfacing with the board of directors and donors.</li><li>
The qualified candidate will also demonstrate composure and professional integrity at all times.
</li><li>Excellent computer skills including all MS Office applications (Word, Excel, Outlook, PowerPoint). Knowledge of Adobe Creative Suite is a plus.</li><li>
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community</li><li>
 Familiar with standard marketing and graphic design concepts, practices, and procedures within the marketing field. Relies on experience and judgment to plan and accomplish goals.</li><li>
Ability to professionally interact with multiple constituents including Board Members, elected officials, donors, University Area Community members and other staff.</li><li>
Ability to speak, read, and write English fluently.</li><li>
Ability and willingness to accept direction and follow established Policies and Procedures.</li><li>
Ability and willingness to carry out duties while staying calm, courteous, and polite during stressful times.</li><li>
Ability and willingness to show cultural competence in regards to nationality, race, sex, religion, and sexual preference of both community members and staff.</li><li>
Good interpersonal skills.</li><li>
Positive attitude.</li><li>
Ability to honor confidentiality.</li><li>
Prior experience in a nonprofit setting preferred.</li></ul></div>

Executive and Legal Affairs Coordinator

Explore 36+ Administrative coordinator temporary in Tampa this May. Find roles across top companies and apply now to boost your career.