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NAG Management Consultancy (FZE)

We are looking for a motivated and detail-oriented individual to join our team as a Company Formation Executive. <ul><li>Assist clients with end-to-end company formation processes in the UAE (Mainland, Free Zone, and Offshore).</li><li>Prepare and manage required documentation, applications, and approvals with relevant authorities.</li><li>Coordinate with government departments, free zones, and other stakeholders.</li><li>Maintain accurate client records and update databases.</li><li>Support the team in handling renewals, amendments, and compliance requirements.</li><li>Provide prompt and professional communication to clients via email, phone, and in-person meetings.</li></ul>

Company Formation Executive

Confidential

<div>
 
 The
 
 Executive Administrative Assistant
 
 provides high-level executive support to the senior leadership office (CEO, MD, Chairman, or COO) within a fast-paced
 
 construction and real estate development environment
 
 . The role demands
 
 exceptional organizational, communication, and multitasking abilities
 
 , with the confidence to handle confidential matters, manage executive priorities, and coordinate between departments and external stakeholders at the highest professional standard.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 1. Executive Support &amp; Office Management:
 
 
 <ul>
 <li>
 Manage day-to-day operations of the executive office, ensuring efficiency, confidentiality, and professionalism.
 </li>
 <li>
 High Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 <li>
 Maintain executive&rsquo;s daily calendar &mdash; scheduling appointments, meetings, and travel arrangements.
 </li>
 <li>
 Prioritize and manage multiple tasks, projects, and communications with minimal supervision.
 </li>
 <li>
 Draft and prepare executive correspondence, internal memos, reports, and meeting documentation.
 </li>
 <li>
 Screen calls, emails, and meeting requests, ensuring the executive&rsquo;s time is utilized effectively.
 </li>
 </ul>
 
 
 
 
 
 2. Meeting &amp; Communication Coordination:
 
 
 <ul>
 <li>
 Organize and coordinate executive-level meetings, board discussions, and management reviews.
 </li>
 <li>
 Record and distribute meeting minutes, action items, and follow-up updates.
 </li>
 <li>
 Act as the main liaison between the executive and internal departments, consultants, clients, and external partners.
 </li>
 <li>
 Maintain strong, professional communication on behalf of the executive office.
 </li>
 </ul>
 
 
 
 
 
 3. Administrative Governance &amp; Documentation:
 
 
 <ul>
 <li>
 Manage filing systems, contracts, and confidential documentation &mdash; both physical and digital.
 </li>
 <li>
 Handle sensitive corporate and project-related information with the highest level of discretion.
 </li>
 <li>
 Support in the preparation of presentations, proposals, and executive reports.
 </li>
 <li>
 Track key deadlines, project milestones, and ensure timely submission of deliverables.
 </li>
 </ul>
 
 
 
 
 
 4. Travel &amp; Logistics Management:
 
 
 <ul>
 <li>
 Organize and oversee complex travel schedules, hotel bookings, visa arrangements, and expense reports.
 </li>
 <li>
 Coordinate logistics for local and international meetings, site visits, and client events.
 </li>
 </ul>
 
 
 
 
 
 5. Coordination Across Departments:
 
 
 <ul>
 <li>
 Ensure smooth communication flow between executive leadership and project, finance, HR, and operations teams.
 </li>
 <li>
 Follow up on executive directives and ensure timely completion of assigned actions by relevant departments.
 </li>
 <li>
 Support in planning and coordination of corporate events, management retreats, and business reviews.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Management, or related field.
 </li>
 <li>
 8&ndash;12 years of experience as an
 
 Executive Assistant or Executive Secretary
 
 supporting
 
 C-suite leaders (CEO, MD, Chairman, or COO)
 
 within
 
 construction, real estate, or contracting industries
 
 .
 </li>
 <li>
 Strong understanding of business operations, project documentation, and corporate communication.
 </li>
 <li>
 Excellent command of English (Arabic/Bilingual is an advantage).
 </li>
 <li>
 Proficiency in
 
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 
 and document management tools.
 </li>
 </ul>
 
 
</div>

Executive Administrative Assistant

AW Connect

<div>
 
 📍
 
 Location:
 
 Dubai, UAE
 
 
 💰
 
 Salary:
 
 AED 12,000 - 18,000 / month
 
 
 🧳
 
 Experience:
 
 2&ndash;4 years (UAE-based)
 
 
 🕒
 
 Availability:
 
 Immediate joiners preferred
 
 
 
 
 
 
 We&rsquo;re hiring a polished, proactive Executive Secretary
 
 to support our client's Chairman and COO at One Za&rsquo;abeel. This high-impact role requires strong communication skills, attention to detail, and the confidence to represent executive leadership in a fast-paced corporate environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage daily calendars, priorities, and executive-level meetings
 </li>
 <li>
 Handle full travel coordination (visas, bookings, adjustments)
 </li>
 <li>
 Host VIP guests with discretion and cultural awareness
 </li>
 <li>
 Prepare agendas, minutes, and follow-ups on action items
 </li>
 <li>
 Support PR, personal branding, and visibility initiatives
 </li>
 <li>
 Liaise with internal and external stakeholders professionally
 </li>
 <li>
 Organize events, off-sites, and high-level gatherings
 </li>
 </ul>
 
 
 
 
 
 What You Bring:
 
 
 <ul>
 <li>
 2&ndash;4 years of
 
 UAE experience
 
 supporting
 
 C-level executives
 
 </li>
 <li>
 Excellent communication &amp; organizational skills
 </li>
 <li>
 Outgoing personality with executive presence
 </li>
 <li>
 Strong multitasking ability and discretion under pressure
 </li>
 <li>
 Fluent in English (Arabic is a plus)
 </li>
 </ul>
</div>

Executive Secretary

Client of AW Connect

Key Responsibilities: <ul> <li> Ensure seamless and confidential management of the Chairman s and COO s daily operations and schedules. </li> <li> Handle all aspects of the travel desk flight bookings, visas, hotels, itinerary management, and last-minute changes. </li> <li> Welcome and coordinate visits for VIP guests and delegations with cultural sensitivity and top-tier hospitality. </li> <li> Prepare meeting agendas, presentations, minutes, and track follow-ups on key action items. </li> <li> Liaise with internal departments and external partners on behalf of the executives. </li> <li> Coordinate executive meetings, boardroom setups, off-site events, and high-level corporate gatherings. </li> <li> Prioritize competing demands, anticipate needs, and provide proactive, end-to-end support. </li> <li> Manage special projects or any delegated tasks with accountability and professionalism. </li> </ul> What We re Looking For: <ul> <li> 2 4 years of UAE-based experience supporting C-level executives in high-performing environments. </li> <li> A natural communicator confident, articulate, and polished. </li> <li> Proactive and detail-oriented, with a solutions-first mindset. </li> <li> Strong organizational and project management skills able to follow through on multiple priorities. </li> <li> Demonstrates discretion, loyalty, and emotional intelligence. </li> <li> Ability to work under pressure and manage last-minute changes calmly and effectively. </li> <li> High level of professionalism, executive presence, and personal grooming. </li> <li> Experience with VIP protocol, hospitality arrangements, and cultural sensitivity. </li> <li> Fluent in English; Arabic or additional languages is a plus. </li> </ul>

Life Pharmacy LLC

<ul><li>Calendar & Schedule Management: Maintain and coordinate the Chairman’s complex calendar, appointments, and travel plans, ensuring optimal use of time.</li><li>Meeting Coordination: Organize, attend, and take minutes for high-level meetings. Prepare agendas, presentations, and follow-up action items.</li><li>Communication Management: Screen, prioritize, and respond to emails, calls, and other correspondence on behalf of the Chairman.</li><li>Travel & Logistics: Plan and manage domestic and international travel, including visa arrangements, accommodations, and itineraries.</li><li>Document Preparation: Draft, review, and manage confidential reports, memos, presentations, and legal/contractual documents.</li><li>Stakeholder Liaison: Act as the point of contact between the Chairman and internal departments, business partners, and external clients.</li><li>Confidentiality: Handle sensitive information with discretion and integrity at all times.</li><li>Project Support: Assist with special projects and strategic initiatives as directed by the Chairman.</li><li>Office Oversight: Manage the Chairman’s office operations to ensure efficiency and professionalism.</li></ul>

Executive Secretary  C-suite leadership

Oia Properties

We are seeking a highly organized, proactive, and professional Personal Assistant (PA) to the CEO who is fluent in Arabic and English. The ideal candidate will be responsible for providing high-level administrative support to the CEO, ensuring efficient management of their schedule, communications, and day-to-day operations.This is a critical role that requires discretion, strong organizational skills, and cultural fluency in both Western and Arabic business environments.Key Responsibilities:<ul><li>Manage the CEO&rsquo;s calendar, appointments, meetings, and travel arrangements</li><li>Act as a first point of contact: handle correspondence, emails, and phone calls in both Arabic and English</li><li>Coordinate and prepare materials for meetings, presentations, and reports</li><li>Provide administrative support in preparing documents, reports, and confidential communications</li><li>Liaise with internal departments and external partners on behalf of the CEO</li><li>Accompany the CEO to meetings, events, and business trips when required</li><li>Handle personal errands and tasks with professionalism and discretion</li></ul>Requirements:<ul><li>Fluency in Arabic and English (both written and spoken)</li><li>Proven experience as a Personal Assistant, Executive Assistant, or similar role supporting C-level executives</li><li>Strong organizational and time-management skills</li><li>Excellent communication and interpersonal abilities</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools</li><li>High level of discretion, integrity, and confidentiality</li><li>Flexible and adaptable to a fast-paced, dynamic work environment</li><li>Ability to work independently with minimal supervision</li></ul>What We Offer:<ul><li>Competitive salary and benefits</li><li>Opportunity to work closely with a visionary CEO and leadership team</li><li>Dynamic and inclusive work culture</li><li>Career development and growth opportunities</li></ul>Job Type: Full-time

EA to the CEO

Find Great Realty

Job Title: Acting Chief Executive Officer (Acting CEO)Company: FGREALTY UAE Real Estate Brokerage Location: Dubai, United Arab Emirates Reports To: Board of Directors / Group CEO (FGREALTY Group &ndash; Qatar HQ)Job Purpose:The Acting CEO is responsible for leading, managing, and expanding the operations of FGREALTY UAE, ensuring alignment with the company&rsquo;s strategic vision, brand standards, and performance goals. The role involves overseeing business development, financial performance, compliance with UAE real estate laws, and the operational excellence of all departments.The Acting CEO serves as the primary decision-maker for day-to-day operations and represents FGREALTY UAE in dealings with partners, regulatory bodies, and clients, while ensuring the company&rsquo;s growth and profitability objectives are met.Key Responsibilities:1. Strategic Leadership &amp; Management<ul><li>Lead the execution of FGREALTY UAE&rsquo;s business strategy in alignment with the group&rsquo;s overall objectives.</li><li>Oversee all operational and administrative functions, ensuring smooth business performance.</li><li>Establish short- and long-term goals for revenue growth, market positioning, and team expansion.</li><li>Monitor departmental performance (Sales, Leasing, Marketing, and Admin) and ensure accountability across all levels.</li></ul>2. Business Development &amp; Market Expansion<ul><li>Identify and pursue new business opportunities, partnerships, and property listings to expand the company&rsquo;s portfolio.</li><li>Strengthen relationships with developers, landlords, and key corporate clients.</li><li>Oversee and approve major client negotiations, agency agreements, and brokerage collaborations.</li><li>Represent FGREALTY UAE at industry events, exhibitions, and networking platforms to enhance visibility and credibility.</li></ul>3. Financial Oversight &amp; Reporting<ul><li>Supervise the financial performance of the company, including budgeting, forecasting, and P&amp;L accountability.</li><li>Ensure financial discipline, cost efficiency, and profitability across departments.</li><li>Approve major operational expenses and commission structures in line with company policy.</li><li>Report regularly to the Group CEO and Board of Directors on performance, risks, and strategic initiatives.</li></ul>4. Regulatory Compliance &amp; Risk Management<ul><li>Ensure full compliance with RERA, Dubai Land Department (DLD), and all UAE real estate regulations.</li><li>Oversee licensing, renewals, and registration requirements for agents and the brokerage firm.</li><li>Mitigate operational, legal, and reputational risks by maintaining transparent and compliant business practices.</li><li>Enforce adherence to company policies, ethical standards, and the FGREALTY Code of Conduct.</li></ul>5. Leadership &amp; People Management<ul><li>Lead, mentor, and develop management and operational teams to achieve optimal performance.</li><li>Foster a culture of professionalism, accountability, and continuous improvement.</li><li>Approve hiring decisions, performance evaluations, and training plans.</li><li>Ensure consistent communication between the UAE team and Qatar HQ.</li></ul>6. Operational Excellence &amp; Brand Representation<ul><li>Ensure all FGREALTY UAE offices operate in accordance with company brand standards and service quality expectations.</li><li>Oversee CRM utilization, marketing initiatives, and digital campaigns to drive leads and conversions.</li><li>Maintain alignment between UAE and Qatar teams in operational processes, reporting systems, and client management.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s degree in Business Administration, Real Estate, or related field (Master&rsquo;s degree required).</li><li>Minimum 8&ndash;10 years of experience in real estate management, with at least 3 years in a senior leadership role within the UAE market.</li><li>In-depth knowledge of UAE real estate laws, RERA regulations, and brokerage operations.</li><li>Proven track record in business development, team leadership, and P&amp;L management.</li><li>Excellent communication, negotiation, and decision-making skills.</li><li>Strong leadership presence with the ability to inspire and align diverse teams.</li></ul>Key Competencies:<ul><li>Strategic Thinking &amp; Business Acumen</li><li>Leadership &amp; Team Development</li><li>Financial and Operational Management</li><li>Market Insight &amp; Negotiation Skills</li><li>Compliance &amp; Ethical Governance</li><li>Communication &amp; Stakeholder Management</li></ul>Job Type: Full-time

Acting CEO

Explore 1367+ Executive chairman in Dubai this November. Find roles across top companies and apply now to boost your career.

1367 executive chairman jobs IN Dubai

Company Formation Executive

Executive Administrative Assistant

Executive Secretary

Executive Secretary

Executive Secretary C-suite leadership

EA to the CEO

Acting CEO