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executive coordinator

Castlight

<div>Job Description Summary
&lrm;
Executive Assistant, Office of the CEO 
 
Apree Health | East-Coast | Remote 
 
Do Work That Matters. 
 
Apree Health improves access, experience, and outcomes in healthcare. As the parent company of Castlight Health and Vera Whole Health, we partner with employers and health plans to make healthcare more connected, coordinated, and human. 
 
We put the person first. We value innovation, impact, trust, and team. The work we do affects how people access and experience care every day.
&lrm;
How will you make an impact &amp; Requirements
&lrm;
The Role
This is not a traditional executive assistant role.
You are a partner to the CEO and a trusted resource to the broader executive team. While your primary focus is supporting the CEO, you will also provide targeted support to other senior leaders as business priorities require.
Your responsibility is to support leadership focus, strengthen alignment, and actively manage priorities across competing demands. This role requires judgment, not just execution.
The pace is real. Priorities evolve. This role requires flexibility, including availability outside of standard business hours when needed.
 What You&rsquo;ll Do<ul><li>
Coordinate and manage the CEO&rsquo;s calendar, inbox, and scheduling with a prioritization first mindset</li><li>
Assess urgency and importance across meetings, requests, and commitments</li><li>
Flag tradeoffs and recommend focus areas</li><li>
Prepare agendas and materials for leadership meetings and track follow ups and action items</li><li>
Coordinate internal and external meetings, travel, and logistics with seamless execution across time zones</li><li>
Anticipate needs in advance and prepare context, materials, and follow ups to keep the CEO and other executives operating at a high level</li><li>
Partner closely with senior leaders to coordinate schedules, planning cycles, and sensitive communications</li><li>
Provide communications support, ad hoc project coordination, and initiative support that requires discretion, judgment, and strong follow through</li><li>
Adapt quickly to evolving priorities and shifting business needs</li><li>
Partner in the planning and execution of key company and leadership events, including offsites and Sales Kickoffs</li><li>
Support special initiatives, transformation efforts, and ad hoc projects as assigned.</li><li>
Conduct basic research, organize data, and assist with presentation development.</li><li>
Anticipate upcoming needs tied to business cycles, growth initiatives, or organizational change.</li><li>
Strengthen executive operating rhythm and cross functional coordination</li></ul>
What You&rsquo;ll Bring<ul><li>
 5+ years experience supporting a CEO or senior executive in a complex, fast paced organization, experience supporting multiple executives preferred</li><li>
Ability to manage priorities and assess urgency, not just execute tasks</li><li>
Comfort working across time zones and adapting to the pace and change of our environment</li><li>
Advanced proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel); comfort with collaboration tools (Teams, Zoom, SharePoint).</li><li>
Exceptional organization and disciplined follow through</li><li>
Clear and concise communication skills</li><li>
High level of discretion and reliability when handling sensitive information</li><li>
Confidence operating independently and anticipating needs</li><li>
Familiarity with board support and executive governance processes.</li></ul>
Why This Role Matters
Apree Health exists to improve healthcare outcomes and experience for the people who rely on it. The leadership team is responsible for delivering on that mission. Your work enables clarity, speed, and focus at the highest levels of the organization. When leadership operates well, the impact extends across the entire company and the people we serve.
This is a role for someone who wants real responsibility, meaningful exposure, and the opportunity to support work that directly affects how healthcare is experienced every day.
&lrm;
Compensation:
$81,492.00
to
$122,238.00</div>

Executive Assistant

Career Group

<div>
 
 
 Executive Assistant
 
 
 
 Salary: $130 - 150k + Exceptional Bonus &amp; Benefits
 
 
 Location: San Francisco, Financial District
 
 
 Schedule: Hybrid - 4/1
 
 
 
 
 
 Our client, a high-performing Private Equity team, is looking for a highly capable Executive Assistant to support a senior Partner/Co-Head and a small group of senior investment professionals. This role is critical to the day-to-day effectiveness of the team and requires sound judgment, discretion, and the ability to operate at a high velocity. A special opportunity to join a world-class firm that offers a wonderful supportive culture and work/life balance.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Proactive, complex calendar management for senior leadership
 </li>
 <li>
 Coordination of internal and external meetings across multiple stakeholders
 </li>
 <li>
 Thoughtful meeting preparation, logistics, and follow-through
 </li>
 <li>
 Coordinating highly detailed travel logistics and expense management
 </li>
 <li>
 Clear, professional communication to ensure priorities remain aligned and operations run smoothly
 </li>
 <li>
 Close partnership with another Executive Assistant to support the broader team
 </li>
 </ul>
 
 
 
 
 
 Profile
 
 
 <ul>
 <li>
 5&ndash;10 years of experience supporting senior executives in the finance industry
 </li>
 <li>
 High level of intelligence, strong judgment, and attention to detail
 </li>
 <li>
 Comfortable operating in a fast-paced, high-intensity environment
 </li>
 <li>
 Professional, discreet, and composed; maintains confidentiality at all times
 </li>
 <li>
 Highly responsive with strong communication skills
 </li>
 <li>
 Tech-savvy and curious, with a continuous improvement mindset
 </li>
 <li>
 Degree required
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 
 
 
 SF:
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
 
 
 
 
 Francisco Fair Chance Ordinance.
 
 California applicants, please view our Privacy Notice here:
 
 
 
 https://careergroupcompanies.com/california-privacy-notice/
 
 .
 
</div>

Singular Builders

Executive Assistant to the FoundersSingular Builders &mdash; San Francisco, CA $115,000 &ndash; $145,000 + bonusAbout UsSingular Builders is a San Francisco-based construction company focused on delivering complex, design-forward, and technically demanding projects. Our work includes seismic retrofits, ground-up construction, urban infrastructure projects, and high-end commercial interiors across California and Arizona.Founded by industry veterans, the company is quickly establishing itself as one of the fastest-growing construction startups in the Bay Area, with a strong and growing pipeline of complex, design-forward projects across multiple markets.What sets us apart is not just the projects we take on, but how we execute them&mdash;through thoughtful problem-solving, strong team collaboration, and a commitment to quality at every level.We are building a team of curious and caring teammates who are driven to get the job done, embrace each challenge, and pursue excellence, and who take pride in the work they deliver.The RoleWe are seeking a highly capable Executive Assistant to support the founders and leadership team. This is a high-impact role that goes beyond traditional administrative support&mdash;you will help keep leadership focused, projects coordinated, and operations running smoothly across multiple active jobs.The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced, multi-project environment. You will act as a central point of coordination across executives, project teams, clients, and vendors.Key ResponsibilitiesExecutive Support<ul><li>Manage complex and dynamic calendars, prioritizing competing demands</li><li>Coordinate meetings with clients, consultants, subcontractors, and internal teams</li><li>Draft and manage professional correspondence and internal communications</li><li>Coordinate travel logistics and detailed itineraries</li><li>Serve as a gatekeeper and liaison for executive communications</li></ul>Operations &amp; Project Coordination<ul><li>Support active construction projects through documentation, scheduling, and coordination</li><li>Track project deadlines, deliverables, and follow-ups across multiple teams</li><li>Assist with permits, contracts, and project documentation organization</li><li>Coordinate with project managers, subcontractors, and consultants</li><li>Help ensure clear communication between office and field teams</li></ul>Financial &amp; Administrative Support<ul><li>Track invoices, expenses, and reimbursements</li><li>Assist with vendor coordination and basic bookkeeping</li><li>Maintain organized filing and document systems</li></ul>General Support<ul><li>Assist with company events, meetings, and team coordination</li><li>Build strong cross-functional relationships</li><li>Take ownership of ad hoc projects and problem-solving as needed</li></ul>Qualifications<ul><li>5+ years experience supporting executives or leadership teams</li><li>Experience in construction, real estate, architecture, or related industries preferred</li><li>Strong organizational and project coordination skills</li><li>Excellent written and verbal communication</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>High level of discretion and professionalism</li><li>Proactive mindset with strong problem-solving ability</li><li>Bachelor&rsquo;s degree preferred but not required</li></ul>Technical Skills<ul><li>Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams)</li><li>Google Workspace</li><li>DocuSign and document management tools</li><li>Familiarity with construction documentation is a plus</li></ul>What We&rsquo;re Looking For<ul><li>Someone who anticipates needs rather than reacts</li><li>Comfortable working across office and project environments</li><li>Highly detail-oriented with strong follow-through</li><li>Calm under pressure and adaptable to changing priorities</li><li>Interested in growing with a company over time</li></ul>Why Join Singular Builders<ul><li>Work directly with experienced founders on complex, high-quality projects</li><li>Be part of a fast-growing company with real momentum in the Bay Area</li><li>Gain exposure to both executive leadership and construction operations</li><li>Play a meaningful role in shaping how a growing company operates</li><li>Join a team that values quality, collaboration, and thoughtful problem-solving</li></ul>Compensation &amp; Benefits<ul><li>$115,000 &ndash; $145,000 base salary (depending on experience)</li><li>Performance bonus</li><li>Profit sharing</li><li>401(k)</li><li>Health, dental, and vision insurance (with select plans 100% covered by the company)</li><li>4 weeks paid time off</li><li>Paid holidays</li></ul>Work Environment<ul><li>This is an in-office role based in San Francisco (not remote)</li><li>Occasional visits to project sites and meetings</li><li>Some flexibility required based on project and executive needs</li></ul>Equal Opportunity EmployerThe Company is an Equal Opportunity Employer and does not discriminate on the basis of actual or perceived race, color, national origin , ancestry, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, religious creed, disability (mental and physical) including HIV and AIDS, medical condition (cancer and genetic characteristics ), genetic information, age, marital status, sexual orientation, military and veteran status, denial of family and medical care leave , or any other characteristic protected by federal, state or local law. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.The Company will endeavor to make reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities unless the accommodation imposes an undue hardship on the operation of our business. If you need assistance to perform your job duties because of a physical or mental condition, please let Human Resources know.Pay: $115,000.00 - $145,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Referral program</li><li>Retirement plan</li><li>Vision insurance</li></ul>Experience:<ul><li>Executive Assistant: 6 years (Required)</li><li>construction, or related industries: 5 years (Required)</li><li>Microsoft Office - Outlook, Excel, Word, PowerPoint, Teams: 5 years (Required)</li><li>Google Workspace and DocuSign: 5 years (Required)</li><li>with construction documentation : 5 years (Required)</li></ul>Location:<ul><li>San Francisco, CA 94104 (Preferred)</li></ul>Ability to Commute:<ul><li>San Francisco, CA 94104 (Required)</li></ul>Work Location: In person

Executive Assistant to the Founders

Okta

<div>
 
 
 Secure Every Identity, from AI to Human
 
 
 
 Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence.
 
 
 This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.
 
 
 Okta is hiring an Executive Assistant to provide a wide array of administrative, logistical, and project-related support to the VP, Global Communications and VP, Brand &amp; Creative. The environment is fast-paced, and the right person has the ability to take initiative, is professional, quick, creative, and motivated. The ideal Executive Assistant is dedicated to the Executive and her/his success. This role will have a high amount of visibility and is pivotal in optimizing executive time, acting as a go-to connector between executives, the team, and external partners to drive priorities forward. The Executive Assistant is committed and has the ability to stay a step ahead of the Executive.
 
 
 What You'll Be Doing
 
 
 
 Calendar and Administrative Management:
 
 
 <ul>
 <li>
 Proactively manage complex executive calendars with scheduling across time zones and competing priorities.
 </li>
 <li>
 Organize and manage travel logistics for high-stakes international trips, handling complex itineraries with multiple legs.
 </li>
 <li>
 Prepare high-level meeting materials, presentations, and maintain the organizational activity calendar.
 </li>
 <li>
 Manage, process, and submit all timely and accurate expense reports, ensuring expenses adhere to company protocols.
 </li>
 </ul>
 
 
 Meeting and Event Coordination:
 
 
 <ul>
 <li>
 Coordinate high-stakes meetings, both internal and external customers, with a sense of urgency, ensuring all logistics are handled.
 </li>
 <li>
 Handle logistics for large team events, off-site meetings, and departmental All Hands, including assisting with slides and managing Q&amp;A segments.
 </li>
 <li>
 Partner with the executive to define the goals, agenda, and overall vision for off-sites, managing the budget and confidential information.
 </li>
 <li>
 Take meeting minutes for key discussions, ensuring action points are clearly documented and followed up.
 </li>
 </ul>
 
 
 Project and Communication Oversight:
 
 
 <ul>
 <li>
 Coordinate tasks and track progress across multiple medium to large projects, ensuring timelines are met and maintaining detailed documentation.
 </li>
 <li>
 Act as the primary liaison between the executives, staff, and external clients, managing communications effectively.
 </li>
 <li>
 Resolve complex scheduling conflicts and manage multiple, competing executive priorities, ensuring timely execution of tasks.
 </li>
 <li>
 Proactively monitor executive calendars one month out, alerting managers of rolling conflicts.
 </li>
 </ul>
 
 What You'll Bring to the Role:
 
 
 The ideal candidate will have the professional experience and behaviors that drive efficient execution and strategic thinking:
 
 <ul>
 <li>
 A minimum of
 
 3+ years of
 
 experience supporting Sr. level Executives with a strong preference for supporting more than one senior-level executive (VP/SVP).
 </li>
 <li>
 
 Logistics Mastery:
 
 Extensive experience with complex schedules and logistics across multiple time zones, utilizing web-based scheduling and collaboration tools.
 </li>
 <li>
 
 Proactive Ownership:
 
 Dedicated, with the ability to anticipate next steps and make appropriate judgment calls autonomously.
 </li>
 <li>
 
 Results &amp; Detail:
 
 Extraordinary time management skills and attention to detail. Must effectively work on multiple projects, lead priorities, and accurately set expectations.
 </li>
 <li>
 
 Communication &amp; Composure:
 
 Excellent verbal and written communication skills and a proven ability to interact in a professional and composed manner with all internal and external stakeholders (Customers, Board Members, etc.).
 </li>
 <li>
 
 Confidentiality:
 
 Complete confidentiality on all business matters.
 </li>
 <li>
 
 Adaptability &amp; Teamwork:
 
 Ability to quickly learn new tools, maintain a positive and energetic attitude in a demanding environment, and work well with a variety of personalities, embracing teamwork.
 </li>
 </ul>
 
 
 STRENGTHS YOU WILL NEED:&nbsp;
 
 
 <ul>
 <li>
 Adaptable &ndash; has demonstrated flexibility in the face of change
 </li>
 <li>
 Organized - has good time, space and task management skills
 </li>
 <li>
 Proactive - has the ability to foresee problems and prevent them by taking action
 </li>
 </ul>
 
 
 
 &nbsp;
 
 
 P25082_3415500
 
 
 The annual base salary range for this position for candidates located in the San Francisco Bay area is between: : $117,000 USD - $161,000 USD
 
 
 Below is the annual base salary range for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York and Washington. Your actual base salary will depend on factors such as your skills, qualifications, experience, and work location. In addition, Okta offers equity (where applicable), bonus, and benefits, including health, dental and vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave) in accordance with our applicable plans and policies. To learn more about our Total Rewards program please visit: https://rewards.okta.com/us.&nbsp;&nbsp;&nbsp;
 
 
 The annual base salary range for this position for candidates located in California (excluding San Francisco Bay Area), Colorado, Illinois, New York, and Washington is between:: $104,000 USD - $143,000 USD
 
 
 
 
 The Okta Experience
 
 
 <ul>
 <li>
 Supporting Your Well-Being&nbsp;
 </li>
 <li>
 Driving Social Impact&nbsp;
 </li>
 <li>
 Developing Talent and Fostering Connection + Community
 </li>
 </ul>
 
 We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in-person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one.
 
 
 Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws.
 
 
 If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please&nbsp;use this Form to request an accommodation.
 
 
 Notice for New York City Applicants &amp; Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please&nbsp;click here to view our full NYC AEDT Notice.
 
 
 Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at&nbsp;https://www.okta.com/legal/personnel-policy/.
 
</div>

Executive Assistant, Global Comms. & Brand/Creative

California Institute of Integral Studies

<div>Location: San Francisco, CA Category: Staff Positions Job Type: Exempt Posted On: Tue Apr 28 2026 Job Description: 
 
ESSENTIAL DUTIES AND RESPONSIBILITIES 
 
The Executive Assistant (EA) provides administrative oversight for the Provost, including the coordination of communications and pertinent data among a group of the Provost's subordinate management staff. Performs and/or oversees special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handles details and oversees work of a highly confidential and critical nature to support the Provost on matters of significance.
The principal responsibility of the EA is to support the Provost in scheduling, meeting preparation (e.g. briefings), and logistics. Includes managing the weekly calendar and adjusting to accommodate shifting priorities. The EA reports directly to Provost. The EA also manages Provost Office procurement activities and the Provost Office listservs (e.g. program chairs and Provost Division lists) and contact lists. Other duties include preparation of submission of travel and entertainment reimbursement requests for the Provost, exceptional approval requests (submitted by departments), sabbatical data management, core faculty contract process in collaboration with the Vice Provost and other divisional AP and/or finance work as assigned.
They must be an effective, professional and diplomatic liaison from the provost to a variety of audiences including University leadership, faculty, staff, alumni and other constituents. They will maintain a high level of confidentiality and discretion while serving in this role. This employee must be able to multi-task and prioritize many competing deadlines and timelines. Attention to detail and accuracy are essential to success in this position. The individual in this position must demonstrate a commitment to the principles of inclusive excellence and must present the highest level of professionalism and integrity at all times.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Management of Executives' Schedule and Meeting Coordination
<ul><li>Manage all aspects of the Provost's schedule, including but not limited to calendaring large and complex meetings with internal and external stakeholders, tracking meeting requests and commitments, communicating efficiently and punctually with meeting participants and support staff, and coordinating meeting logistics and facilitating travel arrangements.</li><li>
Serve as the first point of contact for the Provost and function as the facilitator and/or gatekeeper, prioritizing issues according to urgency and anticipating needs.</li><li>
Respond to routine inquiries from faculty, staff, students and the public on behalf of the Provost and forward situations/issues presented by staff, faculty, and external constituents to appropriate senior administrators as needed.</li><li>
Provide planning and logistical support for meetings, retreats, travel, and events including scheduling, participant communication and interface, organizing travel, maintaining distribution lists, updating website information as it pertains to leadership lists, the Provost's profile, and the office, making room reservations, arranging for catering, prepping and distributing materials, AV support, student assistant oversight, and related tasks.</li><li>
Take meeting notes at leadership meetings and department chair meetings.</li></ul>
Executive Support Functions
<ul><li>Manage the Provost's to-do list, provide daily briefings, advise on priorities and deadlines and track status of pending issues.</li><li>
Have regular check-in meetings with Provost and prepare agendas with status updates and action items in advance.</li><li>
Draft, edit, and disseminate communications on behalf of the provost, addressing concerns received through the general provost office email. Proof, draft, edit, and send emails to the community or specific groups within the University.
</li><li>Independently investigate issues and problems; gather and compile information from departments and prepare summary reports.</li><li>
Provide talking points and briefing materials for the Provost for various projects.</li><li>
Review materials prepared by others for the provost's review or signature, obtain provost approval and signature, scan, record and file as appropriate.</li><li>
Establish and maintain strong working relationships with all levels of constituents, both internal and external to the University, which requires a high level of discretion and diplomacy.</li></ul>
Division Support Functions
<ul><li>Coordinate with Vice Provost, Dean of Faculty, and academic units to support academic personnel communications and planning, including chair appointments (e.g., timelines, polling processes, appointment letters, and related coordination).</li><li>
Holds the office credit card and coordinates procurement activities for the dean's office.</li><li>
Supports planning of divisional events (e.g., divisional welcome, student welcome, annual retreat) in partnership with development and other divisional staff.</li><li>
Performs and/or coordinates special projects independently, and/or as a member of a team.</li><li>
Other duties as assigned by the Executive Dean, Deans and/or members of the Divisional team as deputized by the Dean.</li><li>
Maintain Provost Division external website and internal SharePoint.</li><li>
Organizes and manages events and programs for the Office of Provost. Organizes and assists with assigned Faculty Governance committees</li><li>
May supervise work-study students and other temporary staff.</li><li>
Perform other duties as assigned.</li></ul> 

Job Requirements: 
MINIMUM QUALIFICATIONS
<ul><li>Bachelor's Degree for an accredited institution in an appropriate area of specialization.</li><li>
Five years of professional full-time experience as an executive assistant or administrative assistant to a senior management level position.</li><li>
Any appropriate combination of relevant education, experience, and/or certifications may be considered.</li><li>
Demonstrated proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Office 365 (Teams, OneDrive, etc.), and Adobe</li></ul>
ENVIRONMENTAL DEMANDS
Occasional work performed alone with ability to work remotely from time-to-time. Collaboration and constant work around and with other people.
PHYSICAL ABILITIES
This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.
LOCATION
Hybrid position with a minimum of 2-3 days onsite. 
Additional Information: 
WAGES AND BENEFITS
Annual salary of $92,000-$96,000 and includes a competitive benefits package.
NOTES TO CANDIDATE
<ul><li>Working Conditions Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.</li><li>
Background Check Due to the sensitivity and requirements of this position, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses, or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.</li><li>
Visa Sponsorship Visa sponsorship is not available for this position. Applicants must currently be authorized to work in the United States for any employer.</li><li>
Relocation Assistance This position is not eligible for relocation assistance.</li></ul>
EQUAL EMPLOYMENT OPPORTUNITY POLICY
At the California Institute of Integral Studies (CIIS), we are dedicated to fostering a culture of inclusion and belonging, guided by our Seven Commitments. We value the diverse experiences, perspectives, and identities within our community and strive to create and maintain environments that are inclusive, equitable, accessible, and welcoming for all.
As an Equal Opportunity Employer we are committed to providing an open, fair, and non-discriminatory environment for all individuals, in accordance with all applicable federal, state, and local laws. This commitment extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and other terms and conditions of employment.
CIIS actively seeks to recruit and retain individuals who bring a broad range of cultural backgrounds, languages, and life experiences that enhance our institutional mission and values.</div>

Executive Assistant - California Institute of Integral Studies

Zendesk

<div>
 
 Job Description
 
 
 
 
 Job Title:
 
 Executive Assistant
 
 
 
 Location:
 
 San Francisco, CA
 
 
 
 Position Type:
 
 Full-Time
 
 
 
 About Us
 
 
 
 At Zendesk, we are committed to fostering a culture of excellence, collaboration, and innovation. We believe strong administrative support is key to our success and invite motivated, career-driven individuals to join us in a dynamic, inspiring environment where you can grow and advance your career.
 
 
 
 About The Role
 
 
 
 We are seeking a detail-oriented and proactive Executive Assistant to support our teams through expert management of calendars, travel, expenses, and daily operations within the office. This role is ideal for someone organized, communicative, and eager to learn and develop professionally. You will thrive in a fast-paced, team-focused setting and play an essential part in our ongoing success.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Strategically manage and optimize the complex, high volume calendars for multiple senior level executives and their teams, proactively resolving conflicts, anticipating business needs, and ensuring alignment with top organizational priorities.
 </li>
 <li>
 Manage and execute a comprehensive, complex travel portfolio for all supported executives, including the anticipation of logistical requirements, managing intricate visa/passport details, and developing optimized travel schedules.
 </li>
 <li>
 Oversee and audit executive expense process of reporting and reconciliation for compliance.
 </li>
 <li>
 Act as a trusted liaison for the supported executives, fielding and filtering high-priority communications.
 </li>
 <li>
 Lead, guide, and mentor other administrative team members, establishing best practices, standard operating procedures, and efficient workflows across multiple functions.
 </li>
 <li>
 Directly plan, organize, and execute logistics of internal and external events, often requiring the ability to navigate ambiguity.
 </li>
 <li>
 Drive and manage special projects with an understanding of organizational goals.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 4+ years of progressive experience directly supporting senior level executives or multiple executives in a high-growth, global, and fast-paced environment.
 </li>
 <li>
 Demonstrated expertise in strategic calendar management and time efficiencies for multiple executives, requiring proactive conflict resolution.
 </li>
 <li>
 Proven success in independently managing comprehensive, complex travel portfolios.
 </li>
 <li>
 Technical fluency in Google workspace and collaboration platforms (e.g., Zoom, Slack, Brex)
 </li>
 <li>
 Superior verbal and written communication skills with the demonstrated ability to act as a strategic partner to executives when interacting with cross-functional leaders and clients.
 </li>
 <li>
 Collaborative team player with the ability of establishing and exemplifying best practices for supporting administrative teams across multiple functions.
 </li>
 <li>
 Exceptional professional judgment with impeccable discretion required to handle confidential matters, along with the ability to manage ambiguity in order to drive projects toward execution.
 
 
 </li>
 </ul>
 
 Why Join Us?
 
 
 
 At Zendesk, your contributions make a difference every day. We champion your growth by offering opportunities to expand your skills, progress your career, and take on new challenges within a collaborative, service-focused environment. Join us and become part of a team that values dedication, excellence, and shared success.
 
 
 
 How To Apply
 
 
 
 Please submit your resume and a cover letter explaining how your experience and passion for administrative coordination may align with this role and Zendesk&rsquo;s values.
 
 
 The US hourly base rate range for this position is $48.08-$72.12. This position may also be eligible for bonus, benefits, or related incentives. While this range reflects the minimum and maximum value for new hire rates for the position across all US locations, the offer for the successful candidate for this position will be based on job related capabilities, applicable experience, and other factors such as work location. Please note that the compensation details listed in US role postings reflect the base rate only (or OTE for commissions based roles), and do not include bonus, benefits, or related incentives.
 
 
 Hybrid: In this role, our hybrid experience is designed at the team level to give you a rich onsite experience packed with connection, collaboration, learning, and celebration - while also giving you flexibility to work remotely for part of the week. This role must attend our local office for part of the week. The specific in-office schedule is to be determined by the hiring manager.
 
 
 
 The Intelligent Heart Of Customer Experience
 
 
 
 Zendesk software was built to bring a sense of calm to the chaotic world of customer service. Today we power billions of conversations with brands you know and love.
 
 
 Zendesk believes in offering our people a fulfilling and inclusive experience. Our hybrid way of working, enables us to purposefully come together in person, at one of our many Zendesk offices around the world, to connect, collaborate and learn whilst also giving our people the flexibility to work remotely for part of the week.
 
 
 As part of our commitment to fairness and transparency, we inform all applicants that artificial intelligence (AI) or automated decision systems may be used to screen or evaluate applications for this position, in accordance with Company guidelines and applicable law.
 
 
 Zendesk is an equal opportunity employer, and we&rsquo;re proud of our ongoing efforts to foster global diversity, equity, &amp; inclusion in the workplace. Individuals seeking employment and employees at Zendesk are considered without regard to race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, medical condition, ancestry, disability, military or veteran status, or any other characteristic protected by applicable law. We are an AA/EEO/Veterans/Disabled employer. If you are based in the United States and would like more information about your EEO rights under the law, please click here.
 
 
 Zendesk endeavors to make reasonable accommodations for applicants with disabilities and disabled veterans pursuant to applicable federal and state law. If you are an individual with a disability and require a reasonable accommodation to submit this application, complete any pre-employment testing, or otherwise participate in the employee selection process, please send an e-mail to peopleandplaces@zendesk.com with your specific accommodation request.
</div>

Addison Group

<div>
 
 
 Job Title:
 
 Administrative Assistant / Office Coordinator
 
 
 
 Location (city, state):
 
 San Francisco, CA (100% onsite)
 
 
 
 Industry:
 
 Professional Services / Consulting
 
 
 
 Pay:
 
 $85,000 &ndash; $97,000 annually + overtime eligibility + bonus potential
 
 
 
 Benefits:
 
 This position is eligible for medical, dental, vision, and 401(k).
 
 
 
 
 
 
 About our client:
 
 
 
 Addison Group is partnering with a well-established professional services firm to hire an Administrative Assistant / Office Coordinator for their San Francisco office. This is a highly interactive, visible role that supports both daily office operations and leadership team needs. The organization fosters a collaborative, feedback-driven environment with strong opportunities for long-term growth, including advancement into an Executive Assistant role.
 
 
 
 
 
 
 Job Description:
 
 
 
 This position combines administrative support with office coordination responsibilities, serving as a key resource for both employees and visitors. The ideal candidate is organized, personable, and energized by working in a fast-paced, team-oriented, fully onsite environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Act as the primary point of contact for the office, greeting guests and maintaining a professional environment
 </li>
 <li>
 Coordinate office operations including supplies, vendor relationships, and general workplace organization
 </li>
 <li>
 Provide administrative support such as scheduling meetings, managing calendars, and coordinating travel logistics
 </li>
 <li>
 Process expense reports and assist with routine administrative tasks
 </li>
 <li>
 Support planning and execution of office events and team activities
 </li>
 <li>
 Assist with onboarding new hires and general HR/administrative projects
 </li>
 <li>
 Partner with internal stakeholders to ensure smooth day-to-day operations
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 2&ndash;4+ years of administrative, office support, or similar experience
 </li>
 <li>
 Strong organizational skills with the ability to manage multiple priorities
 </li>
 <li>
 Excellent communication skills, both written and verbal
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
 </li>
 <li>
 High level of professionalism with a proactive, &ldquo;can-do&rdquo; attitude
 </li>
 <li>
 Comfortable working onsite five days per week
 </li>
 <li>
 Local to the San Francisco area with a reasonable commute
 </li>
 </ul>
 
 
 
 
 
 Preferred:
 
 
 <ul>
 <li>
 Experience supporting executives or senior leaders
 </li>
 <li>
 Exposure to office management or operations responsibilities
 </li>
 <li>
 Familiarity with collaboration tools such as Teams or Zoom
 </li>
 <li>
 Bachelor&rsquo;s degree or equivalent experience
 </li>
 </ul>
 
 
 
 
 
 Additional Details:
 
 
 <ul>
 <li>
 Schedule: Monday&ndash;Friday, standard business hours (8:00 AM &ndash; 5:00 PM)
 </li>
 <li>
 Flexibility required for occasional early or late hours (overtime paid at 1.5x)
 </li>
 <li>
 Fully onsite role with no current hybrid option
 </li>
 <li>
 Interview process includes multiple rounds (virtual and onsite)
 </li>
 <li>
 Background check required
 </li>
 <li>
 Professional references will be requested
 </li>
 </ul>
 
 
 
 
 
 Perks:
 
 
 <ul>
 <li>
 High-visibility role with direct interaction with leadership
 </li>
 <li>
 Opportunity for career growth into an Executive Assistant position
 </li>
 <li>
 Dynamic, people-facing work environment
 </li>
 <li>
 Collaborative and team-oriented office culture
 </li>
 <li>
 Overtime earning potential and bonus opportunity
 </li>
 </ul>
 
 
</div>

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