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executive coordinator

Inside Source

<div>Insidesource DEI Statement
By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to &ldquo;unleash human and business potential.&rdquo; We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.<div> 
Job Summary</div>
The Executive Assistant supports Insidesource&rsquo;s success by elevating the CEO&rsquo;s effectiveness and day-to-day operations. This highly visible position serves as a trusted partner and right hand to a deeply engaged CEO and other executive stakeholders, ensuring seamless execution across administrative, operational, and communication priorities.
Dynamic, energetic, and supremely organized, the Executive Assistant has a natural ability to anticipate needs, manage competing priorities, and operate with discretion. This is an exciting opportunity to contribute to a forward-thinking, creative, and global organization. 
Essential Duties and Responsibilities:
Executive Support<div><ul><li>
Own and manage the CEO&rsquo;s calendar, applying a strategic and holistic approach to optimize time, priorities, and impact.</li><li>
Manage the CEO&rsquo;s email inbox, triaging and actioning inbound messages and drafting communications.</li><li>
Book travel and logistics for frequent domestic and international trips.</li><li>
Serve as a key liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication.</li><li>
Prepare the CEO for meetings and events by developing agendas, gathering materials, and providing briefings.</li><li>
Attend meetings as needed to take notes, track action items, facilitate follow-through.</li><li>
Complete administrative tasks such as expense reports.</li><li>
Greet obstacles or unexpected changes with good nature and a back-up plan, adapting quickly in our dynamic environment.</li><li>
Serve as a friendly, knowledgeable, and firm ambassador for the CEO, protecting their time while still ensuring a positive and responsive experience for all.</li><li>
Provide occasional personal administrative support as needed.</li><li>
Provide admin support to enterprise leaders as required.</li><li>
Remain flexible on working location throughout the week, flexing between our Bay Area showrooms.</li></ul></div> 
Enterprise Support<div><ul><li>
Lead a revamp of Insidesource&rsquo;s corporate travel program, and serve as the primary point of contact for employee questions going forward.</li><li>
Organize Insidesource&rsquo;s annual leadership offsite, including logistics, bookings, invites, itinerary support, etc.</li><li>
Manage or support special projects and cross-functional initiatives as requested.</li><li>
Proactively build relationships across the enterprise.</li></ul></div>
Insidesource Core Responsibilities<div><ul><li>
Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused.</li><li>
Participate in All Company Meetings and Regional Town Halls.</li><li>
Embody diversity, equity, and inclusion in our Insider community and business practices.</li></ul></div> 
Supervisory Responsibilities
None 
Skills, Knowledge, Experience Required<div><ul><li>
5+ years of experience supporting a CEO, founder, or senior executive in a complex, fast-paced environment.</li><li>
Strong instincts around time management, prioritization, and calendaring.</li><li>
A natural affinity for thinking three steps ahead and planning for the unplanned.</li><li>
Sound judgment with the confidence to make decisions, set boundaries, and guide stakeholders effectively.</li><li>
Demonstrates good judgement, integrity, and discretion in handling sensitive information.</li><li>
Comfortable toggling between personal and professional admin support.</li><li>
Poised and polished, with a natural customer service mindset; fluid interpersonal skills and comfort interacting effectively with a wide range of people, both internal and external to Insidesource.</li><li>
Curiosity and a desire to learn: a broader understanding of the intricacies of Insidesource will support success in the Executive Assistant role.</li><li>
Proficiency in Microsoft Office Suite, especially Outlook; quick to learn new tools and systems.</li><li>
Must hold a valid driver's license and have a car.</li></ul>
The anticipated salary range for this role is $95k - 120k. Actual compensation will be determined based on factors such as experience, skills, qualifications, geographic location, and internal equity.</div></div>

Executive Assistant

Lyft

<div>
 At Lyft, our purpose is to serve and connect. We aim to achieve this by cultivating a work environment where all team members belong and have the opportunity to thrive.
 
 
 We are looking for an Executive Business Partner to support a Director of Engineering, Mapping and Head of Trust &amp; Pay within the Foundations &amp; AI Transformation (Foundations) organization. You will joining a team of 3 Executive Business Partners managing the calendars of 2-3 leaders.
 
 
 Our organization coordinates meetings and events, collaborates across the business, and leads org wide initiatives. You will enjoy working in an energetic environment, managing multiple competing priorities, and streamlining hectic days.
 
 
 Our ideal candidate is incredibly organized, a true team-player, and able to build strong relationships. You make it happen and you&rsquo;re not afraid to be yourself while uplifting those around you.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Proactively and strategically manage the executive&rsquo;s complex calendar and meeting coordination, travel, and other administrative tasks;
 </li>
 <li>
 Work closely with fellow EBPs to ensure efficient, effective and consistent coverage across all Foundations Leaders
 </li>
 <li>
 Manage clear communication between stakeholders, identify gaps in visibility and propose solutions
 </li>
 <li>
 Independently and proactively provide solutions to issues and escalate if necessary
 </li>
 <li>
 Stay abreast of the leader&rsquo;s priorities and major projects, serving as a resource for other stakeholders when needed
 </li>
 <li>
 Plan off-sites and team events
 </li>
 <li>
 Project-manage initiatives and work streams; keeping track of progress, identifying areas for efficiencies, and ensuring timely completion of projects
 </li>
 <li>
 Provide peer mentorship and coaching to other Executive Business Partners in the org
 </li>
 <li>
 Budget and expense management
 </li>
 <li>
 Partner with Office Operations and IT teams to ensure teams have appropriate resources and optimal set-up for in-person, remote, and hybrid meetings
 
 
 </li>
 </ul>
 
 Experience:
 
 
 
 <ul>
 <li>
 4+ years experience as an Executive Assistant for a C-level executive
 </li>
 <li>
 Ability to anticipate and proactively manage responsibilities and tasks
 </li>
 <li>
 Excellent communication and collaboration skills; demonstrated experience building strong partnerships and managing clear communications across stakeholders
 </li>
 <li>
 High EQ and ability to build solid relationships across all levels of the organization
 </li>
 <li>
 Incredibly detail-oriented with a creative working style
 </li>
 <li>
 Great project management chops
 </li>
 <li>
 &ldquo;Roll up your sleeves&rdquo; mentality; can take even the smallest project and run with it to successful completion
 </li>
 <li>
 Brings a growth mindset to the team
 </li>
 <li>
 Passion for Lyft!
 
 
 </li>
 </ul>
 
 Benefits:
 
 
 
 <ul>
 <li>
 Great medical, dental, and vision insurance options with additional programs available when enrolled
 </li>
 <li>
 Mental health benefits
 </li>
 <li>
 Family building benefits
 </li>
 <li>
 Child care and pet benefits
 </li>
 <li>
 401(k) plan with company match to help save for your future
 </li>
 <li>
 In addition to 12 observed holidays, salaried team members have discretionary paid time off, hourly team members have 15 days paid time off
 </li>
 <li>
 18 weeks of paid parental leave. Biological, adoptive, and foster parents are all eligible
 </li>
 <li>
 Subsidized commuter benefits
 </li>
 <li>
 Monthly Lyft credits and complimentary Lyft Pink membership
 
 
 </li>
 </ul>
 Lyft is an equal opportunity employer committed to an inclusive workplace that fosters belonging. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, age, genetic information, or any other basis prohibited by law. We also consider qualified applicants with criminal histories consistent with applicable federal, state and local law.
 
 
 Lyft highly values having employees working in-office to foster a collaborative work environment and company culture. This role will be in-office on a hybrid schedule &mdash; Team Members will be expected to work in the office 3 days per week on Mondays, Wednesdays, and Thursdays. Lyft considers working in the office at least 3 days per week to be an essential function of this hybrid role. Your recruiter can share more information about the various in-office perks Lyft offers. Additionally, hybrid roles have the flexibility to work from anywhere for up to 4 weeks per year. #Hybrid
 
 
 The expected base pay range for this position in the San Francisco area is $88,000 - $110,000, not inclusive of potential equity offering, bonus or benefits. Salary ranges are dependent on a variety of factors, including qualifications, experience and geographic location. Your recruiter can share more information about the salary range specific to your working location and other factors during the hiring process.
</div>

Executive Business Partner

Empire

<div>Description:

EMPIRE is a premier and dynamic music company that prides itself on the development and support of independent artists. We are a rapidly growing firm that has been making waves in the music industry, with an extensive portfolio that spans multiple genres and reaches audiences worldwide. We have become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia, and North and South America. We keep ourselves busy with a large range of music-related services from original content and marketing to distribution and recordings.
Our commitment to artistic creativity, innovation, and progressive business solutions forms the foundation of our corporate culture. We believe in fostering talent, not just in our artists but also within our professional teams. As we continue to expand, we invite you to join us on this exciting journey.
The Role Remix: EMPIRE is looking for an experienced Executive Assistant to support the President in our downtown San Francisco office. This position plays a critical role in ensuring smooth operations within the President&rsquo;s office and the A&amp;R department. This individual will manage a wide range of administrative tasks, act as a liaison between departments, and handle high-level projects to support the executive in both routine and strategic aspects of the business. The ideal candidate is organized, resourceful, adaptable, and has a passion for the music industry.<ul><li>
Manage the President's calendar, including scheduling meetings, calls, and travel arrangements.</li><li>
Handle confidential information with discretion and professionalism.</li><li>
Prepare and edit correspondence, reports, presentations, and other documents.</li><li>
Coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.</li><li>
Serve as a primary point of contact between the President and internal/external stakeholders.</li><li>
Screen phone calls, emails, and other communications, ensuring timely responses and prioritization.</li><li>
Assist with coordinating cross-functional teams and facilitate communication between departments.</li><li>
Assist in scheduling and preparing for meetings and reviewing project progress.</li><li>
Prepare and organize materials for meetings with the President.</li><li>
Manage and track key projects and deadlines, ensuring they are completed on time and updated on applicable databases.</li><li>
Assist in preparing for meetings, industry events, and presentations.</li><li>
Support the Executive in high-level decision-making.</li><li>
Ensure smooth domestic and international travel logistics for the President, including preparation of travel documents, schedules, and communication with relevant teams.</li><li>
Maintain professional relationships with industry executives and other key partners.</li><li>
Create and manage expense reports for the President and the A&amp;R department.</li><li>
Support the coordination and execution of industry events.</li><li>
Act as A&amp;R liaison, attending weekly meetings, keeping the department informed on artist projects, tracking recording progress, budgets, paperwork (producer/musician/engineer), album copy, and artwork.</li><li>
In partnership with A&amp;Rs, liaise with production coordinators for artist projects, and make sure all deadlines are met regarding budgets, label copy, publisher and writer credits, studio/musician and engineer credits, and invoicing.</li><li>
Continuously evaluate and streamline office processes for efficiency and effectiveness.</li><li>
Handle special projects as assigned by the President.</li></ul>
Requirements:

Key Notes for Success:<ul><li>
3+ years of administrative experience in direct support of a SVP or higher level executive.</li><li>
Must have experience in, and be comfortable with, regularly exercising discretion and independent judgment on matters of significance.</li><li>
Must be a self starter with the ability to prioritize, organize and establish administrative procedures.</li><li>
Ability to anticipate needs, problem solve, identify solutions, consider options, and take action with minimal supervision or direction.</li><li>
Ability to interact comfortably and effectively with employees at all levels.</li><li>
Strong proficiency in and working knowledge of Google Suite, Teams, Zoom, Powerpoint, Dropbox, Box, and Adobe Office Suite.</li><li>
Excellent follow through and attention to detail.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to travel as needed.</li><li>
Ability to work flexible hours in a dynamic environment.</li><li>
Must be based in the San Francisco Bay Area or willing to relocate.</li></ul>
Bonus Beats:<ul><li>
Music or entertainment experience</li></ul>
Pay Range: $80,000 - $120,000/annual salary + benefits + discretionary bonus + profit sharing program
The base pay actually offered will take into account internal equity and also may vary depending on the market location, job-related knowledge, skills, and experience among other factors. The total compensation package for this position may also include other elements dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.</div>

Executive Assistant to President

<div>Specialist, Executive Assistant
At BNY, our culture allows us to run our company better and enables employees&rsquo; growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world&rsquo;s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance &ndash; and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
We&rsquo;re seeking a future team member for the role of Executive Assistant to join our West Coast Client Coverage team. This role is located in San Francisco, CA.
In this role, you&rsquo;ll make an impact in the following ways:<ul><li>
Act as a strategic and operational partner to leadership, providing flexible support across business management, communications, execution, and team effectiveness.</li><li>
Enable stronger client outcomes by improving coordination, accelerating execution, and helping the team deliver with consistency and excellence.</li><li>
Bring a broad, highly versatile skill set and the agility to contribute across a wide spectrum of responsibilities, from strategic initiatives to tactical execution.</li><li>
Support the smooth operation of the office and teams by identifying inefficiencies, streamlining workflows, and helping implement practical process improvements utilizing tools such as agentic workflows.</li></ul>
To be successful in this role, we&rsquo;re seeking the following:<ul><li>
Bachelor&rsquo;s Degree or equivalent experience preferred.</li><li>
2-5 years of experience</li><li>
Demonstrated ability to operate as a highly adaptable generalist, comfortable taking on a wide range of responsibilities across business, operational, and team support functions.</li><li>
Strong comfort level with AI tools, digital productivity platforms, and emerging technologies, with the ability to apply them practically in a professional setting.</li><li>
Strong written and verbal communication skills, including the ability to synthesize information, tailor messaging, and collaborate effectively with diverse stakeholders.</li><li>
Excellent organizational and project coordination skills, with the ability to manage multiple priorities and shift seamlessly as needs change.</li></ul> 
At BNY, our culture speaks for itself, check out the latest BNY news at:
BNY Newsroom
BNY LinkedIn
 Here&rsquo;s a few of our recent awards:<ul><li>
America&rsquo;s Most Innovative Companies, Fortune, 2025</li><li>
World&rsquo;s Most Admired Companies, Fortune 2025</li><li>
&ldquo;Most Just Companies&rdquo;, Just Capital and CNBC, 2025</li></ul> 
Our Benefits and Rewards:
BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life&rsquo;s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.
BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans. 
 
BNY assesses market data to ensure a competitive compensation package for our employees. The base salary for this position is expected to be between $52,000 and $100,000 per year at the commencement of employment. However, base salary if hired will be determined on an individualized basis, including as to experience and market location, and is only part of the BNY total compensation package, which, depending on the position, may also include commission earnings, discretionary bonuses, short and long-term incentive packages, and Company-sponsored benefit programs. 
This position is at-will and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation) at any time, including for reasons related to individual performance, change in geographic location, Company or individual department/team performance, and market factors.</div>

Specialist, Executive Assistant

Tools for Humanity

<div>About the Company:
World is building a real human network designed to accelerate people in the age of AI. As bots and autonomous agents reshape the internet, people, institutions, and applications need a trusted way to confirm who is a real human while preserving privacy. Our products make this possible: the Orb verifies real people, World ID proves it privately, and World App enables and distributes the new applications made possible by this technology. Together, they form a new layer for AI internet.
We&rsquo;re one of the fastest-growing networks in tech. More than 17 million people across 160 countries have verified with World ID, and we complete over 350,000 verifications each week. World App is already among the most used wallets globally. Developers are integrating World ID to build safer online experiences and create spaces where real people can participate, earn, and be recognized in ways AI simply can&rsquo;t replicate.
World was founded in 2019 and launched globally in 2023. We are more than 400 people across hardware, software, AI, cryptography, mobile engineering, and global operations. Our teams come from OpenAI, Tesla, SpaceX, Apple, Google, Stripe, Meta, Coinbase, Palantir and MIT Media Lab. We&rsquo;re backed by leading investors, including a16z, Khosla Ventures, Bain Capital Crypto, Blockchain Capital, Variant, Tiger Global, and Coinbase Ventures, as well as prominent operators and founders across fintech and AI.
World has been featured on the cover of TIME Magazine, highlighted in Fast Company&rsquo;s Next 5 in Fintech, and explored in a Bloomberg deep dive. The New York Times, Bankless and TechCrunch have all recognized our progress in identity, cryptography, AI, and global-scale hardware deployment. Our leadership is also named to the Time AI 100. Learn more about the newest product launches from our Unwrapped event.<h2 class="jobSectionHeader">
About the Opportunity:</h2>
The role will provide high level administrative support to the President and CEO. This position will act as a liaison between other senior TFH leaders, cross-functional business teams and external business partners. This individual will manage fluid, complex calendars, helping the executives strategically prioritize and sequence their time to meet myriad deliverables while caring for the development of their teams and their work.
This role will support various TFH wide activities, ensuring our team members receive an incredible experience.<h2 class="jobSectionHeader">
In this role you will:
</h2><ul><li>Manage time and calendars across global time zones, adjusting and prioritizing schedules due to last minute changes from conflicting meetings.</li><li>
Coordinate key team meetings with internal leadership teams across as well as with external business partners and potential candidates.</li><li>
Ensure the President and CEO are fully prepared and on time for meetings, directly supporting via note-taking, connecting dots and helping the execs and their teams stay on track.
</li><li>Keep a robust to-do list including work to be seen, emails to return, deadlines to manage, etc.</li><li>
Answer correspondence and redirect as needed to teams within TFH including crafting and sending communications.</li><li>
Assist in planning and logistics for team off-sites, all hands, events, and organizing catering when needed.</li><li>
Arrange complex domestic and international travel and process expense reports.</li><li>
Partnering closely with executives and teams to provide dates and timing that could impact project milestones.</li><li>
After-hours and weekend availability required on an as-needed basis, specifically when the executive is traveling or during peak project delivery timing.</li><li>
Team player who can work in a collaborative environment with global teams in multiple time zones.</li></ul><h2 class="jobSectionHeader">
About You:</h2><ul><li>
Work out of the San Francisco office from Monday to Friday</li><li>
Superior verbal and written communication skills, comfort in communicating effectively with senior executives and their teams. Acts as an extension of the executive.</li><li>
Excellent time management and organization skills, comfortable driving others to deadlines and deliverables.</li><li>
Ruthless prioritization to manage challenging deadlines and competing priorities.</li><li>
Adaptable and anticipates change; comfortable with ambiguity and an ever-changing landscape of priorities.</li><li>
Creative and strategic problem solver, supporting our President and CEO constantly evolving priorities.</li><li>
Thrives in helping others be their best selves, anticipating the needs of the team so as to support and propel the work forward.</li><li>
Exceptional ability to partner with others; strong collaborative and diplomatic skills.</li><li>
Strong interpersonal skills displaying personal code of ethics, integrity, and trust. Discretion in handling confidential materials and issues.</li><li>
Thrives in a dynamic, fast paced and global environment.</li><li>
Ability to travel 20% of time domestically and internationally to work alongside the executives and team.</li></ul>
Pay transparency statement (for CA and NY based roles):
The reasonably estimated salary for this role at TFH ranges from $183,000 - $215,000, plus a competitive long term incentive package. Actual compensation is based on factors such as the candidate's skills, qualifications, and experience. In addition, TFH offers a wide range of best in class, comprehensive and inclusive employee benefits for this role including healthcare, dental, vision, 401(k) plan and match, life insurance, flexible time off, commuter benefits, professional development stipend and much more!
By submitting your application, you consent to the processing and internal sharing of your CV within the company, in compliance with the GDPR</div>

Senior Executive Assistant

Giga

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner&mdash;owning time, information flow, and logistics so the most important work moves forward.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

<div>
 
 This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
 
 
 
 
 We are in-person, in-office 5 days a week (no hybrid, no remote.)
 
 
 
 
 For the general Executive Assistant role, please apply
 
 
 here
 
 
 .
 
 
 
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 
 
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 
 
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 
 
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 
 
 <ul>
 <li>
 Voice AI startup Giga raises $61M Series A
 </li>
 <li>
 DoorDash and Giga Partnership
 
 
 </li>
 </ul>
 If being a part of this resonates with you, please apply!
 
 
 
 About The Role
 
 
 
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 
 
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 
 
 
 Who You Are
 
 
 
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 
 
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 
 
 You have exceptional organization, crisp writing, and dependable follow-through.
 
 
 You feel comfortable representing the executive office with confidence internally and externally.
 
 
 You may come from the following backgrounds:
 
 
 <ul>
 <li>
 Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
 </li>
 <li>
 Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
 </li>
 <li>
 Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
 
 
 </li>
 </ul>
 
 Perks &amp; Benefits
 
 
 
 <ul>
 <li>
 Catered lunch daily
 </li>
 <li>
 Dinner stipend
 </li>
 <li>
 $150/month wellness benefit (gym, fitness classes, mental health)
 </li>
 <li>
 401(k) plan
 </li>
 <li>
 Paid parental leave (12 weeks maternal, 6 weeks paternal)
 </li>
 <li>
 Commuter benefits
 </li>
 <li>
 Medical, dental, and vision coverage
 
 
 </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 
 
</div>

Executive Assistant to Head of Strategy & Operations

Explore 76+ Executive coordinator in San Francisco this April. Find roles across top companies and apply now to boost your career.

76 executive coordinator jobs In San Francisco

Executive Assistant

Executive Business Partner

Executive Assistant to President

Specialist, Executive Assistant

Senior Executive Assistant

Executive Assistant

Executive Assistant to Head of Strategy & Operations