executive & operations assistant hybrid part-time

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executive & operations assistant hybrid part-time Jobs in Tampa

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executive operations assistant hybrid part time

V&C Cabinet design concept LLC

About V&amp;C Cabinet Design ConceptV&amp;C Cabinet Design Concept is a boutique kitchen and bath design-build company serving the Tampa Bay area. We specialize in high-quality residential renovation projects and are currently restructuring for growth and long-term stability.We are seeking a mature, highly organized, and dependable Executive &amp; Operations Assistant to act as the right hand to the founder and help bring structure, follow-through, and operational clarity to the business.This is not an entry-level role. We are looking for someone experienced, proactive, and confident working independently.Position OverviewThe Executive &amp; Operations Assistant supports the founder directly and ensures daily operations run smoothly and efficiently.Your mission is to bring order, structure, and consistency to all administrative and operational workflows so nothing falls through the cracks.This role is ideal for someone who values ownership, stability, autonomy, and long-term growth in a small business environment.Key ResponsibilitiesLead &amp; Client Management<ul><li>Manage incoming leads and client communications</li><li>Maintain and update Zoho CRM</li><li>Schedule consultations and manage executive calendar</li><li>Follow up on proposals and pending decisions</li><li>Track client deposits and assist with invoice preparation</li></ul>Operations &amp; Coordination<ul><li>Coordinate supplier orders and delivery timelines</li><li>Light coordination with subcontractors (no site supervision required)</li><li>Organize digital project files (Google Drive)</li><li>Prepare client folders before meetings</li><li>Maintain checklists and internal tracking systems</li></ul>Administrative &amp; Executive Support<ul><li>Manage and triage inbox</li><li>Reduce distractions and help prioritize daily workflow</li><li>Provide weekly operational status reports</li><li>Ensure all deadlines, payments, and communications are tracked</li></ul>Reputation &amp; Visibility Support<ul><li>Request and track client reviews</li><li>Upload project photos and assist with portfolio updates</li></ul>Qualifications<ul><li>Minimum 5 years of experience in executive, office, or operations support</li><li>Experience supporting entrepreneurs or small business owners preferred</li><li>Strong organizational and follow-up skills</li><li>Comfortable using CRM systems and cloud-based tools</li><li>Excellent written and verbal English communication skills</li><li>Ability to work independently without constant supervision</li><li>Located in Tampa Bay area (hybrid role)</li></ul>Preferred background in: Construction, real estate, design, or professional services.Who You AreYou:<ul><li>Take ownership and initiative</li><li>Anticipate needs before being asked</li><li>Stay calm under pressure</li><li>Communicate clearly and professionally</li><li>Thrive in structured environments</li><li>Value stability and long-term collaboration</li><li>Work efficiently without drama</li></ul>Compensation &amp; Benefits<ul><li>Part-Time: Approximately 25 hours per week</li><li>Hybrid: Primarily remote with 1 in-person meeting per week</li><li>Starting at $25&ndash;$29 per hour (based on experience)</li><li>Designed to evolve into a full-time position within 6&ndash;12 months</li></ul>Additional Benefits:<ul><li>Flexible schedule with autonomy</li><li>Paid time off (pro-rated for part-time role)</li><li>Paid holidays (pro-rated)</li><li>Performance-based bonus opportunities</li><li>Professional development support (annual training allowance)</li><li>Direct partnership with founder and opportunity to grow into a long-term senior role</li><li>Stable and respectful work environment focused on growth</li></ul>To ApplyPlease submit:<ul><li>Your resume</li><li>A short message explaining why this role fits your experience</li><li>Confirmation of your availability for a hybrid schedule</li></ul>Qualified candidates will be contacted for a short initial interview and a practical skills assessment.Type d'emploi : Temps partielR&eacute;mun&eacute;ration&nbsp;: $25,29&nbsp;&agrave;&nbsp;$29,25&nbsp;par heureNombre d'heures&nbsp;: 25 par semaineAvantages&nbsp;:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Capacit&eacute; &agrave; faire le trajet ou &agrave; d&eacute;m&eacute;nager:<ul><li>Tampa, FL 33607: Faire le trajet sans probl&egrave;me ou pr&eacute;voir un d&eacute;m&eacute;nagement avant de prendre son poste (Requis)</li></ul>Question(s) de pr&eacute;s&eacute;lection:<ul><li>Have you previously supported a small business owner or entrepreneur?</li><li>Are you comfortable working independently without constant supervision?</li><li>Are you located in the Tampa Bay area and available for a hybrid schedule?</li><li>What systems or tools have you used to track multiple projects or client files?</li></ul>Langue:<ul><li>Anglais (Requis)</li></ul>Lieu du poste : En pr&eacute;sentiel

Executive & Operations Assistant Hybrid Part-Time

Novartis Norge

<div>
 Position Overview
 
 
 We are seeking a highly experienced and strategic
 
 Procurement Director
 
 to lead and optimize our procurement operations. This executive-level role is responsible for creating and executing procurement strategies that ensure the organization acquires high-quality goods and services at competitive costs while maintaining compliance and mitigating risk.
 
 
 The ideal candidate combines deep procurement expertise with strong leadership skills, financial insight, and the ability to collaborate across functions. This role offers both
 
 full-time and part-time opportunities
 
 and supports
 
 hybrid work arrangements
 
 for flexibility.
 
 
 Key Responsibilities
 
 
 Develop and implement enterprise-wide procurement strategies aligned with organizational goals.
 
 
 Lead sourcing initiatives, contract negotiations, and vendor selection processes.
 
 
 Manage supplier relationships, monitor performance, and ensure timely delivery of goods and services.
 
 
 Oversee procurement budgets, identify cost-saving opportunities, and track spending efficiency.
 
 
 Ensure compliance with corporate policies, regulatory standards, and industry best practices.
 
 
 Collaborate with finance, operations, and executive leadership to forecast procurement needs.
 
 
 Establish key performance indicators (KPIs) to measure procurement effectiveness.
 
 
 Lead, mentor, and develop procurement team members.
 
 
 Drive process improvements to enhance operational efficiency and service quality.
 
 
 
 Qualifications
 
 
 Bachelor&rsquo;s degree in Supply Chain Management, Business Administration, Finance, or related field (Master&rsquo;s preferred).
 
 
 Minimum of 8 years of progressive procurement experience, including leadership roles.
 
 
 Proven experience in contract negotiation, vendor management, and strategic sourcing.
 
 
 Strong financial acumen with experience managing large budgets and cost reduction initiatives.
 
 
 Proficiency with procurement systems, ERP platforms, and procurement analytics tools.
 
 
 Excellent leadership, communication, and stakeholder management skills.
 
 
 Ability to work independently and collaboratively in a cross-functional environment.
 
 
 
 Compensation &amp; Benefits
 
 
 
 Base Salary:
 
 $165,000 &ndash; $185,000 annually
 
 
 
 Annual Performance Bonus:
 
 Typically 10&ndash;20% of base salary
 
 
 401(k) Retirement Plan
 
 
 Health Insurance
 
 
 Dental Insurance
 
 
 Vision Insurance
 
 
 Life Insurance
 
 
 Paid Time Off and Holidays
 
 
 Professional Development Opportunities
 
 
 Work Schedule
 
 
 Full-Time and Part-Time options available
 
 
 Hybrid work flexibility available based on business needs
 
 
 Standard U.S. business hours with occasional executive-level meetings
 
 
 Why Join Us?
 
 
 As our Procurement Director, you will have the opportunity to shape the procurement strategy of a dynamic organization, make a measurable financial impact, and work closely with executive leadership. We value innovation, efficiency, and strategic thinking, and we provide an environment that supports growth and professional development.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Remote Procurement Director (Tampa)

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

Detail Planners

Job SummaryWe&rsquo;re looking for a sharp, detail-oriented administrative professional to support us about 10 hours per week. This is a contract position ideal for someone who knows Microsoft Office inside and out &mdash; especially Mail Merge and calendaring multiple events on multiple individuals calendars &mdash; and is comfortable producing polished, executive-level documents. We are looking for someone that can get right in and get the administrative part of it done!If you&rsquo;ve worked with C-suite materials and understand the importance of formatting, precision, and discretion, we&rsquo;d love to hear from you.Schedule: Hours are flexible; however, you must be available during business hours at least 1 hour per day, Monday through Friday, in case something comes up that requires a rapid or tight turnaround.What You&rsquo;ll Be Doing:<ul><li>Preparing, formatting, and polishing high-level documents (C-suite quality)</li><li>Managing and executing Mail Merge projects (letters, contact lists, labels, etc.)</li><li>Creating and sending customized Microsoft Office calendar invites (Outlook)</li><li>Working with Excel databases to ensure clean, accurate data</li><li>Handling projects with tight turnarounds</li><li>Providing general administrative support as needed</li></ul>What We&rsquo;re Looking For:<ul><li>Strong Microsoft Office skills (Word, Excel, Outlook required)</li><li>Recent, hands-on Mail Merge and Calendar invite experience (this is important)</li><li>Experience preparing executive-level documents</li><li>Ability to think critically and troubleshoot &mdash; if something isn&rsquo;t working, you can figure it out</li><li>Resourceful, proactive problem-solver (not easily stuck)</li><li>Ability to work independently and meet deadlines</li><li>Excellent attention to detail</li><li>Comfortable working in a fast-paced environment with quick deadlines</li></ul>Job Types: Part-time, ContractPay: $25.00 - $30.00 per hourExpected hours: 10 &ndash; 15 per weekWork Location: Hybrid remote in Tampa, FL 33609

Part-time Contract / Senior Administrative Assistant

Tampa General Hospital

<div><div>Rev Cycle Support Analyst Lead - USFTGP RCO - (260000Y1)<div>
</div></div><div>
Description<div></div> 
Under the direct supervision of Assistant Director of Liaison and Analytics and according to established policies and procedures, the Lead Revenue Cycle Support Analyst performs routine analysis to evaluate and optimize revenue cycle processes and technology, with a primary focus on leveraging Epic and related systems. This role partners closely with Information Technology and Revenue Cycle Operations teams to streamline workflows, maximize system capabilities, and support departmental strategic and operational objectives. Maintains system specification and workflow documentation relevant to revenue cycle applications and processes. Acts as a liaison between IT and Revenue Cycle Operations, facilitating communication and collaboration to ensure successful implementation and support of technology solutions related to revenue cycle functions. Participates in and/or leads department task forces, focus groups and/or committees as assigned by their supervisor to meet group objectives. Employs intermediate analytical and technical evaluative processes, managerial and interpersonal perspectives. Responsible for performing job duties in accordance with the mission, vision, and values of USFTGP.<div> 
</div></div><div>
Qualifications<div></div><div> 
Required:
High School Diploma or GED
Certification
Epic Resolute &ndash; Professional Billing
Epic Resolute &ndash; Professional Claims
Work Experience and Additional Information
Minimum of five (5) plus (+) years of healthcare revenue cycle related experience. Experience in Epic Professional Billing (PB) system support, including configuration, troubleshooting, and optimization.</div><div></div><div><div> 
Bachelor's degree in Healthcare, Business, Finance or Information Technology can replace three (3) years of required operational experience; an Associate's degree can replace one (1) year.</div></div><div></div><div> 
</div></div><div>
Primary Location: Tampa</div><div>
Work Locations: USF Faculty Office Building 13220 USF Laurel Dr Tampa 33612</div><div>
Eligible for Remote Work: Hybrid Remote</div><div>
Job: Patient Financial Services</div><div>
Organization: Academic Medical Group Inc</div><div>
Schedule: Full-time</div><div>
Scheduled Days: Monday, Tuesday, Wednesday, Thursday, Friday</div><div>
Shift: Day Job</div><div>
Job Type: Hybrid Remote</div><div>
Minimum Salary: 63,419.20</div><div>
Job Posting: Mar 3, 2026, 6:13:01 PM</div></div>

Rev Cycle Support Analyst Lead - USFTGP RCO

WolfPack Advising

Role Summary: The Operations &amp; Client Success Coordinator works directly under our COO to support the internal systems, client relationships, and daily functions that keep our agency running. This is an entry-level operations role &mdash; not a traditional administrative position. You'll be on the front lines of client communication, workflow organization, and process execution, with real visibility into how a growing marketing agency operates. The ideal candidate is organized, eager to learn, and genuinely interested in business operations. You must be comfortable answering phones daily and communicating with clients &mdash; this is a core part of the role.We are looking for a candidate with a customer service skill set. Must have experience with and enjoy answering daily phone calls from clients. Responsibilities:1. Client Communication, Support, and Account Managment<ul><li>Answer inbound client calls and connect them with the appropriate team member</li><li>Make outbound calls to clients and partners as needed</li><li>Monitor, parse, and respond to client emails</li><li>Answer general client questions regarding scope of work, timelines, and our processes</li><li>Coordinate with internal teams to resolve client concerns quickly</li><li>Log client interactions and monitor for follow-ups</li><li>Attend internal and external meetings; take notes and send follow-up emails</li><li>Create and assign tasks in project management software when clients make requests (website edits, social posts, meeting bookings, etc.)</li></ul>2. Workflow &amp; Systems Organization<ul><li>Ensure no overdue tasks exist within our project management software</li><li>Organize tasks, tags, assignees, lists, and custom fields across projects</li><li>Keep client delegation documentation accurate and up to date</li><li>Update and maintain SOP documentation under the direction of leadership</li><li>Assist with organizing and maintaining CRM records (labels, contact info, industry tags, etc.)</li><li>Offboard accounts and complete quarterly organization projects</li><li>Review team calendars and flag conflicts</li><li>Working with and following up on internal team members where appropriate to ensure things are not falling through the cracks - escalating to executive team as needed</li></ul>3. Operations &amp; Billing Support<ul><li>Assist with billing audits and checks</li><li>Clean and organize products within credit card processors</li><li>Assist with consolidating and offboarding credit card processors</li><li>Create and track manual invoices</li><li>Compile and organize reports for management review</li><li>Build templates for frequently used documents and emails</li><li>Assist with logistics for company events and conferences</li><li>Support any additional tasks that improve company operations and efficiency</li></ul>Requirements:<ul><li>Minimum 2 years in customer service, administrative support, project coordination, or a related role</li><li>Strong written and verbal communication skills</li><li>Comfortable answering phones daily &mdash; this is a core expectation of the role</li><li>Proficiency in CRM tools (HubSpot), project management software (ClickUp), and strong general organizational skills</li><li>Experience in marketing or a related field is a plus</li><li>Bachelor's degree preferred but not required</li></ul>Compensation &amp; Benefits:<ul><li>Hourly Rate: $19/hour.</li><li>Raises and Bonuses: Revisited quarterly based on measurable performance improvements. Not guaranteed.</li><li>Schedule: Full-time, hourly.</li><li>Monday - Friday, 8am - 5pm</li><li>Benefits: 401K (1:1 up to 3% match - option for 3.5% match on 4% contribution, after 1 year of employment), Vision Insurance, Dental Insurance, Health Insurance, 80 Hours of PTO per year, and more.</li></ul>We promote from within. This role sits at the heart of our operations and is designed as a launchpad for candidates looking to build a long-term career in operations, HR, or business administration.Job Type: Full-timePay: From $19.00 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k) 3% Match</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li><li>Work from home</li></ul>Work Location: Hybrid remote in Tampa, FL 33602

Operations & Client Success Coordinator

Sanchez Vaughn PLLC

OverviewWe are seeking a highly motivated and detail-oriented Legal Assistant to join a boutique law firm led by two experienced trial attorneys. Our practice is focused primarily on state and federal criminal defense, with one attorney also handling select personal injury matters. This is a hands-on position in a fast-paced litigation environment where precision, discretion, and strong organizational skills are essential.This paid role offers a meaningful opportunity to gain real-world exposure to courtroom practice, client advocacy, and case strategy. No prior legal experience is required. We are willing to train the right candidate who demonstrates professionalism, reliability, and a strong work ethic. Bilingual ability in Spanish is a significant advantage, but not required.ResponsibilitiesProvide comprehensive administrative and case support to two attorneys, including calendar management, court scheduling, and coordination of hearings, depositions, and client meetings.Assist with preparation and filing of pleadings, motions, discovery materials, subpoenas, and other court documents in both state and federal courts.Draft, proofread, and format legal correspondence and basic legal documents with clarity and accuracy.Maintain and organize physical and electronic case files, ensuring deadlines are tracked and all materials are properly documented.Communicate professionally with clients, court personnel, opposing counsel, and vendors.Support trial preparation by organizing exhibits, preparing binders, coordinating witnesses, and assisting with logistics.Assist with client intake, gathering records, and organizing medical documentation in personal injury matters.Perform general office and clerical tasks necessary to ensure smooth daily operations.QualificationsNo prior legal experience required; training will be provided.Strong organizational skills and the ability to manage multiple deadlines in a fast-paced litigation environment.Excellent written and verbal communication skills.High attention to detail and the ability to handle sensitive and confidential information with discretion.Comfortable using Microsoft Office and basic office technology; willingness to learn case management systems.Bilingual Spanish proficiency is a strong plus but not mandatory.This position is ideal for someone interested in gaining direct exposure to criminal defense litigation and trial practice while working closely with two attorneys in a focused, high-responsibility setting.Job Type: Part-timePay: $20.00 - $25.00 per hourExpected hours: 15 &ndash; 20 per weekBenefits:<ul><li>Opportunities for advancement</li><li>Professional development assistance</li><li>Work from home</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Location:<ul><li>Tampa, FL 33602 (Required)</li></ul>Ability to Commute:<ul><li>Tampa, FL 33602 (Preferred)</li></ul>Work Location: Hybrid remote in Tampa, FL 33602

Criminal Law Legal Assistant

Explore 255+ Executive operations assistant hybrid part time in Tampa this March. Find roles across top companies and apply now to boost your career.