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executive assistant office of the ceo

United Vein & Vascular Centers

<div>Position Summary

The Executive Assistant to the Office of the CEO provides comprehensive administrative and operational support to the CEO and the senior executive team. This role ensures seamless coordination across executive priorities, facilitates communication between the CEO's office and internal/external stakeholders, and supports strategic initiatives. The position requires exceptional organizational skills, discretion, and the ability to manage complex tasks in a dynamic environment.

This position is onsite at our corporate office in Tampa, FL

Key Responsibilities
<ul>
<li>Office Coordination: Serve as the central point of contact for the Office of the CEO, ensuring alignment across executive activities and priorities.</li>
<li>Calendar &amp; Scheduling: Manage and optimize the CEO's calendar, including high-level meetings, travel arrangements, and preparation for engagements.</li>
<li>Executive Communications: Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO's office; ensure timely and accurate communication.</li>
<li>Meeting &amp; Event Management: Coordinate executive meetings, board sessions, and special events; prepare agendas, materials, and track follow-up actions.</li>
<li>Project &amp; Initiative Support: Assist with strategic projects and initiatives led by the Office of the CEO, including research, analysis, and reporting.</li>
<li>Stakeholder Engagement: Build and maintain strong relationships with internal teams and external partners to facilitate collaboration and information flow.</li>
<li>Confidentiality &amp; Compliance: Handle sensitive information with the highest level of discretion and ensure compliance with organizational policies. Maintains the confidentiality and security of Protected Health Information (PHI) in accordance with UVVC policies, the Health Insurance Portability and Accountability Act (HIPAA), and other applicable laws and regulations. PHI is a top priority of our organization.</li>
<li>Travel &amp; Expense Management: Oversee complex travel logistics and process expense reports accurately and promptly.</li>
</ul>
Qualifications
<ul><li> Education:
</li></ul><ul><li>Bachelor's degree preferred or equivalent experience.</li>
</ul>
<ul><li>Experience:</li></ul>
<ul>
<li>Minimum 5+ years in similar role, supporting senior executives or executive offices in a scaled corporate environment</li>
<li>Interaction with board of directors, private equity, or venture capital sponsors strongly preferred.</li>
<li>Healthcare managed services experience strongly preferred.</li>
</ul>
<ul><li>Skills:</li></ul>
<ul>
<li>Exceptional organizational and time-management skills.</li>
<li>Strong written and verbal communication abilities.</li>
<li>Excellent judgment and decision-making skills</li>
<li>Ability to anticipate needs, and bias to take action proactively.</li>
<li>Strong problem-solving skills with ability to navigate ambiguity.</li>
<li>Expert in Microsoft Office Suite and highly proficient in collaboration tools (Teams, Monday, etc.); able to quickly learn and incorporate other productivity enabling technologies into workflows.</li>
<li>Dependable: Able to meet reliable attendance and punctuality standards for the role.</li>
</ul>
Leadership Competencies &amp; Cultural Fit
<ul>
<li>Strategic Agility: Understands organizational priorities and aligns support to maximize CEO impact.</li>
<li>Influence &amp; Collaboration: Builds trust and fosters strong relationships across all levels of the organization.</li>
<li>Adaptability: Thrives in a fast-paced, evolving environment with shifting priorities.</li>
<li>Integrity &amp; Confidentiality: Demonstrates sound judgment and discretion in all interactions.</li>
<li>Commitment to Excellence: Maintains high standards of professionalism and attention to detail in consistently delivering on commitments.</li>
<li>Professionalism: Demonstrates and promotes a work culture committed to UVVC's Core Values: Understanding, Nurturing, Ingenuity, Trust, Excellence, and Diversity. Demonstrates behaviors that are consistent with UVVC's Standards of Conduct as outlined in our Employee Handbook.</li>
</ul>
What We Offer
<ul>
<li>Competitive salary and bonus structure</li>
<li>Comprehensive benefits package (medical, dental, vision, 401k, PTO)</li>
<li>Opportunity to make a direct impact on the growth and success of a leading physician-owned healthcare practice</li>
<li>Collaborative, mission-driven work culture</li>
</ul><div>
About us:
UVVC, is a leading provider of comprehensive vein and vascular care with over 45 clinics across Arizona, Chicago, Colorado, Florida, Georgia, Texas, and expanding. Our mission is to revolutionize vascular care by delivering an all-inclusive clinic experience that addresses every aspect of lower extremity vein, vascular, and wound conditions.

United Vein &amp; Vascular Centers (UVVC) is distinguished by its innovative approach to diagnosing and treating a variety of vascular conditions that affect the pelvis and lower extremities. With a team of committed specialists, cutting-edge medical technology, and a patient-centric approach that emphasizes minimally invasive procedures, UVVC ensures superior care and optimal outcomes for it's patients.</div></div>

Executive Assistant Office of the CEO

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

V&C Cabinet design concept LLC

About V&amp;C Cabinet Design ConceptV&amp;C Cabinet Design Concept is a boutique kitchen and bath design-build company serving the Tampa Bay area. We specialize in high-quality residential renovation projects and are currently restructuring for growth and long-term stability.We are seeking a mature, highly organized, and dependable Executive &amp; Operations Assistant to act as the right hand to the founder and help bring structure, follow-through, and operational clarity to the business.This is not an entry-level role. We are looking for someone experienced, proactive, and confident working independently.Position OverviewThe Executive &amp; Operations Assistant supports the founder directly and ensures daily operations run smoothly and efficiently.Your mission is to bring order, structure, and consistency to all administrative and operational workflows so nothing falls through the cracks.This role is ideal for someone who values ownership, stability, autonomy, and long-term growth in a small business environment.Key ResponsibilitiesLead &amp; Client Management<ul><li>Manage incoming leads and client communications</li><li>Maintain and update Zoho CRM</li><li>Schedule consultations and manage executive calendar</li><li>Follow up on proposals and pending decisions</li><li>Track client deposits and assist with invoice preparation</li></ul>Operations &amp; Coordination<ul><li>Coordinate supplier orders and delivery timelines</li><li>Light coordination with subcontractors (no site supervision required)</li><li>Organize digital project files (Google Drive)</li><li>Prepare client folders before meetings</li><li>Maintain checklists and internal tracking systems</li></ul>Administrative &amp; Executive Support<ul><li>Manage and triage inbox</li><li>Reduce distractions and help prioritize daily workflow</li><li>Provide weekly operational status reports</li><li>Ensure all deadlines, payments, and communications are tracked</li></ul>Reputation &amp; Visibility Support<ul><li>Request and track client reviews</li><li>Upload project photos and assist with portfolio updates</li></ul>Qualifications<ul><li>Minimum 5 years of experience in executive, office, or operations support</li><li>Experience supporting entrepreneurs or small business owners preferred</li><li>Strong organizational and follow-up skills</li><li>Comfortable using CRM systems and cloud-based tools</li><li>Excellent written and verbal English communication skills</li><li>Ability to work independently without constant supervision</li><li>Located in Tampa Bay area (hybrid role)</li></ul>Preferred background in: Construction, real estate, design, or professional services.Who You AreYou:<ul><li>Take ownership and initiative</li><li>Anticipate needs before being asked</li><li>Stay calm under pressure</li><li>Communicate clearly and professionally</li><li>Thrive in structured environments</li><li>Value stability and long-term collaboration</li><li>Work efficiently without drama</li></ul>Compensation &amp; Benefits<ul><li>Part-Time: Approximately 25 hours per week</li><li>Hybrid: Primarily remote with 1 in-person meeting per week</li><li>Starting at $25&ndash;$29 per hour (based on experience)</li><li>Designed to evolve into a full-time position within 6&ndash;12 months</li></ul>Additional Benefits:<ul><li>Flexible schedule with autonomy</li><li>Paid time off (pro-rated for part-time role)</li><li>Paid holidays (pro-rated)</li><li>Performance-based bonus opportunities</li><li>Professional development support (annual training allowance)</li><li>Direct partnership with founder and opportunity to grow into a long-term senior role</li><li>Stable and respectful work environment focused on growth</li></ul>To ApplyPlease submit:<ul><li>Your resume</li><li>A short message explaining why this role fits your experience</li><li>Confirmation of your availability for a hybrid schedule</li></ul>Qualified candidates will be contacted for a short initial interview and a practical skills assessment.Type d'emploi : Temps partielR&eacute;mun&eacute;ration&nbsp;: $25,29&nbsp;&agrave;&nbsp;$29,25&nbsp;par heureNombre d'heures&nbsp;: 25 par semaineAvantages&nbsp;:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Capacit&eacute; &agrave; faire le trajet ou &agrave; d&eacute;m&eacute;nager:<ul><li>Tampa, FL 33607: Faire le trajet sans probl&egrave;me ou pr&eacute;voir un d&eacute;m&eacute;nagement avant de prendre son poste (Requis)</li></ul>Question(s) de pr&eacute;s&eacute;lection:<ul><li>Have you previously supported a small business owner or entrepreneur?</li><li>Are you comfortable working independently without constant supervision?</li><li>Are you located in the Tampa Bay area and available for a hybrid schedule?</li><li>What systems or tools have you used to track multiple projects or client files?</li></ul>Langue:<ul><li>Anglais (Requis)</li></ul>Lieu du poste : En pr&eacute;sentiel

Executive & Operations Assistant Hybrid Part-Time

Detail Planners

Job SummaryWe&rsquo;re looking for a sharp, detail-oriented administrative professional to support us about 10 hours per week. This is a contract position ideal for someone who knows Microsoft Office inside and out &mdash; especially Mail Merge and calendaring multiple events on multiple individuals calendars &mdash; and is comfortable producing polished, executive-level documents. We are looking for someone that can get right in and get the administrative part of it done!If you&rsquo;ve worked with C-suite materials and understand the importance of formatting, precision, and discretion, we&rsquo;d love to hear from you.Schedule: Hours are flexible; however, you must be available during business hours at least 1 hour per day, Monday through Friday, in case something comes up that requires a rapid or tight turnaround.What You&rsquo;ll Be Doing:<ul><li>Preparing, formatting, and polishing high-level documents (C-suite quality)</li><li>Managing and executing Mail Merge projects (letters, contact lists, labels, etc.)</li><li>Creating and sending customized Microsoft Office calendar invites (Outlook)</li><li>Working with Excel databases to ensure clean, accurate data</li><li>Handling projects with tight turnarounds</li><li>Providing general administrative support as needed</li></ul>What We&rsquo;re Looking For:<ul><li>Strong Microsoft Office skills (Word, Excel, Outlook required)</li><li>Recent, hands-on Mail Merge and Calendar invite experience (this is important)</li><li>Experience preparing executive-level documents</li><li>Ability to think critically and troubleshoot &mdash; if something isn&rsquo;t working, you can figure it out</li><li>Resourceful, proactive problem-solver (not easily stuck)</li><li>Ability to work independently and meet deadlines</li><li>Excellent attention to detail</li><li>Comfortable working in a fast-paced environment with quick deadlines</li></ul>Job Types: Part-time, ContractPay: $25.00 - $30.00 per hourExpected hours: 10 &ndash; 15 per weekWork Location: Hybrid remote in Tampa, FL 33609

Part-time Contract / Senior Administrative Assistant

Evolve Health

About UsEvolve Health is transforming the patient experience in communities throughout Florida and Texas. Our physicians deliver comprehensive conservative and surgical solutions for all foot and ankle conditions in a fully-equipped, comfortable setting. With convenient online booking and check-in, extended office hours, and a compassionate team, Evolve improves access to high-quality lower extremity healthcare. Combining specialized training with advanced treatment options, we are the leader in foot and ankle health. At Evolve Health, you can expect Big-City Technology with Small-Town Care.&reg;Position Summary:The Medical Assistant plays a vital role in ensuring smooth daily clinical operations and delivering a high standard of patient care. This position supports physicians and providers by preparing exam rooms, assisting with in-office procedures, managing clinical supplies, and maintaining equipment. The ideal candidate is detail-oriented, dependable, and passionate about patient-centered care.Key Responsibilities:<ul><li>Clinical Support:</li><li>Prepare and set up for in-office procedures and patient appointments.</li><li>Assist providers during exams and procedures as needed.</li><li>Fit patients for Durable Medical Equipment (DME), inserts, and shoes.</li><li>Place orders for orthotics and shoes as directed.</li><li>Equipment &amp; Room Maintenance:</li><li>Sterilize instruments and maintain the autoclave according to manufacturer guidelines.</li><li>Turn over and sanitize exam rooms between patients.</li><li>Ensure exam rooms are fully stocked and organized daily.</li><li>Clean and maintain office equipment; promptly report repair needs to the Regional Supervisor.</li><li>Licensure &amp; Compliance:</li><li>Maintain active x-ray assistant licensure as required by state regulations.</li><li>Ensure all patient consent forms are accurately completed and documented.</li><li>Inventory &amp; Ordering:</li><li>Complete inventory checks and enter supply orders for approval.</li><li>Monitor stock levels to ensure adequate clinical supplies are on hand.</li><li>Administrative Duties:</li><li>Verify that patient information is accurate and up to date in the electronic medical record (EMR) system.</li><li>Collaborate with administrative and clinical staff to support a cohesive patient experience.</li></ul>Qualifications:<ul><li>Certified or Registered Medical Assistant preferred.</li><li>Valid and active x-ray assistant license (if applicable).</li><li>Previous experience in a medical office or outpatient clinical setting.</li><li>Strong attention to detail with excellent organizational skills.</li><li>Ability to multitask and work efficiently in a fast-paced environment.</li><li>Familiarity with EMR systems and medical terminology.</li><li>Excellent verbal and written skills.</li></ul>Additional Requirements:<ul><li>Ability to lift or move equipment and assist patients with mobility needs.</li><li>Commitment to maintaining a clean, safe, and welcoming clinical environment.</li><li>Willingness to participate in ongoing training and staff development.</li><li>Ability to maintain confidentiality and comply with HIPAA regulations.</li></ul>Job Type: Full-timePay: $15.00 - $15.25 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Free parking</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In personJob Type: full-timePay: $15.00 - $15.25 per hourExpected hours: 40 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In personJob Type: Full-timePay: $15.00 - $15.25 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>This job pays $15/hr. Do you want to continue with the application?</li></ul>Work Location: In person

Medical Assistant

Project Brilliance

<div><h4 class="jobSectionHeader">Job description</h4>
We are looking for a competent HR/Administrative Assistant to help with the organization and running of the daily operations of the center. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.
Responsibilities<ul><li>
Organize office and assist associates in ways that optimize procedures</li><li>
Sort and distribute communications in a timely manner</li><li>
Review client notes and ensure they are submitted on a timely basis</li><li>
Create and update records ensuring accuracy and validity of information</li><li>
Updates time sheets for missed punches, monitors attendance, PTO, etc</li><li>
New hire orientation, badges, serve as liaison with HR</li><li>
Monitor level of supplies, handle shortages, orders when necessary and neatly put away supplies</li><li>
Resolve office-related malfunctions, printers, and respond to requests or issues</li><li>
Coordinate and assist other staff with any clerical needs they may have</li><li>
Maintain trusting relationships with employees, vendors, clients, and parent</li><li>
Perform receptionist duties, answer front doors, assist with drop off and pick up</li></ul>
Skills<ul><li>
Proven experience as an office assistant, receptionist or in another relevant administrative role</li><li>
Working knowledge of office equipment (phones, computers, printers, fax, scan)</li><li>
Thorough understanding of office management procedures</li><li>
Excellent organizational and time management skills</li><li>
Analytical abilities and aptitude in problem-solving</li><li>
Excellent written and verbal communication skills</li><li>
Customer service oriented, assist when needed</li><li>
Proficiency in MS Office, Google Suite</li></ul>
Benefits Offered to Full Time Employees include:<ul><li>Health Insurance &ndash; 3 options available: HSA, HMO, PPO</li><li>Health Savings Account with company contribution</li><li>Flexible Savings Acct - Medical and Dependent Care</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Company Paid Life Insurance</li><li>Voluntary programs: Voluntary Life Insurance, Hospital Indemnity, Accident, Pet, LegalShield, Short Term Disability</li><li>Personal Day paid after 90 days of employment</li><li>Paid Time Off (PTO) of accrued time after 90 days of employment</li><li>Wellness Days after 1 year of employment</li><li>Select Holiday Pay after 1 year of employment</li><li>Advancement Opportunities</li><li>401K with generous company match after 1 year of employment</li><li>Reward Programs for Exceeding Expectations</li><li>Door Dash Discounted Program</li></ul>
Job Type: Full-time, 8:30am-5pm
Pay: From $18.00 per hour</div>

Administrative Assistant

JIN M KIM DO PA

Hiring Medical Assistant with front and back office experience.Seeking dedicated candidates with a positive attitude about providing the best patient care and service to our patients.EMR user experience such as eClinicalWorks would be preferred.Full Time and Part Time positions available.Job Types: Full-time, Part-timePay: $15.00 - $20.00 per hourBenefits:<ul><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>EMR systems: 1 year (Preferred)</li><li>Vital signs: 1 year (Preferred)</li></ul>License/Certification:<ul><li>BLS Certification (Preferred)</li><li>Certified Medical Assistant (Preferred)</li></ul>Work Location: In person

Medical Assistant-Certified-Experienced

Explore 252+ Executive assistant office of the ceo in Tampa this March. Find roles across top companies and apply now to boost your career.