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executive assistant - arlington hq

executive sales assistant

Bloom Talent

<div>
 
 Venture firm focused on early-stage, growth-oriented investments, and founded by a well-known tech entrepreneur, is looking for an Executive Assistant. This is an exciting opportunity to join a tight-knit, small team focused on doing meaningful work. In this role, you&rsquo;ll support the Founder, own calendar and scheduling management, travel coordination, communication follow-up and management, coordination with the family office, light personal support, and some firm operations support. Someone who works well independently, takes pride in providing high-quality work with a do-whatever-it-takes mentality. This is a hybrid role, ideally someone based in the Santa Barbara/Ventura area or LA who is able to meet with the Founder a few days/week. 140-170K+ DOE
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage a complex calendar for the Founder &amp; CEO, including scheduling internal and external meetings across shifting priorities, resolving conflicts proactively, and keeping the Founder's days running cleanly.
 </li>
 <li>
 Coordinate domestic and international travel logistics, including research, booking, and itinerary management for both commercial and private travel.
 </li>
 <li>
 Monitor communications, assist with follow-ups, and proactively flag action items to help ensure timely execution.
 </li>
 <li>
 Partner with external stakeholders, advisors, and service providers to coordinate time-sensitive or high-priority matters.
 </li>
 <li>
 Support light operational and administrative coordination across a small team, helping keep projects, meetings, and priorities organized.
 </li>
 <li>
 Provide light coordination support as needed, including handling personal logistics, reservations, research, and ad hoc requests.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 
 
 <ul>
 <li>
 3+ years of previous experience as an Executive Assistant supporting a senior executive, founder, or principal in a fast-paced, high-expectation environment.
 </li>
 <li>
 Background in venture capital, private investment, family office, or similarly high-touch environments is strongly preferred.
 </li>
 <li>
 Highly polished, service-oriented, and proactive, with strong judgment and a white-glove approach to support.
 </li>
 <li>
 Comfortable handling both professional and personal responsibilities with discretion, flexibility, and a solutions-oriented mindset.
 </li>
 <li>
 Team-player, adaptable, and willing to take ownership of a wide range of tasks, including those that may fall outside a traditional executive assistant scope.
 </li>
 <li>
 Comfortable operating in an environment where priorities may shift quickly, and the line between personal and professional support may be fluid.
 </li>
 <li>
 Thrives in a remote, independent work environment and is highly responsive across email, Slack, text, and other communication channels.
 </li>
 </ul>
 
 
</div>

Executive Assistant to Founder at Early-stage Boutique VC

Lambent

<div>
 
 U.S.-Based | Extensive Travel Required
 
 
 
 
 
 Principal of a fast-growing AI company seeks Executive/Personal Assistant to provide support for himselfand his family and his in conjunction with the Chief of Staff. The assistant will work at varied client locations, including his primary residence in San Francisco, the secondary residence in Miami, Costa Rica / the Caribbean and London. There will be approximately 30 weeks onsite, 10 weeks remote, and 12 weeks of leave each year. This is a long-term opportunity for someone to build a trusted relationship with the client, immediate family and broader team. Candidates must be highly organized, flexible and proactive with experience in fast-paced, quickly evolving work environments.
 
 
 
 
 
 
 Requirements
 
 
 
 &bull; 6+ years of experience as an Executive or Personal Assistant in a high-demand environment
 
 
 &bull; Experience supporting senior executives, founders, or high-net-worth individuals
 
 
 &bull; BA/BS from US college or equivalent
 
 
 &bull; Fluency with Microsoft Outlook and modern productivity tools
 
 
 &bull; Tech-savvy
 
 
 &bull; Exceptional communications (written, verbal)
 
 
 &bull; Comfort integrating executive and personal support
 
 
 &bull; Ability to negotiate a changing schedule and set of given priorities
 
 
 &bull; Efficient, highly effective, proactive workstyle
 
 
 &bull; Good manners and presentation
 
 
 &bull; International sensibility (principal is European; his company is international in scope)
 
 
 &bull; U.S.-based, ability to travel internationally
 
 
 &bull; Driver&rsquo;s license
 
 
 &bull; Financial or business acumen preferred
 
 
 
 
 
 
 Responsibilities
 
 
 
 &bull; Liaise with Chief of Staff and other internal team members to provide comprehensive support for principal and his family
 
 
 &bull; Ongoing communications with external stakeholders, vendors and affiliates
 
 
 &bull; Manage complex and ever-changing calendar
 
 
 &bull; Oversee day-to-day logistics and travel planning
 
 
 &bull; Prepare documents, briefings, and communications as needed
 
 
 &bull; Compose daily, weekly and long-term itineraries
 
 
 &bull; Track priorities, follow-ups, and key initiatives to ensure nothing falls through the cracks
 
 
 &bull; Oversee household staff teams
 
 
 &bull; Source affiliates/vendors
 
 
 &bull; Limited direct support for Chief of Staff in family office
 
 
 &bull; Handle ad hoc requests and provide hands-on support in a fast-moving environment
 
 
 
 
 
 
 
 
 Full-time. Exact hours will align with principal&rsquo;s schedule.
 
 
 30 weeks traveling/on-site, 10 weeks remote, 12 weeks vacation (estimated).
 
 
 
 
 
 $180K&ndash;$300K/year.
 
 
 Health and 401k benefits
 
</div>

Executive Assistant to CEO of AI Company (onsite at multiple locations).

AD&Co

About the CompanyAD&amp;Co. is an LA based boutique creative agency and content studio specializing in strategic storytelling, branded content, and creative campaigns for fashion, beauty, and lifestyle brands, with a strong focus on female audiences. Our agency is at the intersection of brand, content, and culture. We partner with clients to create strategic, visually compelling work that resonates and drives impact. Female owned and operated, AD&amp;Co. is known for its collaborative approach, sharp creative instincts, and deep appreciation for design, storytelling, and modern brand-building.Why Work With UsAt AD&amp;Co., we believe great creative work starts with taking care of the people behind it. Our leaders strive to create a work environment that supports focus, collaboration, and autonomy, giving our employees the space to contribute to high‑caliber creative projects for some of the most exciting brands in fashion, beauty, and lifestyle. You&rsquo;ll be part of an intentional culture that values clear communication, creative excellence, and balance. We offer a flexible hybrid work model, a restorative year-end week of rest, and welcome your well‑behaved pet in our studio. This is an opportunity to do meaningful work alongside a passionate, creative team in an environment designed to support how people work best.Our ValuesOur values aren&rsquo;t just words. At AD&amp;Co, our values guide how we work, create, and collaborate. We believe in respect, transparency, and accountability. We work hard to show up with integrity, communicate openly, and take ownership of our work. We value collaboration and curiosity, knowing that the best ideas come from diverse perspectives and a willingness to learn and evolve. We are committed to creating an inclusive, supportive environment where people feel trusted, empowered, and inspired to do meaningful, thoughtful work. Above all, we believe that how we work together matters just as much as what we create.About the RoleWe&rsquo;re seeking a highly intuitive, proactive Part-Time Executive Assistant (20-25 hours/week) to support the Founder &amp; Chief Creative Officer. This is not a traditional assistant role, it&rsquo;s for someone who thrives in a fast-moving creative environment, anticipates needs before they arise, and is excited about integrating AI tools to streamline workflows and elevate productivity.You&rsquo;ll be a trusted right hand, helping manage the day-to-day while creating space for our founder to focus on big-picture thinking, creative leadership, and agency growth. This role will also include personal tasks.What You&rsquo;ll Do- Overview of Job ResponsibilitiesExecutive Support● Manage complex calendars, scheduling across multiple time zones, shifting priorities, and last-minute changes● Coordinate internal and external meetings, including client calls, creative reviews, and leadership sessions● Handle email management: drafting responses, flagging priorities, and maintaining inbox organization● Prepare agendas, notes, and follow-ups to keep things moving forward● Support founder in prep for annual reviews and agency administrationTravel &amp; Logistics● Plan and book domestic travel (flights, hotels, transportation, itineraries)● Build seamless, thoughtful travel experiences with attention to detail● Manage expense tracking and receiptsOperations &amp; Personal Support● Assist with light personal tasks (appointments, reservations, household coordination)● Help keep day-to-day life running smoothly behind the scenes● Support onboarding of new tools, systems, and processesAI &amp; Productivity Integration● Help implement and manage AI tools (including Claude and other assistants) to streamline workflows● Identify opportunities to automate repetitive tasks and improve efficiency● Organize digital systems, files, and knowledge for easy access and usability● Stay curious and proactive about new tools that can improve how we workWho You Are● Highly organized with exceptional attention to detail● Anticipatory: you think two steps ahead and solve problems before they surface● Calm under pressure and adaptable in a fast-paced, creative environment● Tech-savvy and excited by AI tools and new ways of working● Discreet, trustworthy, and professional with sensitive information● Strong communicator: clear, concise, and thoughtful in both written and verbal interactions● Based in Los Angeles and available for in-office daysBonus Points● Experience supporting a founder, creative executive, or agency leader● Familiarity with creative workflows, production, or content environments● Experience with AI tools like Claude, ChatGPT, Notion AI, or similar● A natural interest in design, beauty, fashion, culture, or storytellingWhy This RoleThis is a unique opportunity to work closely with a creative founder at the intersection of brand, content, and culture. You&rsquo;ll play a key role in shaping not just how the day runs, but how the business operates more intelligently and efficiently.Required Experience and Education● Bachelor&rsquo;s degree in Business, Marketing or related field preferred● 3-5 years of experience supporting a founder, creative executive, or agency leader preferred.● 2-3 years of experience working in a related field.Required Skills● MacOS proficient with competency in Apple systems● Advanced in Google Workspace (email, calendar, docs, slides, sheets)● Project management systems (i.e Asana, Monday, Basecamp)● AI &amp; Automation Tools (Claude, Otter.ai, Fireflies.ai, Perplexity AI, Grammarly, ChatGPT, Notion AI)● Knowledge of file management (i.e Dropbox) and other administrative procedures● Travel and expense tracking software (Concur, TripIT, Expensify, TripActions, Google/Apple maps)● Scheduling and Communication Tools (Calendly, Loom, Zoom, Slack)Work Schedule &amp; EnvironmentThis position is estimated to work between 20 and 25 hours per week. The work schedule is Monday- Friday, during the hours of 9:00am and 6:00pm. Please note that hours are not guaranteed and will fluctuate with clients&rsquo; needs, including flexibility to meet client needs in alternate time zones.This is a hybrid remote position. Job duties will be performed in your own home office location and in our South Culver City office. Your home office must include the ability to safeguard private and confidential information.Perks &amp; Details● Part-Time role (20-25 hours/week)● $35/hour● Hybrid Remote● Flexible Schedule● Year-End Week of Rest● Paid Sick Leave● Bring your pet to work● Fun &amp; supportive teamPay: $35.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>How many years of experience do you have supporting a senior leader (founder, executive, or agency leader) in an Executive Assistant or similar role?</li><li>What is the highest level of education you have completed?</li><li>Answer yes or no: If hired for this position, will you already live and work in the Los Angeles area and be available for occasional in‑person support in the South Culver City office?</li><li>How many years of experience do you have managing executive calendars, inboxes, and scheduling across multiple time zones?</li><li>Describe your level of proficiency working with digital tools such as Google Workspace, macOS, project management platforms, AI tools, and cloud-based file systems?</li><li>With so many open positions, please share why you&rsquo;re interested in this part‑time Executive Assistant role at AD&amp;Co?</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90056

Part-Time Executive Assistant to Founder & Chief Creative Officer

yondr

<div>Yondr creates phone-free spaces for artists, educators, organizations and individuals around the world. Our mission is to create spaces where genuine connection, focus, and creativity can ﬂourish in the absence of technology.
Yondr&rsquo;s business segments span numerous industries, primarily across education and live events. Yondr supports schools through cell phone-free programs. Our education programs facilitate the successful implementation of phone-free school environments by providing administrators and teachers with education, training, and development resources, along with all necessary equipment. In addition, Yondr supports top artists in music and comedy by creating phone-free shows, allowing performers and audience members to enjoy live performances without the distraction of phones.
SUMMARY
We are seeking an organized, detail-oriented, and proactive Executive Assistant to oversee day-to-day office operations, facilities, and vendor management, while also providing high-touch administrative support to the Founder, working within the Office of the Chief of Staff. This role sits at the center of the organization, helping to drive coordination, execution, and communication across teams to ensure a smooth and efficient workplace experience.
This person will play a key role in supporting company-wide initiatives, internal operations, and external-facing events such as Yondr Presents. The ideal candidate is an excellent communicator, highly resourceful, and able to operate in a fast-paced, evolving environment while maintaining strong attention to detail and a high bar for execution. This role offers close exposure to company leadership and the opportunity to take on increasing ownership over time as a trusted partner within the Office of the Chief of Staff.
DUTIES AND RESPONSIBILITIES<ul><li>
Oversee and coordinate day-to-day office operations, procedures, and resources to ensure optimal organizational effectiveness and efficiency.</li><li>
Provide comprehensive assistant support to the Founder, working within the Office of the Chief of Staff, including scheduling, travel, and meeting coordination, as well as helping to track priorities and ensure follow-through.</li><li>
Support planning and execution of company-wide meetings, offsites, and events; anticipate needs, identify gaps, and ensure seamless coordination across teams.</li><li>
Support external-facing events, including Yondr Presents, by coordinating logistics, managing vendors, tracking materials, and ensuring high-quality execution aligned with Yondr&rsquo;s brand.</li><li>
Manage office supply inventory, place orders for necessary materials, and ensure proper maintenance of office equipment.</li><li>
Serve as the primary point of contact for internal teams, external vendors, and stakeholders for all office-related needs.</li><li>
Handle all aspects of facility management, including communication with building management, maintenance teams, and service vendors.</li><li>
Establish and maintain streamlined systems for mail, packages, and general office organization.</li><li>
Track and manage inventory of office swag, event supplies, and conference materials.</li><li>
Partner with IT to maintain digital security standards and troubleshoot technical issues as they arise.</li><li>
Ensure compliance with workplace health, safety, and security protocols.</li><li>
Serve as the face of Yondr, welcoming and assisting all visiting guests.</li><li>
Maintain confidentiality of highly sensitive information.</li></ul>
QUALIFICATIONS<ul><li>
Strong organizational and project management skills, with the ability to manage multiple priorities and drive execution.</li><li>
Excellent verbal communication and interpersonal skills; able to build relationships at all levels of the organization.</li><li>
Strong bias to action; takes initiative, moves quickly, and proactively solves problems without waiting for direction.</li><li>
Proficiency in standard office software (e.g., Google Workspace, Microsoft Office) and comfort with basic IT troubleshooting.</li><li>
Resourceful and proactive problem-solver with strong attention to detail.</li></ul>
REQUIREMENTS<ul><li>
Proven experience as an Executive Assistant, Office Manager or similar role (3+ years preferred), ideally in a fast-paced or high-growth environment.</li><li>
Experience supporting senior executives and coordinating cross-functional initiatives is strongly preferred.</li><li>
Ability to lift and carry items such as office supplies, packages weighing up to 20 pounds.</li><li>
Must be able to stand, walk, bend, and reach as needed to perform tasks such as organizing supplies, managing office operations, and supporting events.</li><li>
This is a full-time, in-office position based in our Los Angeles office. The Executive Assistant is expected to be on-site four days a week during standard business hours.</li></ul><h2 class="jobSectionHeader">
BENEFITS</h2><ul><li>
100% paid medical coverage plan option for employees and access to 15+ plan types, including PPO, HMO and HDHP</li><li>
Dental and vision and ancillary benefits such as short-term disability, long-term disability and life insurance</li><li>
Generous PTO for rest and recharge throughout the year</li><li>
12 weeks of paid parental leave</li><li>
1 week paid holiday break at the end of December, for a company-wide closure + 11 additional nationally recognized holidays</li><li>
401(k) offering</li><li>
Tech tool preference, including choice of PC or Mac.</li><li>
Hybrid employees receive catered lunch once a week.</li></ul>
Yondr is an equal opportunity employer and does not discriminate in its hiring of employees based on race, religion, gender, or sexual orientation.
Compensation Range: $70K - $80K</div>

Executive Assistant to Founder

Rowin Insurance

<div>We are seeking a highly organized and dependable Client Financial Executive Assistant to support our financial services team with client coordination and administrative operations. This role is ideal for individuals looking to gain experience in financial services while working in a flexible, remote environment. 
You will play a key role in ensuring smooth day-to-day support for client-related financial processes.<h3 class="jobSectionHeader">
Key Responsibilities</h3> 
<ul><li>
Assist with client financial documentation and basic reporting</li><li>
Maintain and organize client records with accuracy and confidentiality</li><li>
Support financial executives with administrative and coordination tasks</li><li>
Handle data entry, document processing, and online submissions</li><li>
Communicate professionally with internal teams and, when needed, clients</li><li>
Ensure timely completion of assigned projects and tasks</li></ul><div><h3 class="jobSectionHeader">
Qualifications</h3><ul><li>
Strong attention to detail and organizational skills</li><li>
Professional communication (written and verbal)</li><li>
Basic proficiency with computers, online tools, and data entry</li><li>
Ability to manage time effectively in a remote setting</li><li>
Prior administrative, finance, or customer support experience is a plus (not required)</li></ul><div><h3 class="jobSectionHeader">
Compensation &amp; Benefits</h3><ul><li>
Competitive project-based compensation</li><li>
Performance-based bonuses and growth incentives</li><li>
Flexible remote work environment</li><li>
Opportunity to gain experience in financial services and client management</li><li>
Potential for long-term collaboration and advancement</li></ul><div><h3 class="jobSectionHeader">
Work Environment</h3>
This is a fully remote opportunity open to candidates across the United States. You will have the flexibility to manage your own schedule while meeting project deadlines.</div></div></div></div>

Client Financial Executive Assistant (Remote)

The Jim Henson Company

<div>
 
 
 Position Summary
 
 
 
 The Commercial Affairs Assistant provides high-level administrative and operational support to the President &amp; COO and the VP of Business Development Creature Shops, and sales department. &nbsp;Serving as a central coordination hub for senior leadership, this role is responsible for managing complex calendars, facilitating internal and external communications, and ensuring the smooth day-to-day functioning of a high-volume executive office. This is a high-visibility role requiring maturity, responsiveness, and the ability to support multiple senior leaders with accuracy, discretion, and excellent judgment.
 
 
 
 
 
 This position interfaces regularly with staff, creative partners, vendors, and other internal and external stakeholders. The ideal candidate is exceptionally organized, highly discreet, resourceful, and poised under pressure, with excellent judgment and a strong service-oriented mindset. The role requires the ability to anticipate needs, manage shifting priorities, communicate with polish and professionalism, and operate effectively in a fast-paced entertainment environment where confidentiality, responsiveness, and follow-through are essential.
 
 
 
 
 
 This position reports to The Jim Henson Company&rsquo;s Studio City office Monday through Friday, 9:00 AM to 6:00 PM, with an annual allocation of remote workdays, and additional PTO accrued in accordance with company policy.
 
 
 
 
 
 
 
 
 
 Job Duties
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provides high-level administrative support to the President &amp; COO and VP of Business Development, Creature Shops,
 
 managing complex calendars, scheduling priorities, and ensuring executives are fully briefed on upcoming meetings, attendees, and logistics.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Serves as a key point of contact for executive communications, drafting, proofreading, and sending polished internal and external correspondence on behalf of leadership
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Coordinates executive travel logistics, itineraries, expense follow-up, and related administrative needs
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manages executive expense reporting using Gorilla Expense and ensures timely and accurate submission
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supports executive administrative workflows, including managing communication with the legal department regarding contracts, communications with the finance department regarding invoicing and payment, and managing communications with the shops regarding bids and sourcing marketing
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assisting in the development and design of presentation and marketing materials including asset creative and management for Jim Henson Creature Shop social media and website.&nbsp;
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Researching industry trades to discover advancing technologies, rising trends, and new business ventures for Jim Hensons&rsquo; Creature Shop to develop in.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintains highly confidential materials, calls, and correspondence with a high degree of discretion and sensitivity
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Performs special projects across all revenue generating departments
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Excellent written and verbal communication skills, with the ability to draft polished, professional correspondence and summaries
 </li>
 <li>
 Bachelor&rsquo;s Degree with an emphasis on Entertainment and/or Business is preferred
 </li>
 <li>
 Interest in entertainment sales, ideally with some experience in the entertainment industry
 </li>
 <li>
 Strong organizational skills and exceptional attention to detail
 </li>
 <li>
 Ability to read and interpret basic legal documents
 </li>
 <li>
 Discretion and sound judgment in handling confidential and sensitive information
 </li>
 <li>
 Strong proficiency in Microsoft Excel, with working knowledge of Microsoft Outlook, Microsoft Office Suite, Zoom, and related administrative software
 </li>
 <li>
 Proficiency in Adobe Creative Cloud and Canva
 </li>
 <li>
 A proactive, resourceful, and solutions-oriented work style
 </li>
 <li>
 Willingness to work in-person and maintain flexibility based on needs
 </li>
 </ul>
 
 
 
 
 Compensation for this role is $20-$21 an hour.
 
 
 
 
 
 
 TO APPLY
 
 
 
 
 Please apply online by submitting documents to
 
 
 &nbsp;jobpostings@henson.com
 
 
 <ul>
 <li>
 A resume.
 </li>
 <li>
 A cover letter referencing the position for which you are applying, specifically stating reasons why you are interested in working at Henson and why you feel you would be a good fit for this position and our company.&nbsp;Please cite past work experience or college activities that speak to your qualifications.
 </li>
 </ul>
 
 
 
 
 
 The Jim Henson Company is an Equal Opportunity Employer.
 
 
 
 
 
</div>

Commercial Affairs Assistant

Fox Corporation

<div>OVERVIEW OF THE COMPANY
FOX Entertainment
With a legacy spanning more than 35 years, FOX Entertainment is one of the world&rsquo;s most recognizable media brands and a prolific content producer across its iconic broadcast network and both owned and third-party streaming platforms. Known for its independent, innovative spirit and provocative, groundbreaking storytelling, the company was reinvented in 2019 with the formation of FOX Entertainment. While maintaining its leadership in broadcast television (9-1-1: Lone Star, The Simpsons, The Cleaning Lady, Hell&rsquo;s Kitchen, LEGO Masters), the company is actively building a portfolio of businesses and library of owned original content. To date, FOX Entertainment&rsquo;s long-term growth strategy has included the acquisitions of award-winning animation studio Bento Box Entertainment (Bob&rsquo;s Burgers, The Great North, Krapopolis, Grimsburg), entertainment platform TMZ, and global production studio MarVista Entertainment (The Way Home, Rescuing Christmas), as well as the formation of the culinary and lifestyle content venture Studio Ramsay Global (Next Level Chef, Gordon Ramsay&rsquo;s Food Stars) in partnership with Gordon Ramsay. The company also established its in-house unscripted studio FOX Alternative Entertainment (The Masked Singer, Snake Oil, I Can See Your Voice, Name That Tune), FOX Entertainment Studios (Animal Control) to develop scripted content, and worldwide content sales unit FOX Entertainment Global.<h2 class="jobSectionHeader">
JOB DESCRIPTION</h2>
The Network&rsquo;s Senior Vice President of Production and two additional executives across Alternative are looking for someone passionate about unscripted television to be an Assistant, Production. The Assistant, Production will serve as the liaison between all senior-level executives in numerous departments across the Network, Studio, and various production companies. The Assistant, Production is a great opportunity for those who want to understand the entire business of the Network and television production from pitch through production, delivery/air (network and other platforms), and international distribution. Please note that this position does not include frequent set visits or script coverage. There will be daily updating of confidential charts to track series, specials, pilots, and talent costs/contracts.
Regular, on-site attendance at the workplace for a minimum of four (4) days per week is an essential function of the position. The selected candidate must be able to reliably meet this requirement.
A SNAPSHOT OF YOUR RESPONSIBILITIES<ul><li>
Assist with tracking production and post-production calendars for multiple productions simultaneously in different phases.</li><li>
Collaborate with other assistants to retrieve information as needed.</li><li>
Help update both daily and monthly production documents.</li><li>
Create detailed Excel charts (with formulas and accuracy) that will be used to track budgets, cash flows, and production timelines.</li><li>
Answer executives&rsquo; phone and track messages.</li><li>
Coordinate travel arrangements (domestic and international) and other administrative duties (i.e., processing travel and expense reports, filing, etc.).</li><li>
Prepare decks and PowerPoint documents for senior-level presentations.</li><li>
Help with the routing of invoices and pulling materials for audits.</li><li>
Work with the studio and third-party production companies to ensure each production has the most recent and accurate production materials, documents, and procedures (i.e., Network distribution lists, production deliverables, etc.).</li><li>
Desire to learn about prime time show delivery to the Network for air and how to support/route those outside productions with miscellaneous inquiries.</li><li>
Support the various business setups and integration of various production companies and producers that are acquired or hired.</li></ul>
WHAT YOU WILL NEED<ul><li>
Bachelor&rsquo;s degree.</li><li>
2+ years of executive assistant experience is necessary.</li><li>
Background and strong interest in the business of television</li><li>
Ability to read/interpret/summarize budgets and financial statements for internal senior executives</li><li>
Ability to organize and file (for easy/quick reference) confidential contracts, budgets, and corporate financials</li><li>
Proficiency with Outlook, Google Docs/Sheets/Slides, Microsoft Excel (including formulas), and PowerPoint</li><li>
Mature, self-starter professional with attention to detail, superb phone skills, and the ability to prioritize under tight deadlines</li><li>
Understanding of how to prioritize and respond accordingly to changing business needs</li><li>
Self-starter who is eager to take on varied projects and think ahead of the executive(s)</li><li>
Thrives under pressure and can handle immediate turnarounds and deadlines</li><li>
Very positive and professional attitude</li><li>
Proficiency in Excel, Google Docs, and Outlook calendars</li><li>
Passion about unscripted TV</li></ul>
NICE TO HAVE, BUT NOT A DEAL BREAKER<ul><li>
Previous experience with strategic scheduling for a senior executive</li><li>
Previous experience with Box and digital organization (needed daily)</li></ul>
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
Pursuant to state and local pay disclosure requirements, the pay rate/range for this role, with final offer amount dependent on education, skills, experience, and location is $21.00-26.00 per hour. This role is also eligible for various benefits, including medical/dental/vision, insurance, a 401(k) plan, paid time off, and other benefits in accordance with applicable plan documents. Benefits for Union represented employees will be in accordance with the applicable collective bargaining agreement.
View more detail about FOX Benefits.</div>

Assistant, Production

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