executive assistant

senior administrative assistant - acrsu Jobs in Boston

senior administrative assistant - acrsu

administrative assistant

administrative assistant (full time) Jobs in Boston

administrative assistant (full time)

administrative assistant – legal Jobs in Boston

administrative assistant – legal

executive secretary

Tufts Medical Center

<div><div><b>Job Title:</b> Executive Assistant I<br>
<b>Hours:</b> 40 hours per week; Monday through Friday from 8:30 AM to 5:00 PM EST<br>
<b>Location:</b> Hybrid model; Onsite at 260 Tremont St. Boston, MA. 2-3 days remote may be available after the first 90 days.</div><div></div><div><div><div><div><div><div><div><div><div><p><b><br>
Job Profile Summary</b>
</p><p>This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment. A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs. The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education. An entry level role that applies broad theoretical job knowledge typically obtained through advanced education. May require the following proficiency: work is closely supervised, problems faced are not typically difficult or complex, and explains facts, policies and practices related to job area.</p><p></p><p><b>
Job Overview</b></p><p>
This position performs duties requiring expert level administrative support and project management skills to assist a leader of a major corporate function, where assignments involve work of a confidential, complex nature and involve handling information of strategic importance. Assists executive by relieving them of complex details and advanced administrative duties. High-level contacts require the use of considerable discretion, judgment, tact, and diplomacy. Provides day to day scheduling, meeting coordination and project implementation. Serves as a liaison to board level volunteers, physician and executive leaders in support of departmental activities. Serves a principal role in the scheduling and coordination of agendas, projects, and schedules.</p><p></p><p><b>
Job Description</b></p><p><b>
Minimum Qualifications:</b></p><p>
1. Bachelor's Degree <b>AND</b> Two (2) years of administrative experience <b>OR</b>;</p><p>
Associate's Degree <b>AND</b> Four (4) years of administrative experience <b>OR</b>;</p><p>
High School Diploma <b>AND </b>Six (6) years of administrative experience.</p><p></p><p><b>
Duties and Responsibilities:</b> The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list. Other duties and responsibilities may be assigned.</p><p></p><p>
1. Produces correspondence, memos, and reports from dictation, drafts, models, etc. Edits material for grammar, spelling, and format and high-quality presentation and style. Prepares high quality presentation graphics.</p><p>
2. Expedites the volume production of special reports, brochures, annual reports, manuals, etc. Coordinates efforts with Marketing/Communications, the executive offices, etc., as well as outside vendors to assure production schedules are met.</p><p>
3. Attends meetings of committees/boards composed of executives from the voluntary sector in the capacity of recording secretary.</p><p>
4. Composes or selects letters based on supervisor&rsquo;s general instructions. Responds to routine inquiries.</p><p>
5. Arranges a wide variety of inside and outside meetings, special events and activities. Prioritizes events for the most efficient use of available time. Makes travel arrangements for extended trips and groups.</p><p>
6. Coordinates large, complex internal and external meetings, seminars, and similar events. Coordinates production of meeting agenda.</p><p>
7. Communicates with a wide variety of high-level executives and officials to exchange critical or sensitive information and expedite matters on behalf of superior. Monitors progress on important matters and follows up to ensure disposition. Assignments involve work of a complex and confidential nature, necessitating exposure to highly sensitive information, and requiring considerable discretion, judgment, tact, and diplomacy.</p><p>
8. Receives phone calls and messages, provides informed interpretation on procedures and policies to high level internal and external customers, refers matters to appropriate executive, function, or department.</p><p>
9. Provides assistance with administrative processes associated with the department or function.</p><p>
10. Expedites a wide variety of highly sensitive administrative matters requiring a basic understanding of hospital policies and operational issues.</p><p>
11. Processes and follows up to expedite office administrative paperwork, such as purchase requisitions, employment requisitions, employee time sheets, expense vouchers, etc.</p><p>
12. Follows up with a variety of personnel within and outside of the organization to ensure timely completion.</p><p>
13. Provides guidance to departmental personnel in hospital administrative policies and procedures.</p><p>
14. Prepares and manages the departmental operating budget. Monitors expenditures against the budget and reports significant variations.</p><p>
15. Independently performs assigned portions of highly sensitive projects, determining sources and method of obtaining information, data requirements for assigned information, as well as analytical techniques. Prepares reports and recommendations for action by superior.</p><p>
16. Prepares reports using statistical or financial tables, which may involve the development of original formats of graphs and charts for meaningful presentation of data.</p><p>
17. Uses standard and internet/information research skills.</p><p>
18. Sets up and maintains files and records of extremely sensitive, confidential information, ensuring efficient retrieval.</p><p>
19. Utilizes database applications software maintains reports appropriate to informational needs, and arranges and maintains information. Develops and produces a variety of reports.</p><p>
20. Ensures adequate inventory of office supplies and basic maintenance of office equipment. Coordinates the timely repair of office equipment.</p><p>
21. Ensures basic setup and maintenance of office personal computers and associated equipment. Ensures timely service.</p><p>
22. Uses typical applications software used: word processing, spreadsheet, presentation graphics, and database. Additional applications software such as for project management, scheduling, budgetary control, etc.</p><p>
23. Performs miscellaneous clerical duties: collate, sort, fax, file, distribute, and retrieve documents and mail. Records and relays phone messages.</p><p>
24. Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily operations.</p><p>
25. Ensures compliance with health and safety requirements and with regulatory agencies such as DPH, etc.</p><p>
26. Ensures compliance with established hospital policies, quality assurance programs, safety and infection control policies and procedures.</p><p>
27. Maintains collaborative team relationships with peers and colleagues in order to effectively contribute to the working group&rsquo;s achievement of goals, and to help foster a positive work environment.</p><p></p><p><b>
Physical Requirements:</b></p><p>
1. Normal office setting.</p><p>
2. Frequent contact with patients, medical staff, and department personnel.</p><p>
3. Frequent sitting, occasional standing &amp; walking, and lifting of 5-10 lbs.</p><p>
4. Requires manual dexterity using fine hand manipulation to operate computer keyboard.</p><p>
5. Requires ability to see computer screen and reports.</p><p></p><p><b>
Skills &amp; Abilities:</b></p><p>
1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols.</p><p>
2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English.</p><p>
3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint.</p><p>
4. Ability to write and spell in English to ensure accurate message taking.
</p><p>5. Excellent interpersonal skills are required and changing deadlines and the adaptability to change required.</p><p>
6. Ability to work under pressure and changing deadlines and the adaptability to change required.</p><p>
7. Ability to visualize the big picture independently with minimal supervision and direction.
</p><p>8. Excellent proofreading skills.</p><p>
9. In-depth understanding of office management and daily operations.</p><p>
10. Working knowledge of office equipment, such as printers and fax machines.
</p><p>11. Highly resourceful team player who can effectively work with staff and senior level managers.<br>
</p></div></div></div></div></div></div></div></div></div><p></p><p>At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.</p><p></p><p>
The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.</p><p></p><p>
Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth&mdash;one of the many ways we invest in you so you can thrive both at work and outside of it.</p><p></p><p><b><br>
Pay Range</b><b>:</b></p><br>
<p></p>
$26.87 - $33.59</div>

Executive Assistant I - Neurology: Hybrid

The General Hospital Corporation

<div>Site: The General Hospital Corporation<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
Overview:<br>
Research in the Ob/Gyn Department at MGH includes basic and clinical science performed in the Vincent Center for Reproductive Biology. Researchers&rsquo; primary research emphasis include infertility, aging and cancer as they pertain to the ovary and uterus.
<br>
<br>
The Executive Assistant performs duties of a responsible and discretionary nature to assist the MGB Vice Chair of Research, Director of the VCRB. Administrative Director, Faculty, Associate Faculty, and staff. The position serves as a resource to other Ob/Gyn employees at all levels and acts as liaison between VCRB and MGB Ob/Gyn Offices. The Executive Assistant works independently, receiving minimal supervision and guidance, and possesses expert knowledge of office routine, machines, and information systems, as well as an understanding of the organization, programs and procedures related to the work of the Center staff. Daily responsibilities encompass scheduling of administrative meetings, calendar management, coordinating activities with other departments and hospital leadership, and helping the Administration with department projects and initiatives. The candidate must have well-developed organizational and communication skills capable of working independently to produce consistent quality work with minimal supervision and guidance.<br>
<br>
Additional duties include purchasing, accounts payable, and database management, and preparing documents needed for grant applications. Additionally, the Executive Assistant will help coordinate various HR functions for non-clinical, research personnel, including new hire coordination, and timekeeping and offboarding.<p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.<br>
<br>
Does this position require Patient Care?<br>
No<br>
<br>
Essential Functions<br>
<ul><li>Perform secretarial and administrative duties for an executive or chief.</li><li>Manage schedule, arrange appointments, travel, meetings including coordinating documents, refreshments and resources, and conference calls.
</li><li>Prepares correspondence, meeting minutes or executive summaries.</li><li>Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.</li><li>Work requires some analysis and use of initiative and independent judgment.</li><li>Remain knowledgeable of corporate policy.</li><li>Often called upon to interpret and communicate executive or board's intent to other employees.</li><li>Perform payroll functions for executive team.</li><li>Assists other administrative/executive assistants and may assist with orientation and training of staff.</li><li>May make contacts of a sensitive, complex, and confidential nature.</li><li>Completes routine tasks under minimal supervision.</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div><div>
Education<br>
High School Diploma or Equivalent required. Bachelor&rsquo;s degree in Business, or related field preferred<br>
<br>
Can this role accept experience in lieu of a degree?<br>
No<br>
<br>
Licenses and Credentials<br>
<br>
Experience<br>
Experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required<br>
<br>
Knowledge, Skills and Abilities<br>
<ul><li>Requires highly proficient/advanced administrative skills and office applications skills.</li><li>Ability to proofread and edit written documents.</li><li>Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.</li><li>Highly proficient in all communication skills (phone, verbal and written).</li><li>Ability to handle sensitive information and situations with poise and professionalism.</li><li>Strong organizational, coordination and judgment skills.</li><li>Ability to prioritize effectively.</li><li>Ability to problem solve and troubleshoot.</li><li>Ability to analyze a situation and determine best course of action within established guidelines.</li><li>Basic math knowledge with some knowledge of bookkeeping.</li><li>Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.</li><li>Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff.</li></ul></div><p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
60 Blossom Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
40<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Day (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$23.34 - $33.37/Hourly<p></p><p><b><br>
Grade</b></p>
5<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

Executive Assistant

JPMorganChase

<div><b>JOB DESCRIPTION</b><p><br>
Become an integral part of Consumer &amp; Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.</p><p>
</p><p>As an Executive Assistant in Consumer &amp; Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.</p><p>
</p><p><b>Job responsibilities</b></p><p>
</p><ul><li>Maintain complex and detailed calendars</li><li>
Screen incoming calls and determine the level of priority, while using caution in dispensing information</li><li>
Manage the coordination and logistics of both internal and external meetings</li><li>
Arrange and coordinate complicated domestic and international travel</li><li>
Organize all aspects of internal and external events, including catering and transportation</li><li>
Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines</li><li>
Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access</li><li>
Produce high quality emails and messages to individuals at all levels of the organization</li><li>
Maintain department documents, including current organizational charts and Executive Bio&rsquo;s</li><li>
Handle regular activities without prompting, and advise in advance with issues or delays</li><li>
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
</li></ul><p></p><p><b>Required qualifications, capabilities, and skills</b></p><p>
</p><ul><li>At least three years of administrative experience</li><li>
Advanced ability to organize</li><li>
Discretion and good judgment in confidential situations, and proven experience interacting with senior management</li><li>
Strong interpersonal, written, and oral communication skills</li><li>
Strong proficiency in Microsoft Office</li><li>
Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management</li></ul><p>
</p><p><b>Preferred qualifications, capabilities, and skills</b></p><ul><li>
Experience supporting at the Managing Director level (or equivalent) or above</li><li>
College degree is a plus</li></ul><p><b>
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.</b><br>
</p><p></p><br>
<b>ABOUT US</b><p><br>
Chase is a leading financial services firm, helping nearly half of America&rsquo;s households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
</p><p></p><p>We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
</p><p></p><p>We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.</p><p></p><p>
Equal Opportunity Employer/Disability/Veterans</p><br>
<br>
<br>
<b>ABOUT THE TEAM</b><br>
<br>
Our Consumer &amp; Community Banking division serves our Chase customers through a range of financial services, including personal banking, credit cards, mortgages, auto financing, investment advice, small business loans and payment processing. We&rsquo;re proud to lead the U.S. in credit card sales and deposit growth and have the most-used digital solutions &ndash; all while ranking first in customer satisfaction.</div>

Senior Administrative Assistant - Boston, MA

CBRE

The Company
<br>CBRE Investment Management is a leading global real assetsinvestment management firm with $155.8 billion in assets under management* asof September 30, 2025, operating in 20 countries around the world. Through itsinvestor-operator culture, the firm seeks to deliver sustainable investmentsolutions across real assets categories, geographies, risk profiles andexecution formats so that its clients, people and communities thrive.
<br>CBRE Investment Management is an independently operatedaffiliate of CBRE Group, Inc. (NYSE: CBRE), the world’s largest commercial realestate services and investment firm (based on 2024 revenue). The company hasmore than 140,000 employees (including Turner & Townsend employees) servingclients in more than 100 countries. CBRE Investment Management harnesses CBRE’sdata and market insights, investment sourcing and other resources for thebenefit of its clients. For more information, please visit www.cbreim.com.
<br>We are seeking a dedicated, highly organized ExecutiveAssistant to support several senior-level leaders while also managing in-officeresponsibilities for our Boston office.
<br>The Role
<br>As an Executive Assistant, you will play a critical role in providinghigh-level administrative support to senior leaders. This position requiresexceptional organizational skills, sound judgment, and the ability to managecompeting priorities in a fast-paced environment. You will also serve as a keymember of the Boston office team, supporting day-to-day onsite needs andrequests.
<br>What You’ll Do
<br><b>Calendar Management:</b> Proactively manage and prioritize complex calendars for senior-level executives, including scheduling meetings, appointments, and travel.
<br><b>Communication:</b> Act as the primary point of contact between executives and internal/external stakeholders, appropriately screening and directing inquiries.
<br><b>Meeting Coordination:</b> Organize and coordinate meetings, conferences, and events; prepare agendas, materials, and meeting minutes as needed.
<br><b>Travel Arrangements:</b> Coordinate domestic and international travel, including flights, accommodations, and detailed itineraries.
<br><b>Document Management:</b> Prepare, edit, and format documents, reports, and presentations with a high level of accuracy and attention to detail.
<br><b>Confidentiality:</b> Handle sensitive and confidential information with discretion and professionalism.
<br><b>Project Support:</b> Assist with projects and initiatives by providing administrative, research, and data analysis support.
<br><b>Onsite Support:</b> Manage relationships with vendors and property management, oversee office supplies, and support general in-office operations.
<br>What You’ll Need
<br>Proven experience as an Executive Assistant or in a similar role, preferably supporting senior or C-level executives
<br>Exceptional organizational and time-management skills
<br>Strong written and verbal communication skills
<br>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
<br>High level of discretion and integrity when handling confidential information
<br>Ability to work independently, anticipate needs, and prioritize effectively
<br>Proactive, adaptable, and solution-oriented mindset
<br>Ability to work in the office four days per week Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future
<br><br>
CBRE Investment Management carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for this position is $105,000 annually and the maximum salary for the position is $110,00 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. Successful candidates may also be eligible for a discretionary bonus based on CBRE’s applicable benefit program.
<br><b>Equal Employment Opportunity:</b> CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
<br><br>
<b>Candidate Accommodations:</b> CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

Committee for Public Counsel Services

<div>Overview:
<p>
The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking applications for a full-time Senior Administrative Assistant in its Alternative Commitment Registration Support Unit (ACRSU) administrative unit located in Boston. The Senior Administrative Assistant will support the administrative office who provide oversight and support to the private panel attorneys who represent clients in SORB and SDP cases.</p><p></p><div><b><br>
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.</b></div><div></div><div><b><br>
Our Values</b></div><div></div><div><b><br>
C</b><b>ourage &bull; </b><b>A</b><b>ccountability &bull; </b><b>R</b><b>espect &bull;</b><b> E</b><b>xcellence</b></div><div></div><p><br>
DIVERSITY AND INCLUSION MISSION STATEMENT</p><div></div><p><br>
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.</p><div></div><p><b><br>
AGENCY OVERVIEW</b></p><div></div><p><br>
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.</p><div></div><p><br>
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.</p><p></p><div><b><br>
OFFICE OVERVIEW</b></div><div></div><div><br>
The Alternative Commitment and Registration Support Unit (ACRSU) of CPCS is committed to ensuring that every indigent adult and youth in Massachusetts has access to zealous legal representation when facing &ldquo;sexually dangerous person&rdquo; (SDP) civil commitment and sex offender registry board (SORB) classification proceedings from hearings and trials to appeals at all levels.</div><div></div><div><br>
The ACRSU oversees, supports, and trains private panel attorneys to represent clients in SORB and SDP cases and assigns private counsel to these cases, as needed. The ACRSU also consists of a litigation unit with a group of staff attorneys who represent clients in SDP jury trials in Superior Court. The ACRSU provides leadership in the specialized areas of SORB and SDP litigation defense.</div><div></div><div><br>
The ACRSU is the only office in the state specializing in SORB litigation defense and provides leadership on SDP issues in collaboration with the SDP trial unit.</div><div></div><div><b><br>
POSITION OVERVIEW</b></div><div></div><div><br>
The Senior Administrative Assistant supports the administrative office of the ACRSU, providing administrative support to the Director and attorneys who oversee, support, and train private panel attorneys who provide SORB and SDP representation. The Senior Administrative Assistant is a key member of the ACRSU staff and will help to ensure efficient operations of this busy office. The Senior Administrative Assistant is expected to maintain a professional demeanor while working in a high paced work environment and maintain confidentiality.</div><div></div><div><br>
This is a full-time (35 hours/week) position and reports to the Director of the ACRSU.</div>
Qualifications:
<p><b>
MINIMUM ENTRANCE REQUIREMENTS</b></p><p></p><p><br>
The ideal candidate will be a person who is both highly organized and detail-oriented and enjoys interacting with people in a friendly work environment and will take satisfaction from working in an agency which is committed to protecting the fundamental legal rights of indigent persons.</p><p></p><p><br>
The successful applicant must have:</p><ul><li>
Associates&rsquo; degree in related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills are required; and,
</li><li>Access to home internet access sufficient to work remotely.</li></ul><p><b>
QUALIFICATIONS/SKILLS</b></p><p></p><div><br>
The following skills are preferable in a candidate:</div><ul><li>
Strong organizational and writing abilities;
</li><li>Ability to work independently;</li><li>
Communicating effectively on the telephone and by email with clients, attorneys, court personnel and others;</li><li>
Good problem-solving and judgment skills;
</li><li>Ability to establish effective working relationships and to work as a team;</li><li>
Demonstrated experience with using software such as Word, Excel, Adobe, Windows, Teams, and Video platforms;
</li><li>Typing skill of 50 to 60 wpm preferred;</li><li>
Legal office experience;</li><li>
Ability to maintain strict adherence to confidentiality; and,</li><li>
Familiarity with the criminal justice system and/or mental health issues a plus.</li></ul><div><b>
Interested candidates should submit a written statement of interest and resume. The letter of interest should include a description of the candidates&rsquo; administrative experience and any other applicable experience.</b></div>
Responsibilities:
<div><b>
RESPONSIBILITIES</b></div><div></div><div><br>
The duties of the Senior Administrative Assistant include, but are not limited to:</div><ul><li>
Providing administrative support to the ACRSU administrative office attorneys, including phone reception, word and data processing, copying, scanning, and redacting legal documents;</li><li>
Performing various administrative functions such as preparing case files in electronic and paper format, preparing statistical reports, and use of case management systems;
</li><li>Ensuring that the office systems and agency procedures and practices are administered effectively;</li><li>
Managing, replying to, directing, and tracking incoming communications from clients, attorneys, courts, and other community members to ensure a prompt and comprehensive response to all inquiries and assignment of cases;</li><li>
Communicating with internal and external contacts at all levels, including courts for scheduling, prisons to obtain client records, accepting collect calls from prisoners, and directing calls from expert witnesses and specialists;</li><li>
Working collaboratively with other administrative and clerical staff to coordinate services, assisting the tracking of CLEs of private counsel attorneys, and coordinating trainings;</li><li>
Coordinating and managing calendars;</li><li>
Assisting with other projects to improve the quality of legal representation and to enhance client services;
</li><li>Drafting and maintaining standard correspondence documents;
</li><li>Providing support to the Director of unit, attorneys and the Trial Unit Administrative Assistant; and,</li><li>
Other duties as assigned.</li></ul><p>
EEO Statement</p><p><br>
</p><p>The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at sdebow@publiccounsel.net</p></div>

Senior Administrative Assistant - ACRSU

Simpson Thacher & Bartlett LLP

<div><div><p>The Assistant (Legal Secretary) is responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties.<br>
<br>
</p></div><h2 class="jobSectionHeader"><b>Responsibilities
</b></h2><div><ul><li>Answer multiple phone lines; screen and direct calls them as appropriate
</li><li>Maintain calendars, schedule meetings, and arrange conference/teleconference calls
</li><li>Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm&rsquo;s travel department
</li><li>Process expenses through Firm expense application (Chrome River)
</li><li>Prepare attorney diaries through Firm diary application (Intapp)
</li><li>Utilize various office machines to transmit data, print, duplicate, fax and PDF
</li><li>Create and maintain attorney files using alphanumeric systems
</li><li>Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
</li><li>Prepare and process client bills, working closely with Billing department
</li><li>Create, revise and proofread letters and various legal documents
</li><li>Provide backup coverage for other assistants and receptionists
</li><li>Perform other duties as assigned
<br>
</li></ul></div><h2 class="jobSectionHeader"><b>Required Skills
</b></h2><div><ul><li>Ability to effectively present information verbally and in writing
</li><li>Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
</li><li>Proficiency in Microsoft Word and Excel
</li><li>Basic math skills: addition, subtraction, multiplication, division
</li><li>Strong attention to detail
</li><li>Must be able to work collaboratively in a team environment
</li><li>Ability to use diplomacy and discretion in relaying information
</li><li>Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
<br>
</li></ul></div><h2 class="jobSectionHeader"><b>Preferred Skills
</b></h2><div><ul><li>Basic knowledge of Microsoft PowerPoint
<br>
</li></ul></div><h2 class="jobSectionHeader"><b>Preferred Experience
</b></h2><div><ul><li>3 to 4 years of administrative experience in an office or professional services setting
<br>
</li></ul></div><h2 class="jobSectionHeader"><b>Required Education
</b></h2><div><ul><li><p>High School diploma or GED equivalent<br>
<br>
</p></li></ul></div><p></p><p><b>Salary Information
</b></p><p></p><div><p>MA Only <b>: </b>The estimated base salary range for this position is $80,000 to $100,000 at the time of posting.
</p></div><p></p><div><div><div><div><p>The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
</p><p></p><p>Simpson Thacher will not sponsor applicants for work visas for this position.
</p></div></div></div></div><p>Simpson Thacher will not sponsor applicants for work visas for this position.
</p><p></p><p><b>Privacy Notice
</b></p><p>For information about how Simpson Thacher &amp; Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice .
</p><p></p><p>Simpson Thacher &amp; Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran&rsquo;s status or any other legally protected status. This Policy pertains to every aspect of an individual&rsquo;s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
</p><p></p>#LI-Hybrid</div>

Assistant

Mass General Brigham

<div>Site: Brigham and Women's Faulkner Hospital, Inc.<p></p><p><br>
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p><br>
<p></p>
24 hours- Evenings, every other weekend.<p></p><p><b><br>
Job Summary</b></p>
Summary<br>
Under the supervision of the Nursing Director and as a member of the Unit Based Patient Care Team, the unit secretary performs a wide range of secretarial duties and coordinates unit/floor procedure to ensure professional and efficient operation of the department in providing quality patient care. Performs the following duties to support unit operations and coordination of resources including but not limited to, answering unit phones, collaborating with health care team members and other departments, scheduling patient tests and appointments, maintaining all medical records, initiating and tracking unit requests, coordinating discharges, transfers, and admissions proactively to assure efficient operation and management of resources on the unit. Demonstrate the knowledge and skills necessary to provide indirect patient family centered care appropriate to the age of the patients served on assigned unit. Responsible for receiving visitors and responding to needs of patients and family members. Does this position require Patient Care? No<br>
<br>
Essential Functions<br>
Provision of a Safe Environment<br>
<ul><li>Assists in maintaining a safe environment and intervenes appropriately.</li><li>Identifies and/or initiates appropriate follow up for any safety issue.</li><li>Utilizes judgment in implementing physician orders in a safe and conscientious manner, notifying charge nurse immediately of any concerns.</li></ul><br>
<ul><li>Service</li><li>Ensures patient and family member&rsquo;s needs and expectations are met in a timely and caring manner.</li><li>Maintains the C.A. R. E. standards with focus on communication, appearance and respect.</li><li>Works collaboratively as a member of the Patient Care Team and takes a proactive role in ensuring the smooth and efficient operation of the unit.</li></ul>
<br>
<ul><li>Organizational Ethics</li><li>Maintains and promotes the mission and values of the organization.</li><li>Maintains conf identiality of all patient information</li><li>Respects and supports a culturally diverse staff and patient population.</li><li>Utilizes the proper procedures address patient or family&rsquo;s concerns by notifying the Nursing Director/supervisor or clinical leader.</li></ul>
<br>
<ul><li>Management of Resources/supplies and unit based needs</li><li>Orders, expedites and distributes unit, clerical and patient care supplies as directed by the Nursing Director to assure par levels required of efficient operations.</li><li>Orders supplies (including Workflow One) necessary for the unit as described by the Nursing Director through eBUY.</li><li>Maintains work area and office equipment in neat and functioning order.</li><li>Initiates and tracks appropriate Facilities, Bio Med, Housekeeping, and IT related problems/replacements/ requests or work orders.</li><li>Notifies Biomed department of malfunctioning equipment and arranges repair requests and for the equipment to be returned to the department.</li><li>Assists Nursing Director to manage and facilitate unit projects.</li><li>Acts as a liaison and assists in problem solving with ancillary services and all other departments which provide services or have an effect on unit activities.</li><li>Provides back-up coverage for patient transport, including escorting discharge patients/families.</li></ul><br>
<ul><li>Management of Information</li><li>Answers, coordinates and manages all phone calls to the unit in consultation with the charge nurse. Takes accurate messages and ensures their delivery to the</li></ul>
appropriate staff in a timely and professional manner. Places pages and phone calls upon request of clinical staff.<br>
<ul><li>Participates in shift-to-shift hand off communication by giving or receiving hand of report to/from the incoming/outgoing unit secretary and charge RN.</li><li>Coordinates and notifies appropriate staff regarding all paperwork coming onto the unit including fax referrals.</li><li>Maintains all patient medical records per hospital policies and procedures in a neat and orderly manner; properly label each page and file testing results and other information in individual medical records accurately and in a timely manner.</li><li>Schedules patient diagnostic tests, appointments, and consults upon the direction of physician or RN.</li><li>Coordinates logistics of patient discharge including transportation, equipment, etc.</li><li>Performs clerical duties to admit, transfer, and discharge patients with the use of bed management system. Make certain that the patient record/chart, information plate</li></ul>
and/or labels, personal belongings, and other pertinent information accompany the patient on transfers.<br>
<ul><li>Enters, updates or prints data reports as appropriate including:</li><li>Bed management system in a timely manner to reflect current unit activity.</li><li>Diet order sheets ready for pick-up by food and nutrition services.</li><li>Advance Care Directives and Patient Code Status in the chart each shift.</li><li>Medication Reconciliation and Restraint reports and provides them to the physician or RN as a reminder to reorder restraints or update/complete</li></ul>
medication reconciliation each shift.<br>
<ul><li>Quadramed assignment sheet and provides to the charge nurse prior to the beginning of each shift.</li><li>Recovery charges, and or billing information as indicated</li><li>Checks the quadramed list by 11:30am and notifies the charge nurse of any unclassified in-patients as well as reminding staff to complete their quadrameds.</li><li>Copies patient charts and other materials as requested.</li><li>Utilizes Meditech system to: access and update administrative data screens, to enter transport requests, enter PASSPORT orders, print specimen labels, print kardexes,</li></ul>
print medication administration report.<br>
<ul><li>Requests and maintains old medical records as needed.</li><li>Anticipates discharges and transfers and calls them to admitting/nursing supervisor when discharges are known and inputs any tentative discharges in bed management system.</li><li>Updates charge nurse/clinical leader, admitting and nursing supervisor of admissions, discharges, and transfers on 7-3 and 3pm-11pm shifts and inputs any tentative discharges in bed management system.</li><li>Communicates with healthcare team members via VOCERA communication device.</li><li>Performs all other duties as assigned.</li></ul>
<br>
<ul><li>Collaborative Interdisciplinary Care</li><li>Interacts with all members of health care team to provide interdisciplinary patient family centered care.</li><li>Answers patient call lights and communicates patient request to appropriate clinical staff.</li><li>Provides clerical support to unit staff as needed.</li><li>Floats to other pods or units as requested by Nursing office and functions appropriately as reported by staff.</li></ul>
<br>
<ul><li>Patient/Family Education</li><li>Receives and orients visitors to unit/department in a professional manner, projecting a positive public image with use of the C.A.R.E. standards.</li><li>Provides all patients and families with basic information for unit operation.</li></ul>
<br>
<ul><li>Competency</li><li>Maintains compliance with hospital, unit secretary specific competencies.</li><li>Identifies and actively seeks out unit and/or service related continuing education classes.</li><li>Orients or precepts new personnel as assigned and acts as a resource for other professionals, patients, and significant others on the unit.</li><li>Responds to staffing needs of the healthcare team by cross-training and floating to other units.</li><li>Attends staff meetings and/or read staff meeting minutes to keep current with unit and organizational updates or changes.</li><li>Attends the annual Safety Fair.</li></ul>
<br>
<ul><li>Quality Improvement</li><li>Understands unit specific quality indicators.</li><li>Participates in Quality Improvement Projects and Committees as directed by the Nursing Director.</li><li>Participates in Service, Excellence, and Quality (SEAQ) programs for example, Falls Team, Patient Safety Committee, Pain Management Team</li></ul>
<br>
<ul><li>Patient Care</li><li>Responds to patient and family care by answering patient call lights and telephone in a timely manner.</li><li>Coordinates patient communication through a variety of general reception and clerical duties</li></ul><p></p><div><div><div><div><div><div><div><p><b><br>
Qualifications</b></p></div></div></div></div></div></div></div>
Education High School Diploma or Equivalent required and Associate's Degree preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Experience in medical, customer service setting 1-2 years preferred Knowledge of Medical Terminology preferred Computer knowledge of Microsoft Office strongly Knowledge, Skills and Abilities - Staff adheres to all I C.A.R.E. Standards. - Excellent interpersonal skills to interact effectively with patients, visitors, and hospital personnel. - The ability to work as a team member, promoting a caring and collegial attitude toward fellow employees. - The ability to work under stressful conditions, adapting to the changing pace on the unit, frequent interruptions, emergencies, and acutely ill patients. - Ability to work independently, with well developed organizational skills in order to prioritize tasks. - Demonstrated verbal and written communication skills to effectively interact with staff through voice mail, e-mail, etc. - Demonstration of flexibility and willingness to adapt to diverse role as a member of the unit based patient care team. - Must be able to demonstrate the knowledge and skills necessary to provide indirect care appropriate to the age of the patients served on his/her assigned unit. - The age of patients on this unit range from Adolescent to Geriatric. - Ability to sit and/or stand for an extended period of time. - Ability to assist lifting and carrying up to 20 lbs. - Ability to assist with the transportation of patients on and off the pod. - Demonstrated customer service skills.<p></p><div><div><div><div><div><div><div><p><b><br>
Additional Job Details (if applicable)</b></p></div></div></div></div></div></div></div><p></p><div><div><div><div><div><div><div><p><b><br>
Remote Type</b></p></div></div></div></div></div></div></div>
Onsite<p></p><div><div><div><div><div><div><div><p><b><br>
Work Location</b></p></div></div></div></div></div></div></div>
1133 Centre Street<p></p><div><div><div><div><div><div><div><p><b><br>
Scheduled Weekly Hours</b></p></div></div></div></div></div></div></div>
24<p></p><div><div><div><div><div><div><div><p><b><br>
Employee Type</b></p></div></div></div></div></div></div></div>
Regular<p></p><div><div><div><div><div><div><div><p><b><br>
Work Shift</b></p></div></div></div></div></div></div></div>
Evening (United States of America)<p></p><p><b><br>
Pay Range</b></p>
$18.44 - $27.39/Hourly<p></p><p><b><br>
Grade</b></p>
SF1125<br>
<p></p>
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.<p></p><div><div><div><div><div><div><div><p><b><br>
EEO Statement:</b></p></div></div></div></div></div></div></div>
2810 Brigham and Women's Faulkner Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran&rsquo;s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.<p></p><h2 class="jobSectionHeader"><b><br>
Mass General Brigham Competency Framework</b></h2><div><div><p>
At Mass General Brigham, our competency framework defines what effective leadership &ldquo;looks like&rdquo; by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p></div></div></div>

7 South Unit Secretary Evening Faulkner

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