executive assistant

office manager

executive sous chef

hr assistant

legal assistant

executive staff assistant

HVQ Holding

The Role
 We are seeking a high-caliber, multilingual Executive Assistant to operate as a strategic partner to senior leadership, combining executive support with analytical thinking, systems building, and business problem-solving capabilities. This is not a traditional EA role. The successful candidate will function as a hybrid of: * Executive Assistant * Business Analyst * Operator / Junior Chief of Staff You will be deeply embedded in both business and personal workflows, acting as a force multiplier for executive decision-making, structuring ambiguity, and driving execution through data, systems, and proactive ownership. The ideal candidate holds an MBA or strong analytical degree, has project management experience, and thrives in high-performance, multicultural environments. Key Responsibilities Executive Leverage & Administration • Own and manage the Director’s calendar as a strategic asset, prioritizing based on ROI and impact • Act as a gatekeeper for communications and decision flow • Prepare and review high-level correspondence, reports, and presentations • Handle confidential and sensitive matters with utmost discretion • Integrate and manage both professional and personal scheduling seamlessly Analytical & Decision Support (Key Differentiator) • Conduct structured research on markets, companies, and investment opportunities • Prepare: - Briefing notes - Business summaries - Decision memos • Translate complex data into clear, actionable insights • Build simple models, frameworks, and structured outputs to support decision-making Systems, Tools & Process Optimization • Design, implement, and optimize workflows across: - Email, calendar, CRM, and task management systems • Build dashboards and trackers using: - Notion, Excel, Airtable, or similar tools • Utilize AI tools (e.g., ChatGPT, automation platforms) to: - Draft communications - Summarize data - Accelerate research • Identify inefficiencies and automate repetitive processes Project & Execution Management • Track strategic initiatives and ensure execution momentum • Coordinate across cross-functional teams and stakeholders • Translate ideas into structured execution plans • Ensure timelines, deliverables, and priorities are met Communication & Output Management • Draft high-quality: - Emails - Investor communications - Internal memos and reports • Prepare meeting agendas, briefs, minutes, and follow-ups • Maintain clear, concise, and executive-level communication standards Travel, Events & Lifestyle Integration • Manage complex international travel and logistics • Coordinate meetings, leadership events, and executive engagements • Handle personal matters with professionalism and confidentiality • Align personal and business priorities across time zones
 
Requirements
 Education • MBA (Business / Finance) – Strongly Preferred OR Degree in: • Mathematics • Engineering • Computer Science • Business / Finance • Commerce Experience • 3–6 years in: • Executive support to senior leadership • Consulting / investment / startups / operations • Experience in project management and business analysis is required • Prior experience with Athena or similar high-performance EA environments is a strong advantage Technical Skills Advanced proficiency in: • Microsoft Office / Google Workspace • Excel / Google Sheets (data handling & analysis) • Experience with: • Notion / ClickUp / Asana / Airtable / CRM tools • Familiarity with: • AI tools and workflow automation • Basic no-code / systems thinking (preferred) Communication & Language Skills • Multilingual preferred • Fluent in English (business-level proficiency required) • Strong written and verbal communication skills • Ability to synthesize complex information clearly Core Competencies • Strategic thinking and structured problem-solving • High level of ownership and accountability • Ability to manage multiple priorities simultaneously • Strong analytical and decision-support capability • High attention to detail and excellence • Discretion, professionalism, and integrity • Proactive mindset (anticipates vs reacts) What Differentiates This Role • You will drive decisions, not just support them • You will build systems, not just manage tasks • You will operate as a junior Chief of Staff / strategic operator • Exposure to high-level decision-making and business strategy Success Metrics • Increase in executive time spent on high-value activities • Speed and quality of decision support • Reduction in operational inefficiencies • Quality of output (reports, briefs, communication) • Ability to independently manage workflows and priorities
 
About the company
 HVQ Holding is a family office with business in multiple sectors which includes construction, trading, retail, fashion, IT among others. Based on the in-depth understanding of economies and enterprises we have consolidated a diversified portfolio. Our Company is commitment to excellence across all of our business lines. We are continuously looking to hire creative, driven, innovative and talented professionals to play the required role in this organization, providing a career platform for employees in various industries.

Executive Assistant

Latin Textiles & Trade DMCC

We are seeking an experienced, proactive, and exceptionally organized Executive Assistant to support the Owner and CEO of a large, multi-sector business group. This role goes far beyond traditional administrative support&mdash;you will be the strategic gatekeeper, trusted confidant, and operational force behind a fast-paced and high-impact personal and professional life.This is an opportunity for someone who thrives on being indispensable, managing complexity with ease, and keeping both home and business operations running flawlessly.Key ResponsibilitiesExecutive &amp; Business Support<ul><li>Manage an intricate calendar across multiple businesses, meetings, personal appointments, and global time zones</li><li>Prepare reports, presentations, agendas, and correspondence on behalf of the CEO</li><li>Track and follow up on all business action items, ensuring accountability and execution across teams</li><li>Serve as liaison to investors, board members, legal, financial, and operations teams</li><li>Attend key meetings (virtually or in person), take minutes, and oversee follow-through</li><li>Maintain confidential documents, contracts, filings, and critical information with discretion</li></ul>Household &amp; Personal Life Management<ul><li>Coordinate and oversee personal schedules, medical appointments, school communications, and family travel</li><li>Supervise household staff and vendors (cleaners, chefs, drivers, tutors, etc.)</li><li>Handle all travel planning, including luxury and international itineraries, visas, and accommodations</li><li>Manage family events, social gatherings, holidays, and birthdays with care and detail</li></ul>Lifestyle &amp; Daily Logistics<ul><li>Anticipate daily and weekly priorities and organize pre-briefs for the CEO</li><li>Personal errands, shopping, wardrobe coordination, gift sourcing, and returns</li><li>Manage recurring tasks (e.g., bill payments, renewals, memberships, subscriptions)</li><li>Maintain digital tools (task managers, communication platforms) to keep everything centralized and accessible.</li></ul>Job Type: Full-timePay: QAR4,500.00 - QAR5,500.00 per monthWork Location: In person

Go Business

Job Title: CEO Executive Assistant (Arabic Female)Location: Doha Employment Type: Full-TimeJob SummaryWe are seeking a highly organized and professional Arabic-speaking Female Executive Assistant to provide comprehensive administrative and personal support to the CEO. The ideal candidate will be proactive, detail-oriented, and capable of handling confidential information with discretion.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, appointments, and meeting schedules.</li><li>Coordinate internal and external meetings, including preparing agendas and taking minutes.</li><li>Handle correspondence, emails, phone calls, and other communications on behalf of the CEO.</li><li>Arrange travel bookings, hotel accommodations, and visa requirements.</li><li>Prepare reports, presentations, and documents as required.</li><li>Follow up on tasks and deadlines with departments and external stakeholders.</li><li>Maintain confidential files and sensitive information.</li><li>Organize and coordinate special projects and events.</li><li>Screen and prioritize incoming requests and inquiries.</li><li>Assist with personal errands and administrative tasks when needed.</li></ul>Requirements<ul><li>Female Arabic speaker (native or fluent in Arabic and English).</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent written and verbal communication skills in both Arabic and English.</li><li>Strong organizational and time management skills.</li><li>Ability to multitask and work under pressure.</li><li>High level of professionalism and confidentiality.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).</li><li>Bachelor's degree in Business Administration or related field is preferred.</li><li>Valid Qatar ID with transferable visa is preferred.</li></ul>Preferred Qualifications<ul><li>Experience supporting C-level executives.</li><li>Strong problem-solving and decision-making skills.</li><li>Knowledge of business etiquette and office management.</li></ul>Benefits<ul><li>Competitive salary package.</li><li>Career growth opportunities.</li><li>Professional and dynamic work environment.</li></ul>How to ApplyPlease submit your updated CV with a recent photo. Only shortlisted candidates will be contacted.Pay: QAR5,000.00 per monthWork Location: In person

CEO Executive Assistant

Qatar Electricity and Water Company

<div></div><div><div><div><div>Responsibilities </div><div>Location: Headquarters &ndash; Doha, Qatar 
Role Level: Professional (Administrative &amp; Governance) 
 
Role Overview: 
We are seeking an Executive Assistant to provide comprehensive administrative and coordination support to our Governance and Compliance function (roles based in Legal department). In this role, you will serve as the primary point of contact for internal stakeholders and external parties, including financial institutions and auditors. You will play a critical role in supporting the Board Secretary and ensuring the smooth operation of the Board of Directors and Board Committee activities. 
 
Core Responsibilities: 
<li>Provide administrative support to the Board Secretary, assisting in the organization of Board and Committee meetings, including scheduling, logistics, and documentation.</li> 
<li>Coordinate meeting agendas and board papers, ensuring timely distribution of materials in accordance with governance timelines.</li> 
<li>Maintain, organize, and archive official governance documents, minutes, and resolutions with strict confidentiality.</li> 
<li>Facilitate communication between Board members, senior management, and external stakeholders, including the preparation of formal correspondence.</li> 
<li>Assist in recording meeting minutes and tracking action items to ensure timely completion of assigned tasks.</li> 
<li>Support the maintenance of governance registers, Board membership records, and committee structures.</li> 
<li>Handle sensitive and confidential governance information with the highest level of discretion and controlled access.</li> 
 
Qualifications &amp; Experience: 
<li>Diploma or Bachelor&rsquo;s degree in Business Administration, Public Relations, Literature, or a related field.</li> 
<li>Minimum 5 years of administrative experience, preferably within the private sector, commercial companies, or banking.</li> 
<li>High proficiency in both Arabic and English is mandatory.</li> 
<li>Strong organizational and time management skills for coordinating executive schedules and travel.</li> 
<li>Excellent verbal and written communication skills for preparing reports and presentations.</li> 
<li>High level of integrity, professionalism, and extreme attention to detail.</li> 
 
Why Join Us? 
Join our team in Doha and take a central role in supporting the governance framework of Qatar&rsquo;s primary energy and water provider. We offer a stable and professional workplace where your organizational expertise is vital to our corporate leadership. If you are a proactive professional who thrives in a dynamic environment and values high standards of transparency, we&rsquo;re looking for you. 
 
Ready for a new challenge? Apply now.</div></div></div></div>

malomatia

<div>
 
 Job Description
 
 
 
 The Admin Assistant is responsible for providing secretarial and administrative support to Practice Leaders.
 
 
 This role requires a strong understanding of business priorities, with the ability to proactively anticipate needs, streamline processes, and enhance overall efficiency for the leadership team. The holder will be capable of handling complex tasks with minimal supervision, responding swiftly and effectively to time-sensitive situations, and exercising sound judgment and discretion, particularly when dealing with confidential or sensitive information.
 
 
 Key responsibilities also include coordinating weekly stand-up meetings, managing the preparation of financial reports, identifying resource needs, and overseeing timesheet submissions as required.
 
 
 External Interfaces
 
 
 <ul>
 <li>
 Vendors and Service Providers
 </li>
 <li>
 Clients and Partners
 </li>
 <li>
 External Stakeholders
 
 
 </li>
 </ul>
 Internal Interfaces
 
 
 <ul>
 <li>
 Practice Leaders
 </li>
 <li>
 Other leads within the Practice Unit
 </li>
 <li>
 All other malomatia Personnel (as and when required)
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 Strategic
 
 
 <ul>
 <li>
 Act as the point of contact between Practice Leaders and executives, employees, clients, and other external partners
 </li>
 <li>
 Assess and prioritize matters requiring the Practice Leader&rsquo;s attention, handling issues personally when appropriate.
 </li>
 <li>
 Keep the Practice Leader informed of time-sensitive and high-priority issues, ensuring timely follow-up.
 </li>
 <li>
 Organize weekly stand-up meetings with Practice and Business Unit leaders to monitor progress on financial matters, including budgeting, costs, revenue, forecasting, invoicing, and related areas.
 </li>
 <li>
 Act as the main contact for the preparation of Project Financial Performance and Budget reports.
 
 
 </li>
 </ul>
 Operational
 
 
 <ul>
 <li>
 Draft, review and send communications on behalf of Practice Leader
 </li>
 <li>
 Organize and prepare for meetings, including gathering necessary documents and managing logistics.
 </li>
 <li>
 Respond to queries and relay messages and information to the Practice Leader.
 </li>
 <li>
 Coordinate, execute, and assist with team activities such as staff meeting agendas, all-hands meetings, off-sites, and social events.
 </li>
 <li>
 Work closely with Practice Leader to track progress, drive the completion of key deliverables, and follow up on outstanding items.
 </li>
 <li>
 Support contract extensions, renewals, as well as promotions and demotions of resources within the Practice Unit.
 </li>
 <li>
 Manage the coordination and submission of expense reports.
 </li>
 <li>
 Complete various special projects, including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda materials.
 </li>
 <li>
 Oversee the timely and accurate submission of timesheets for all engagements by employees in the Practice Unit.
 </li>
 <li>
 Process Malomatia resources share requests with the Practice Leader, submitting requisitions in ERP/Partner resources systems.
 </li>
 <li>
 Identify resource needs, communicate requests to the recruitment coordinator, and supervise the hiring and induction process for new service resources.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 Desired Educational Background Diploma or bachelor&rsquo;s in business administration preferable or any related field from a recognized university OR equivalent qualification.
 
 
 Language Requirement English, Arabic (preferred)
 
 
 Desired Experience
 
 
 <ul>
 <li>
 Minimum 3+ years of professional experience as an Admin Assistant, or experience in a similar position
 </li>
 <li>
 Experience providing administrative and logistical support to a business leaders and functions.
 </li>
 <li>
 Needs good understanding of IT Solutions company with prior experience in a large to medium sized IT firm
 
 
 </li>
 </ul>
 
 About Malomatia
 
 
 
 
 ABOUT US
 
 
 
 malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.
 
 
 
 Our mission
 
 
 
 Empowering Qatar&rsquo;s businesses and governments to leap into the digital future with agile, knowledge-driven solutions.
 
 
 
 Our vision
 
 
 
 To become Qatar&rsquo;s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.
 
 
 
 Driving change that makes a real impact
 
 
 
 Since 2008, malomatia has been driving Qatar&rsquo;s digital transformation through innovative, ISO-certified IT solutions. With expertise across key public and private sectors, we empower the nation&rsquo;s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar&rsquo;s sustainable future.
 
 
 
 About The Team
 
 
 
 Established in 2008, malomatia is a Qatari leader in IT services and digital transformation. We serve key sectors including Government, Healthcare, Education, Customs, and Transportation, delivering impactful solutions that support national development goals. Powered by a diverse team of skilled Qatari and international IT professionals, we deliver innovative, high-value digital solutions tailored to the unique needs of our clients.
 
 
 Our mission is to inspire customers to thrive through digital excellence, and we envision becoming the trusted partner of choice in building a smarter society through technology and talent. We are driven by core values that define our culture and approach: ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.
 
 
 Join us in shaping the future of technology in Qatar
</div>

INTERNATIONAL SCHOOL OF LONDON

About Us: ISL Qatar is a leading international school dedicated to fostering a culture of belonging, integrity, grit, and kindness. We are committed to providing a supportive and inclusive environment for both students and staff.Role Overview: We are seeking a highly organized and personable Executive Assistant Cum Front Desk professional who will act as the first point of contact for visitors while providing comprehensive administrative support to the school leadership. This role requires excellent multitasking skills, discretion, and a strong customer-service mindset.Key Responsibilities:Front Desk Responsibilities:<ul><li>Serve as the first point of contact, welcoming visitors, parents, and staff in a professional manner</li><li>Manage incoming calls, emails, and general inquiries</li><li>Maintain visitor records in line with safeguarding procedures</li><li>Coordinate mail, deliveries, and general front office operations</li></ul>Executive Assistant Responsibilities:<ul><li>Provide high-level administrative support to senior leadership</li><li>Manage calendars, meetings, and appointments</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain confidential files and documentation</li><li>Support the coordination of meetings, events, and school activities</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent experience</li><li>Proven experience in an administrative or front desk role</li><li>Strong communication and interpersonal skills ( Arabic language a must)</li><li>Excellent organizational and time management abilities</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to handle sensitive information with discretion</li></ul>Preferred:<ul><li>Previous experience in an international school environment</li><li>Familiarity with school management systems</li></ul>What We Offer:<ul><li>A positive and collaborative working environment</li><li>Professional development opportunities</li><li>Competitive salary</li></ul>Pay: QAR7,500.00 - QAR8,500.00 per monthWork Location: In person

Bilingual Executive Assistant cum Front Desk Support

Leelaak HR Solutions

BRIEF JOB DESCRIPTIONJob Position: Executive Assistant (Male/Female) Legal Department (Only Qatar Nationality)Location: Doha, QatarDuration: PermanentJob Requirement<ul><li>Job Purpose: Provide comprehensive administrative support to department heads by coordinating schedules, managing communications, preparing documents, and organizing events to ensure efficient operations across the organization. The Executive Assistant serves as the primary point of contact and coordination for internal constituencies (Legal team, Management team, staff, and Company&rsquo;s governing bodies) and external parties (financial institutions, auditors, consulting firms, Company&rsquo;s partners) on all matters pertaining to the Governance and Compliance Function.</li></ul>Minimum Qualification: A Bachelor's Degree in Business Administration.Nationality: Preferred both Male &amp; Female candidates from Qatar Nationality with fluency in English.Minimum Experience: Minimum 8 years of experience in similar roles in large companies, of which at least 3 years are in positions of progressively increasing managerial responsibilities, demonstrating a strong need for effective leadership skills.Key Responsibilities:Board Secretariat Support <ul><li>Provide administrative and coordination support to the Board Secretary in all Board Secretariat activities.</li><li>Assist in the preparation and organization of Board of Directors and Board Committee meetings, including scheduling, logistics, and documentation.</li></ul>Board Meetings Coordination<ul><li>Coordinate Board and Committee meeting schedules in consultation with Board members and senior management.</li><li>Assist in preparing meeting agendas, board papers, and supporting documentation for Board meetings.</li><li>Ensure timely distribution of Board materials to Board members in accordance with governance timelines.</li></ul>Documentation and Record Management <ul><li>Maintain and organize Board records, minutes, resolutions, and official governance documents.</li><li>Ensure proper archiving and confidentiality of Board documentation in line with corporate governance requirements.</li></ul>Communication and Liaison<ul><li>Facilitate communication between the Board Secretary, Board members, senior management, and external stakeholders when required.</li><li>Support preparation of formal correspondence related to Board activities.</li></ul>Meeting Minutes and Follow-up<ul><li>Assist in recording Board and Committee meeting minutes and tracking action items arising from meetings. Monitor and follow up on assigned actions to ensure timely completion.</li><li>Salary: Best In the Industry Accommodation &amp; Transportation </li></ul>Note: Preferred both Male &amp; Female Candidates from Qatar Nationality with fluency in English.Only shortlisted candidates will be contacted for interviews.Interested candidates may forward their CV to jobsleelaak@gmail.com or WhatsApp +974 72046004 Follow us on Instagram @leelaakhrsolutionsJob Types: Permanent, Full-timeWork Location: In person

Executive Assistant for Legal Department (Only Qatar Nationality)

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Executive Assistant

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Bilingual Executive Assistant cum Front Desk Support

Executive Assistant for Legal Department (Only Qatar Nationality)