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employee services coordinator

executive secretary

hr assistant

executive staff assistant

UCC Holding

<div>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  We are seeking a highly organized and proactive Executive Personal Assistant to support our executive team. The ideal candidate will manage schedules, coordinate meetings, handle communications, and assist with daily administrative tasks to ensure smooth operations. Strong communication skills, discretion, and the ability to multitask in a fast-paced environment are essential.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Manage executive calendars and appointments
  </li>
  <li>
   Coordinate travel arrangements and itineraries
  </li>
  <li>
   Handle confidential correspondence and communications
  </li>
  <li>
   Prepare reports, presentations, and documents
  </li>
  <li>
   Liaise with internal teams and external partners
  </li>
  <li>
   Anticipate executive needs and provide proactive support
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Min 4+ years of experience as a personal or executive assistant
  </li>
  <li>
   Excellent organizational and time management skills
  </li>
  <li>
   Strong written and verbal communication
  </li>
  <li>
   Discretion and confidentiality
  </li>
  <li>
   Proficient with MS Office and scheduling tools
  </li>
  <li>
   Arabic language skills preferred but not required
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Personal Assistant

GovCIO

<div>Overview:
<div>
GovCIO is currently hiring an Executive Administrator Assistant to support the SOJTF-C Commanding General, Deputy Commander, the Chief of Staff, and Command Sergeant Major. This position is located in Doha, Qatar, and will be an on-site position.</div>
Responsibilities:
<ul><li>Serves as the Executive Assistant to the Chief of Staff for the Command Group and provides executive support to the Commanding General, Deputy Commander, the Chief of Staff, and Command Sergeant Major.</li><li>
Facilitates coordination, communication, planning and execution across the area of responsibility and special staff.</li><li>
Synchronizes the Command Group and advises the staff and subordinate units on administrative procedures for Command Group correspondence and ensures its accuracy and timeliness.</li><li>
Maintains a positive rapport and facilitates communication between higher, adjacent, and subordinate units, as well as assisting these commands in interactions with the Command Group.</li><li>
Provides the Commanding Generals Aide with administrative support for a deployed C2 Advising Structure.</li><li>
Prepares correspondence, routes memorandums, and maintains personnel records.</li><li>
Coordinates requests for evaluations, and monitors requests for personnel actions, information management, orders for temporary duty and travel, personnel processing, personnel security clearances, process recommendations for awards and decorations and initiates actions for passport &amp; visas.</li><li>
Receives and processes higher headquarters and other unit/organization requests to visit the Command and/or staff.</li><li>
Plans and executes all aspects of visits to include coordination across staff functions, and with other co-located commands, in order to ensure visitor&rsquo;s objectives are met. Shall remain flexible to assist as mission dictates.</li><li>
Duties do include living in a combat zone under austere conditions.</li></ul>
Qualifications:
<p>
Required Skills and Experience</p><ul><li>
High school diploma with 6-9 yrs experience</li><li>
Clearance Level: Top Secret/SCI c</li><li>
Applicants must possess ten years of executive support experience OR four years of education above the high school level OR equivalent combinations of education and experience. Experience as an executive assistant at a O-6 Command or higher</li><li>
Must be able to qualify for a Government Purchase Card for the purpose of procuring own travel requirements in support of government-directed travel</li><li>
Possess a current and active U.S. Passport</li><li>
Possess a current and active U.S. Driver's License</li><li>
Must have the ability to wear personal protective equipment, including a protective mask, ballistic helmet, body armor, and chemical/biological protective garments</li><li>
Must be medically/physically fit for deployment with U.S. Military Forces Outside the Continental United States (OCONUS) under the provisions of USCENTCOM Medical</li><li>
Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.</li><li>
Able to accept a written assignment and produce releasable work within prescribed deadlines.</li><li>
Communicating in cross-cultural and multi-cultural environments both in written and oral formats</li></ul><div><br>
Preferred Skills and Experience</div><ul><li>
Experience supporting HUMINT operations</li><li>
Experience supporting U.S. Military Special Operations</li></ul>
Company Overview:
<div>
GovCIO is a team of transformers-people who are passionate about transforming government IT. Every day, we make a positive impact by delivering innovative IT services and solutions that improve how government agencies operate and serve our citizens.<br>
<br>
But we can't do it alone. We need great people to help us do great things - for our customers, our culture, and our ability to attract other great people. We are changing the face of government IT and building a workforce that fuels this mission. Are you ready to be a transformer?</div><div></div><div><b><br>
What You Can Expect</b></div><div></div><div><b><br>
Interview &amp; Hiring Process</b></div><div>
If you are selected to move forward through the process, here&rsquo;s what you can expect:</div><ul><li>
During the Interview Process</li><li><ul><li>
Virtual video interview conducted via video with the hiring manager and/or team</li><li>
Camera must be on</li><li>
A valid photo ID must be presented during each interview</li></ul></li></ul><ul><li>
During the Hiring Process</li><li><ul><li>
Enhanced Biometrics ID verification screening</li><li>
Background check, to include:</li><li><ul><li>
Criminal history (past 7 years)</li><li>
Verification of your highest level of education</li><li>
Verification of your employment history (past 7 years), based on information provided in your application</li></ul></li></ul></li></ul><div><b>
Employee Perks</b></div><div>
At GovCIO, we consistently hear that meaningful work and a collaborative team environment are two of the top reasons our employees enjoy working here. In addition, our employees have access to a range of perks and benefits to support their personal and professional well-being, beyond the standard company offered health benefits, including:</div><ul><li>
Employee Assistance Program (EAP)</li><li>
Corporate Discounts</li><li>
Learning &amp; Development platform, to include certification preparation content</li><li>
Training, Education and Certification Assistance*</li><li>
Referral Bonus Program</li><li>
Internal Mobility Program</li><li>
Pet Insurance</li><li>
Flexible Work Environment</li><li>Available to full-time employees</li></ul><div></div><div><br>
Our employees&rsquo; unique talents and contributions are the driving force behind our success in supporting our customers, which ultimately fuels the success of our company. Join us and be a part of a culture that invests in its people and prioritizes continuous enhancement of the employee experience.</div><div></div><div><b><br>
We are an Equal Opportunity Employer.</b> All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran. EOE, including disability/vets.</div><div></div><div><b><br>
Posted Pay Range</b></div><div>
The posted pay range, if referenced, reflects the range expected for this position at the commencement of employment, however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, education, experience, and internal equity. The total compensation package for this position may also include other compensation elements, to be discussed during the hiring process. If hired, employee will be in an &ldquo;at-will position&rdquo; and the GovCIO reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, GovCIO or individual department/team performance, and market factors.</div>
Posted Salary Range: USD $70,000.00 - USD $75,000.00 /Yr.</div>

Executive Administrator Assistant

Gulf Overseas HR Consultancy

<p>We are seeking a highly organized and professional <b>Executive Medical Secretary</b> with a strong <b>pharmaceutical or medical background</b>. The ideal candidate will provide administrative and secretarial support to senior medical executives, ensuring smooth day-to-day operations and effective communication with patients, medical staff, and stakeholders.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage executive calendars, schedule appointments, and coordinate meetings</li><li>Prepare, edit, and format medical reports, correspondence, and presentations</li><li>Handle patient inquiries professionally via phone, email, or in person</li><li>Maintain and organize medical records, files, and confidential documents</li><li>Assist in coordinating meetings, conferences, and medical events</li><li>Liaise with healthcare professionals, pharmaceutical representatives, and internal teams</li><li>Ensure timely follow-up on tasks, communications, and project deadlines</li><li>Support medical executives in administrative duties, including travel arrangements and documentation</li><li>Handle office correspondence, including letters, emails, and memos</li><li>Maintain confidentiality and comply with medical privacy regulations</li></ul><p><b>Qualifications &amp; Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or diploma in <b>Pharmacy, Medical, Life Sciences, Healthcare Administration</b>, or related field</li><li>Prior experience as a <b>Medical Secretary, Executive Assistant, or Administrative Support in a medical or pharmaceutical setting</b></li><li><b>Fluent in English</b> (spoken and written); additional language skills are a plus</li><li>Excellent organizational, multitasking, and time management skills</li><li>Strong communication and interpersonal skills</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management software</li><li>Professional demeanor, attention to detail, and ability to work independently</li></ul><p><b>What We Offer:</b></p><ul><li>Attractive salary package with potential performance bonuses</li><li>Professional and supportive working environment</li><li>Clear work schedule with weekends off (Thursday &amp; Friday)</li><li>Opportunity to work closely with senior medical professionals and grow within the organization.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,500.00 - QAR5,000.00 per month</p>

Executive Medical Secretary

Hilton

<div><p>Assistant Executive Housekeeper</p><p>
An Assistant Executive Housekeeper will support all Housekeeping and Laundry operations including the development of the Team Members with in the group so to provide an exceptional experience for our Guests.</p><p><b>
What will I be doing?</b><br>
</p><p>As an Assistant Executive Housekeeper, you will be responsible for assisting with overseeing housekeeping operations to deliver an excellent Guest and Member experience. An Assistant Executive Housekeeper will also be required to assist the Executive Housekeeper/Housekeeping Manager and monitor standards. Specifically, you will be responsible for performing the following tasks to the highest standards:</p><ul><li>
Assist with overseeing Housekeeping/Laundry operations</li><li>
Operate within departmental budgets through effective stock and cost controls and well managed schedules</li><li>
Support departmental targets and objectives, work schedules, budgets, and policies and procedures</li><li>
Ensure consistently high operating standards in every area of Housekeeping and Laundry, as identified by the hotel brand standards</li><li>
Perform routine inspections of all Housekeeping areas and report any issues to the Executive Housekeeper</li><li>
Implement, effectively, all Housekeeping policies and procedures including Health and Safety and security</li><li>
Monitor the appearance, standards, and performance of all Housekeeping Team Members with an emphasis on training and team work</li><li>
Ensure team members have an up-to-date knowledge of all room categories and amenities</li><li>
Assist the Executive Housekeeper to maintain good communication and work relationships in all hotel areas and with external customers and suppliers</li><li>
Ensure staffing levels cover business demands</li><li>
Ensure ongoing training to support the Executive Housekeeper</li><li>
Ensure communication meetings are conducted</li><li>
Manage staff performance issues in compliance with company policies and procedures</li><li>
Support managing, training and developing the team</li><li>
Deputise in absence of the Executive Housekeeper</li><li>
Provide excellent guest service</li><li>
Assist other departments wherever necessary</li></ul><p><b>
What are we looking for?</b><br>
</p><p>An Assistant Executive Housekeeper serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:</p><ul><li>
Housekeeping/laundry experience in the hotel/leisure/retail sector in similar/same position</li><li>
A high school certificate or equivalent</li><li>
High level of commercial awareness and cost control capabilities</li><li>
Proficiency, at a basic level, with computers and computer programs, including Microsoft Office</li><li>
Excellent leadership, interpersonal and communication skills</li><li>
Committed to delivering high levels of customer service</li><li>
Ability to work under pressure</li><li>
Excellent grooming standards</li><li>
Flexibility to respond to a range of different work situations</li><li>
Knowledge of Workplace, Health, Safety and Hygiene is essential</li><li>
Strong communication skills</li><li>
A passion for delivering exceptional levels of guest service</li></ul><p>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:</p><ul><li>
Familiar with Property Management Systems</li><li>
Experience managing a department and Profit and Loss account</li><li>
High level of IT proficiency</li></ul><p><b>
What is it like working for Hilton?</b></p><p>
The future of hospitality is bright at Hilton: a leading global hospitality company with a diverse portfolio of world-class brands. Dedicated to filling the earth with the light and warmth of hospitality, we have welcomed more than 3 billion guests in our more than 100-year history. Hilton is proud to have an award-winning workplace culture, and we are consistently named among one of the World&rsquo;s Best Workplaces.</p><p>
We support the mental and physical wellbeing of all Team Members, so they can Thrive, thanks to innovative programs and benefits such as workplace flexibility, career growth and development, and our <b>Go Hilton Team Member Travel</b> discount program. Hilton prioritizes understanding and integrating our Team Members&rsquo; unique perspectives and voices&mdash;along with those of our Guests, Owners, Suppliers, and Partners&mdash;to cultivate a diverse and inclusive environment for all. Check out the Hilton Careers blog and Instagram to learn more about what it&rsquo;s like to be on Team Hilton!</p><p>
We are an equal opportunity employer and value diversity at our company. We will ensure that qualified individuals with protected disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions of his or her role, and to receive other benefits and privileges of employment. Please contact us to request accommodation.</p></div>

Assistant Executive Housekeeper

Modular Construction & Electromechanical

<p><b>We Are Hiring &ndash; Administrative Staff (Local Hire Only)</b><br/><i>Location: Qatar</i><br/><i>Company: [Your Company Name]</i></p><p>We are a reputable <b>contracting company in Qatar</b> looking for an experienced <b>Administrative Staff</b> to join our team.</p><p>The ideal candidate must be <b>currently in Qatar</b>, <b>available to join immediately</b>, and have <b>at least 5 years of relevant experience</b> in a similar field.</p><p><b>Position: Administrative Staff Key Responsibilities:</b></p><p><b>1. Executive Assistant to the General Manager</b></p><ul><li>Manage daily schedules, meetings, and correspondence for the General Manager.</li><li>Prepare reports, letters, and presentations as required.</li><li>Handle confidential and sensitive company information with professionalism.</li><li>Coordinate internal and external communications on behalf of management.</li></ul><p><b>2. HR Works</b></p><ul><li>Assist in employee recruitment, onboarding, and record management.</li><li>Maintain and update staff files, attendance, and leave records.</li><li>Support HR policies, procedures, and employee relations activities.</li><li>Coordinate with PRO for visa renewals, QID, and other HR-related tasks.</li></ul><p><b>3. Project Coordination</b></p><ul><li>Support project teams with documentation, scheduling, and progress tracking.</li><li>Coordinate with site engineers and procurement for project requirements.</li><li>Prepare project-related reports and maintain communication between departments.</li></ul><p><b>4. Cost Control &amp; Documentation</b></p><ul><li>Assist in monitoring project costs, budget updates, and expense tracking.</li><li>Ensure all project documentation is properly filed, updated, and accessible.</li><li>Prepare purchase requests, quotations, and other cost-related documents.</li></ul><p><b>Qualifications:</b></p><ul><li>Bachelor&rsquo;s Degree</li><li>Minimum <b>5 years of experience</b> in administration within a <b>construction or contracting company</b>.</li><li>Strong organizational, communication, and multitasking skills.</li><li>Proficient in MS Office and document control systems.</li><li>Must be <b>locally available in Qatar</b> and <b>ready to join immediately</b>.</li></ul><p>Job Type: Full-time</p>

Administrative Staff

Raffles Hotels & Resorts

<div>
 <strong>
  Company Description
  <br/>
  <br/>
 </strong>
 #BeLimitless
 <br/>
 <br/>
 We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor&rsquo;s limitless possibilities.
 <br/>
 <br/>
 By joining an Accor brand, every chapter of your story is yours to write and together we can imagine tomorrow's hospitality.
 <br/>
 <br/>
 Do what you love; care for the world; dare to challenge the status quo! #BELIMITLESS
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 The Assistant Director of Food &amp; Beverage supports the Executive Assistant Manager &ndash; F&amp;B in leading the Food &amp; Beverage division to achieve world-class service and operational excellence. This role plays a key part in executing strategic initiatives and driving the day-to-day performance of all F&amp;B outlets, ensuring alignment with the department&rsquo;s long-term vision.
 <br/>
 <br/>
 Key responsibilities include assisting in the achievement of revenue and profitability targets, maintaining high standards of quality and service, supporting cost control and expense management efforts, and fostering a strong, motivated team culture. The Assistant Director actively contributes to recruitment, development, and retention of top local and international talent, while promoting innovation and creativity across the division. This position ensures operational consistency, guest satisfaction, and a continued reputation for excellence in all aspects of the Food &amp; Beverage experience.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Sets and clearly communicates the strategic direction for the Food &amp; Beverage department in coordination with the Managing Director, Hotel Manager, Executive Assistant Manager &ndash; F&amp;B, and Executive Chef
  </li>
  <li>
   Clearly describes and assigns responsibility and authority for the operation of the various food and beverage outlets
  </li>
  <li>
   Consistently improves the financial profitability, productivity and efficiency of the food and beverage department
  </li>
  <li>
   Prepares and monitors annual budget revenue goals and expenses for the Food and Beverage department and makes recommendations for adjustments if needed
  </li>
  <li>
   Reviews and analyses various financial results/reports to monitor overall Food and Beverage performance and takes any corrective actions that may be needed
  </li>
  <li>
   Monitors international and local market conditions/trends that impact menu offerings, business volume, and profitability.
  </li>
  <li>
   Executes inventory control and calculation for monthly analysis and reconciliation.
  </li>
  <li>
   With the Executive Assistant Manager &ndash; F&amp;B and Executive Chef, identifies opportunities to control food cost and other expenses
  </li>
  <li>
   Works closely with the Finance Department on policies, procedures, compliance and the monthly inventory processes
  </li>
  <li>
   Ensures that quality of service provided in all Food &amp; Beverage Outlets is maintained to the highest level
  </li>
  <li>
   Walks all Food &amp; Beverage front and back of the house areas on daily basis and notes any shortcomings and takes appropriate action immediately
  </li>
  <li>
   Ensures consistency of quality, taste, presentation, temperature of beverage served in all Food &amp; Beverage Outlets
  </li>
  <li>
   Ensures maximum creativity and consistency in all Food &amp; Beverage presentations
  </li>
  <li>
   Ensures application of procedure and regulation to colleagues concerning hygiene (HACCP or Food Safety) / Fire Safety / emergency procedures
  </li>
  <li>
   Reviews daily financial reports
  </li>
  <li>
   Shares information from Executive Committee with Food &amp; Beverage team
  </li>
  <li>
   Conducts daily Food &amp; Beverage Briefing, monthly Food &amp; Beverage Meeting and other scheduled meetings for Food &amp; Beverage department.
  </li>
  <li>
   Attends Department Head Morning Operations Briefing, Executive Committee Meeting, Business Review Meeting (P&amp;L) and other scheduled meetings
  </li>
  <li>
   Maintains proper and adequate control over purchase orders and requisitions
  </li>
  <li>
   Reviews Food &amp; Beverage Cost and ensures it is in line with budget and forecast
  </li>
  <li>
   Converses with guests in restaurants and bars to solicit comments and establish a loyal following and repeat business from the local market
  </li>
  <li>
   Controls casual labor &amp; overtime requisitions submitted by Managers
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s Degree in Hospitality Management or a related field
  </li>
  <li>
   Minimum of 10 years&rsquo; progressive leadership experience in luxury hotels or resorts, with a focus on complex, multi-outlet food &amp; beverage operations
  </li>
  <li>
   Proven track record in high-volume, large-scale environments
  </li>
  <li>
   Previous professional experience in the Middle East is essential
  </li>
  <li>
   Strong proficiency in Microsoft Office and operational systems
  </li>
  <li>
   Fluent in English; proficiency in additional languages is a distinct advantage
  </li>
  <li>
   Solid understanding of reservations systems and revenue management strategies
  </li>
  <li>
   Naturally thrives in a dynamic, multicultural workplace
  </li>
 </ul>
</div>


Assistant Director of Food & Beverage

MEEZA QSTP

<div>
 <p>
  <strong>
   Functional Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive administrative support to the Chief Financial Officer, including scheduling meetings, managing calendars and coordinating travel arrangements.
  </li>
  <li>
   Maintain and follow up on Finance&rsquo;s to do list tracker.
  </li>
  <li>
   Manage MEEZA&rsquo;s unfunded credit facility, ensuring that the facility being used is always tracked and reconciled to underlying data. Ensure all bank guarantees are prepared on time and accurately.
  </li>
  <li>
   Support the AR and revenue team on collections and Billing 360. Ensure all SO&rsquo;s in Billing 360 have the appropriate supporting documentation and follow up as required.
  </li>
  <li>
   Prepare and edit correspondence, reports and presentations for internal and external stakeholders, ensuring accuracy, clarity and adherence to company standards.
  </li>
  <li>
   Act as a primary point of contact for internal and external inquiries, screening and directing phone calls and emails and providing timely and professional responses.
  </li>
  <li>
   Maintain confidential and sensitive information with the utmost discretion and professionalism, handling sensitive documents and communications in a secure manner.
  </li>
  <li>
   Assist in the preparation and coordination of board meetings, executive meetings and other finance meetings, including agenda development, document preparation and logistics.
  </li>
  <li>
   Conduct research and gather information to support decision-making and project planning, compiling data and preparing reports as needed.
  </li>
  <li>
   Collaborate with cross-functional teams and departments, facilitating communication and ensuring smooth coordination of activities and initiatives.
  </li>
  <li>
   Manage and prioritize multiple tasks and responsibilities, proactively identifying and addressing potential issues or conflicts to support efficient workflow and time management.
  </li>
  <li>
   Design, organize, and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
  </li>
  <li>
   Coordinate the receipt and compilation of information necessary for the production of regular activity and progress reports.
  </li>
  <li>
   Arrange for or personally perform the basic translation of incoming / outgoing correspondence into English/Arabic and vice versa.
  </li>
  <li>
   Oversee ICFOR management testing and ensure testing is completed on time. Review remediation log and follow up as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Requirements:
  </strong>
 </p>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience as an Executive Assistant to a C-Level executive for a listed company.
  </li>
  <li>
   2+ years working in a Finance Operations Team.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Academic &amp; Professional Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Diploma/Bachelor's degree in Public Administration or equivalent preferred.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Skills and Requirements
  </strong>
 </p>
 <ul>
  <li>
   High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, etc.
  </li>
  <li>
   Professional level verbal and written communications skills (English and Arabic preferred).
  </li>
  <li>
   Computer literate on all MS Office applications with high-speed typing abilities.
  </li>
  <li>
   Ability to remain organized and meet deadlines in a fast-paced, quickly changing environment.
  </li>
 </ul>
</div>


Finance Executive Assistant

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