executive assistant

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executive assistant to managing director (part time) Jobs in Istanbul

executive assistant to managing director (part time)

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executive staff assistant

MUFG

<div>
 
 
 Do you want your voice heard and your actions to count?
 
 
 
 Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we&rsquo;re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.
 
 
 With a vision to be the world&rsquo;s most trusted financial group, it&rsquo;s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.
 
 
 Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.
 
 
 
 
 
 
 Would you like to work for one of the World's largest banks in an exciting, dynamic and international environment?
 
 
 
 We are currently recruiting for an Executive Assistant
 
 in Planning Department
 
 in &Idot;stanbul.
 
 
 
 
 
 MUFG Bank is one of the oldest Japanese Institutions with an established office in T&uuml;rkiye. The history of our Bank dates back to the Bank of Tokyo, which embarked on its journey in T&uuml;rkiye through the establishment of a Representative Office in Istanbul in 1986.
 
 
 Following the acquisition of an operation license in September 2013 with the resolution of the Banking Regulation and the Supervision Board, MUFG Bank Turkey A.&Scedil;. (&ldquo;MUFG Bank Turkey&rdquo;) opened its doors for business on November 28, 2013.
 
 
 Please visit our website for more information: MUFG Bank Turkey A.&Scedil;.
 
 
 
 
 
 
 Key responsibilities:
 
 
 
 We look for talented, highly motivated and enthusiastic people who is eager to contribute to a dynamic and collaborative team while advancing his / her career in professional environment. The successful candidate will:
 
 
 
 
 
 
 Personal assistant (PA)
 
 
 <ul>
 <li>
 Supporting Executives (GM, DGMs, MD for Corporate Banking staffs) in managing the day to day operations.
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 Calendar management and travel arrangements for Executives
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 Coordinating schedules for senior visitors coming from other MUFG offices.
 </li>
 <li>
 Coordinating schedules including appointment for Executives visiting other MUFG offices
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 Ensuring Executives are fully prepared for meetings and conference calls including ensuring papers are printed and ordered in a timely fashion
 </li>
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 Organizing meetings and events, including regular meetings with directs, meeting with EMEA &amp; regional stakeholders, monthly meeting with Department Heads, organizing and preparing materials and logistics for Townhalls/Monthly Staff Meeting, assist with organizing trainings, and offsites.
 </li>
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 Working with Executives to submit and document expenses in a timely fashion
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 Organizing and prioritizing incoming calls received for these managers,
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 Conducting tasks requested by Executives,
 </li>
 </ul>
 
 
 Expat Staff Responsibility
 
 
 <ul>
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 Communicate with expatriates and their families about working permit and residence permits and support HR&amp;GA department,
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 Contacting with the real estate agents during the residence rental period, follow up the rental agreement process, contact with the residence building management,
 </li>
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 Starting the water, electricity, telephone, internet subscriptions, follow up the monthly residence expenses
 </li>
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 Organizing the domestic and international moving process with the contracted company, prepare the necessary documents
 </li>
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 Following up the work permits and residence permits issue and the extension process under the leading of Human Resources Division
 </li>
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 Accompanying expats to obtain documents from official authorities where individual application is requested (Tax Office, Address Registration Office, Courthouse, Bank)
 </li>
 <li>
 Contacting with the related company to prepare the necessary official documents such as notary, translation works
 </li>
 </ul>
 
 
 Bank Cars Responsibility
 
 
 <ul>
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 Organizing the car schedule together with the Bank&rsquo;s drivers
 </li>
 </ul>
 
 
 Corporate Communication Responsibility
 
 
 <ul>
 <li>
 Managing the corporate website and the local intranet (Kizuna) to make sure they are up to date with local regulatory requirements and serve our customers/employees in the best way
 </li>
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 Coordinating publication of Bank&rsquo;s Annual report: Update work allocation, compiling, review, communication with venders etc.
 </li>
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 Making GM&rsquo;s script &amp; messages, upon the request.
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 Other related duties as assigned
 </li>
 </ul>
 
 
 Planning Responsibility
 
 
 <ul>
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 Entering the necessary data into scheduling excel and keeping track of this excel.
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 After determining the date for meetings, making the related arrangements accordingly
 </li>
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 Other things such as translation, making research or document printing or formatting - if needed.
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 Support Management in the organization of the events such as seminar, reception etc.
 </li>
 <li>
 Handle necessary tasks and actions to complete bank&rsquo;s annual report
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Excellent command of both spoken and written English,
 </li>
 <li>
 Advanced in using MS Office applications,
 </li>
 <li>
 Self-starter, well-organized, extremely detail-oriented,
 </li>
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 Excellent time management, coordination, and communication skills,
 </li>
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 Able to work on multitask, complete assignments on time or advises in advance of any delays
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 Minimum 5 years of experience as an Executive Assistant,
 </li>
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 Bachelor degree on related disciplines
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 Excellent communication skills
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 Results driven, with a strong sense of accountability
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 A proactive, motivated approach.
 </li>
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 The ability to operate with urgency and prioritise work accordingly
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 Strong decision-making skills, the ability to demonstrate sound judgement
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 A structured and logical approach to work
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 Strong problem-solving skills
 </li>
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 A creative and innovative approach to work
 </li>
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 Excellent interpersonal skills
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 The ability to manage large workloads and tight deadlines
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 Excellent attention to detail and accuracy
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 A calm approach, with the ability to perform well in a pressurized environment
 </li>
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 Strong numerical skills
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 Excellent Microsoft Office skills.
 </li>
 </ul>
 
 
 
 
 
 
 
 MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.
 
 
 We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.
 
</div>

Executive Assistant

DEVA Holding A.Ş.

<div>
 
 DEVA has been operating since 1958 and is one of the pioneering pharmaceutical companies in Turkey. DEVA, having R&amp;D in focus, manufactures with international quality standards and currently exports products to other countries worldwide.
 
 
 
 
 
 DEVA is seeking for an "Executive Assisstant" ;
 
 
 
 
 <ul>
 <li>
 Graduation from university or associate degree
 </li>
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 Minimum 5 years of executive assistant job experience
 </li>
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 Advanced command of both spoken and written English
 </li>
 <li>
 Advanced in using MS Office applications
 </li>
 <li>
 Excellent interpersonal and communication skills
 </li>
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 Excellent coordination, problem solving, dealing and analytical thinking capabilities
 </li>
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 Having excellent time management and organizational skills,
 </li>
 <li>
 Detail oriented, self-directed and multitasking
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 JOB DESCRIPTION
 
 
 
 
 <ul>
 <li>
 Assisting the executive role in reporting, presentations, organisations and daily businesses,
 </li>
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 Handling internal and external communication, organising the agenda,
 </li>
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 Managing all travel and accommodation bookings,
 </li>
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 Coordinating the communication among divisions,
 </li>
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 Scheduling appointments and coordinating arrangements for meetings,
 </li>
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 Greeting, receiving and guiding visitors
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Bir &ccedil;al&inodot;&scedil;an aday&inodot; olarak, sizinle aram&inodot;zdaki t&uuml;m ileti&scedil;imde bilgilerinizi 6698 say&inodot;l&inodot; Ki&scedil;isel Verilerin Korunmas&inodot; Kanunu&rsquo;na, yasal mevzuata ve Ki&scedil;isel Verileri Koruma Kurumu kararlar&inodot;na uygun olarak i&scedil;liyoruz. Detayl&inodot; bilgiye ve ayd&inodot;nlatma metnimize link &uuml;zerinden ula&scedil;abilirsiniz. https://www.deva.com.tr/tr/kvkk
 
 
</div>

Anadolu Efes

<div>
 
 
 Be a part of Anadolu Efes!
 
 
 
 
 
 
 
 Do you want to be a part of Anadolu Efes? Let&rsquo;s get to know each other!
 
 
 
 
 
 
 Wherever we are, we strive to add +1 value to the economy, social life, tourism, culture, art, agriculture, sports, and young entrepreneurs by brewing joy.
 
 
 Our journey began on 1969 in the factories we opened in &Idot;zmir. Today, we are one of the top 10 companies in the world in our industry. We have 21 factories, 5 malt and 1 hops processing facility in 6 countries. We are the market leader in Turkey, Russia, Ukraine, Kazakhstan, Georgia and Moldova. You can find us in more than 70 countries in the world!
 
 
 
 
 
 
 What does a Executive Assistant do at Anadolu Efes?
 
 
 
 
 
 
 &bull; Preparing daily, periodic, and ad-hoc reports,&bull; Collecting and consolidating information from relevant roles and sharing it with the required stakeholders,
 
 
 &bull; Managing the calendar of the Function Leader, including meetings, appointments, and travel arrangements,
 
 
 &bull; Supporting and following up on event and organization processes,
 
 
 &bull; Coordinating effectively with other departments,
 
 
 &bull; Ensuring smooth telephone and correspondence traffic, including documents and faxes.
 
 
 
 
 
 
 What are we looking for?
 
 
 
 &bull; Bachelor&rsquo;s degree from relevant fields,
 
 
 &bull; Minimum 2 years of experience as an Executive or Department Assistant (preferred),
 
 
 &bull; Strong command of MS Office and SAP programs,
 
 
 &bull; Advanced knowledge of Excel,
 
 
 &bull; Excellent proficiency in English, both written and spoken,
 
 
 &bull; Strong planning, organization, and follow-up skills,
 
 
 &bull; High self-motivation and willingness to take responsibility,
 
 
 &bull; Excellent communication and representation skills.
 
 
 
 
 
 
 How do we hire?
 
 
 
 
 
 
 At Anadolu Efes, we hire without prejudice and discrimination against language, religion, ethnicity, race, gender and sexual orientation. We hire solely based on applicability to the job description measurable examinations, and competency-based interviews.
 
 
 
 
 
 
 
 If you find this position to be suitable for you, we are looking forward to your application and for you to add +1 value to our Anadolu Efes family!
 
 
 
 
 
 
 
 
 
 You can access the Anadolu Efes Employee Candidate Disclosure Statement through the link below:
 
 
 
 
 https://anadoluefes.com.tr/calisan-adayi-aydinlatma-metni.pdf
 
 
 
</div>

MINDPICKED

<div>
 
 MINDPICKED is a new generation recruitment firm providing companies solutions in their search for talent, and talents opportunities who wants to reach their potential.
 
 
 
 
 
 We specialize in middle and senior management recruitment in various sectors and countless job functions.
 
 
 
 
 
 Our client is recognized as the global leader in cleaning equipment and we are looking for an "Executive Assistant" for their organization.
 
 
 
 
 
 
 JOB DESCRIPTION:
 
 
 
 
 
 <ul>
 <li>
 Manage the Managing Director&rsquo;s agenda, organize meetings, and coordinate travel arrangements,
 </li>
 <li>
 Prepare presentations, reports, and meeting materials,
 </li>
 <li>
 Handle correspondence, emails, and phone calls on behalf of the Managing Director,
 </li>
 <li>
 Conduct research and analyses to support decision-making processes,
 </li>
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 Ensure effective use of Google Workspace (Docs, Sheets, Slides, Calendar) and MS Office,
 </li>
 <li>
 Collaborate with internal teams and external partners, supporting communication and coordination,
 </li>
 <li>
 Maintain confidentiality and manage sensitive information with professionalism,
 </li>
 <li>
 Provide administrative support such as documentation, filing, and follow-ups.
 </li>
 </ul>
 
 
 
 
 
 
 
 It would be WOW if you would bring this in:
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in Business Administration, Economics, Management, or related fields,
 </li>
 <li>
 At least 3 years of experience in a similar role,
 </li>
 <li>
 Strong analytical and organizational skills,
 </li>
 <li>
 Excellent communication skills and fluency in English (written and spoken),
 </li>
 <li>
 Proficiency in Google Workspace and MS Office,
 </li>
 <li>
 High level of discretion, attention to detail, and problem-solving ability,
 </li>
 <li>
 Availability to travel if required.
 </li>
 </ul>
 
 
 
 
 We look forward to getting to know you!
 
</div>

Accor

<div>Company Description 
Established in 2000 in Turkey, Rixos pioneers the &lsquo;ALL Inclusive, ALL Exclusive&rsquo; concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury. 
Job Description 
An exceptional opportunity presents itself for Executive Assistant to Managing Director to be part of flagship Rixos Tersane &#304;stanbul &amp; Aliee Istanbul. It is a newly constructed hotel that will be representative of refine hospitality. Rixos Tersane &#304;stanbul will present 432 , Aliee Istanbul will present 99 bedrooms.
You will be part of a strong pre-opening team who will be showcasing the property.
Job Description 
<ul><li>
Carry out the written internal communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the written external communications of the hotel&rsquo;s Managing Director.</li><li>
Carry out the telephone communications of the hotel&rsquo;s Managing Director.</li><li>
Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.</li><li>
File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.</li><li>
Protect the confidentiality of all correspondences issued or received by the Managing Director.</li><li>
Take note of and follow-up all appointments of the Managing Director.</li><li>
Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.</li><li>
Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.</li><li>
Prepare the meeting minutes appropriately for the Managing Director&rsquo;s meetings that require such meeting minutes and distribute them to the concerned parties.</li><li>
Show high levels of organizational skills and efficiency</li></ul> 

Qualifications 
<ul><li>
Previous experience in a similar or Hotel Sales role, preferably in the hospitality industry, experience in luxury hotels</li><li>
Strong attention to detail, highly responsible, organized &amp; reliable</li><li>
Strong interpersonal and problem solving abilities</li><li>
Ability to multi-task and work well under pressure</li><li>
Excellent communication and organization skills</li><li>
Excellent reading, writing and oral proficiency in English Language.</li></ul></div>

Trendyol Go

<div>
 
 
 ABOUT THE TEAM
 
 
 
 
 
 
 Trendyol Go, originally founded as the instant delivery arm of Trendyol, one of Turkey&rsquo;s leading e-commerce platforms, was acquired by Uber to join forces in accelerating the future of local commerce and on-demand delivery. Born from a dynamic startup spirit and backed by Trendyol, Trendyol Go connects local merchants, couriers, and customers in real time to meet everyday needs with speed and reliability.
 
 
 
 
 
 Our on-demand platform offers instant delivery for food, groceries, and more bringing convenience and choice right to the doorsteps of millions. As part of Uber, the world&rsquo;s largest mobility and delivery technology platform, we combine local market expertise with cutting-edge technology to redefine urban delivery.
 
 
 
 
 
 We are committed to powering seamless experiences that enable customers to get what they want, when they want it, while creating flexible earning opportunities for couriers. With a mission to strengthen local commerce and foster positive impact on merchants and couriers, Trendyol Go is evolving rapidly expanding its offerings and reach, innovating with technology, and delivering exceptional service every step of the way.
 
 
 
 
 
 
 
 
 
 QUALITIES WE'RE LOOKING FOR
 
 
 
 
 
 <ul>
 <li>
 Build strong, trust-based relationships with senior leadership and cross-functional teams by anticipating needs, ensuring seamless daily operations, and proactively identifying opportunities to improve executive efficiency,
 </li>
 <li>
 Lead and optimize complex calendar and travel management processes, ensuring flawless coordination across time zones and business priorities,
 </li>
 <li>
 Leverage productivity and AI tools to streamline workflows, support strategic projects, and maximize executive focus on business-critical initiatives,
 </li>
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 Act as the connective tissue between executives and key internal/external stakeholders by facilitating clear communication, preparing briefing materials, and ensuring timely follow-ups,
 </li>
 <li>
 Manage confidential information with the highest level of discretion and integrity, enabling smooth decision-making at the leadership level,
 </li>
 <li>
 Drive operational excellence by creating and owning efficient systems for meeting rhythms, reporting, and cross-functional coordination,
 </li>
 <li>
 Prioritize and manage multiple leaders&rsquo; calendars and evolving priorities with sound judgment, calm under pressure, and a solutions-oriented mindset,
 </li>
 <li>
 Support complex, high-impact projects end-to-end &mdash; from kickoff and planning to execution and reporting &mdash; contributing directly to team and company goals,
 </li>
 <li>
 Demonstrate agility in a fast-paced, ever-evolving environment by taking initiative, owning ambiguous tasks, and adapting quickly to shifting priorities,
 </li>
 <li>
 Collaborate with finance and operations teams on budget-related activities, including expense tracking and planning processes,
 </li>
 <li>
 Thrive in a matrixed, global organization by navigating complex structures with confidence, and serving as a reliable point of contact across teams and geographies.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 YOUR MAIN RESPONSIBILITIES
 
 
 
 
 
 <ul>
 <li>
 
 Strategic Calendar Management:
 
 Manage complex calendars using Google Calendar, including vetting, prioritizing, and proactively offering recommendations to maximize leaders' time and focus.
 </li>
 <li>
 
 Meeting Preparation &amp; Support:
 
 Ensure leaders are fully prepared and punctual for all engagements, and contribute actively to leadership meetings by taking comprehensive notes and tracking action items.
 </li>
 <li>
 
 Stakeholder Coordination:
 
 Coordinate meetings with multiple internal and external stakeholders, navigating complex scheduling demands.
 </li>
 <li>
 
 Travel &amp; Expense Management:
 
 Seamlessly arrange domestic and international travel, including detailed itinerary drafting, visa processing, and timely expense report processing. You'll be the go-to for remote logistical support, ensuring smooth journeys for our leaders.
 </li>
 <li>
 
 Project &amp; Task Oversight:
 
 Provide critical follow-up and reminders on project deadlines, action items, and deliverables, ensuring timely completion.
 </li>
 <li>
 
 Operational Excellence:
 
 Assist with a variety of essential operational tasks, including facility and space planning logistics, and providing valuable feedback on team expenses.
 </li>
 <li>
 
 Event Planning:
 
 Play a key role in the planning and coordination of important team gatherings, all-hands meetings, summits, and quarterly business reviews (QBRs).
 </li>
 <li>
 
 Adaptable Support:
 
 Master the intricacies of supporting leaders remotely, while also navigating complex conference room logistics.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 JOIN US AND
 
 
 
 
 
 <ul>
 <li>
 Take ownership from day one and grow your skills in a collaborative, international environment,
 </li>
 <li>
 Experience a start-up spirit with the stability of a large tech company,
 </li>
 <li>
 Tackle impactful challenges in local commerce using agile practices,
 </li>
 <li>
 Be part of a creative, focused team that values collaboration and results,
 </li>
 <li>
 Access a rich learning platform for ongoing personal and professional development,
 </li>
 <li>
 Work with global experts, supported by mentoring and upskilling opportunities,
 </li>
 <li>
 Advance based on talent and impact &mdash; not just job titles,
 </li>
 <li>
 Stay connected through engaging team events, meetings, and social activities,
 </li>
 <li>
 Enjoy top-tier benefits,
 </li>
 <li>
 Balance flexibility and team bonding through our hybrid work model, including the summer model to work remotely opportunity
 </li>
 </ul>
 
 
 
 
 We look forward to your application! We operate on a hybrid model, combining the efficiency of remote work with the collaboration of in-person teamwork. Teams come together on designated days to foster creativity and connection. Note: Hybrid work applies only to hybrid roles. Some positions may require regular on-site presence.
 
</div>

Ford Otosan

<div>
 
 We are looking for a Corporate Communication Team Member (Executive Assistant) to join the Ford Otosan Corporate Communication and Sustainability Team.
 
 
 
 
 
 Responsibilities of the role include:
 
 
 &bull;Carrying executive assistant responsibilities to the Corporate Communication and Sustainability Leader, organizing the agenda and managing day-today agenda related items.
 
 
 &bull;Providing support to the Corporate Communication and Sustainability teams' during events and organizations.
 
 
 &bull;Managing the team agenda, organizing group trips and events.
 
 
 &bull;Coordinating and consolidating interdepartmental budgets.
 
 
 &bull;Preparation and production of Ford Otosan corporate materials.
 
 
 &bull;Managing the visual and written archive of Ford Otosan.
 
 
 &bull;Monitoring department contracts, tracking invoices and payments.
 
 
 
 
 
 Required Competencies:
 
 
 &bull;Graduated from faculties of Economics and Administrative Sciences.
 
 
 &bull;Min 3 years of experience in executive assistant / department coordinator roles. Corporate communication / marketing communication / advertising or public relations agency experience is plus.
 
 
 &bull;Advanced level of English.
 
 
 &bull;Advanced level proficiency in Microsoft Office applications (especially PowerPoint and Excel).
 
 
 &bull;Strong writing skills in both Turkish and English.
 
 
 &bull;Positive attitude and effective communication skills.
 
 
 &bull;Analytical thinking and problem-solving abilities.
 
 
 &bull;Strong planning and organizational skills.
 
 
 &bull;Team player.
 
 
 &bull;Capable of working with a customer and results-oriented approach.
 
 
 
 
 
 Role Location
 
 
 &bull;Sancaktepe / &Idot;stanbul
 
 
 
 
 
 When You Start Your Career In "Ford Otosan";
 
 
 &bull; We have hybrid working model and you can enjoy being part of an agile team.
 
 
 &bull; You'll become a member of Ko&ccedil; Pension Foundation
 
 
 &bull; You and your loved ones will enjoy the benefits of Ko&ccedil;Ailem
 
 
 &bull; You'll choose the side benefits with Flextra
 
 
 
 
 
 
 
 
 'The only criterion evaluated in the recruitment and employment is suitability for the job; equal opportunity is provided without any discrimination.'
 
</div>

Corporate Communication Team Member (Executive Assistant)

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Corporate Communication Team Member (Executive Assistant)