executive administrative assistant

executive assistant

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administrative assistant

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administrative legal assistant

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business office assistant

executive staff assistant

Kansas City Accident Injury Attorneys

<p>Are you looking for a challenging and rewarding opportunity to be a key asset to a successful law firm? We are seeking an experienced Executive Assistant to join our team and support the law firm owner/attorney in managing a staff of 25+ highly skilled personnel. In this role, you will be responsible for handling a wide range of administrative tasks and projects with the highest level of efficiency, confidentiality, and positivity. You will also have the opportunity to assist with project management and help facilitate the effective practice of law.</p><p>To be successful in this role, you should have a background in executive assistance, excellent communication skills, AI experience and orientation, and the ability to anticipate needs. Additionally, you should have management experience, personal injury paralegal experience, financial knowledge, and proficiency with technology. We are looking for someone who is smart, has excellent judgment, is positive, hardworking, and able to provide real-time feedback to a busy executive.</p><p>In this role, you will have the chance to work with a talented and likeable team, as well as take on a variety of responsibilities including complex calendar management, meeting management, communication with the law firm, email management, and personal and professional administrative tasks. You will be responsible for supporting the initiatives of the law firm and its owner, and helping us achieve our goals of extreme client and employee delight.</p><p>If you are a driven and detail-oriented individual with a high level of discretion, we encourage you to apply for this exciting opportunity.</p><p>RESPONSIBILITIES<br/>The EA will have the following primary responsibilities:</p><ul><li>Heavily AI utilization and orientation for task completion</li><li>Complex calendar management and scheduling</li><li>Meeting management including preparing agendas, printing reports, taking notes, and distributing action items</li><li>Communicating throughout the law firm, on the owner&rsquo;s behalf, both internally and externally</li><li>Email management on behalf of the owner</li><li>Arranging, attending and assisting in-person meetings multiple times per week including but not limited to meetings and delegated tasks</li><li>Varying personal and professional administrative tasks including but not limited to booking appointments, research projects, and coordinating travel, leveraging EA tasks to the PA and other non-executive staff through delegation as appropriate</li><li>Assisting with project management</li></ul><p>PROFICIENCIES</p><ul><li>Advanced AI usage and orientation</li><li>High level Executive Assistance background and experience</li><li>Management experience</li><li>HR experience</li><li>Office Management experience</li><li>Personal injury paralegal experience</li><li>Financial knowledge</li><li>High quality communication</li><li>High level of discretion</li><li>Anticipating needs</li><li>Affinity for technology</li></ul><p>In a nutshell: The right candidate is SMART, with EXCELLENT JUDGMENT, an advanced AI user, positive, hard working, driven, reasonable, appropriately deferential, high energy, talented, likeable, an initiator, communicator, a doer, and able to provide real-time feedback to a busy executive.</p><p>REQUIREMENTS</p><ul><li>Advanced AI USER and orientation</li><li>Education: Bachelors degree</li><li>Experience: 3 to 5 years supporting an executive; high level law firm executive assistance preferred; substantial successful executive assistant experience, and significant paralegal personal injury legal experience.</li></ul><p>Job Type: Full-time</p><p>Pay: $70,000.00 - $90,000.00 per year</p><p>Work Location: In person</p>

Executive Assistant

Hope Leadership Academy

<div><p>Executive Administrative Assistant</p><p></p><p><b><br>
Salary:</b> $50,000 annually<br>
<b>Start Date:</b> July 1, 2026<br>
<b>Reports To:</b> Superintendent / School Leader</p>
<p>
About Hope Leadership Academy</p>
<p>
Hope Leadership Academy (HLA) is committed to creating a safe, structured, and academically excellent environment where every scholar thrives. We believe strong systems, clear communication, and exceptional service are essential to supporting students, families, and staff.</p>
<p>
Position Summary</p>
<p>
The Executive Administrative Assistant provides high-level administrative and operational support to the Superintendent and leadership team. This role manages schedules, communications, meeting coordination, and key administrative systems that keep the school organized, responsive, and running smoothly.</p>
<p>
The ideal candidate is proactive, detail-oriented, discreet, and able to manage multiple priorities with professionalism and care.</p>
<p>
Key Responsibilities</p>
<p>
Executive &amp; Administrative Support</p>
<ul>
<li>Manage the Superintendent calendar, scheduling, and meeting logistics</li>
<li>Coordinate agendas, meeting materials, notes, and action-item follow-up</li>
<li>Draft, proofread, and organize professional communications (emails, letters, memos)</li>
<li>Maintain systems for confidential documents, records, and leadership files</li>
</ul>
<p>Office &amp; Schoolwide Coordination</p>
<ul>
<li>Serve as a key point of contact for internal and external stakeholders (families, district partners, vendors, community members)</li>
<li>Support event planning and logistics for schoolwide meetings, family events, and staff gatherings</li>
<li>Manage ordering, inventory, and office supply systems; coordinate printing and materials</li>
</ul>
<p>Data, Compliance &amp; Reporting Support</p>
<ul>
<li>Track deadlines and support completion of required documentation and submissions</li>
<li>Maintain accurate logs, correspondence records, and leadership documentation</li>
<li>Support basic data entry and reporting tasks as assigned</li>
</ul>
<p>Professionalism &amp; Customer Service</p>
<ul>
<li>Provide high-quality customer service with warmth, clarity, and follow-through</li>
<li>Maintain confidentiality and discretion with sensitive information</li>
<li>Support a positive school culture by modeling professionalism and responsiveness</li>
</ul>
<p>Required Qualifications</p>
<ul>
<li>High school diploma required; Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li>
<li>3+ years of administrative experience (executive support preferred; school setting a plus)</li>
<li>Strong organizational skills and attention to detail</li>
<li>Excellent written and verbal communication skills</li>
<li>Ability to handle confidential information with discretion</li>
<li>Proficiency with Google Workspace and/or Microsoft Office (Docs/Sheets/Slides, Outlook/Gmail, calendars)</li>
<li>Ability to prioritize competing deadlines in a fast-paced environment</li>
</ul>
<p>Preferred Qualifications</p>
<ul>
<li>Experience supporting senior leadership in a school, nonprofit, or mission-driven organization</li>
<li>Experience with scheduling across multiple stakeholders and managing complex calendars</li>
<li>Strong event coordination and project-tracking skills</li>
<li>Bilingual (Spanish/English) a plus (if relevant to your community)</li>
</ul>
<p>Core Competencies</p>
<ul>
<li>Professional judgment and confidentiality</li>
<li>Proactive planning and problem-solving</li>
<li>Strong time management and follow-through</li>
<li>Clear communication and relationship-building</li>
<li>Team-oriented service mindset</li></ul></div>

Executive Administrative Assistant

Masters Transportation

<div><div><b>Senior Executive Assistant.</b></div><div><b>
Location:</b> Kansas City, MO (Headquarters).<br>
<b>Schedule:</b> Full-time, M&ndash;F, 8:00 AM &ndash; 5:00 PM.<br>
</div><div>
Master&rsquo;s Transportation is looking for a proactive, highly tech‑savvy <b>Senior Executive Assistant</b> to support our President and executive leadership team. This is a role for a strategic partner &mdash; someone who thrives in fast-paced environments, leverages technology to streamline operations, and ensures the executive office runs with precision and professionalism.<br>
</div><div><b>
Why This Role Matters:</b></div><div>
As a key point of connection for our executives, you&rsquo;ll manage complex schedules, communications, and projects that directly support high‑impact business initiatives. Your ability to use technology intuitively and creatively will help optimize workflows, elevate communication, and enhance executive productivity across the organization.<br>
</div><div><b>
What You&rsquo;ll Do:</b></div><ul><li>
Manage and optimize executive calendars, meetings, communications, and travel using advanced digital tools.</li><li>
Create polished presentations, reports, and documents by leveraging Microsoft Office and other platforms.</li><li>
Research, gather, and synthesize data to support decision-making at the executive level.</li><li>
Coordinate meetings and events, ensuring seamless logistics and thorough preparation.</li><li>
Capture and track action items, ensuring follow-through and visibility across stakeholders.</li><li>
Serve as the connective hub between the executive office, internal leaders, and external partners.</li></ul><div><br>
<b>
What You Bring:</b></div><ul><li><b>
Tech-forward mindset</b> with strong proficiency in Microsoft Office, digital communication tools, and modern workplace technology.</li><li>
3&ndash;5 years of administrative experience, including at least 1 year supporting executives.</li><li>
Outstanding communication skills &mdash; written, verbal, and digital.</li><li>
Exceptional organizational abilities and attention to detail.</li><li>
High level of integrity, confidentiality, and professionalism.</li><li>
Associate&rsquo;s degree in business or relevant field &mdash; Bachelor&rsquo;s degree preferred.</li></ul><div><br>
<b>
What Makes You Successful Here:</b></div><div>
You&rsquo;re a natural problem-solver who can anticipate needs before they arise. You love working with technology to streamline processes, automate recurring tasks, and help executives stay ahead. You&rsquo;re detail-driven, calm under pressure, and energized by supporting leaders who move quickly and think strategically.<br>
</div><div><b>
Work Environment:</b></div><div>
This role is fully on-site at our Kansas City headquarters. Limited travel (&lt;5%) may be required.<br>
</div><div><b>
About Master&rsquo;s Transportation:</b></div><div>
Master&rsquo;s Transportation is committed to fostering a workplace built on respect, equal opportunity, and professional growth. We welcome candidates of all backgrounds and are dedicated to maintaining a work environment free of discrimination and harassment.</div><div></div><div><b><br>
Physical Demands:</b></div><div>
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.<br>
</div><div><b>
Other Duties:</b></div><div>
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
</div><div><b>
AAP/EEO Statement:</b></div><div>
Master&rsquo;s Transportation is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Master's Transportation is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.</div></div>

Senior Executive Assistant

Saint Luke's

<div><b>Job Description</b><b>
</b><br>
<br>
<b>The Opportunity:
</b><br>
<br>
The Research Department at Saint Luke's Hospital of Kansas City is looking for an Executive Administrative Assistant to provide administrative support to the VP of Research, the Director of Research, the Co-Director Cardiovascular Research &amp; Clinical Scholars Program, Manager of Cardiometabolic Research and multiple study teams. This position is a wonderful opportunity to be a part of a compassionate and diverse team that prides themselves on having a culture of kindness. You will work under a friendly and supportive leadership team all while having the opportunity to work independently performing a wide variety of complex and confidential administrative responsibilities. To be successful in this role, you will need to use independent judgment to plan, prioritize, and organize a diversified workload, have strong attention to detail, excellent customer service skills and the ability to handle highly confidential and sensitive information. Because you will have a diverse workload, being able to manage several ongoing priorities with last minute requests will be very important. The ideal candidate for this position would have at least 3 years of Executive Administrative Assistant experience, preferably in a healthcare setting. This is an in person position.<br>
<br>
<b>The Work:
</b><br>
<br>
Supports the following positions:
<ul><li>VP of Research for SLHS
</li></ul><ul><li>Director of Research for SLHS
</li></ul><ul><li>Co-Directors, Cardiovascular Research &amp; Clinical Scholars Program</li></ul><br>
<ul><li>Manager, Cardiometabolic Research Program</li></ul><br>
<ul><li>Provide general support for managers and teams in the Research Department</li></ul><br>
<ul><li>Provide backup for the other Executive Administrative Assistant in the Research Department</li></ul><br>
<b>
Responsibilities include:
</b><ul><li>Extensive calendar management of busy schedules</li></ul><br>
<ul><li>Timekeeping, scheduling meetings &amp; conference rooms, ordering supplies, invoice processing, expense report submissions, catering, mail services, floor maintenance (copy machines, liaison with housekeeping and facilities).</li></ul><br>
<ul><li>General clerical duties, including e-mail communications, preparing letters and mailings, filing paper and electronic materials.</li></ul><br>
<ul><li>Administrative projects, as assigned, including organizing leadership committee meetings and special events.
</li></ul><br>
<b>Why Saint Luke's?:
</b><ul><li>You would be working for the Research Department at Saint Luke's Hospital of Kansas City. Our teams strive to continuously improve the quality and value of health care as a national leader in clinical, translational, and outcomes research. Our mission is to advance the prevention and treatment of disease, helping patients live healthier and longer lives.</li></ul><br>
<ul><li>Excellent working environment and supportive leadership.</li></ul><br>
<ul><li>We believe in creating a collaborative environment where all voices are heard.</li></ul><br>
<ul><li>We are dedicated to innovation and always looking for ways to improve.</li></ul><br>
<ul><li>Saint Luke's offers competitive salaries and benefits packages to all eligible employees.</li></ul><br>
<b>
</b><b>Job Requirements</b><b>
</b><br>
<br>
Applicable Experience:<br>
3-5 years<br>
<br>
<b>Job Details</b><b>
</b><br>
Full Time<br>
<br>
Day (United States of America)<br>
<br>
<b>The best place to get care. The best place to give care . Saint Luke's 12,000 employees strive toward that vision every day. Our employees are proud to work for the only faith-based, nonprofit, locally owned health system in Kansas City. Joining Saint Luke's means joining a team of exceptional professionals who strive for excellence in patient care. Do the best work of your career within a highly diverse and inclusive workspace where all voices matter.</b><br>
<br>
<b>Join the Kansas City region's premiere provider of health services. Equal Opportunity Employer.</b></div>

Cboe Global Markets

<div></div><div><div><div><div>Location</div>
 <div></div>Kansas City, Missouri, United States of America
</div></div><div><div><div>Category</div>
 <div></div>Administration
</div></div><div><div><div>Job Id</div>
 <div></div>R-4311
 </div></div><div></div><div><div>Flex/Hybrid</div></div></div>
<br><div><div><div>Job Description:</div><p><b>
Building trusted markets &mdash; powered by our people</b></p><p></p><p>
At Cboe Global Markets, we inspire our people to solve complex challenges together because what we do matters. We provide the financial infrastructure that powers the global economy. As a leading provider of market infrastructure and tradable products, Cboe delivers cutting-edge trading, clearing and investment solutions to market participants around the world.</p><p></p><p>
We&rsquo;re building meaningful ways to support professional and personal development while strengthening the trust we&rsquo;ve earned as a global market leader. Our teams are empowered to share ideas, actively pursue them and bring on a challenge. As champions of internal mobility and access to opportunity, we encourage our people to &ldquo;go for it&rdquo; and equip our managers with the training to coach their teams to the next level. We strive to provide employees a safe space to network, share ideas and create opportunities.</p><p></p><p><b>
Location Overview</b></p><p>
Cboe Global Markets operates a key office in the Overland Park Xchange (OPx), located in Overland Park, Kansas, a bustling suburb of Kansas City. The OPx business park is strategically positioned to provide convenient access to the Kansas City metropolitan area, offering modern infrastructure and a collaborative environment ideal for the financial services and technology industries. This location benefits from proximity to major highways, making it easily accessible for employees</p><p></p><p>
The OPx site provides a balance of high-quality office space, advanced facilities, and an environment conducive to productivity and growth.</p><p></p><p><b>
Role Overview</b></p><p></p><p>
Cboe is seeking a highly motivated and collaborative Executive Administrative Assistant to join our professional and friendly team. The Executive Administrative Assistant will provide high‑level administrative, operational, and event‑planning support to senior executives. This role manages complex calendars, oversees travel logistics, coordinates major departmental activities, supports board‑level processes, and contributes to the planning and execution of internal events.</p><p></p><p><b>
Your responsibilities will be:</b></p><div><b>
Executive Support</b><br>
<ul><li>Manage complex calendars and scheduling for multiple senior leaders, including prioritizing requests, resolving conflicts, and ensuring executives are prepared for upcoming commitments.</li><li>Coordinate domestic and international travel for executives, including itineraries, accommodations, transportation, and travel documentation.</li><li>Provide day‑to‑day administrative support, including document preparation, meeting briefings, and communication on behalf of executives.</li><li>Serve as an ambassador of the firm to visitors and external stakeholders</li></ul><b>
Meeting &amp; Program Coordination</b><br>
<ul><li>Coordinate TechOps Board Meeting materials for the Legal Team.</li><li>Manage recurring institutional programs such as Monthly Exec &amp; S/VP Small Group Gatherings, KC SMG &amp; SDDG Gatherings, quarterly New Hire Orientations, and quarterly Strategy Sessions.</li><li>Maintain meeting agendas, attendee lists, and follow‑up items.</li></ul><b>
Administrative Operations</b><br>
<ul><li>Administer Purchase Orders and collaborate with Finance and Infrastructure partners.</li><li>Submit and manage Board member expense reports, including travel and car service needs.</li><li>Maintain executive files, departmental records, and confidential materials.</li><li>Handles all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible</li></ul><b>
Event Planning &amp; Execution</b><br>
<ul><li>Assist the Events Team with planning and execution for internal and external events: department meetings, offsites, retreats, celebrations, trainings, and team‑building activities.</li><li>Coordinate venues, catering, AV, d&eacute;cor, materials, transportation, vendor management, and budget tracking.</li><li>Develop event timelines, run‑of‑show documentation, and manage on‑site event support.</li><li>Support hybrid/virtual event logistics and technology.</li><li>Guest and visitor centricity and understanding the importance of guest&rsquo;s preferences <b>Communication &amp; Relationship Management</b></li><li>Serve as a liaison between executives, internal teams, and external partners.</li><li>Draft correspondence, announcements, presentations, and meeting summaries.</li><li>Handle confidential information with discretion and professionalism.</li><li>Serve as an ambassador of the firm to visitors and external stakeholders</li></ul></div><p></p><p><b>
The ideal candidate has</b></p><ul><li>
5+ years of executive administrative experience</li><li>
Experience in event planning or large-scale meeting coordination</li><li>
Strong proficiency in Microsoft office and collaboration tools</li><li>
Strong verbal and written communication skills</li><li>
Exceptional organization and multitasking ability</li><li>
In office 4-5 days per week</li></ul><p><b><br>
Benefits and Perks of working for Cboe Global Markets</b></p><p>
We value the total wellbeing of our people &ndash; including health, financial, personal and social wellness. We believe standard benefits like health insurance and fair pay are a given at any organization. Still, you should know we offer:</p><p></p><ul><li>
 Fair and competitive salary and incentive compensation packages with an upside for overachievement</li><li>
Generous paid time off, including vacation, personal days, sick days and annual community service days</li><li>
Health, dental and vision benefits, including access to telemedicine and mental health services</li><li>
2:1 401(k) match, up to 8% match immediately upon hire<br>
Discounted Employee Stock Purchase Plan</li><li>
Tax Savings Accounts for health, dependent and transportation</li><li>
Employee referral bonus program</li><li>
Volunteer opportunities to help you give back to your communities</li></ul><p></p><p>
Some of our associates&rsquo; favorite benefits and perks include:</p><p></p><p>
Complimentary lunch, snacks and coffee in any Cboe office Paid Tuition assistance and education opportunities Generous charitable giving company match Paid parental leave and fertility benefits On-site gyms and discounts to other fitness centers</p><p></p><p><b>
More About Cboe Global Markets</b></p><p>
We&rsquo;re reimagining the future of the workplace by focusing on what matters most, our people. Our journey is an inclusive one. We&rsquo;re investing deeply in leadership programs and career development initiatives that ensure everyone has an equal chance to succeed.</p><p></p><p>
We work with purpose, solving problems with ingenuity, collaboration, and a lot of passion. We&rsquo;re an engaged and excited team connecting markets across borders and embracing growth in all its forms to achieve incredible outcomes.</p><p></p><p><b><br>
Equal Employment Opportunity</b></p><p>
We're proud to be an equal opportunity employer do not discriminate against any employee or applicant for employment based on any legally protected characteristic, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or Veteran status. We are committed to fostering a workplace where all individuals are valued and respected.</p><p></p><p>
#LI-CS</p><p></p><p><b><br>
This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States without the need for employer sponsorship now or in the future.</b></p><br>
<p></p>
Our pay ranges are determined by a number of factors, including, but not limited to, role, experience, level, and location. The national new hire base pay range for this job in the United States is $72,250-$89,250. This range represents the minimum and maximum base pay the company expects to offer for new hires working in the position full time. If you live in one of the following areas or if you work in a Cboe office in the following areas, the range may be higher according to the geographic differentials listed below:<p></p><div><p><b><br>
US Geographic Differentials:</b></p></div><div><ul><li><p>
110%: Austin TX, Chicago IL, Denver CO, San Diego CA</p></li></ul></div><div><ul><li><p>
115%: Los Angeles CA, Seattle WA</p></li></ul></div><div><ul><li><p>
120%: Boston MA, Washington DC</p></li></ul></div><div><ul><li><p>
125%: New York City NY</p></li></ul></div><div><ul><li><p>
130%: San Francisco CA</p></li></ul></div><p></p><p><br>
Within the range, individual pay is determined by a number of factors, including, but not limited to, work location, job-related skills, experience, and relevant education or training. In addition to base pay, our total rewards program includes an annual variable pay program and benefits including healthcare (medical, dental and vision), 401 (k) with a generous company match, life and disability insurance, paid time off, market-leading tuition assistance, and much more! Your recruiter will provide more details about the total compensation package, including variable pay and benefits, during the hiring process. For further information on our total rewards program, visit TOTAL REWARDS @CBOE.</p><p></p><p><i><br>
Any communication from Cboe regarding this position will only come from a Cboe recruiter who has a @cboe.com email or via LinkedIn Recruiter. Cboe does not use any other third party communication tools for recruiting purposes.</i></p></div></div>

Goldbelt, Inc.

<div>Overview:
<div>
Nisga'a CIOPS provides hands-on experienced services to civilian and DoD programs worldwide. Delivering highly skilled, cleared personnel who provide services on five continents for a portfolio of customers.<br>
</div><div></div><div><b>Summary:</b></div><div>
The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of the office. This role supports management and staff through scheduling, correspondence, document preparation, recordkeeping, and coordination of meetings and communications.</div>
Responsibilities:
<div><b>
Essential Job Functions:</b></div><ul><li>
Oversee all aspects of general office coordination</li><li>
Maintain office calendar to coordinate workflow and meetings</li><li>
Maintain confidentiality in all aspects of client, staff and agency information</li><li>
Monitor and assist with maintenance of the organization&rsquo;s website</li><li>
Interact with clients, vendors and visitors</li><li>
Answer telephones and transfer to appropriate staff members</li><li>
Open, sort and distribute incoming correspondence, including faxes and email</li><li>
Sign for and distribute UPS/FedEx or similar delivered packages</li><li>
Prepare responses to correspondence containing routine inquiries</li><li>
Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing</li><li>
File and retrieve organizational documents, records and reports</li><li>
Coordinate and maintain records for staff, office space, telephones, parking, company debit card and office keys</li><li>
Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping</li><li>
Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software such as Microsoft Office, QuickBooks or other programs</li><li>
May conduct research, compile data and prepare papers for consideration and presentation to the Executive Director, staff and Board of Directors</li><li>
Set up and coordinate meetings and conferences</li><li>
Prepare agendas and make arrangements for committee, Board or other meetings</li><li>
Interact with the organization&rsquo;s Board of Directors</li><li>
Attend Board, committee meetings or other meetings as requested in order to record minutes</li><li>
Compile, transcribe and distribute minutes of meetings
</li><li>Make travel arrangements for staff, board and volunteers</li><li>
Collect and maintain inventory of office equipment and supplies</li><li>
Research, price and purchase office furniture, equipment and supplies
</li><li>Arrange for the repair and maintenance of office equipment</li><li>
Support staff in assigned project-based work</li><li>
May supervise volunteers and other support personnel</li><li>
Assists in special events, such as fundraising activities and the annual meeting
</li><li>Assist with overall maintenance of the organization and its offices</li><li>
Other duties as assigned by Executive Director</li></ul>
Qualifications:
<div><b>
Necessary Skills and Knowledge:</b></div><ul><li>
Effective customer service skills</li><li>
Excellent communication, business analytical and problem-solving skills</li><li>
The ability to set priorities and juggle multiple demands</li><li>
The ability to work as a team member and as an individual working in a fast-paced environment</li><li>
Dependability and punctuality for work every day</li></ul><div><b>
Minimum Qualifications:</b></div><ul><li>
High School Diploma</li><li>
Minimum 4 (four) years of related experience</li><li>
MUST have experience supporting construction, facilities, building systems upgrades, or renovation projects in one of the following environments:<ul><li>
Federal facilities</li><li>
Commercial construction</li><li>
Secure or highly regulated environments</li></ul></li><li>
Ability to obtain and maintain DOJ/BOP suitability, background investigation, and facility access as required</li></ul><div><b>
Preferred Qualifications:</b></div><ul><li>
Experience supporting Building &amp; Facilities operations within the Federal Bureau of Prisons (BOP) Highly preferred.</li><li>
Prior Executive Assistant or senior-level administrative support experience in a construction or facilities environment.</li><li>
Experience working within correctional institutions or other secure federal environments.</li></ul><div></div><div><b><br>
Pay and Benefits</b></div><div>
The Hourly Pay Rate for this position is: $30.52</div><div></div><div><br>
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.</div></div><div></div>

Administrative Assistant - Construction Admin

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

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