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North American Savings Bank

<div><div><div><b>Executive Administrative Assistant</b></div>
<div></div><div><b>Our mission is to create exceptional experiences for our customers that help them achieve their dreams, and we are looking for extraordinary individuals who have the talent and passion to help us bring those dreams to life.</b></div>
<div>Are you looking for a fulfilling career with a dynamic company culture, growth opportunities, and the chance to make a real impact? This is a unique opportunity to work alongside executives in a high-impact role that blends administrative and operational duties, marketing, communications, vendor management, and execution. If you have the ability to juggle diverse responsibilities, think proactively, and manage operations with a business-owner mindset, we&rsquo;d like to hear from you. With over 92 years in business and rapid growth, NASB is seeking new team members eager to grow with us!</div>
<div></div><div>We are currently looking for a <b>Executive Assistant</b> to join our <b>Administration</b> team.</div>
<div></div><div><b>Job Summary</b></div>
<div><p>The Executive Administrative Assistant to the CEO is a trusted partner to executive leadership, providing high-level administrative, operational, and communications support in a fast-paced, highly confidential environment. This role supports the CEO directly while also contributing to marketing, internal communications, vendor coordination, and special projects. The position includes oversight of corporate office operations, including facilities coordination and front desk support.</p>
<p>The ideal candidate is pragmatic, emotionally intelligent, and business-minded- able to proactively manage priorities with professionalism, discretion, and precision while demonstrating sound judgment. This role requires strong self-awareness, confidence, excellent prioritization skills, and the ability to operate independently while remaining tightly aligned with CEO direction and expectations.</p>
</div>
<div><b>What you can expect to work on</b></div>
<div><ul><li>Provide comprehensive administrative support to the CEO, including meeting coordination, logistics involving internal departments and external parties, and timely follow-ups</li>
<li>Serve as a key liaison between the CEO, executive leadership, board members, and external stakeholders</li>
<li>Lead or support special projects and cross-functional initiatives on behalf of the CEO and executive team</li>
<li>Track and support executive priorities stemming from strategic planning initiatives, ensuring consistent follow-through</li>
<li>Prepare executive presentations, reports, correspondence, and briefing materials. Assist with executive and management meeting preparation, materials coordination, documentation, and logistics as needed</li>
<li>Capture meeting minutes for executive- and committee-level meetings and manage follow-up actions</li>
<li>Support marketing and communications initiatives, including internal messaging, corporate events, client engagement, brand-aligned materials, and other duties as assigned by the Chief Marketing Officer</li>
<li>Support executive engagement in internal corporate events and leadership activities</li>
<li>Provide oversight and coordination of corporate office operations, including facilities management and vendor relationships</li>
<li>Support front desk operations, including receptionist oversight and backup coverage as needed</li>
<li>Ensure a professional and welcoming experience for visitors and external partners at the corporate office</li>
</ul>
</div><div></div><div><b>What you offer us</b></div>
<div><b>Technical &amp; Professional Requirements:</b></div>
<ul><li>Bachelor&rsquo;s degree or equivalent experience in business management, communication, marketing, or related field required.</li>
<li>3&ndash;5+ years of experience working with leadership teams and/or managing projects</li>
<li>Experience in financial services, legal, and/or formal project management preferred</li>
<li>Experience with marketing, communications, or public relations functions is a big plus</li>
<li>Demonstrated experience supporting executive leadership teams preferred</li>
<li>Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li>
</ul><div><b>Soft Skills &amp; Personal Qualities:</b></div>
<ul><li>Matter-of-fact, confident, pragmatic, and results-oriented approach</li>
<li>High emotional intelligence with strong professional judgment</li>
<li>Strong prioritization skills with the ability to balance urgency, speed, and precision</li>
<li>Sound judgment in determining what requires immediate executive attention versus what can be handled independently or addressed later</li>
<li>Exceptional organizational, time management, and multitasking skills</li>
<li>Ability to ask direct, clarifying questions when priorities or expectations are unclear rather than making assumptions</li>
<li>Proactive problem solver with the ability to adapt quickly in a dynamic environment</li>
<li>Clear, polished written and verbal communication abilities</li>
</ul><div><b>Working Conditions:</b></div>
<div><ul><li>Work Schedule &ndash; In-office Monday through Friday, flexibility to adjust hours as business needs require.</li>
<li>Extended Hours &ndash; Availability for early or late adjustments to business hours to meet client needs.</li>
<li>Occasional local business travel within the Kansas City Metropolitan area</li>
</ul></div><div><b>Physical Requirements:</b></div>
<ul><li>Ability to lift/carry up to 25 pounds occasionally.</li>
<li>Ability to remain stationary (sitting or standing) for prolonged periods.</li>
<li>Ability to conduct keyboard/computer work for extensive periods.</li>
<li>Ability to communicate clearly (understand/be understood) with customers in person or over the phone/computer.</li>
</ul><div><b>What we offer you</b></div>
<div>NASB offers competitive compensation and excellent benefits packages, including:</div>
<ul><li>Comprehensive health insurance options including medical, dental, and vision coverage.</li>
<li>401(k) retirement plan with immediate employer match.</li>
<li>Generous paid vacation, sick and personal days. Plus, enjoy a bonus day off for your birthday!</li>
<li>Exclusive mortgage and banking benefits.</li>
<li>Paid holidays, volunteer time off, and free parking at NASB facilities.</li>
<li>Employee referral bonuses and internal training programs to help reach your career goals.</li>
</ul><div>If you have any questions, please contact jobs@nasb.com</div>
<div></div><div>Note: This job description should not be construed to imply that these requirements are the exclusive standards of the position.<b> North American Savings Bank (NASB) is an Equal Opportunity/Veterans/Disabled employer.</b></div></div></div>

Executive Administrative Assistant

City of Grain Valley

<div>
 General Summary
 <br/>
 <br/>
 Job description statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.
 <br/>
 <br/>
 Under direct supervision, provides highly responsible administrative duties for the executive team by composing memorandums, letters and other documents, completing special projects as assigned, providing customer service support to internal and external customers, maintaining historical records and assisting with departmental budgetary responsibilities. This position does not provide supervision of other employees.
 <br/>
 <br/>
 <strong>
  Minimum Education, Certification, And Experience Requirements
  <br/>
  <br/>
 </strong>
 High School diploma or equivalent, and five years of progressively responsible administrative work in a municipal setting or legal administrative support setting.
 <br/>
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 A bachelor&rsquo;s degree is highly desirable. A minimum of an associate&rsquo;s degree will be required within 2 years of hire.
 <br/>
 <br/>
 <strong>
  Other Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Valid Texas Class "C" driver's license.
  </li>
  <li>
   Must have and maintain a good driving record in accordance with the driving standards as established by the City of Royse City.
  </li>
  <li>
   Must be a certified Notary Public or have the ability to obtain within 6 months.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Essential Duties And Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prepares and manages agendas for the Community Development Corporation. Publish and post official public meetings notices.
  </li>
  <li>
   Complies documents and supporting documentation and attend all public meetings and hearings of the Community Development Corporation.
  </li>
  <li>
   Keep the minutes of the proceedings of all public official meetings and hearings of the Community Development Corporation in a manner prescribed by the Community Development Corporation consistent with applicable law.
  </li>
  <li>
   Act as custodian of all official records of the Community Development Corporation.
  </li>
  <li>
   Responds to requests for information and assistance from Community Development Corporation, City Council, staff and citizens.
  </li>
  <li>
   Research past records as needed.
  </li>
  <li>
   Researches minutes for any information needed by the Community Development Corporation Board or City Staff Members.
  </li>
  <li>
   Acts as the Public Information Officer, compiles open records requests.
  </li>
  <li>
   Performs a wide variety of highly responsible and confidential administrative duties.
  </li>
  <li>
   Maintains information on operational and administrative projects as requested; tracks issues from conception to completion and informs the Executive Team of the findings.
  </li>
  <li>
   Assists with desk, telephone and overall administrative support for the Community Development Corporation
  </li>
  <li>
   Assists in maintaining calendars, prioritizing tasks, and preparing drafts of documents, as directed.
  </li>
  <li>
   Develop, in consultation with Executive Team, organizational and workflow systems.
  </li>
  <li>
   Assist executive team with project and issue management.
  </li>
  <li>
   Coordinates calendars, schedules appointments, sets up meetings, follows up with other staff upon request.
  </li>
  <li>
   Maintains citizen engagement through targeted communication and other forms of electronic outreach.
  </li>
  <li>
   Assists in organizational workflow document management.
  </li>
  <li>
   Assists in the preparation and coordination of agenda items, resolutions, and ordinances as needed.
  </li>
  <li>
   Attends meetings both during and after hours, assisting with meeting minutes, as assigned.
  </li>
  <li>
   Responsible for regular on-time attendance.
  </li>
  <li>
   May perform all other duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills, Knowledge, And Abilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Considerable knowledge of municipal law, open records law, records management law.
  </li>
  <li>
   Skills in record keeping, bookkeeping, and records management.
  </li>
  <li>
   Knowledge of legal practices, project management and citizen engagement.
  </li>
  <li>
   Extensive knowledge of standard office practices and procedures, knowledge of basic bookkeeping and office equipment; ability to operate standard word processing and spreadsheet software and records management software.
  </li>
  <li>
   Ability to operate office equipment including but not limited to P.C. computer, Mac, iPad, iPhone, copier, etc.
  </li>
  <li>
   Ability to prepare and present written reports and documents.
  </li>
  <li>
   Ability to work without supervision.
  </li>
  <li>
   Ability to establish and maintain effective working relationships with internal and external customers.
  </li>
  <li>
   Ability to prepare and present a variety of concise reports for oral and written presentations.
  </li>
  <li>
   Ability to listen well and communicate effectively, both orally and in writing with various target audiences.
  </li>
  <li>
   Ability to cultivate and work cooperatively with all stakeholders.
  </li>
  <li>
   Ability to maintain confidentiality.
  </li>
  <li>
   Skill in interpersonal relations and in dealing with the public.
  </li>
  <li>
   Skill in communicating clearly and concisely, both orally and in writing.
  </li>
  <li>
   Skill in prioritizing and organizing work and in setting up accessible files.
   <br/>
   <br/>
  </li>
 </ul>
 Physical Requirements/Work Environment
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 <ul>
  <li>
   Majority of work is performed in a climate-controlled office setting.
  </li>
  <li>
   May be subject to repetitive motion such as typing and vision to monitor.
  </li>
  <li>
   May be subject to occasional bending, reaching, kneeling and lifting such as retrieving or replacing files, documents and records.
  </li>
  <li>
   Must be able to lift and carry up to 35 pounds; sit for extended periods of time at computer or desk for periods up to eight hours.
   <br/>
   <br/>
  </li>
 </ul>
 The City of Royse City offers a comprehensive benefits package. View our benefits summary at https://www.roysecity.com/190/Employment-Opportunities
</div>


Kansas City National Security Campus

<div><div><div><b>Join the industry leader to design the next generation of breakthroughs.</b><br>
<b>Innovate to solve the world's most important challenges.</b><br>
<br>
Honeywell is a Fortune 100 company that invents and manufactures technologies to address critical challenges linked to global macrotrends such as safety, security, productivity, global urbanization and energy. With approximately 100,000 employees worldwide, including more than 19,000 engineers and scientists, Honeywell has an unrelenting focus on quality, delivery, value, and technology in everything they make and do. Honeywell has been named a Top 100 Global Innovator for seven years in a row, recognizing the company&rsquo;s global reach of portfolio and invention influence.<br>
<br>
In Kansas City, Honeywell Federal Manufacturing &amp; Technologies (FM&amp;T) manages and operates the U.S. Department of Energy/National Nuclear Security Administration&rsquo;s (NNSA) Kansas City National Security Campus. This state-of-the-art engineering, manufacturing and sourcing facility produces a wide array of intricate components to deliver trusted national security products and government services primarily for the NNSA. Honeywell FM&amp;T&rsquo;s culture of integrity, commitment and continuous improvement enables them to deliver responsive, collaborative and innovative management and technology services and products that translate into cutting edge solutions to complex national security issues.</div>
<div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
</div><div><div>
Performs complex administrative support and/or office duties, develops methods, and performs quantitative and special analyses and studies of an administrative nature covering a wide variety of functions in the support of a Director or Divisional Leader.</div>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Duties and Responsibilities</b></h2>
</div><div><ul><li>Performs varied administrative duties requiring judgment, initiative, and a knowledge of the functions to support the managerial unit.</li>
<li>Schedules appointments; assembles necessary background material for scheduled meetings; makes arrangements for meetings and conferences as required.</li>
<li>Answers questions and requests which require a detailed knowledge of office procedures and the functional group that may require the collection of information from files or other departments.</li>
<li>Prepares reports from information selected and extrapolated from different sources on the basis of general instructions, using independent judgment to create or obtain pertinent data.</li>
<li>Operates PC and software applications to generate tables, charts, memoranda, reports, and correspondence. May take dictation and maintain databases.</li>
<li>Establishes and maintains computer and document files and records on an ongoing basis.</li>
<li>May open and route incoming mail; distributes correspondence and other material to department staff.</li>
<li>May answer telephones, route callers, take messages and provide routine information to clients or customers.Handle department classified and confidential information as needed.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>You Must Have</b></h2>
</div><div><ul><li>High School diploma</li>
<li>2 or more years of experience in clerical capacity</li>
<li>United States Citizenship</li>
<li>Ability to obtain and maintain a U.S. Department of Energy (DOE) security clearance (some positions require additional DOE designations)</li>
<li>Ability to work on-site as directed by management and as determined by the needs of the business</li>
<li>Regular and reliable attendance is an essential function of this job</li>
<li>Ability to travel up to 5% of the time</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>We Value</b></h2>
</div><div><ul><li>Prior experience as an Executive Administrative Assistant supporting VP, Directors and C-level suite.</li><li>Prior experience managing complex calendars, coordinating travel, and overseeing budgetary responsibilities is a plus.</li><li>Demonstrated proactive mindset and detail‑oriented is a plus.</li><li>Bachelors Degree in Business</li></ul>
FMT2021</div></div></div>
<div><i>This job description/job posting is not all inclusive and other duties may be assigned.</i></div><br>
<div></div>
<div>
Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.</div>
<div><b>
If you require a reasonable accommodation to submit an application, please send an email to our Reasonable Accommodation Support Team at </b><b>staffing@kcnsc.doe.gov</b><b>.</b></div>
<div>
To learn more about our benefits and culture follow the link below:<br>
https://www.kcnsc.doe.gov/careers/benefits-culture/</div>
<div><b>
Additional Information:</b></div>
<ul>
<li><b>Job ID:</b> 4521</li>
<li><b>Category:</b> Administration</li>
<li><b>Level of Experience:</b></li>
<li><b>Posting Location</b>: Kansas City National Security Campus 14520 Botts Road Kansas City, MO, 64147</li>
<li><b>Remote Eligibility:</b> On-Site</li>
<li><b>Travel Required:</b> 0-10%</li>
<li><b>Approved Work States:</b> MO</li>
<li><b>Hourly/Salary: </b>Salary</li></ul></div></div>

Sr Administrative Assistant

The Transition Academy

<p>Since 2019, The Transition Academy (TTA) has worked to meet youth with disabilities and families where they are, help them explore their interests, talents and skills, and connect them to workforce and postsecondary pathways. Our mission is to prepare students with disabilities to transition from high school into meaningful careers through real-world learning and workforce development opportunities.</p><p>The Transition Academy is seeking a highly organized, proactive professional who is excited about providing exceptional administrative support and office management to a growing organization. The Executive Assistant / Office Manager plays a critical dual role within the organization, serving as the right hand to the CEO while also ensuring smooth day-to-day operations across the team.</p><p>This role requires someone who is highly organized, proactive, adaptable, and comfortable taking ownership.Our culture is fast-moving, hands-on, purpose driven, and supportive to our families. This Full-Time in-person position will be supervised by the CEO .</p><p><b>Key Responsibilities</b></p><p><b>Executive Support CEO</b></p><ul><li>Manage and strategically design the CEO&rsquo;s calendar</li><li>Schedule meetings with internal staff, external partners, and stakeholders</li><li>Plan and coordinate CEO travel</li><li>Manage CEO communications, including drafting emails and ensuring timely responses</li><li>Act as a liaison between CEO, finance, and HR to ensure processes and documentation are completed</li></ul><p><b>Board Duties</b></p><ul><li>Create and distribute board agendas and meeting materials</li><li>Coordinate all board meeting logistics (space, food, scheduling, communication)</li><li>Attend board meetings and capture clear, actionable notes</li><li>Manage follow-ups and communication with board members</li></ul><p><b>Office &amp; Operations SupportCommunication &amp; Data Management</b></p><ul><li>Serve as a point of contact for external inquiries (email, phone, website, social media)</li><li>Route communication to appropriate team members</li><li>Represent the organization with warmth and professionalism</li><li>Support data entry and maintenance in Salesforce (contacts, opportunities, accounts)</li><li>Assist with grant and fundraising tracking</li><li>Support staff with CRM usage and training when needed</li></ul><p><b>Event Coordination &amp; Support</b></p><ul><li>Assist in planning and executing organizational events (student programs, family events, fundraisers, and partner events)</li><li>Coordinate logistics including timelines, vendors, materials, and communication</li><li>Support on-site execution (setup, flow, troubleshooting, breakdown)</li></ul><p><b>Staff &amp; Team Support</b></p><ul><li>Plan and support staff meetings, events, and retreats as directed</li><li>Capture meeting notes and distribute key updates. Assist with special projects</li><li>Support classroom/program operations as needed</li><li>Contribute to maintaining and updating the Operations &amp; Programming Handbook</li></ul><p><b>Desired Qualifications:</b></p><ul><li>Bachelor's degree in Communications, Business, Non-profit Administration or related.</li><li>At least 2&ndash;4 years of experience as an Executive Assistant, Office Manager, or in a similar high-level administrative role, preferably within a non-profit setting.</li><li>Technical Proficiency: Advanced skills in Google Workspace (Calendar, Drive, Docs, Sheets) and experience with project management tools like .</li><li>CRM Expertise: Salesforce or a similar CRM; ability to manage data entry, pull reports, and train others on system workflows.</li></ul><p><b>Salary Range: </b>$50,000 - $60,000</p><p><b>Benefits Include:</b></p><ul><li><b>Extremely Generous Paid Holiday Days</b></li><li>Unlimited PTO. Medical, dental and vision. Short-term and Long-term disability</li><li>Life Insurance. 401k plan</li></ul><p><b>Join Our Team!</b></p><p>If you want to be part of a dynamic team that works collaboratively to prepare amazing students for employment and overall success after high school, we want you!</p><p>Please send a cover letter and resume to admin@thetransitionacademy.org .</p><p>Pay: $50,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Executive Assistant: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Executive Assistant/Office Manager

Jewish Federation of Atlantic & Cape May Counties

<p><b>Job Posting: Administrative &amp; Communications Assistant (Part-Time) </b></p><p><b>Jewish Federation of Atlantic &amp; Cape May Counties Part-Time (24 hours/week) </b></p><p><b>$28-30/hour | Flexible schedule </b></p><p><b>Jewish Federation of Atlantic &amp; Cape May Counties plays a central role in bringing people together, supporting meaningful programs, and strengthening Jewish life locally and beyond. This role sits at the heart of that work, ensuring that both the details behind the scenes and the first points of contact with our community are thoughtful, organized, and warm. </b></p><p><b>What You&rsquo;ll Do </b></p><ul><li>Manage and schedule email communications and newsletters</li><li>Oversee social media posting and basic content creation</li><li>Populate and send our weekly e-blast newsletter</li><li>Maintain website including coordination of community calendar</li><li>Coordinate event and meeting logistics including registrations, materials, and follow-up</li><li>Track RSVPs and maintain accurate attendee lists for programs, meetings, and events</li><li>Answer phones and serve as a welcoming first point of contact for community members</li><li>Maintain and update our donor database</li><li>Provide general administrative support to a small, collaborative team including ordering supplies and coordinating mailings roughly 4x/year</li><li>Additional duties as assigned to support organizational goals</li></ul><p><b>Who You Are </b></p><ul><li>Highly organized and dependable</li><li>Friendly, professional, and comfortable interacting with a range of people</li><li>Comfortable with technology and willing to learn new systems</li><li>A clear and thoughtful communicator</li><li>Able to manage multiple projects and details at once</li><li>Knowledgeable about the Jewish community, calendar, and customs</li><li>Someone who enjoys supporting a team and creating a positive experience for others</li></ul><p><b>What to Expect </b></p><ul><li>A flexible, part-time schedule (24 hours/week)</li><li>A collaborative and mission-driven environment</li><li>A role that is both behind-the-scenes and community-facing</li><li>The opportunity to play a key role in how our community connects and experiences our organization</li></ul><p><b>To Apply Please submit a resume and brief cover letter outlining your interest in the position and relevant experience to Executive Director Rachel Waldman at rachel@jewishbytheshore.org </b></p><p><b>This is a part-time, in-office position, requiring 24 hours per week in Margate, NJ. The salary range is $28-$30 per hour. Days and times are flexible. This role is essential to the day-to-day functioning of our organization and to the experience our community has with us. </b></p><p><b>We are proud to be an equal opportunity employer. </b></p><p>Pay: $28.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Administrative & Communications Coordinator

Kansas City, Kansas Housing Authority

<p><b>Summary</b></p><p>As an Administrative Assistant at the Kansas City, Kansas Housing Authority, you will play a vital role in supporting our operations and enhancing our service delivery. This position is essential for ensuring efficient office management and effective communication within our team.</p><p><b>Responsibilities</b></p><ul><li>Manage office operations including scheduling appointments and maintaining calendars.</li><li>Anwers telephones, transferring call and taking messages.</li><li>Assist in clerical tasks such as filing, data entry, and document preparation.</li><li>Proofread documents for accuracy and clarity before distribution.</li><li>Coordinate meetings and prepare necessary materials for staff discussions.</li><li>Support team members with administrative tasks as needed to enhance productivity.</li><li>Maintain confidentiality of sensitive information in accordance with agency policies.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office management or administrative support roles.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Excellent calendar management skills to coordinate schedules efficiently.</li><li>Familiarity with clerical duties including filing, typing, and data entry.</li><li>Good proofreading skills to ensure high-quality documentation.</li><li>Experience in front desk operations is a plus but not required.</li><li>Ability to work collaboratively within a team-oriented environment.</li></ul><p>If you are ready to contribute to a mission-driven organization that makes a difference in the community, we invite you to apply today for the Administrative Assistant position at the Kansas City, Kansas Housing Authority.</p><p>Job Type: Full-time</p><p>Pay: $19.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Administrative Assistant

Serco

<div><h3 class="jobSectionHeader"><b>Position Description &amp; Qualifications</b></h3><p><br>
Serco-NA is seeking a military analyst to provide direct administrative and programmatic support to a Naval shipyard and execution of a major Navy program.<br>
<br>
This individual will play a key role in coordinating across Navy, DoD, supporting the leadership team in preparing timely and accurate responses to high-visibility inquiries, reports, and taskers. The position requires exceptional organizational, analytical, and communication skills to manage sensitive information, track program priorities, and ensure the efficient execution of daily operations in a complex and dynamic environment.</p><p></p><p><br>
In this role, you will:</p><ul><li>
Task and Priority Management: Manage calendars, correspondence, and actionable items with precision, discretion, and attention to detail.</li><li>
Information Management: Review and synthesize inputs from multiple commands into concise summaries, talking points, and decision-ready materials. Document Preparation: Prepare, proofread, and edit documents, presentations, and reports to support business processes and project objectives.</li><li>
Meeting Coordination. Schedule and coordinate meetings, including preparing agendas, taking minutes, and tracking action items to ensure effective communication and follow-up.</li><li>
Stakeholder Coordination: Serve as a central communication node between Navy headquarters, fleet organizations, and community partners to coordinate efforts.
</li><li>Reporting &amp; Analysis: Monitor progress and generate reports to evaluate success and identify areas for improvement.</li><li>
Coordination: Managing project schedules, coordinating logistics for events or workshops, and tracking progress.</li><li>
Documentation &amp; Data: Processing documents, maintaining records, and tracking program expenditures.</li><li>
Rely on experience and judgment to plan and accomplish goals. Execute work with minimal supervision by your principal. A significant degree of creativity and latitude is required.</li><li>
Compliance: Ensure compliance of program office personnel with established program office standards.</li><li>
Communication Support: Act as a point of contact for internal and external communications, including handling inquiries, directing calls, and distributing correspondence.</li><li>
Project Assistance: Provide administrative support to various projects, including maintaining project documentation, tracking progress, and assisting with project-related tasks as needed.</li><li>
Record Keeping: Maintain accurate records and databases, ensuring data integrity and confidentiality, in compliance with company policies and government regulations.</li></ul><p></p><p><br>
To be successful in this role, you will:</p><ul><li>
Active Secret clearance.</li><li>
Reporting to work at the Navy Yard 5 days a week except for government holidays is expected, with occasional exceptions.</li><li>
Bachelor Degree preferred with 2 years or High School Diploma with 4 years&rsquo; experience in a government, Military, or defense-related environment.<ul><li>
Previous experience in program coordination or administrative roles, particularly supporting navy shipyard programs.</li></ul></li><li>
Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook,Planner, Sharepoint,Teams) and, sometimes, specialized project management or database software.</li><li>
Exceptional organizational skills, attention to detail, strong communication abilities, and the capacity to multitask.</li><li>
Strong organizational, communication, and multitasking skills with the ability to prioritize tasks and work under deadlines.</li><li>
Ability to work independently, make independent decisions, and be part of a cohesive team.</li><li>
Ability to work and often under short, multiple deadlines.</li><li>
Ability to contribute positively to work/team environment while continually seeking ways to enhance contribution to the team.</li><li>
Travel up to 10%</li></ul><p></p><p><br>
Additional desired experience and skills:</p><ul><li>
Experience working in submarine community as a senior enlisted.</li><li>
Experience as an executive assistant preferably supporting an SES or flag officer within the NAVSEA front office environment.</li><li>
Work experience in the Navy and specifically within Team Submarine or submarines in general.</li><li>
Knowledge of DoD policies, NAVSEASYSCOM/Team Submarine policies and procedures.</li><li>
2 years of experience with Navy acquisition and Submarine Programs.</li><li>
Experience leading a project and interfacing with an end item customer.</li><li>
Active-Duty Experience in providing specialized administrative duties related to submarines
</li><li>Experience in supporting Navy or DoD-related programs is a plus.</li><li>
Familiarity with government contracting processes.</li><li>
Knowledge of document management systems.</li></ul><p></p><h3 class="jobSectionHeader"><b><br>
Company Overview</b></h3><br>
<p>
Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco&rsquo;s 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters.
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To review Serco benefits please visit: https://careers.serco-na.com/us/en/what-we-offer. If you require an accommodation with the application process please email: careers@serco-na.com or call the HR Service Desk at 800-628-6458, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email.
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Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice.
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Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email Agencies@serco-na.com.
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Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.</p><br>
<h3 class="jobSectionHeader"><b>
Pay Transparency</b></h3><br>
<p>
Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well-being and work-life balance&mdash;so you can thrive both professionally and personally. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements.
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Salary range: The range for this position can be found at the top of this posting. This range is provided as a general guideline and represents a good faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job-related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple states, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long-term incentive opportunities. Benefits &ndash; Comprehensible benefits for full-time employees (part-time employees receive a limited package tailored to their role):<br>
</p><ul><li>Medical, dental, and vision insurance</li>
<li>Robust vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract</li>
<li>401(k) plan that includes employer matching funds</li>
<li>Tuition reimbursement program</li>
<li>Life insurance and disability coverage</li>
<li>Optional coverages that can be purchased, including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection</li>
<li>Birth, adoption, parental leave benefits</li>
<li>Employee Assistance Plan</li></ul><br>
<p>To review all Serco benefits please visit: https://careers.serco-na.com/us/en/about-us.
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Serco complies with all applicable state and local leave laws, including providing time off under the Colorado Healthy Families and Workplaces Act for eligible Colorado residents, in alignment with our policies and benefit plans. The application window for this position is for no more than 60 days. We encourage candidates to apply promptly after the posting date, as the position may close earlier if filled or if the application volume exceeds expectations. Please submit applications exclusively through Serco&rsquo;s external (or internal) career site. If an applicant has any concerns with job posting compliance, please send an email to: careers@serco-na.com.</p></div>

Military Analyst

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