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MACKINAW AREA VISITORS BUREAU

<p><b>Administrative Assistant (WordPress Experience Preferred)</b></p><p><b>Organization:</b> Mackinaw Area Visitors Bureau<br/><b>Location:</b> Mackinaw City, MI<br/><b>Job Type:</b> Full-Time</p><p><b>Position Overview</b></p><p>The Mackinaw Area Visitors Bureau is seeking a highly organized and motivated <b>Administrative Assistant</b> to support daily office operations while assisting with website updates and digital communication. This role requires strong administrative skills along with experience working in <b>WordPress</b> to help maintain and update the organization&rsquo;s website.</p><p>The ideal candidate is dependable, detail-oriented, and comfortable managing multiple priorities in a fast-paced tourism and events environment.</p><p><b>Key Responsibilities</b></p><p><b>Administrative Support</b></p><ul><li>Provide daily administrative support to the Executive Director</li><li>Answer phones, respond to visitor inquiries, and provide tourism information</li><li>Manage office communications including email correspondence</li><li>Maintain office files, records, and databases</li><li>Assist with scheduling meetings, preparing documents, and organizing materials</li><li>Track and assist with event registrations and vendor communications</li><li>Help coordinate logistics for community events and promotions</li></ul><p><b>Website &amp; Digital Support</b></p><ul><li>Update and maintain the organization&rsquo;s website using <b>WordPress</b></li><li>Add and edit website content including events, listings, and announcements</li><li>Upload images, update pages, and ensure content is current</li><li>Assist with basic website troubleshooting and formatting</li><li>Support digital marketing initiatives including website content updates</li></ul><p><b>Event &amp; Tourism Support</b></p><ul><li>Assist with planning and coordination of community events</li><li>Communicate with vendors, sponsors, and event participants</li><li>Help maintain event materials and promotional information</li><li>Provide general support for tourism promotion initiatives</li><li><b>Attendance and participation during major event weekends is required</b></li></ul><p><b>Qualifications</b></p><ul><li>Experience with <b>WordPress website management</b></li><li>Strong organizational and administrative skills</li><li>Excellent written and verbal communication</li><li>Ability to multitask and manage priorities effectively</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook)</li><li>Strong attention to detail</li><li>Professional customer service skills</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Experience working in tourism, hospitality, or event planning</li><li>Experience with social media platforms and basic marketing support</li><li>Experience with graphic tools such as Canva or similar platforms</li></ul><p><b>Work Environment</b></p><p>This is an <b>in-office position located in Mackinaw City</b>. The role involves regular interaction with visitors, local businesses, and community partners.</p><p><b>Because the Visitors Bureau organizes community events throughout the year, attendance during major event weekends is mandatory. Some evenings and weekends will be required.</b></p><p>Pay: $16.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Administrative Assistant

JE Dunn Construction

<div></div><div><div><div><div><div>Location:
Kansas City, MO, US, 64106<br>
</div></div></div></div><div></div><br>
<p><b>Best People + Right Culture. These are the driving forces behind JE Dunn&rsquo;s success.</b></p>
<p><b>
By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company&rsquo;s rewards, we&rsquo;ve found a sustainable way to grow in our industry for the last 100+ years.</b></p>
<p><b>
Our diverse teams around the country strive to enrich lives through inspired people and places everyday, and we need inspired people like you to join us in our pursuit of building perfection.</b></p><div><div><div><h2 class="jobSectionHeader"><b>
Role Summary</b></h2>
</div><div><p>
The Executive Administrative Assistant will provide advanced technical support administrative support to one (or more) executives. This position will be responsible for preparing routine, advanced and technical correspondence; evaluating, creating and modifying best practice standards; and collecting information for routine and non-routine inquires or reports. All activities will be performed in support of the strategy, vision and values of JE Dunn.
</p><ul><li>Autonomy &amp; Decision-Making: Makes decisions on routine matters, provides recommendations to supervisor and refers all exceptions to supervisor.</li>
<li>Career Path: Various</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Key Role Responsibilities - Core</b></h2>
</div><div><p><i>
ADMINISTRATIVE FAMILY &ndash; CORE</i></p>
<ul>
<li>Provides routine administrative support to the Human Resources leadership team. Includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.</li>
<li>Utilizes advanced Power Point skills to create presentations and provide graphics support for a variety of projects and communications materials.</li>
<li>Provides administrative support such as processing and distributing incoming communications (e.g. mail, email, phone, etc.), maintaining records and filling systems, and responds to routine requests that do not require the supervisor&rsquo;s attention</li>
<li>Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports. Organization of ongoing team meetings, note taking, and action item follow up.</li>
<li>Demonstrates a positive and professional attitude, maintaining composure under pressure.</li>
<li>Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.</li>
<li>Shares subject matter expertise in order to support teamwork and deliver results.</li>
<li>Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team&rsquo;s goals.</li>
<li>Exercises discretion and integrity with highly confidential and sensitive information.</li>
<li>Partner and build-strong relationships with cross-functional teams to gather input, align priorities, and ensure events effectively support business goals and key initiatives.</li>
<li>Manage multiple events and priorities simultaneously while maintaining strong attention to detail, timelines, and budgets.</li>
<li>Develop creative themes and concepts for internal events that enhance engagement, reinforce key messages, and create a memorable attendee experience.</li>
<li>Create polished, executive-ready PowerPoint presentations that clearly communicate ideas, data, and strategic messaging.</li>
<li>Translate complex information into clear, visually engaging graphics, slides, and storytelling formats and ensure consistent brand alignment across all event materials, presentations, and communications.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Key Role Responsibilities - Additional Core</b></h2>
</div><div><p><i>
EXECUTIVE ADMINISTRATIVE ASSISTANT</i></p>
<p>In addition, this position will be responsible for the following:</p>
<ul><li>Provides advanced and technical administrative support, including preparing complex and custom reports and documents for internal and external distribution.</li>
<li>Applies knowledge of systems and processes to evaluate current best practice standards and suggests changes to continually improve and streamline processes.</li>
<li>Provides support to other work programs within a region or function, dependent upon business needs.</li>
<li>Facilitates and coordinates meetings with internal customers including the proactive review of calendars and upcoming events and coordinates to ensure preparedness for meeting various business needs such as meeting logistics, presentation preparation, meeting materials, travel plans, distribution of expected reports, etc.</li>
<li>Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.</li>
<li>Uses a variety of systems (such as Cosential, Image and Workflow, internal portal, etc.) to obtain necessary information and to support efficiency and productivity in the role.</li>
<li>Responds to business needs and requests from various stakeholders, often with limited information. Takes steps to gather knowledge and information necessary to complete non-routine and/or complex tasks.</li>
<li>Reconciles Visa statements and ensures correct charge codes are entered into the statements.</li>
<li>Participates in the selection process for administrative positions, dependent upon the work program and business needs, and shares subject matter expertise (including developing training materials) in order to support teamwork and deliver results. Supervises the receptionist role, has responsibility for to schedule phone relief.</li>
<li>Demonstrates positive approaches to adapting to change. Supports corporate and work program change initiatives</li>
</ul><ul><li>Demonstrates commitment to the highest standards of customer satisfaction by displaying courtesy and sensitivity and responding promptly to customer needs.</li>
</ul><ul><li>Manages difficult or emotional customer situations promptly and efficiently.</li>
<li>Meets client commitments, recognizes and acts upon service opportunities.</li>
<li>Solicits and applies feedback to improve quality and service.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Knowledge, Skills &amp; Abilities</b></h2>
</div><div><ul><li>Ability to perform work accurately and completely, and in a timely manner</li>
<li>Communication skills, verbal and written</li>
<li>Ability to conduct effective presentations &ndash; Intermediate</li>
<li>Organizational skills &ndash; Advanced</li>
<li>Ability to deliver quality through attention to detail &ndash; Advanced</li>
<li>Proficiency in MS Office &ndash; Advanced</li>
<li>Ability to learn and use a variety of software, tools and systems necessary to meet business needs &ndash;Advanced</li>
<li>Demonstrated knowledge of organizational structure and available resources &ndash;Advanced</li>
<li>Ability to quickly and effectively solve complex problems &ndash; Advanced</li>
<li>Thorough knowledge of administrative, office and general accounting procedures and standards &ndash; Advanced</li>
<li>Ability to build relationships and collaborate within a team, internally and externally</li>
<li>Capable of producing visually compelling materials&mdash;including presentations, event collateral, signage, and digital assets&mdash;to support meetings and internal events.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Education</b></h2>
</div><div><ul><li>High School Diploma or GED (Required)</li>
<li>Associate&rsquo;s degree in office administration or related field (Preferred)</li>
<li>In lieu of the above requirements, equivalent relevant experience will be considered.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Experience</b></h2>
</div><div><ul><li>5+ years administrative support experience (Required)</li>
<li>2+ years executive administrative support experience (Preferred)</li>
<li>Previous experience with large scale event planning (Preferred)</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Working Environment</b></h2>
</div></div><div><div><h2 class="jobSectionHeader"><b>Benefits Information</b></h2>
</div><div><p>
The benefits package aligned to this position is Professional Non-Union. Please click the link below for more details.</p><p>
Click here for benefits details.</p></div></div></div><p>
This role is expected to accept applications for at least three business days and may continue to be posted until a qualified applicant is selected or the position has been cancelled.</p>
<p><i>
JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug-free workplace.</i></p>
<p><b><i>
JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to </i></b><b><i>accommodations@jedunn.com</i></b></p>
<p><i>
JE Dunn Construction Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of JE Dunn Construction without a prior written search agreement will be considered unsolicited and the property of JE Dunn Construction Company. Please, no phone calls or emails.</i></p></div>

Executive Administrative Assistant

Seton Center

<p><b>GENERAL JOB DESCRIPTION</b></p><p>Under the supervision of the Dental Practice Manager, the Dental Receptionist is responsible for patient reception, clinic appointment schedules, comprehensive handling of patient financial and demographic information, and the accurate completion of the appointment and entry of charges and payments.</p><p><b>DUTIES &amp; RESPONSIBILITES</b></p><ul><li>Answers the phone in a prompt, courteous and professional manner. Records messages when needed and relays them to the appropriate party. Reviews messages on the answering queue daily, returning calls as warranted.</li><li>Maintains insurance verification and eligibility, and up to date income verification records for all scheduled patients.</li><li>Schedules patients appropriately and accurately following guidelines as outlined in the standard operating procedures, collecting appropriate information needed.</li><li>Telephones all patients scheduled two days ahead, reviews and confirms the appointment time, location, funding and eligibility. Documents in detail completion of the confirmation call. Advises the patient of co-pays, deductibles, and self-pay responsibilities. Prepares any/all paperwork needed for the visit.</li><li>Maintains a short-call system as outlined in the standard operating procedures to assist those patients who wish to get in earlier.</li><li>Greets patients upon arrival. Collects identification and insurance information, verifies and collects appropriate payments and co-payments. Assists patient with the completion of forms. Records all payments following department-approved guidelines and issues a receipt to the patient. Scans all documents into patient file and electronically notifies clinical dental staff when patient is available for treatment. Informs emergency walk-in patients of departmental policy and informs appropriate staff of emergency patients waiting.</li><li>Ensures that patients&rsquo; medical history documents are updated.</li><li>Collaborating with the clinical team, submits requests for pre-authorization for all procedures as needed, to include copies of needed information and x-rays required. Follows up each request in a timely manner and ensures that all responses are scanned into the patient chart.</li><li>Submits referral requests to insurance companies as appropriate or as directed by the dentists. Follows up with the patient for further treatment.</li><li>Performs general office assistance as requested.</li><li>Maintains a professional and courteous demeanor at all times.</li><li>Attends mandatory training, staff and safety meetings and participates appropriately.</li><li>Performs other duties as assigned or requested.</li></ul><p><b>PHYSICAL DEMANDS</b></p><p>Lifting, twisting, bending and prolonged sitting may be required. Travel between clinic sites will be required. Work under stressful conditions as well as extended hours may be required.</p><p><b>WORK ENVIRONMENT</b></p><p>Work is normally performed indoors but travel between sites may be in varying temperatures.</p><p><b>MINIMUM QUALIFICATIONS</b></p><ul><li>High school or GED certificate</li><li>Customer Service Experience</li><li>Verbal and written communication skills.</li><li>High degree of confidentiality, integrity and professionalism.</li><li>Ability to multi-task and set priorities in an ever-changing environment while maintaining a calm, professional environment.</li><li>Fluent bilingual spanish speaking</li><li>Demonstrate initiative and judgement in problem solving.</li></ul><p><b>PREFERRED QUALIFICATIONS AND SKILLS</b></p><ul><li>Previous Dental Office Experience</li><li>Dental Terminology</li></ul><p>Pay: $17.50 - $21.50 per hour</p><p>Benefits:</p><ul><li>403(b) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Bilingual Dental Administrative Assistant

City of Falls City

<p><b>Job Summary</b><br/>We are seeking a proactive and detail-oriented Clerical Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our office operations, ensuring smooth administrative workflows and excellent customer support. Your energetic approach and organizational skills will help maintain an efficient work environment, support daily office functions, and provide exceptional service to clients and staff alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a positive and productive workplace.</p><p><b>Responsibilities</b></p><ul><li>Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.</li><li>Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools.</li><li>Organize files, documents, and correspondence through effective filing systems and proofreading to ensure clarity and accuracy.</li><li>Support appointment scheduling, calendar management, and coordinate meetings for staff or clients.</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices.</li><li>Provide excellent customer service by addressing inquiries promptly and supporting client needs with professionalism.</li><li>Handle general office tasks such as photocopying, faxing, mailing, and maintaining supplies to keep the office running smoothly.</li></ul><p><b>Experience</b></p><ul><li>Previous clerical or administrative experience in an office setting is preferred.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.</li><li>Experience managing multi-line phone systems and front desk responsibilities.</li><li>Bilingual abilities are a plus for supporting diverse client needs.</li><li>Familiarity with office management practices such as filing systems, calendar coordination, and document proofreading.</li><li>Knowledge of medical or dental receptionist duties or personal assistant experience is advantageous but not required.</li><li>Demonstrated organizational skills with the ability to prioritize tasks effectively while managing time efficiently in a fast-paced environment. Join us as a Clerical Assistant where your enthusiasm for organization and customer support will make a meaningful impact every day!</li></ul><p>Pay: $14.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Clerical Assistant

Beacon Mental Health

POSITION SUMMARY
<br>Responsible for providing administrative support for the Chief Clinical Officer and all clinical programs. Primary responsibilities include supporting substance use programs and other clinical administrative duties .
<br><br>
ESSENTIAL DUTIES AND RESPONSIBILITIES
<br>The essential functions include, but are not limited to the following:
<br><br>
<b>Chief Clinical Officer Support:</b><br>
<ul>
<li>Provides administrative support to all departments that report to the Chief Clinical Officer</li>
<li>Acts as a resource and/or facilitator for internal and external needs directed to Chief Clinical Officer.</li>
<li>Drafts and follows up on correspondence, coordinating calendar and travel arrangements.</li>
<li>Opening and closing episodes in the electronic record for clinical teams.</li>
<li>Assists Adult and Adolescent Substance Use programs with data entry and tracking of information.</li>
<li>Attends and takes minutes for departmental meetings as assigned.</li>
<li>Copies and collates documents and meeting packets.</li>
<li>Obtain certification as a Notary</li>
<li>Ordering supplies for clinical teams as needed.</li>
<li>Primary contact for interpreting requests and scheduling</li>
<li>Back up for answering agency phone calls</li>
<li>Assists with agency events.</li>
<li>Maintains CCO credit cards and accounts to ensure appropriate agency purchases.</li>
<li>Assists with data entry and report generation in EMR (electronic medical record) charts for information updates as needed to ensure quality care for consumers.</li>
<li>Assists and tracks due dates for special/new projects.</li>
<li>Demonstrates professional conduct and courtesy to peers, consumers and community as a representative of Beacon.</li>
<li>Other duties and/or responsibilities may be assigned by supervisor.</li>
</ul>
MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)
<br><b>Education:</b> High School diploma or equivalent required
<br>Associates or Technical degree preferred
<br><br>
<b>Experience Required:</b> 1 – 3 years of demonstrated prior employment experience required, working directly for a Director-level or above employee at a small to mid-sized organization.
<br><br>
<b>Required Knowledge:</b> Intermediate to Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Publisher). Prior use of electronic medical records a plus.
<br><br>
<b>Skills/Abilities:</b> Excellent phone and interpersonal skills.
<br>Strong organizational skills
<br>The ability to multi-task and manage the day-to day activities of multiple individuals.

Executive Assistant

Kansas City Accident Injury Attorneys

<p>We are seeking a dedicated and service-oriented Receptionist/Personal Assistant to handle client-facing duties, general office administration tasks, and provide personal assistant support to our team at Kansas City Accident Injury Attorneys. Our law firm philosophy is Extreme Client Delight, and we strive to provide exceptional service to our clients.</p><p>Responsibilities:</p><ul><li>Handling client-facing duties, such as answering calls and greeting clients</li><li>Managing emails and scheduling appointments</li><li>Performing general office administration tasks</li><li>Organizing and updating physical and electronic files</li><li>Processing concluded files and preparing them for closure</li><li>Picking up accident reports and important legal and financial documents with reliable transportation</li><li>Providing personal assistant support to our team as needed</li><li>Maintaining a positive attitude and contributing to our Happiness Advantage culture</li></ul><p>The ideal candidate has excellent communication and multitasking skills, a positive attitude, and a strong work ethic. You should be attentive, adaptable, capable, and service-oriented. This is an exciting opportunity for the right candidate to join our team and grow within our organization.</p><p>Job Type: Full-time</p><p>Pay: $14.00 - $15.00 per hour</p><p>Experience:</p><ul><li>Customer service: 1 year (Preferred)</li></ul><p>Work Location: In person</p>

Receptionist/Assistant

Child Evangelism Fellowship of Missouri, Inc.

<p><b>CEF of Missouri Inc. - Kansas City Chapter</b></p><p>CEF&reg; is a Bible-centered, interdenominational, worldwide organization, composed of born-again believers whose purpose and mission are to evangelize boys and girls with the Gospel of the Lord Jesus Christ, disciple them in the Word of God, and establish them in a Bible-believing church for Christian living.</p><p><b>Overview</b></p><p>We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office. This role requires a proactive individual who can manage multiple tasks efficiently while maintaining a professional demeanor. The Office Administrator will be responsible for various clerical and administrative duties, contributing to our organization's overall success.</p><p><b>Position Structure &amp; Accountability</b></p><p>This position will be hired and employed through the Child Evangelism Fellowship of Missouri, Inc. State Office. The Office Administrator will be based in the Kansas City Chapter office and may also provide administrative support to other chapters within the state, as directed.</p><p>The Office Administrator will report directly to the Local Area Director of the Kansas City Chapter for daily oversight, task management, and ministry coordination.</p><p>This position is primarily remote, with occasional in-person meetings or ministry-related activities as needed. The expected workload is 32-36 hours per week, with flexible scheduling to accommodate ministry needs while maintaining some availability during normal business hours.</p><p>Qualifications:</p><ul><li>Is born again, has the assurance of salvation, and is willing to give a testimony of his salvation</li><li>Must sign the Ministry Compliance Agreement</li><li>Is called to serve in this ministry and is able to explain that calling</li><li>Believes that children can be saved from sin by coming to a saving knowledge of Jesus Christ</li><li>Demonstrates an active dependence on prayer and is a continual student of the Word of God</li><li>Demonstrates a generous heart with time, talents, and resources.</li><li>Is a team player</li><li>Possesses good written, verbal, and public speaking skills</li><li>Possesses basic computer and technology skills</li><li>Is self-motivated and organized</li><li>Meets the specific qualifications necessary to perform the requirements of the job description</li><li>Participates in raising ministry support</li><li>Has a good testimony at home, on the job, and in his neighborhood and local church as reflected</li><li>by both speech and conduct</li><li>Is actively involved in a local church</li><li>Is continually learning to trust the Lord for victory, wisdom, and guidance</li><li>Submits biblically to authority</li><li>Lives in the area of ministry</li></ul><p><b>Duties</b></p><ul><li>Manage and organize office files, ensuring all reports complete and processed.</li><li>Provide excellent volunteer support, addressing inquiries and assisting volunteers in a friendly manner.</li><li>Handle phone calls with professionalism, demonstrating strong phone etiquette.</li><li>Perform clerical tasks such as data entry, document preparation, and proofreading materials for accuracy.</li><li>Maintain a CRM database of volunteers and donors.</li><li>Deposit, record, and process donations.</li></ul><p><b>Skills</b></p><ul><li>Strong time management skills to prioritize tasks effectively in a fast-paced environment.</li><li>Proficient computer literacy, including familiarity with office software applications (e.g., Microsoft Office Suite).</li><li>Excellent organizational skills with attention to detail for accurate file management.</li><li>Ability to provide exceptional volunteer support.</li><li>Knowledge of office management practices and procedures.</li><li>Strong phone etiquette to communicate professionally with volunteers and donors.</li><li>Capable of performing clerical duties with accuracy and efficiency.</li><li>Proficient in administrative tasks, ensuring smooth daily operations.</li><li>Strong proofreading skills to ensure all documents are error-free.</li></ul><p>Candidates for this position should be familiar with <i>Child Evangelism Fellowship</i>&reg;.</p><p>Note: Child Evangelism Fellowship Inc. is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.</p><p>Pay: $37,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in Kansas City, MO 64138</p>

Office Administrator

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