administrative legal assistant

executive assistant

office administrator

office assistant

senior administrative assistant Jobs in Kansas City

senior administrative assistant

administrative assistant

Kansas City, Kansas Housing Authority

<p><b>Summary</b></p><p>As an Administrative Assistant at the Kansas City, Kansas Housing Authority, you will play a vital role in supporting our operations and enhancing our service delivery. This position is essential for ensuring efficient office management and effective communication within our team.</p><p><b>Responsibilities</b></p><ul><li>Manage office operations including scheduling appointments and maintaining calendars.</li><li>Anwers telephones, transferring call and taking messages.</li><li>Assist in clerical tasks such as filing, data entry, and document preparation.</li><li>Proofread documents for accuracy and clarity before distribution.</li><li>Coordinate meetings and prepare necessary materials for staff discussions.</li><li>Support team members with administrative tasks as needed to enhance productivity.</li><li>Maintain confidentiality of sensitive information in accordance with agency policies.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office management or administrative support roles.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Excellent calendar management skills to coordinate schedules efficiently.</li><li>Familiarity with clerical duties including filing, typing, and data entry.</li><li>Good proofreading skills to ensure high-quality documentation.</li><li>Experience in front desk operations is a plus but not required.</li><li>Ability to work collaboratively within a team-oriented environment.</li></ul><p>If you are ready to contribute to a mission-driven organization that makes a difference in the community, we invite you to apply today for the Administrative Assistant position at the Kansas City, Kansas Housing Authority.</p><p>Job Type: Full-time</p><p>Pay: $19.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Administrative Assistant

Fidelis Realty Partners

<div><p><b>Position Summary:</b></p><p>
We are seeking a detail-oriented and proactive Administrative Assistant to support day-to-day operations within our property management team. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping things organized and running smoothly.</p><p>
We are a collaborative team that values communication, reliability, and a positive attitude. This role offers the opportunity to grow within the property management field and gain hands-on experience across multiple areas of operations.</p><p><b>
Key Responsibilities:</b></p><ul><li> Answer phones, greet and direct tenants, customers, and vendors in a professional manner</li><li> Manage Accounts Payable (AP): match and track invoices, code bills, and update spreadsheets upon payment</li><li> Assist with Accounts Receivable (AR), including tenant collections as needed</li><li> Pull reports and analyze data to identify trends and discrepancies</li><li> Maintain and monitor spreadsheets for accuracy and updates</li><li> Keep office and administrative systems organized and efficient</li><li> Verify vendor insurance coverage prior to onsite work and track Certificates of Insurance (COIs)</li><li> Maintain and update property contact information</li><li> Track and organize employee travel expense reports</li><li> Manage calendars, schedule meetings, and coordinate internal and external appointments</li><li> Coordinate maintenance requests between tenants and vendors. Track status of open work orders and follow up to ensure completion.</li><li> Prepare and send tenant communications (notices, updates, reminders)</li></ul><p><b>
Qualifications &amp; Skills:</b></p><ul><li> 1&ndash;3 years of administrative experience, preferably in a small office environment</li><li> Intermediate proficiency in Microsoft Excel (comfortable working with formulas, tracking data, and generating reports)</li><li> Experience working with tenants, customers, and vendors</li><li> Familiarity with Yardi or other property management software preferred</li><li> Strong organizational and multitasking abilities</li><li> Ability to analyze data and identify trends</li></ul><p><b>
Key Traits for Success:</b></p><ul><li> Flexible: Able to pivot between tasks and priorities throughout the day</li><li> Self-Starter: Works well independently with minimal supervision</li><li> Strong Communicator: Clear and professional written and verbal communication skills</li><li> Growth-Oriented: Eager to learn and take on new responsibilities</li></ul><p></p><p><br>
We are an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. Additionally, Fidelis participates in the E‑Verify program to verify the employment eligibility of all newly hired employees, as required by law.</p></div>

TrustPoint Services

<div><p>TrustPoint Services is a growing consultancy helping independent insurance agencies build stronger, more profitable businesses. <b>We&rsquo;re looking for a highly organized, flexible, and energetic Personal Assistant who thrives in a fast-moving environment.</b> You&rsquo;ll work side-by-side with our CEO, coordinating logistics, producing polished materials, and helping bring big ideas to life.</p>
<p>
 <b>No two days look the same, and that&rsquo;s exactly how we like it.</b></p><p></p><p><b><br>
Operations &amp; Administrative Duties</b></p>
<ul><li>Manage email inbox and follow up on behalf of the CEO</li></ul>
<ul><li>Schedule meetings and coordinate calendars
</li></ul><ul><li>Arrange travel (flights, hotels, itineraries)
</li></ul><ul><li>Ensure Director receives the weekly billing summary
</li></ul><ul><li>Personal appointment coordination, Events &amp; Team Culture
</li></ul><ul><li>Plan two in-person team get-togethers per year
</li></ul><ul><li>Coordinate monthly team (remote) activities and recognition gifts
</li></ul><ul><li>Source swag for Staff, Masterminds, and gifts for CFO clients
</li></ul><ul><li>Help plan and execute a CFO client event Content &amp; Marketing
</li></ul><ul><li>Build timed outlines and summaries for presentations
</li></ul><ul><li>Maintain libraries of presentations and articles
</li></ul><ul><li>Support development of online classes
</li></ul><ul><li>Assist in creating marketing materials for Mastermind Programs</li></ul>
<ul><li>Send, collect, and summarize pre/post surveys
</li></ul><ul><li>Build and format Mastermind booklets
</li></ul><ul><li>Coordinate speakers and manage follow-up</li></ul><p></p><p><b><br>
Must-Have Traits
</b></p><ul><li>Exceptionally organized with strong follow-through
</li></ul><ul><li>Flexible self-starter who takes initiative
</li></ul><ul><li>Positive, fun energy that elevates the team
</li></ul><ul><li>Strong written and verbal communication
</li></ul><ul><li>High attention to detail
</li></ul><ul><li>Proficiency in Microsoft Office -Word, Excel, PowerPoint
</li></ul><ul><li>Willingness to try new things! Bonus Points For
</li></ul><ul><li>Executive or consultant support experience</li></ul>
<ul><li>Event planning experience
</li></ul><ul><li>Basic design skills (Canva, etc.)</li></ul><p></p><ul><li><br>
Online course or LMS experience <b>WHY YOU&rsquo;LL LOVE THIS ROLE</b></li></ul>
<ul><li>Work directly with the CEO on meaningful projects
</li></ul><ul><li>Variety across operations, events, and content
</li></ul><ul><li>Flexibility and autonomy in how you work
</li></ul><ul><li>Collaborative, upbeat team that values you
</li></ul><ul><li>Grow with a mission-driven business</li></ul><p></p><p><b><br>
✨ Why This Role Is Awesome ✨</b><br>
<b>Looking for a role where no two days are the same? As Personal Assistant to the CEO at TrustPoint Services, you&rsquo;ll work closely with leadership, help bring big ideas to life, plan events people </b><b><i>actually</i></b><b> love, and keep a fast-growing business moving forward. You&rsquo;ll have autonomy, variety, and a team that truly values your energy and ideas. If you&rsquo;re organized, upbeat, and love meaningful work&mdash;this one&rsquo;s for you.</b></p><p></p><p><br>
If interested send your information to: angela@trustpointservices.net no phone call please</p></div>

Omni Advocacy Services

<p>Omni Advocacy Services assists individuals with barriers to gain successful employment and community living skills. We are a community-based advocacy program looking for a Part-Time Support Staff / Administrative Assistant in our offices in Kansas City, Missouri. The right candidate will be proactive, motivated, detailed oriented and passionate about helping others to succeed.</p><p><b>Responsibilities:</b></p><ul><li>Provide administrative support to the management team</li><li>Coordinate and schedule meetings, appointments, and travel arrangements</li><li>Prepare and proofread documents, reports, and presentations</li><li>Assist with project coordination and follow-up on action items</li><li>Serve as a point of contact for internal and external entities</li><li>Handle Client inquiries and provide excellent support</li><li>Perform clerical tasks such as data entry, filing, and organizing documents</li><li>Assist with event planning and coordination</li></ul><p><b>Requirements: </b></p><ul><li>Strong organizational skills with the ability to multitask and prioritize tasks effectively</li><li>Excellent communication skills, both written and verbal</li><li>Attention to detail and strong proofreading skills</li><li>Ability to maintain confidentiality and handle sensitive information with discretion</li><li>Ability to work independently and as part of a team</li></ul><p>Experience is a plus but we will train the right person. Omni Advocacy Services offers competitive compensation, comprehensive benefits package, an extensive training program and room for growth within the company.Rate of pay for these positions will vary according to experience, education and academic background. People with a criminal record are encouraged to apply</p><p>Job Type: Part-time leading to Full-Time</p><p>Salary: $15 - $16 per hour</p><p>Benefits: Comprehensive Benefits Package</p><p>Flexible Schedule</p><p>Professional Development</p><p>Pay: $15.00 - $16.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Ability to Relocate:</p><ul><li>Kansas City, MO 64118: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Support Staff / Administrative Assistant

City of Kansas City, MO

<div><div><div><h2 class="jobSectionHeader"><b>Pay,Benefits, &amp; Work Schedule</b></h2><div><br>
<div><div>
</div><p></p><div><b>Housing &amp; Community Development Department &ndash; Minor Home Repair Division</b><br>
<b>Location:</b> 414 E 12th St<br>
<b>Salary:</b> <b>$20.48 per hour</b><br>
<b>Schedule:</b> Monday&ndash;Friday, 8:00 a.m.&ndash;5:00 p.m.<br>
(Occasional evenings and weekends may be required)<br>
<b>Application Deadline:</b> <b>May 12, 2026</b></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Responsibilities</b></h2><div></div><div><div><br>
<p>
</p><div><h3 class="jobSectionHeader"><b>What you&rsquo;ll do</b></h3><ul><li><b>
Support contract intake and tracking</b> to ensure projects move forward accurately, on time, and in compliance with city processes.</li><li><b>
Track departmental projects and deadlines</b> so leadership has clear visibility into progress, risks, and next steps.</li><li><b>
Identify procedural gaps and recommend improvements</b> that increase efficiency, reduce errors, and improve how the department operates day to day.</li><li><b>
Provide administrative and clerical support</b> that keeps department programs organized, responsive, and accessible to internal and external partners.</li><li><b>
Serve as a point of contact for staff and the public</b>, explaining city policies clearly and handling questions or concerns with professionalism and discretion.</li></ul><p></p><h3 class="jobSectionHeader"><b>
What success looks like</b></h3><ul><li>
Contracts and project information are accurate, organized, and easy for leadership to access.</li><li>
Department workflows are clearer and more efficient because of your process improvements.</li><li>
Sensitive and confidential information is handled consistently and responsibly.</li><li>
Department leaders trust your judgment and rely on your recommendations.</li><li>
Stakeholders experience timely, respectful, and clear communication.</li></ul><p></p><h3 class="jobSectionHeader"><b>
What you get</b></h3><ul><li><b>
Stability and purpose</b> working in a role that directly supports public programs and community outcomes.</li><li><b>
Autonomy and trust</b> to manage your work under general supervision while exercising independent judgment.</li><li><b>
Professional growth</b> through exposure to departmental leadership, city operations, and process improvement work.</li><li><b>
Work-life balance</b> with a predictable schedule and clear expectations.</li><li><b>
A collaborative environment</b> where relationship-building and communication skills are valued.</li></ul><p></p><h3 class="jobSectionHeader"><b>
Why this role matters</b></h3><div>
This position is the backbone of the department&rsquo;s operations. Your work ensures projects stay on track, leaders have the information they need, and the public receives clear and accurate guidance. By improving systems and closing procedural gaps, you help the department serve the city more effectively.</div><p></p><h3 class="jobSectionHeader"><b>
What you&rsquo;ll bring</b></h3><ul><li>
Strong organizational and project-tracking skills.</li><li>
The ability to analyze information and improve systems, processes, or forms.</li><li>
Sound judgment and discretion when handling confidential information.</li><li>
Clear, professional communication skills for working with leadership, staff, and the public.</li><li>
Comfort working independently while collaborating across teams.</li></ul></div>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Qualifications</b></h2>
<div>
<div></div><div><h2 class="jobSectionHeader"><b>REQUIRES</b></h2><h3 class="jobSectionHeader"><b>
An accredited Bachelor&rsquo;s degree;</b></h3><h3 class="jobSectionHeader"><b>
 OR</b></h3><h3 class="jobSectionHeader"><b>
An equivalent combination of qualifying education and experience to include professional experience in the development and/or operation of administrative systems, programs, policies and practice.</b></h3>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>Other Information</b></h2><div><br>
<div><div>
</div><p><b>URGENT!!! CRITICAL RECRUITMENT INFORMATION</b></p><p>
Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.</p><p>
In order for a resume to be used in lieu of an application the resume must have been submitted online via the City&rsquo;s Applicant Tracking System.
</p><p>Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.</p><p>
The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
</p><h6 class="jobSectionHeader">For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
</h6><p>Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.
</p><p>If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.</p><p>
The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy
</p><p>The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org.</p><p>
If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans&rsquo; points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during &ldquo;wartime&rdquo; and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code &sect; 4211).</p></div></div></div></div></div>

Senior Administrative Assistant

Horn Aylward & Bandy

<p>All applicants must be friendly, helpful and possess good communication/people skills while maintaining a professional appearance. A working knowledge of Adobe, Tabs3, Word, Excel and Outlook required, along with electronic filing systems (PACER, JIMS, CaseNet and Odyssey). Salary based on experience. College degree preferred.</p><p>Job Type: Full-time</p><p>Pay: $40,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>Describe your experience in the legal billing process using Tabs3 software, including generating, editing and finalizing bills.</li><li>This position will provide support for multiple attorneys and a paralegal, and will concentrate on litigation and mediation/arbitration support. The candidate will interact with clients, opposing counsel and court personnel. Would you be comfortable with such situations?</li><li>What is your experience with Adobe, including editing and legal support tools?</li><li>What is your experience with Microsoft Office and Outlook?</li></ul><p>Education:</p><ul><li>High school or equivalent (Required)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Required)</li><li>Legal Admin. Asst.: 1 year (Required)</li></ul><p>Work Location: In person</p>

ADMINISTRATIVE LEGAL ASSISTANT

Burns & McDonnell

<div><p><b>Description</b></p>
<p>Burns &amp; McDonnell is seeking a highly motivated Executive Assistant to provide executive and office-level administrative and operational support to the Boston Branch Vice President and provide general administrative support for the office. This role serves as a trusted partner to leadership and the broader team, ensuring seamless operations and delivering a consistent, high-quality office experience in a growing, dynamic environment.</p>
<p>This position combines traditional executive support with office administration operations for a Boston office of approximately 70 professionals. The role also collaborates closely with the Northeast Region Executive Assistant and across the Northeast Region to support administrative consistency and provides coordination support to other satellite offices.</p>
<p>The ideal candidate is proactive, highly organized, and operates with a strong sense of ownership, discretion, and professionalism. This individual will play a critical role in enabling leadership effectiveness and fostering a positive, high-performing office culture.</p>
<p>Key Responsibilities</p>
<p>Executive Support</p>
<ul><li>Provide comprehensive executive-level support, including complex calendar management, travel coordination, and meeting logistics.</li>
<li>Act as a strategic partner in managing time, priorities, and competing demands while maintaining a responsive and accessible leadership presence.</li>
<li>Draft, review, and manage communications on behalf of the Vice President, including correspondence with senior internal and external stakeholders.</li>
<li>Coordinate directly with client executives, partners, and their administrative teams to manage scheduling and logistics.</li>
<li>Prepare high-quality materials, including presentations, reports, agendas, and meeting summaries.</li>
<li>Support leadership team coordination, including scheduling, communications, and alignment across direct reports.</li>
<li>Handle sensitive and confidential information with the highest level of discretion.</li>
<li>Manage expense reporting, approvals, and administrative processes, including invoices, contracts, and document routing.</li>
</ul>
<p>Boston Office Administration, Operations &amp; Experience</p>
<ul><li>Serve as the primary coordinator for Boston office operations, ensuring a consistent Burns &amp; McDonnell office experience aligned with regional standards.</li>
<li>Lead coordination of office events and engagement activities, fostering a connected and inclusive culture.</li>
<li>Manage day-to-day office needs, including supplies, vendor coordination, mail distribution, and facilities-related items.</li>
<li>Act as a point of contact for office-related issues and coordinate timely resolution.</li>
<li>Support onboarding logistics for new hires, ensuring a professional and welcoming experience.</li>
<li>Coordinate meeting space, catering, and logistics for internal and external events.</li>
<li>Maintain office seating coordination and support ongoing space planning as the office grows.</li>
<li>Promote a positive office environment.</li>
</ul>
<p>Regional Coordination &amp; Administrative Support</p>
<ul><li>Collaborate with the Northeast Region Executive Assistant and the administrative team to ensure consistency in processes, standards, and execution.</li>
<li>Provide administrative support and coordination to the Portland, ME office as needed in partnership with the local Office Coordinator.</li>
<li>Assist in sharing best practices and supporting alignment across regional offices.</li>
</ul>
<p>Employee-Owner Mindset</p>
<p>As an employee-owned company, Burns &amp; McDonnell values individuals who think and act like owners. This role requires:</p>
<ul><li>A strong sense of accountability and pride in outcomes.</li>
<li>A proactive approach to improving the office and executive operations.</li>
<li>A commitment to supporting colleagues and contributing to overall team success.</li>
<li>Thoughtful stewardship of company resources, time, and investments.</li>
</ul>
<p>Innovation &amp; Continuous Improvement</p>
<p>This role is expected to actively leverage technology and modern tools to enhance effectiveness and efficiency, including:</p>
<ul><li>Identifying and implementing opportunities for process automation and workflow improvement.</li>
<li>Utilizing AI-enabled tools and digital solutions to streamline scheduling, communication, document preparation, and administrative processes.</li>
<li>Continuously evaluating how work is performed and introducing smarter, more efficient ways to operate.</li>
<li>Serving as an early adopter and advocate for new tools that improve productivity and the overall employee experience.</li>
<li>Performs other duties as assigned.</li>
<li>Complies with all policies and standards.</li>
</ul>
<p><b>Qualifications</b></p>
<ul><li>Bachelor&rsquo;s degree and 5 years of administrative experience required; or 9 years of applicable experience may be substituted in lieu of a degree.</li>
<li>Demonstrated experience providing executive-level support in a fast-paced, professional environment.</li>
<li>Proven ability to manage complex schedules, competing priorities, and high-volume coordination.</li>
<li>Exceptional organizational skills and attention to detail.</li>
<li>Strong written and verbal communication skills.</li>
<li>Ability to work independently, exercise sound judgment, and maintain confidentiality at all times.</li>
<li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li>
<li>Experience coordinating events, meetings, and office operations preferred.</li>
</ul>
<p><b>Compensation</b></p>
<p>$70,000.00-140,000.00 Yearly</p>
<p>The expected compensation range for this position is displayed in compliance with all local/state regulations. The expected compensation range for this position is based on a number of factors, including but not limited to: individual education, qualifications, prior work experience and work location. The total annual compensation package will consist of a base salary and eligibility to participate in our discretionary year-end incentive bonus program.</p>
<p><b>Benefits</b></p>
<p>Our extensive benefits package takes care of you so that you can focus on doing great work. From insurance and disability to time off and wellness programs, we provide the tools to meet your needs. As part of being 100% employee-owned, eligible employees participate in our Employee Stock Ownership Plan (ESOP) in addition to our 401(k) retirement program. For more information, please visit the Benefits &amp; Wellness page.</p>
<p>This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.</p>
<p>EEO/Disabled/Veterans</p>
<p><b>Job</b> Administrative/Office Support</p>
<p><b>Primary Location</b> US-MO-Kansas City</p>
<p><b>Schedule:</b> Full-time</p>
<p><b>Travel:</b> No</p>
<p><b>Req ID:</b> 261652</p>
<p><b>Job Hire Type</b> Experienced #LI-STA #M&amp;S</p></div>

Executive Assistant

Explore 93+ Administrative assistant in Kansas City this May. Find roles across top companies and apply now to boost your career.

93 administrative assistant jobs In Kansas City

Administrative Assistant

Administrative Assistant

Administrative Assistant

Support Staff / Administrative Assistant

Senior Administrative Assistant

ADMINISTRATIVE LEGAL ASSISTANT

Executive Assistant