administrative assistant

Serve the World

Job SummaryOffice Manager (Part-Time)About Serve the WorldServe the World helps students and families experiencing homelessness and housing instability move toward long-term stability through case management, resource navigation, and community partnerships.Position SummaryThe Office Manager reports to the Executive Director and is responsible for supporting the day-to-day administrative, operational, communication, and financial support needs of the organization. This position works in collaboration with the Executive Director, Program Director, Grant Manager, board members, volunteers, vendors, and community partners to support efficient operations and organizational effectiveness. This role may expand as organizational needs and funding allow.Primary ResponsibilitiesAdministrative &amp; Office Support<ul><li>Maintain organizational files, records, and administrative systems.</li><li>Support scheduling, meeting preparation, and organizational correspondence.</li><li>Monitor office supplies, equipment, and operational needs.</li><li>Assist with data entry and record management.</li><li>Assist with invoice processing, expense tracking, receipt collection, and basic financial recordkeeping.</li><li>Support staff with purchase requests, reimbursement documentation, and financial paperwork.</li></ul>Communications &amp; Information Management<ul><li>Support website updates and ensure information remains current.</li><li>Coordinate social media and communication requests by gathering information from appropriate staff and partners.</li><li>Assist with newsletters, announcements, and organizational communications.</li><li>Help maintain contact lists and communication databases.</li></ul>Event &amp; Program Support<ul><li>Assist with program events, volunteer activities, workshops, and community outreach efforts.</li><li>Coordinate event logistics, registrations, materials, and supplies.</li><li>Support the distribution of program resources, donated items, and supplies.</li><li>Assist with event setup, breakdown, and follow-up activities.</li></ul>Volunteer &amp; Community Support<ul><li>Assist with volunteer communication, scheduling, and tracking.</li><li>Support volunteer onboarding and engagement activities.</li><li>Help maintain positive relationships with community partners and vendors.</li><li>Provide support for organizational and community initiatives.</li></ul>Organizational Support<ul><li>Assist staff with administrative and operational projects.</li><li>Support board and committee meeting logistics as requested.</li><li>Perform other duties as assigned by the Executive Director.</li></ul>Qualifications<ul><li>High school diploma required; associate degree or relevant experience preferred.</li><li>Experience in administrative support, office management, nonprofit operations, or related work.</li><li>Strong organizational and communication skills.</li><li>Ability to manage multiple priorities and deadlines.</li><li>Experience with Microsoft Office, Google Workspace, project management systems, HR/payroll systems, Canva and database management platforms.</li><li>Basic bookkeeping, financial tracking, or accounts payable experience preferred.</li><li>Commitment to Serve the World's mission and values.</li></ul>Work Schedule &amp; EnvironmentThis is a part-time hybrid position with flexible scheduling based on organizational needs, events, and operational priorities. Occasional evening or weekend activities may be required.Physical RequirementsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.<ul><li>Ability to travel locally for meetings, home visits, school visits, community events, and organizational activities.</li><li>Ability to participate in program activities, community engagement efforts, and organizational events.</li><li>Ability to lift and carry up to 25 pounds regularly and up to 50 pounds with assistance.</li><li>Ability to utilize standard office technology and communication tools.</li><li>Ability to assist with the movement and distribution of program materials, donated goods, event supplies, and organizational resources as needed.</li></ul>CompensationThis is a part-time position. Compensation will be based on experience and organizational needs.BenefitsBenefits may include:<ul><li>Flexible hybrid work environment</li><li>Professional development opportunities</li><li>Mileage reimbursement for approved organizational travel</li><li>Technology and equipment necessary to perform assigned duties</li><li>Additional benefits as approved by the Board of Directors and outlined in current personnel policies.</li></ul>Employment At-WillEmployment with Serve the World is at-will and may be terminated by either the employee or the organization at any time, with or without cause or notice, subject to applicable law.How to ApplyTo apply, please submit your resume and cover letter to hiring@servetheworldkc.orgPay: $24.00 - $28.90 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Kansas City, MO 64131

Administrative Assistant/Office manager

Grand Traverse Internal and Family Medicine, P.C. 

We are looking for a Remote Administrative Assistant to provide essential administrative support to our team and executives. Key responsibilities include managing calendars, communication, document management, travel coordination, and general administrative tasks. Required qualifications include:- High school diploma (Associate's or Bachelor's preferred)- 2+ years of administrative experience- Proficiency in Microsoft Office or Google Workspace- Strong communication skills and organizational abilities- Reliable internet and quiet workspace Preferred qualifications:Include experience with project management tools, CRM systems, basic bookkeeping, and remote work history. The work environment is fully remote with a full-time schedule (40 hours/week) and company-provided equipment. We are looking for a Remote Administrative Assistant to provide essential administrative support to our team and executives. Key responsibilities include managing calendars, communication, document management, travel coordination, and general administrative tasks. Required qualifications include:- High school diploma (Associate's or Bachelor's preferred)- 2+ years of administrative experience- Proficiency in Microsoft Office or Google Workspace- Strong communication skills and organizational abilities- Reliable internet and quiet workspace Preferred qualifications: include experience with project management tools, CRM systems, basic bookkeeping, and remote work history. Work environment: Fully remote with a full-time schedule (40 hours/week) and company-provided equipment. Benefits include a competitive salary, health insurance, paid time off, a flexible schedule, and professional development opportunities. Competitive salary, health insurance, paid time off, a flexible schedule, and professional development opportunities.

Remote Administrative Assistant (Work From Home)

Wolf & Company, P.C.

Entry-Level Clerical Admin Assistant (Flexible) Company: Wolf &amp; Company, P.C. Location: Sun City Center, Florida, United States (REMOTE) Employment Type: Full-Time Salary: $25.00 - $38.00 USD per hour Job Overview Wolf &amp; Company, P.C. is seeking a motivated and organised Entry-Level Clerical Admin Assistant to join our team. This is an excellent opportunity for an individual looking to begin their career in a professional and supportive environment. The successful candidate will be responsible for a variety of administrative and clerical tasks to ensure the efficient operation of our office. This role offers flexibility and is ideal for a proactive individual with a keen eye for detail and a passion for providing outstanding administrative support. About Wolf &amp; Company, P.C. Founded in 1911, Wolf &amp; Company, P.C. is a leading independent accounting and business advisory firm with headquarters in Boston, Massachusetts. For over a century, we have been providing exceptional advisory, assurance, tax, digital consulting, cybersecurity, and risk management services to a diverse range of organisations. Our commitment to excellence and integrity has made us a trusted partner to clients in regulated and growth-oriented industries. Responsibilities As an Administrative Assistant, you will play a crucial role in our daily operations. Your key responsibilities will include: * Providing comprehensive administrative support to ensure efficient office operations. * Managing correspondence, including answering phone calls, responding to emails, and handling incoming and outgoing post. * Assisting with scheduling appointments, maintaining calendars, and coordinating meetings. * Performing general clerical duties such as filing, photocopying, scanning, and data entry. * Preparing and modifying documents, including reports, drafts, memos, and emails. * Maintaining office supply inventories and placing orders when necessary. * Greeting and assisting visitors in a professional and friendly manner. * Supporting various teams with ad-hoc administrative projects. Qualifications We are looking for an individual with the right attitude and a willingness to learn. The ideal candidate will possess the following qualifications: * Excellent organisational and time-management skills with the ability to prioritise tasks effectively. * Strong verbal and written communication skills. * Proficiency in the Microsoft Office Suite (Word, Excel, Outlook). * High level of attention to detail and accuracy. * A proactive, positive, and professional demeanour. * The ability to handle confidential information with discretion and integrity. * Previous experience in an administrative or office role is advantageous but not essential. Benefits Wolf &amp; Company, P.C. offers a competitive salary and a comprehensive benefits package commensurate with a full-time position. We are committed to the professional growth and well-being of our employees.

Entry Level Clerical Admin Assistant (Flexible)

<div>Company Description 
CRB's nearly 1,200 expert professionals drive innovative, life-changing and life-saving solutions for manufacturers in the life sciences and food and beverage industries. Our mission, vision and core values put client satisfaction and employee experience at the center of everything we do. See us at crbgroup.com. 
Job Description 
The Executive Assistant provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public. Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles. Responsible for schedule management, communication liaison, information preparation, and representing the executive to others. Handles confidential company information and communications. Full comprehension of company&rsquo;s operation and procedures. Uses discretion and judgment and knowledge of organization to facilitate the executive&rsquo;s activities.
This position can be based out of Kansas City, MO or Kalamazoo, MI 
Qualifications 
Minimum Qualifications<ul><li><ul><li>High School Degree required; College Degree preferred.</li><li>A minimum 7 years of administrative experience</li></ul></li></ul>
Additional Qualifications<ul><li><ul><li>Excellent verbal and written communication skills</li><li>Strong organizational skills and ability to multitask</li><li>Excellent Problem-solving and decision-making skills</li><li>Ability to act as gatekeeper and escalate relevant information to executives as needed</li><li>Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).</li><li>Ability to work effectively with minimal supervision</li><li>Excellent interpersonal skills</li><li>Ability to treat confidential information with appropriate discretion</li><li>Exceptional attention to detail</li><li>Advanced working knowledge of all Microsoft Office Suite applications as required</li></ul></li></ul>
Responsibilities<ul><li><ul><li>Support and assist executives that ensure effective use of time and productive interactions with staff and the public</li><li>Handle a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles</li><li>Responsible for schedule management, communication liaison, information preparation, and representing the executive to others</li><li>Handles confidential company information and communications</li><li>Use discretion and judgment and knowledge of organization to facilitate the executive&rsquo;s activities</li></ul></li></ul> 

Additional Information 
All your information will be kept confidential according to EEO guidelines.<div></div>
CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening.

CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails.

CRB offers a complete and competitive benefit package designed to meet individual and family needs.

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.</div>

Executive Assistant

murphypaintersinc

Job Overview Murphy Painters, Inc., a leading Florida-based painting company specialising in high-quality commercial and residential projects, is seeking a diligent and organised Virtual Assistant to join our team. We are committed to delivering excellent service and superior craftsmanship, and we are looking for a professional who shares our dedication to client satisfaction. This is a Full-Time, remote position based in Arizona City, Arizona, United States, offering an excellent opportunity to support the administrative functions of a thriving business. The successful candidate will be instrumental in ensuring our daily operations run smoothly and efficiently. Job Title: Virtual Assistant Employment Type: Full-Time Location: Arizona City, Arizona, United States (Remote) Salary: $45.00 - $60.00 USD per hour Responsibilities As a Virtual Assistant, you will be responsible for a wide range of administrative and client-support tasks. Your key duties will include:  <ul><li>Managing calendars and scheduling client consultations, project estimates, and work commencement dates.</li><li>Serving as the first point of contact for new and existing clients, handling enquiries via phone and email with professionalism and courtesy.</li><li>Preparing and dispatching professional quotes, contracts, and invoices to clients in a timely manner.</li><li>Liaising with our painting crews and suppliers to coordinate project schedules and material orders.</li><li>Maintaining and updating client records and project information within our company database or CRM system.</li><li>Performing general administrative duties, including data entry, document organisation, and report preparation.</li><li>Following up with clients on unpaid invoices and providing exceptional post-project customer service.</li></ul>Qualifications The ideal candidate will be a self-motivated individual with a strong administrative background and a keen eye for detail. Essential qualifications include:  <ul><li>Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional written and verbal communication skills.</li><li>Strong organisational and time-management skills, with the ability to manage multiple priorities effectively.</li><li>Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.</li><li>Familiarity with online calendars, scheduling tools, and CRM software.</li><li>The ability to work independently and proactively with minimal supervision.</li><li>A high level of discretion and a commitment to maintaining confidentiality.</li></ul> Desirable attributes:  <ul><li>Previous experience working within the construction, trades, or home services industry.</li><li>Basic knowledge of bookkeeping software such as QuickBooks or Xero.</li></ul> Benefits At Murphy Painters, Inc., we value our team members and offer a supportive work environment. Benefits for this role include:  <ul><li>A competitive hourly wage.</li><li>The flexibility and convenience of a fully remote position.</li><li>The opportunity to play a key role in a reputable and growing company.</li><li>A collaborative and positive team culture that values your contribution.</li></ul>

Virtual Assistant

Thebes USA

Job Title: Virtual Assistant Job Overview Thebes USA, the U.S. office of Thebes Consult, an international advisory and consulting firm, is seeking a highly organised and professional Virtual Assistant to join our team. Thebes Consult specialises in providing expert legal, regulatory, investment, and compliance advisory services to a global clientele, with offices in Egypt, Azerbaijan, the UAE, and the USA. This is a full-time, remote position based in the Texas City, Texas, United States area. The successful candidate will be an integral part of our operations, providing comprehensive administrative support to ensure the efficiency and success of our U.S. team. The offered compensation for this role is between $30.00 - $45.00 USD per hour, commensurate with experience. Responsibilities * Manage and maintain executive calendars, including scheduling appointments, internal/external meetings, and conference calls. * Handle professional correspondence, including monitoring and responding to emails on behalf of the team. * Prepare, format, and proofread a variety of documents such as reports, presentations, and legal correspondence. * Conduct research on regulatory updates, market trends, and other topics to support consulting projects. * Organise and maintain digital files, ensuring all documentation is managed with the highest level of confidentiality and accuracy. * Assist with client onboarding processes and maintain client relationship management (CRM) records. * Provide general administrative support, including data entry, expense reporting, and coordinating virtual events. * Liaise professionally with clients, partners, and team members across different time zones. Qualifications * Proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative capacity. * Exceptional organisational, multitasking, and time-management skills with a keen eye for detail. * Excellent written and verbal communication skills. * High level of proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual collaboration tools. * The ability to work independently, take initiative, and manage tasks proactively. * Utmost discretion and a proven ability to handle confidential and sensitive information. * Experience within the legal, financial, or professional services industry is highly desirable. * A bachelor's degree in Business Administration, Communications, or a related field is preferred but not required.

Reliable Forklift Sales

Job Overview We are seeking a highly organised and professional Remote Front Desk Assistant to join our team. This is a full-time position, based remotely with a preference for candidates in or around Ohio City, Ohio, United States. As the first point of contact for our company, you will manage our virtual front desk, provide exceptional administrative support, and ensure the smooth operation of our daily activities. The ideal candidate will be a proactive problem-solver with excellent communication skills and a friendly, professional demeanour. This role is crucial for creating a positive first impression for our clients. Position: Remote Front Desk Assistant Location: Ohio City, Ohio, United States (Remote) Employment Type: Full-time Salary: $18 - $24 USD per hour Responsibilities • Serve as the first point of contact, professionally managing all incoming calls, emails, and correspondence. • Schedule and coordinate appointments, meetings, and events, ensuring all calendars are accurately maintained. • Provide clients with accurate information and direct enquiries to the appropriate person or department in a timely manner. • Perform general administrative duties, including data entry, digital file management, and the preparation of reports and documents. • Deliver outstanding customer service by addressing client needs and enquiries with a positive and helpful attitude. • Assist with the organisation of virtual meetings, ensuring all technical and logistical aspects are handled smoothly. • Uphold a high level of professionalism and confidentiality in all business communications. Qualifications Essential Qualifications: • Proven experience in a front desk, administrative assistant, or similar customer-facing role. • Exceptional verbal and written communication skills with a strong command of the English language. • Excellent organisational and time-management skills, with the ability to prioritise tasks effectively. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other standard office software. • A self-motivated and disciplined approach to working independently in a remote environment. • Access to a dedicated, quiet home office space with a reliable, high-speed internet connection. Desirable Qualifications: • Previous experience working in a fully remote position. • Familiarity with virtual communication tools such as Slack, Microsoft Teams, or Zoom. • Experience with CRM systems or online scheduling software. Benefits • A competitive benefits package is offered. • The opportunity to be part of a supportive and dynamic remote team. • Further details regarding the benefits package will be discussed during the interview process.

Remote Front Desk Assistant

Explore 25+ Administrative assistant in Kansas City this July. Find roles across top companies and apply now to boost your career.

25 administrative assistant jobs In Kansas City

Administrative Assistant/Office manager

Remote Administrative Assistant (Work From Home)

Entry Level Clerical Admin Assistant (Flexible)

Executive Assistant

Virtual Assistant

Virtual Assistant

Remote Front Desk Assistant