administrative & communications coordinator

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administrative assistant

Kansas City, Kansas Housing Authority

<p><b>Summary</b></p><p>As an Administrative Assistant at the Kansas City, Kansas Housing Authority, you will play a vital role in supporting our operations and enhancing our service delivery. This position is essential for ensuring efficient office management and effective communication within our team.</p><p><b>Responsibilities</b></p><ul><li>Manage office operations including scheduling appointments and maintaining calendars.</li><li>Anwers telephones, transferring call and taking messages.</li><li>Assist in clerical tasks such as filing, data entry, and document preparation.</li><li>Proofread documents for accuracy and clarity before distribution.</li><li>Coordinate meetings and prepare necessary materials for staff discussions.</li><li>Support team members with administrative tasks as needed to enhance productivity.</li><li>Maintain confidentiality of sensitive information in accordance with agency policies.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in office management or administrative support roles.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Excellent calendar management skills to coordinate schedules efficiently.</li><li>Familiarity with clerical duties including filing, typing, and data entry.</li><li>Good proofreading skills to ensure high-quality documentation.</li><li>Experience in front desk operations is a plus but not required.</li><li>Ability to work collaboratively within a team-oriented environment.</li></ul><p>If you are ready to contribute to a mission-driven organization that makes a difference in the community, we invite you to apply today for the Administrative Assistant position at the Kansas City, Kansas Housing Authority.</p><p>Job Type: Full-time</p><p>Pay: $19.00 - $20.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Administrative Assistant

Kansas City National Security Campus

<div><div><div><b>Join the industry leader to design the next generation of breakthroughs.</b><br>
<b>Innovate to solve the world's most important challenges.</b><br>
<br>
Honeywell is a Fortune 100 company that invents and manufactures technologies to address critical challenges linked to global macrotrends such as safety, security, productivity, global urbanization and energy. With approximately 100,000 employees worldwide, including more than 19,000 engineers and scientists, Honeywell has an unrelenting focus on quality, delivery, value, and technology in everything they make and do. Honeywell has been named a Top 100 Global Innovator for seven years in a row, recognizing the company&rsquo;s global reach of portfolio and invention influence.<br>
<br>
In Kansas City, Honeywell Federal Manufacturing &amp; Technologies (FM&amp;T) manages and operates the U.S. Department of Energy/National Nuclear Security Administration&rsquo;s (NNSA) Kansas City National Security Campus. This state-of-the-art engineering, manufacturing and sourcing facility produces a wide array of intricate components to deliver trusted national security products and government services primarily for the NNSA. Honeywell FM&amp;T&rsquo;s culture of integrity, commitment and continuous improvement enables them to deliver responsive, collaborative and innovative management and technology services and products that translate into cutting edge solutions to complex national security issues.</div>
<div><div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
</div><div><div>
Performs complex administrative support and/or office duties, develops methods, and performs quantitative and special analyses and studies of an administrative nature covering a wide variety of functions in the support of a Director or Divisional Leader.</div>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Duties and Responsibilities</b></h2>
</div><div><ul><li>Performs varied administrative duties requiring judgment, initiative, and a knowledge of the functions to support the managerial unit.</li>
<li>Schedules appointments; assembles necessary background material for scheduled meetings; makes arrangements for meetings and conferences as required.</li>
<li>Answers questions and requests which require a detailed knowledge of office procedures and the functional group that may require the collection of information from files or other departments.</li>
<li>Prepares reports from information selected and extrapolated from different sources on the basis of general instructions, using independent judgment to create or obtain pertinent data.</li>
<li>Operates PC and software applications to generate tables, charts, memoranda, reports, and correspondence. May take dictation and maintain databases.</li>
<li>Establishes and maintains computer and document files and records on an ongoing basis.</li>
<li>May open and route incoming mail; distributes correspondence and other material to department staff.</li>
<li>May answer telephones, route callers, take messages and provide routine information to clients or customers.Handle department classified and confidential information as needed.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>You Must Have</b></h2>
</div><div><ul><li>High School diploma</li>
<li>2 or more years of experience in clerical capacity</li>
<li>United States Citizenship</li>
<li>Ability to obtain and maintain a U.S. Department of Energy (DOE) security clearance (some positions require additional DOE designations)</li>
<li>Ability to work on-site as directed by management and as determined by the needs of the business</li>
<li>Regular and reliable attendance is an essential function of this job</li>
<li>Ability to travel up to 5% of the time</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>We Value</b></h2>
</div><div><ul><li>Prior experience as an Executive Administrative Assistant supporting VP, Directors and C-level suite.</li><li>Prior experience managing complex calendars, coordinating travel, and overseeing budgetary responsibilities is a plus.</li><li>Demonstrated proactive mindset and detail‑oriented is a plus.</li><li>Bachelors Degree in Business</li></ul>
FMT2021</div></div></div>
<div><i>This job description/job posting is not all inclusive and other duties may be assigned.</i></div><br>
<div></div>
<div>
Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status.</div>
<div><b>
If you require a reasonable accommodation to submit an application, please send an email to our Reasonable Accommodation Support Team at </b><b>staffing@kcnsc.doe.gov</b><b>.</b></div>
<div>
To learn more about our benefits and culture follow the link below:<br>
https://www.kcnsc.doe.gov/careers/benefits-culture/</div>
<div><b>
Additional Information:</b></div>
<ul>
<li><b>Job ID:</b> 4521</li>
<li><b>Category:</b> Administration</li>
<li><b>Level of Experience:</b></li>
<li><b>Posting Location</b>: Kansas City National Security Campus 14520 Botts Road Kansas City, MO, 64147</li>
<li><b>Remote Eligibility:</b> On-Site</li>
<li><b>Travel Required:</b> 0-10%</li>
<li><b>Approved Work States:</b> MO</li>
<li><b>Hourly/Salary: </b>Salary</li></ul></div></div>

Sr Administrative Assistant

The Transition Academy

<p>Since 2019, The Transition Academy (TTA) has worked to meet youth with disabilities and families where they are, help them explore their interests, talents and skills, and connect them to workforce and postsecondary pathways. Our mission is to prepare students with disabilities to transition from high school into meaningful careers through real-world learning and workforce development opportunities.</p><p>The Transition Academy is seeking a highly organized, proactive professional who is excited about providing exceptional administrative support and office management to a growing organization. The Executive Assistant / Office Manager plays a critical dual role within the organization, serving as the right hand to the CEO while also ensuring smooth day-to-day operations across the team.</p><p>This role requires someone who is highly organized, proactive, adaptable, and comfortable taking ownership.Our culture is fast-moving, hands-on, purpose driven, and supportive to our families. This Full-Time in-person position will be supervised by the CEO .</p><p><b>Key Responsibilities</b></p><p><b>Executive Support CEO</b></p><ul><li>Manage and strategically design the CEO&rsquo;s calendar</li><li>Schedule meetings with internal staff, external partners, and stakeholders</li><li>Plan and coordinate CEO travel</li><li>Manage CEO communications, including drafting emails and ensuring timely responses</li><li>Act as a liaison between CEO, finance, and HR to ensure processes and documentation are completed</li></ul><p><b>Board Duties</b></p><ul><li>Create and distribute board agendas and meeting materials</li><li>Coordinate all board meeting logistics (space, food, scheduling, communication)</li><li>Attend board meetings and capture clear, actionable notes</li><li>Manage follow-ups and communication with board members</li></ul><p><b>Office &amp; Operations SupportCommunication &amp; Data Management</b></p><ul><li>Serve as a point of contact for external inquiries (email, phone, website, social media)</li><li>Route communication to appropriate team members</li><li>Represent the organization with warmth and professionalism</li><li>Support data entry and maintenance in Salesforce (contacts, opportunities, accounts)</li><li>Assist with grant and fundraising tracking</li><li>Support staff with CRM usage and training when needed</li></ul><p><b>Event Coordination &amp; Support</b></p><ul><li>Assist in planning and executing organizational events (student programs, family events, fundraisers, and partner events)</li><li>Coordinate logistics including timelines, vendors, materials, and communication</li><li>Support on-site execution (setup, flow, troubleshooting, breakdown)</li></ul><p><b>Staff &amp; Team Support</b></p><ul><li>Plan and support staff meetings, events, and retreats as directed</li><li>Capture meeting notes and distribute key updates. Assist with special projects</li><li>Support classroom/program operations as needed</li><li>Contribute to maintaining and updating the Operations &amp; Programming Handbook</li></ul><p><b>Desired Qualifications:</b></p><ul><li>Bachelor's degree in Communications, Business, Non-profit Administration or related.</li><li>At least 2&ndash;4 years of experience as an Executive Assistant, Office Manager, or in a similar high-level administrative role, preferably within a non-profit setting.</li><li>Technical Proficiency: Advanced skills in Google Workspace (Calendar, Drive, Docs, Sheets) and experience with project management tools like .</li><li>CRM Expertise: Salesforce or a similar CRM; ability to manage data entry, pull reports, and train others on system workflows.</li></ul><p><b>Salary Range: </b>$50,000 - $60,000</p><p><b>Benefits Include:</b></p><ul><li><b>Extremely Generous Paid Holiday Days</b></li><li>Unlimited PTO. Medical, dental and vision. Short-term and Long-term disability</li><li>Life Insurance. 401k plan</li></ul><p><b>Join Our Team!</b></p><p>If you want to be part of a dynamic team that works collaboratively to prepare amazing students for employment and overall success after high school, we want you!</p><p>Please send a cover letter and resume to admin@thetransitionacademy.org .</p><p>Pay: $50,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Executive Assistant: 2 years (Preferred)</li></ul><p>Work Location: In person</p>

Executive Assistant/Office Manager

Jewish Federation of Atlantic & Cape May Counties

<p><b>Job Posting: Administrative &amp; Communications Assistant (Part-Time) </b></p><p><b>Jewish Federation of Atlantic &amp; Cape May Counties Part-Time (24 hours/week) </b></p><p><b>$28-30/hour | Flexible schedule </b></p><p><b>Jewish Federation of Atlantic &amp; Cape May Counties plays a central role in bringing people together, supporting meaningful programs, and strengthening Jewish life locally and beyond. This role sits at the heart of that work, ensuring that both the details behind the scenes and the first points of contact with our community are thoughtful, organized, and warm. </b></p><p><b>What You&rsquo;ll Do </b></p><ul><li>Manage and schedule email communications and newsletters</li><li>Oversee social media posting and basic content creation</li><li>Populate and send our weekly e-blast newsletter</li><li>Maintain website including coordination of community calendar</li><li>Coordinate event and meeting logistics including registrations, materials, and follow-up</li><li>Track RSVPs and maintain accurate attendee lists for programs, meetings, and events</li><li>Answer phones and serve as a welcoming first point of contact for community members</li><li>Maintain and update our donor database</li><li>Provide general administrative support to a small, collaborative team including ordering supplies and coordinating mailings roughly 4x/year</li><li>Additional duties as assigned to support organizational goals</li></ul><p><b>Who You Are </b></p><ul><li>Highly organized and dependable</li><li>Friendly, professional, and comfortable interacting with a range of people</li><li>Comfortable with technology and willing to learn new systems</li><li>A clear and thoughtful communicator</li><li>Able to manage multiple projects and details at once</li><li>Knowledgeable about the Jewish community, calendar, and customs</li><li>Someone who enjoys supporting a team and creating a positive experience for others</li></ul><p><b>What to Expect </b></p><ul><li>A flexible, part-time schedule (24 hours/week)</li><li>A collaborative and mission-driven environment</li><li>A role that is both behind-the-scenes and community-facing</li><li>The opportunity to play a key role in how our community connects and experiences our organization</li></ul><p><b>To Apply Please submit a resume and brief cover letter outlining your interest in the position and relevant experience to Executive Director Rachel Waldman at rachel@jewishbytheshore.org </b></p><p><b>This is a part-time, in-office position, requiring 24 hours per week in Margate, NJ. The salary range is $28-$30 per hour. Days and times are flexible. This role is essential to the day-to-day functioning of our organization and to the experience our community has with us. </b></p><p><b>We are proud to be an equal opportunity employer. </b></p><p>Pay: $28.00 - $30.00 per hour</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Administrative & Communications Coordinator

Bald Eagle Barns

<p><b>Job Summary</b><br/>At Bald Eagle Barns, we are seeking a highly organized and professional Receptionist/Secretary to join our team. The ideal candidate will be the first point of contact for our customers, providing exceptional customer support while managing the front desk operations. This role requires strong communication skills, attention to detail, and the ability to multitask effectively. As a Christian organization; honesty, integrity, humility, dependability, and a team spirit, are important character traits.</p><p><b>Responsibilities</b></p><ul><li>Greet and assist customers and visitors in a friendly and professional manner.</li><li>Manage incoming calls, and correspondence, ensuring timely responses.</li><li>Maintain an organized front desk area and manage office supplies inventory.</li><li>Perform general office tasks including filing, data entry, and document preparation.</li><li>Provide administrative support to team members as a personal assistant when required.</li><li>Must have a working understanding of QuickBooks for accounting tasks and financial record keeping.</li><li>Utilize Microsoft Word and Excel programs in company record keeping.</li><li>Uphold phone etiquette standards while handling calls to maintain a positive company image.</li><li>Maintain confidentiality with company information.</li><li>Keep the office clean and presentable.</li></ul><p><b>Skills</b></p><ul><li>Proven experience in front desk operations.</li><li>Bookkeeping skills with a keen eye for detail.</li><li>Proficient in typing and basic computer skills.</li><li>Excellent customer service abilities with a focus on client satisfaction.</li><li>Proficient in using office software including QuickBooks; familiarity with other accounting software is a plus.</li><li>A working knowledge of Microsoft Office programs.</li><li>Exceptional phone etiquette with strong verbal communication skills.</li><li>Ability to work independently as well as part of a team in a dynamic environment.</li></ul><p>If you are an enthusiastic individual who thrives in a supportive role and possesses the necessary skills, we encourage you to apply for this exciting opportunity as a Receptionist/Secretary at Bald Eagle Barns!</p><p>Job Type: Full-time</p><p>Pay: From $22.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li><li>Paid time off</li></ul><p>Experience:</p><ul><li>Secretary: 1 year (Preferred)</li></ul><p>Ability to Commute:</p><ul><li>Cave City, AR 72521 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Cave City, AR 72521: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p>

Secretary/Receptionist

Child Evangelism Fellowship of Missouri, Inc.

<p><b>CEF of Missouri Inc. - Kansas City Chapter</b></p><p>CEF&reg; is a Bible-centered, interdenominational, worldwide organization, composed of born-again believers whose purpose and mission are to evangelize boys and girls with the Gospel of the Lord Jesus Christ, disciple them in the Word of God, and establish them in a Bible-believing church for Christian living.</p><p><b>Overview</b></p><p>We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office. This role requires a proactive individual who can manage multiple tasks efficiently while maintaining a professional demeanor. The Office Administrator will be responsible for various clerical and administrative duties, contributing to our organization's overall success.</p><p><b>Position Structure &amp; Accountability</b></p><p>This position will be hired and employed through the Child Evangelism Fellowship of Missouri, Inc. State Office. The Office Administrator will be based in the Kansas City Chapter office and may also provide administrative support to other chapters within the state, as directed.</p><p>The Office Administrator will report directly to the Local Area Director of the Kansas City Chapter for daily oversight, task management, and ministry coordination.</p><p>This position is primarily remote, with occasional in-person meetings or ministry-related activities as needed. The expected workload is 32-36 hours per week, with flexible scheduling to accommodate ministry needs while maintaining some availability during normal business hours.</p><p>Qualifications:</p><ul><li>Is born again, has the assurance of salvation, and is willing to give a testimony of his salvation</li><li>Must sign the Ministry Compliance Agreement</li><li>Is called to serve in this ministry and is able to explain that calling</li><li>Believes that children can be saved from sin by coming to a saving knowledge of Jesus Christ</li><li>Demonstrates an active dependence on prayer and is a continual student of the Word of God</li><li>Demonstrates a generous heart with time, talents, and resources.</li><li>Is a team player</li><li>Possesses good written, verbal, and public speaking skills</li><li>Possesses basic computer and technology skills</li><li>Is self-motivated and organized</li><li>Meets the specific qualifications necessary to perform the requirements of the job description</li><li>Participates in raising ministry support</li><li>Has a good testimony at home, on the job, and in his neighborhood and local church as reflected</li><li>by both speech and conduct</li><li>Is actively involved in a local church</li><li>Is continually learning to trust the Lord for victory, wisdom, and guidance</li><li>Submits biblically to authority</li><li>Lives in the area of ministry</li></ul><p><b>Duties</b></p><ul><li>Manage and organize office files, ensuring all reports complete and processed.</li><li>Provide excellent volunteer support, addressing inquiries and assisting volunteers in a friendly manner.</li><li>Handle phone calls with professionalism, demonstrating strong phone etiquette.</li><li>Perform clerical tasks such as data entry, document preparation, and proofreading materials for accuracy.</li><li>Maintain a CRM database of volunteers and donors.</li><li>Deposit, record, and process donations.</li></ul><p><b>Skills</b></p><ul><li>Strong time management skills to prioritize tasks effectively in a fast-paced environment.</li><li>Proficient computer literacy, including familiarity with office software applications (e.g., Microsoft Office Suite).</li><li>Excellent organizational skills with attention to detail for accurate file management.</li><li>Ability to provide exceptional volunteer support.</li><li>Knowledge of office management practices and procedures.</li><li>Strong phone etiquette to communicate professionally with volunteers and donors.</li><li>Capable of performing clerical duties with accuracy and efficiency.</li><li>Proficient in administrative tasks, ensuring smooth daily operations.</li><li>Strong proofreading skills to ensure all documents are error-free.</li></ul><p>Candidates for this position should be familiar with <i>Child Evangelism Fellowship</i>&reg;.</p><p>Note: Child Evangelism Fellowship Inc. is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.</p><p>Pay: $37,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li></ul><p>Work Location: Hybrid remote in Kansas City, MO 64138</p>

Office Administrator

CREEKSTONE FARMS

<div></div><div><h1 class="jobSectionHeader"><b>JOB SUMMARY</b></h1><div>
Responsible for supporting the facility by performing front desk and administrative duties such as greeting visitors and employees, directing and answering phone calls, assisting with local cash orders, supporting other areas as needed They are responsible for approaching their work in a positive manner and will work to perpetuate a &quot;Creekstone Proud&quot; culture through attitude and actions.</div><div></div><h1 class="jobSectionHeader"><b><br>
ESSENTIAL FUNCTIONS:</b></h1><ul><li>
Receive, direct, and relay telephone messages and visitor inquiries</li><li>
Responsible for opening and closing of the office as needed</li><li>
Monitor and order adequate inventory of office supplies</li><li>
Escort visitors to appropriate places in the building</li><li>
Pick up mail and distribute as needed</li><li>
Perform other tasks as assigned</li></ul><div></div><h1 class="jobSectionHeader"><b><br>
KNOWLEDGE, SKILLS, AND ABILITIES:</b></h1><ul><li>
High school diploma or GED required. Associates degree or 1-2 years front desk or administrative experience preferred</li><li>
Reliable transportation to move between facilities</li><li>
Bilingual Spanish preferred</li><li>
Must be professional and have a good customer service presence</li></ul><ul><li>
Be able to work in office environment primarily with occasional exposure to industrial production environment</li><li>
Highly motivational and positive, considered a great people person</li><li>
Competent in basic office equipment &ndash; computers, printers/copiers,</li><li>
Functional with basic office software &ndash; Microsoft Office Suite, Google, Internet navigation, etc.</li><li>
Excellent organizational and time management skills</li><li>
Disciplined, confident, self-starter who can follow processes and adapt as needed</li><li>
Able to work independently and be a proactive problem solver</li><li>
Serve as a role model of Creekstone Proud culture for all internal and external customers</li><li>
Have a willingness to continually learn and develop professionally</li><li>
Discreet judgment and confidentiality are expected always</li></ul><p></p><p><i><br>
Creekstone Farms Premium Beef LLC is and Equal Opportunity Employer.</i></p></div>

Receptionist

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