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administrative assistant office manager

Serve the World

Job SummaryOffice Manager (Part-Time)About Serve the WorldServe the World helps students and families experiencing homelessness and housing instability move toward long-term stability through case management, resource navigation, and community partnerships.Position SummaryThe Office Manager reports to the Executive Director and is responsible for supporting the day-to-day administrative, operational, communication, and financial support needs of the organization. This position works in collaboration with the Executive Director, Program Director, Grant Manager, board members, volunteers, vendors, and community partners to support efficient operations and organizational effectiveness. This role may expand as organizational needs and funding allow.Primary ResponsibilitiesAdministrative &amp; Office Support<ul><li>Maintain organizational files, records, and administrative systems.</li><li>Support scheduling, meeting preparation, and organizational correspondence.</li><li>Monitor office supplies, equipment, and operational needs.</li><li>Assist with data entry and record management.</li><li>Assist with invoice processing, expense tracking, receipt collection, and basic financial recordkeeping.</li><li>Support staff with purchase requests, reimbursement documentation, and financial paperwork.</li></ul>Communications &amp; Information Management<ul><li>Support website updates and ensure information remains current.</li><li>Coordinate social media and communication requests by gathering information from appropriate staff and partners.</li><li>Assist with newsletters, announcements, and organizational communications.</li><li>Help maintain contact lists and communication databases.</li></ul>Event &amp; Program Support<ul><li>Assist with program events, volunteer activities, workshops, and community outreach efforts.</li><li>Coordinate event logistics, registrations, materials, and supplies.</li><li>Support the distribution of program resources, donated items, and supplies.</li><li>Assist with event setup, breakdown, and follow-up activities.</li></ul>Volunteer &amp; Community Support<ul><li>Assist with volunteer communication, scheduling, and tracking.</li><li>Support volunteer onboarding and engagement activities.</li><li>Help maintain positive relationships with community partners and vendors.</li><li>Provide support for organizational and community initiatives.</li></ul>Organizational Support<ul><li>Assist staff with administrative and operational projects.</li><li>Support board and committee meeting logistics as requested.</li><li>Perform other duties as assigned by the Executive Director.</li></ul>Qualifications<ul><li>High school diploma required; associate degree or relevant experience preferred.</li><li>Experience in administrative support, office management, nonprofit operations, or related work.</li><li>Strong organizational and communication skills.</li><li>Ability to manage multiple priorities and deadlines.</li><li>Experience with Microsoft Office, Google Workspace, project management systems, HR/payroll systems, Canva and database management platforms.</li><li>Basic bookkeeping, financial tracking, or accounts payable experience preferred.</li><li>Commitment to Serve the World's mission and values.</li></ul>Work Schedule &amp; EnvironmentThis is a part-time hybrid position with flexible scheduling based on organizational needs, events, and operational priorities. Occasional evening or weekend activities may be required.Physical RequirementsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.<ul><li>Ability to travel locally for meetings, home visits, school visits, community events, and organizational activities.</li><li>Ability to participate in program activities, community engagement efforts, and organizational events.</li><li>Ability to lift and carry up to 25 pounds regularly and up to 50 pounds with assistance.</li><li>Ability to utilize standard office technology and communication tools.</li><li>Ability to assist with the movement and distribution of program materials, donated goods, event supplies, and organizational resources as needed.</li></ul>CompensationThis is a part-time position. Compensation will be based on experience and organizational needs.BenefitsBenefits may include:<ul><li>Flexible hybrid work environment</li><li>Professional development opportunities</li><li>Mileage reimbursement for approved organizational travel</li><li>Technology and equipment necessary to perform assigned duties</li><li>Additional benefits as approved by the Board of Directors and outlined in current personnel policies.</li></ul>Employment At-WillEmployment with Serve the World is at-will and may be terminated by either the employee or the organization at any time, with or without cause or notice, subject to applicable law.How to ApplyTo apply, please submit your resume and cover letter to hiring@servetheworldkc.orgPay: $24.00 - $28.90 per hourBenefits:<ul><li>Flexible schedule</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Kansas City, MO 64131

Administrative Assistant/Office manager

SGW Designworks

Company: SGW DesignworksLocation: Remote (Garden City, Idaho, United States)Job Type: Part-TimeExperience Level: Entry-Level Position Overview SGW Designworks is seeking a reliable and detail-oriented Virtual Assistant to provide administrative and operational support to our remote team. This is an excellent opportunity for someone starting their career or looking to gain experience in a professional engineering and product development environment. The ideal candidate is organized, proactive, and comfortable managing multiple tasks while working independently in a remote setting. ResponsibilitiesManage calendars, meetings, and appointment scheduling.Respond to emails and organize correspondence.Maintain digital files, spreadsheets, and company records.Assist with data entry, document preparation, and reporting.Coordinate meetings and prepare meeting notes.Support project teams with administrative tasks.Conduct online research and compile information.Assist with travel arrangements and expense tracking when needed.Help organize company documents and internal workflows.Perform other administrative duties as assigned. QualificationsRequired High school diploma or equivalent.Strong written and verbal communication skills.Excellent organizational and time management abilities.Basic proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace.Comfortable learning new software and online collaboration tools.Reliable internet connection and a dedicated remote workspace.Ability to work independently with minimal supervision.Strong attention to detail and accuracy. Preferred Previous administrative, customer service, or virtual assistant experience is a plus but not required.Familiarity with project management tools such as Trello, Asana, or ClickUp is a plus.Experience using Zoom, Microsoft Teams, or Google Meet. Benefits &amp; PerksFlexible part-time schedule.Fully remote work environment.Paid training and onboarding.Opportunity to develop administrative and professional skills.Collaborative and supportive team culture.Career growth opportunities within the company.Exposure to product design and engineering projects.Performance-based reviews and advancement opportunities.Paid time off.Employee recognition and professional development opportunities.

Virtual Assistant

<div>Company Description 
CRB's nearly 1,200 expert professionals drive innovative, life-changing and life-saving solutions for manufacturers in the life sciences and food and beverage industries. Our mission, vision and core values put client satisfaction and employee experience at the center of everything we do. See us at crbgroup.com. 
Job Description 
The Executive Assistant provides support and assistance to executives that ensure effective use of time and productive interactions with staff and the public. Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles. Responsible for schedule management, communication liaison, information preparation, and representing the executive to others. Handles confidential company information and communications. Full comprehension of company&rsquo;s operation and procedures. Uses discretion and judgment and knowledge of organization to facilitate the executive&rsquo;s activities.
This position can be based out of Kansas City, MO or Kalamazoo, MI 
Qualifications 
Minimum Qualifications<ul><li><ul><li>High School Degree required; College Degree preferred.</li><li>A minimum 7 years of administrative experience</li></ul></li></ul>
Additional Qualifications<ul><li><ul><li>Excellent verbal and written communication skills</li><li>Strong organizational skills and ability to multitask</li><li>Excellent Problem-solving and decision-making skills</li><li>Ability to act as gatekeeper and escalate relevant information to executives as needed</li><li>Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines).</li><li>Ability to work effectively with minimal supervision</li><li>Excellent interpersonal skills</li><li>Ability to treat confidential information with appropriate discretion</li><li>Exceptional attention to detail</li><li>Advanced working knowledge of all Microsoft Office Suite applications as required</li></ul></li></ul>
Responsibilities<ul><li><ul><li>Support and assist executives that ensure effective use of time and productive interactions with staff and the public</li><li>Handle a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles</li><li>Responsible for schedule management, communication liaison, information preparation, and representing the executive to others</li><li>Handles confidential company information and communications</li><li>Use discretion and judgment and knowledge of organization to facilitate the executive&rsquo;s activities</li></ul></li></ul> 

Additional Information 
All your information will be kept confidential according to EEO guidelines.<div></div>
CRB is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. Employment is contingent on background screening.

CRB does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of CRB without a prior written search agreement will be considered unsolicited and the property of CRB. Please, no phone calls or emails.

CRB offers a complete and competitive benefit package designed to meet individual and family needs.

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.</div>

Executive Assistant

allwhere Shop

<h3>About allwhere</h3>allwhere is transforming how companies manage the full lifecycle of IT equipment for distributed teams. We handle global procurement, deployment, tracking, storage, and secure retrieval of devices — making remote and hybrid work seamless for businesses of all sizes. We’re a fast-growing, venture-backed team that values ownership, clarity, and operational excellence.<h3>The Role</h3>We’re looking for a highly organized, proactive Virtual Assistant to support our operations and internal teams. In this fully remote role, you’ll be a key partner in keeping day-to-day workflows running smoothly — handling administrative coordination, communication, and process support that helps our Operations, Customer Success, and leadership teams stay focused on high-impact work.This is an excellent opportunity for someone who thrives in a fast-paced environment, takes pride in accuracy and follow-through, and wants to grow with a company building modern infrastructure for the future of work.<h3>Key Responsibilities</h3><ul><li>Manage calendars, schedule meetings, and coordinate internal and external communications</li><li>Support order-related administrative tasks, including data entry, status tracking, and documentation</li><li>Serve as a point of contact for routine inquiries from internal teams, vendors, and partners</li><li>Prepare and organize reports, trackers, and operational documentation</li><li>Assist with email management, prioritization, and follow-ups</li><li>Help maintain and improve internal processes, SOPs, and knowledge bases</li><li>Coordinate logistics-related administrative tasks (shipping confirmations, status updates, vendor follow-ups)</li><li>Take on special projects and ad-hoc support as the team scales</li></ul><h3>What We’re Looking For</h3><ul><li>2+ years of experience as a Virtual Assistant, Executive Assistant, or in a similar administrative/operations support role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills and exceptional attention to detail</li><li>Comfort working independently in a fully remote environment while collaborating across time zones</li><li>Proficiency with Google Workspace (or Microsoft 365), project management tools (e.g., Asana, Notion, or similar), and basic spreadsheet work</li><li>Ability to prioritize multiple tasks, meet deadlines, and adapt quickly</li><li>A proactive, solutions-oriented mindset — you anticipate needs and close the loop without constant oversight</li><li>Bonus: Previous experience supporting operations, logistics, customer service, or tech/start-up environments</li></ul><h3>What We Offer</h3><ul><li>Fully remote role (U.S.-based)</li><li>Competitive compensation</li><li>Health, dental, and vision insurance</li><li>Equity / stock options</li><li>Paid time off, sick time, and holidays</li><li>Opportunity to grow with a high-impact team in a scaling company</li><li>Collaborative, low-ego culture that values clear communication and ownership</li></ul>

Chateau Avalon

Job SummaryWe are seeking an energetic and dynamic Spa Manager to lead our brand new spa facility with passion and professionalism. In this pivotal role, you will oversee daily operations, ensure exceptional guest experiences, and recruit and manage a talented team of staff members. Your leadership will drive the success of the spa by maintaining high standards of service, operational efficiency, and staff development. This is an exciting opportunity for a motivated individual with a strong background in hospitality, management, and customer service to create a welcoming environment that promotes relaxation and well-being.Duties<ul><li>Lead and supervise all spa operations, ensuring seamless delivery of services and guest satisfaction</li><li>Manage staff scheduling, shift management, and staff supervision to maintain optimal team performance</li><li>Coordinate events management including special promotions, wellness workshops, and private functions at the spa or event venue</li><li>Maintain high standards of customer service by training staff in guest services and hospitality best practices</li><li>Ensure compliance with health, safety, and sanitation regulations; implement first aid and CPR procedures when necessary</li><li>Utilize Vagara spa software for scheduling, booking management, and back of house</li><li>Develop and implement operational policies that enhance efficiency while fostering a positive team environment</li><li>Manage guest inquiries, feedback, and complaints with professionalism to uphold the spa&rsquo;s reputation</li><li>Collaborate with other departments such as housekeeping or the events team to enhance overall guest experience</li></ul>Qualifications<ul><li>Proven experience in spa management or hospitality leadership roles such as assistant manager or resort experience</li><li>Strong background in events management and managing large-scale functions or special events at an event venue</li><li>Demonstrated leadership skills with experience supervising teams and making managerial decisions confidently</li><li>Excellent communication skills for team management, staff supervision, and guest interactions</li><li>Proficiency in Microsoft Office applications including Word, Excel, PowerPoint for report writing and operational planning</li><li>Experience in budgeting, cash handling, and operational management within a hospitality or resort setting</li><li>Knowledge of health &amp; safety protocols including first aid and CPR certification preferred</li><li>Technical proficiency with spa equipment or related hospitality technology systems is advantageous</li><li>Previous experience in restaurant or resort environments highly desirable</li><li>Ability to manage multiple priorities efficiently while maintaining attention to detail</li></ul>Join us to lead a vibrant team dedicated to delivering exceptional wellness experiences! We value energetic leaders who thrive on creating memorable moments for our guests while fostering a supportive environment for staff growth. This role offers the chance to make a meaningful impact within a thriving hospitality setting, where your leadership can truly shine!Pay: From $45.00 per hourBenefits:<ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Spa Manager

University of Kansas Medical Center

<div>
 
 Department
 
 
 
 SOM KC Cancer Center Clinical Trials
 
 
 Clinical Program Management
 
 
 
 Position Title
 
 
 
 Clinical Research Assistant - Cancer Center
 
 
 
 Job Family Group
 
 
 
 Professional Staff
 
 
 
 Job Description Summary
 
 
 
 The Clinical Research Assistant assists in entry level clinical research activities including collecting information from patients/study participants and families. This position provides physicians, administrative staff, sponsors and CRO representatives with requested information and support.
 
 
 The University of Kansas Cancer Center is the only National Cancer Institute designated Comprehensive Cancer Center in the region, 1 of only 57 in the nation to receive this distinction. Patients gain access to the most promising therapies, cutting-edge clinical trials and world class research.
 
 
 
 Job Description
 
 
 
 
 Job Duties Outlined
 
 
 
 <ul>
 <li>
 Under the direction of the principal investigator, may assist in recruitment, evaluation, and education of patients regarding clinical trials following established procedures and protocols.
 </li>
 <li>
 Develop and maintain source documents and submit case report forms (CRFs) as required for clinical trials.
 </li>
 <li>
 Ensure activities are conducted in a professional and ethical manner, and in accordance with KUMC Policies and applicable local, state and federal laws and regulations.
 </li>
 <li>
 Perform job responsibilities in a safe and secure manner.
 </li>
 <li>
 Ensure coordination of area work with other areas of KUMC to ensure integration and support of KUMC goals and objectives.
 </li>
 <li>
 Develop, maintain and expand job-specific knowledge and skills to keep pace with industry changes and support the university's commitment to excellence and innovation.
 </li>
 <li>
 May participate in relevant committees, task force, or other similar activities.
 </li>
 <li>
 Maintain confidentiality of medical center, employee, and patient information. Handle sensitive data with discretion and in accordance with KUMC policies and legal requirements.
 </li>
 <li>
 Recognize and report adverse events/serious adverse events to the Principal Investigator, FDA, and sponsors.
 </li>
 <li>
 May perform study procedures, as outlined in the protocol and within state and institutional scope of practice.
 </li>
 <li>
 Ensure adequate study supplies are being maintained. May track and document study visits in the Clinical Trials Management System, study expenditures and submit reimbursement requests for study equipment, supplies and study participants.
 </li>
 <li>
 Maintain trial regulatory documentation files as directed, including correspondence with sponsor, IRB, departmental support and participants.
 </li>
 <li>
 May prepare documentation and participate in study monitoring visits, reviews and audits. Provide written and verbal reports to Principal Investigator and other team members, as required.
 </li>
 <li>
 May participate in quality assurance activities by reviewing clinical data in medical record charts, assessing pharmacy compliance with protocol criteria and reviewing study documentation to ensure compliance with GCP guidelines and FDA CFR.
 </li>
 <li>
 Work closely with the Research Administration, Department Administrators and Human Research Protection Program and have a working knowledge of KUMC policies and procedures.
 </li>
 <li>
 Participate in continuing education, research and training.
 </li>
 <li>
 May coordinate study participant visit activities including scheduling procedures, communicating with participants.
 
 
 </li>
 </ul>
 This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
 
 
 
 Required Qualifications
 
 
 
 
 Work Experience
 
 : Two (2) years of work experience in healthcare or research setting. Relevant education may substitute on a year for year basis.
 
 
 
 Preferred Qualifications
 
 
 
 
 Education
 
 : Bachelor&rsquo;s degree in relevant field like health sciences, biology, nursing, or a related field.
 
 
 
 Skills
 
 
 
 <ul>
 <li>
 Communication skills.
 </li>
 <li>
 Self-initiative.
 </li>
 <li>
 Organization.
 </li>
 <li>
 Detail-Oriented.
 </li>
 <li>
 Computer skills.
 
 
 </li>
 </ul>
 
 Required Documents
 
 
 
 <ul>
 <li>
 Resume/CV
 </li>
 <li>
 Cover Letter
 
 
 </li>
 </ul>
 
 Comprehensive Benefits Package
 
 
 
 Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
 
 
 
 Employee Type
 
 
 
 Regular
 
 
 
 Time Type
 
 
 
 Full time
 
 
 
 Rate Type
 
 
 
 Hourly
 
 
 
 Compensation Statement
 
 
 
 The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
 
 
 
 Pay Range
 
 
 
 $22.88 - $33.17
 
 
 
 Minimum
 
 
 
 $22.88
 
 
 
 Midpoint
 
 
 
 $28.03
 
 
 
 Maximum
 
 
 
 $33.17
</div>

Clinical Research Assistant - Cancer Center

Family Dollar

<div><div><div>We&rsquo;re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:</div><div><ul><li>
Assist with store functions and day-to-day store activities</li></ul></div><div><ul><li>
Help customers in a positive, approachable manner and address any questions or concerns they may have</li></ul></div><div><ul><li>
Help organize, and transfer merchandise from delivery truck to stockroom to sales floor as needed and ensure the seasonal areas of the store are maintained</li></ul></div><div><ul><li>
Perform opening and closing procedures as needed</li></ul></div><div><ul><li>
Process all corporate directives including Pull and Hold/Destroy, Task Compliance, Key Survey information requests and any additional communications related to store activities</li></ul></div><div><ul><li>
Maintain promotional effectiveness of store-front fixtures and displays</li></ul></div><div><ul><li>
Assist in ordering merchandise, processing damaged merchandise, record keeping (including payroll, scheduling, and cash register deposits and receipts), and loss prevention</li></ul></div><div><ul><li>
Maintain areas of the store, including a well-stocked sales floor and organized stockroom, to company standards</li></ul></div><div><ul><li>
Protect and secure all company assets, including store cash</li></ul></div><div><ul><li>
Adhere to policies and procedures including safety guidelines and ensure all store associates follow company policies and procedures</li></ul></div><div><ul><li>
Help the Store Manager supervise, train, and develop Store Associates</li></ul></div><div><ul><li>
Ensure a positive, safe, and respectful environment while maintaining professional and friendly interactions with customers, associates, and leaders</li></ul></div><div><ul><li>
Responsible for maintaining the cleanliness throughout the store, including cleaning and restocking bathrooms, sweeping and mopping floors, taking out the trash, and ensuring all areas are neat and presentable</li></ul></div><div><ul><li>
Other duties as assigned*</li></ul></div><div> 
Skills and Experience:</div><div><ul><li>
High school diploma or equivalent is preferred; ability to read, interpret, and explain operational directives (e.g., merchandise schematics, etc.) is required</li></ul></div><div><ul><li>
Store management experience in retail, grocery, or drug store environment is preferred</li></ul></div></div><div><div><ul><li>
Must be able to lift up to 55 lbs. from floor to above shoulder height and meet demands of frequent walking, standing, stooping, kneeling, climbing, pushing, pulling, and repetitive lifting</li></ul></div><div><ul><li>
Strong communication, interpersonal, and written skills are required</li></ul></div><div><ul><li>
Ability to work in a high-energy, team environment is required</li></ul></div><div><ul><li>
Exceptional customer service, organizational, and communication skills are required</li></ul></div><div><ul><li>
Strong problem solving and decision-making skills are required</li></ul></div><div> 
Perks and Benefits: 
We offer a wide variety of rewards to support your health, wealth, and mental well-being. In addition to medical, pharmacy, dental, and vision insurance, we offer:</div><div><ul><li>
Employee Assistance Program</li></ul></div><div><ul><li>
Retirement plans</li></ul></div><div><ul><li>
Educational Assistance</li></ul></div><div><ul><li>
And much more!</li></ul></div><div> 
We are an equal opportunity employer committed to complying with the Americans with Disabilities Act (ADA) and providing reasonable accommodations to qualified individuals with disabilities.</div><div>
This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the job description for this position, and which may be amended from time to time at our discretion. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.</div><div> 
Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice.</div></div>
Full time
8059 Main Street,Ray City,Georgia 31645-7719
33705
Family Dollar
We are required to obtain specialized licenses for those of our stores that sell alcohol and/or tobacco. As a manager, you may be required by the local jurisdiction where a store is situated to provide certain detailed background information necessary to obtain a license to sell alcoholic beverages / tobacco products. Failure to comply and/or qualify for such license can lead to demotion or separation of employment.</div>

Assistant Manager II

Explore 47+ Administrative assistant office manager in Kansas City this August. Find roles across top companies and apply now to boost your career.

47 administrative assistant office manager jobs In Kansas City

Administrative Assistant/Office manager

Virtual Assistant

Executive Assistant

Virtual Assistant

Spa Manager

Clinical Research Assistant - Cancer Center

Assistant Manager II