administrative assistant

office administrator

administrative & communications coordinator Jobs in Kansas City

airport commercial development administrator (senior administrative assistant) Jobs in Kansas City

office assistant

administrative legal assistant

Horn Aylward & Bandy

All applicants must be friendly, helpful and possess good communication/people skills while maintaining a professional appearance. A working knowledge of Adobe, Tabs3, Word, Excel and Outlook required, along with electronic filing systems (PACER, JIMS, CaseNet and Odyssey). Salary based on experience. College degree preferred.Job Type: Full-timePay: $40,000.00 - $60,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Application Question(s):<ul><li>Describe your experience in the legal billing process using Tabs3 software, including generating, editing and finalizing bills.</li><li>This position will provide support for multiple attorneys and a paralegal, and will concentrate on litigation and mediation/arbitration support. The candidate will interact with clients, opposing counsel and court personnel. Would you be comfortable with such situations?</li><li>What is your experience with Adobe, including editing and legal support tools?</li><li>What is your experience with Microsoft Office and Outlook?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Legal Admin. Asst.: 1 year (Required)</li></ul>Work Location: In person

ADMINISTRATIVE LEGAL ASSISTANT

Kansas City, Kansas Housing Authority

SummaryAs an Administrative Assistant at the Kansas City, Kansas Housing Authority, you will play a vital role in supporting our operations and enhancing our service delivery. This position is essential for ensuring efficient office management and effective communication within our team.Responsibilities<ul><li>Manage office operations including scheduling appointments and maintaining calendars.</li><li>Anwers telephones, transferring call and taking messages.</li><li>Assist in clerical tasks such as filing, data entry, and document preparation.</li><li>Proofread documents for accuracy and clarity before distribution.</li><li>Coordinate meetings and prepare necessary materials for staff discussions.</li><li>Support team members with administrative tasks as needed to enhance productivity.</li><li>Maintain confidentiality of sensitive information in accordance with agency policies.</li></ul>Qualifications<ul><li>Proven experience in office management or administrative support roles.</li><li>Strong time management skills with the ability to prioritize tasks effectively.</li><li>Excellent calendar management skills to coordinate schedules efficiently.</li><li>Familiarity with clerical duties including filing, typing, and data entry.</li><li>Good proofreading skills to ensure high-quality documentation.</li><li>Experience in front desk operations is a plus but not required.</li><li>Ability to work collaboratively within a team-oriented environment.</li></ul>If you are ready to contribute to a mission-driven organization that makes a difference in the community, we invite you to apply today for the Administrative Assistant position at the Kansas City, Kansas Housing Authority.Job Type: Full-timePay: $19.00 - $20.00 per hourBenefits:<ul><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: In person

Administrative Assistant

Kansas City Life Insurance

QUALIFICATIONS/REQUIREMENTS:<ul><li>Bachelor of Arts or Sciences degree in a business-related field or equivalent work experience.</li><li>At least 4 years of practical insurance claim experience.</li><li>Ability to use resources effectively, exercise good judgment, make decisions, and apply knowledge and experience to related situations to allow many types of requests to be handled independently.</li><li>Ability to professionally interact with business people of all levels and succinctly communicate information to internal and external customers.</li><li>General understanding of corporate multiline products, procedures, and practices.</li><li>Demonstrated knowledge of company administrative systems and software. Familiarity with PC and Windows applications, including the ability to learn new and complex computer system applications.</li><li>Regular and reliable attendance and punctuality is an essential function of this position</li></ul>DUTIES/RESPONSIBILITIES:<ul><li>Analyze claims and determine their validity based on policy provisions, riders, waivers, operating procedures, and state regulations. Calculate benefits payable and interest due. Ensure claims are paid in a prompt and equitable manner or decline payment for losses that are not covered.</li><li>Provide superior customer service to claimants or their representatives. Prepare tax forms, state notice forms, and state consent forms when applicable.</li><li>Maintain working knowledge of adjudication and reporting responsibilities within department and provide assistance to other examiners to ensure claims are handled in a timely manner.</li><li>Order investigations on suicide, homicide, and accidental death claims. Investigate abandoned property cases. Administer reinsurance reporting and communication and assure proper reconciliation.</li><li>Determine from medical records received, approval or denial of contestable claims; request medical information from doctors and hospitals as needed. Upon receipt, review and determine whether benefits are applicable and pay or deny claims.</li><li>Approve and request claim expense checks for outside investigations and attorney&rsquo;s fees.</li><li>Continually expand knowledge of human anatomy, physiology, disease processes, and medical practices and procedures, and consult with Underwriting or Medical Director as needed.</li><li>Continually expand knowledge of legal decisions, opinions, proper practices, and procedures, and consult with Legal department as needed. Alert to spot red flags for potential fraud instances.</li></ul>Kansas City Life Insurance Company is committed to equal employment opportunities for all individuals regardless of race, religion, color, sex, age, national origin, disability, or genetic information.Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Claims Associate I

Mallin Companies

If you are high energy, self-motivated individual seeking a position with a growing company, come join our Team!Mallin Companies is a full-service wire processing plant in Kansas City, MO, a family-owned business since 1928. As experts trusted in wire processing, Mallin Companies manages its customers&rsquo; recyclable aluminum and copper wire to refine into new raw materials. We pride ourselves on operating under the highest standards of integrity. As environmental stewards, we utilize every resource we can, to conserve energy and reduce our impact on the environment. The secret to our success is building and maintaining a great team by providing competitive pay along with an engaging and rewarding workplace. We are seeking a like-minded individual who shares these same qualities and is looking to join a growing company.Purpose &amp; Summary: As an Office Administrator you will help support our Front Office Administrative and Sales Team.Day to day responsibilities will include:<ul><li>Receive and/or Direct Visitors</li><li>Answer Multi-Line Phone, Forward Calls and/or Take Messages</li><li>Oversee Office Supplies to Ensure Resources are Available When Needed</li><li>Provide Support to Staff and Management, Including Handling Correspondence, Preparing Documents and Scheduling Meetings</li><li>Provide Support Functions Such as Data Entry and Other Document Organization (Billing, Filing, Copying, etc.)</li><li>Manage Drivers Schedule, Routing and Fleet Maintenance</li><li>Prepare and enter invoices and other activities into the accounting system</li><li>Process time keeping and maintain employee benefits records</li><li>Prepare audit supporting documentation as assigned</li><li>Coordinate personnel activities and process paperwork</li><li>Freight functions including getting quotes and scheduling</li><li>Preparation of all invoices (billing), payables (checks)</li></ul>&middot; Posting data entry of all invoices, into automated ledgers&middot; Assist office manager and owners in the capacity of an administrative assistant.Requirements: High School Diploma or GED Equivalent as well as previous work experience is required. Applicants with similar office experience will be given preference.Skills:<ul><li>Well-Developed Interpersonal Skills to Communicate in a Professional and Courteous Manner with Customers, Co-Workers and Management</li><li>Ability to identify the need for, establish, and maintain administrative systems</li><li>Strong Work Ethic</li><li>Proficiency with Microsoft Excel, Word and Outlook</li><li>Excellent Written and Verbal Communication</li></ul>Abilities:<ul><li>Multi-Task in Fast-Paced Environment</li><li>Provide Exceptional Customer Service</li><li>Self-Motivated, dependable</li><li>Follow Safety Guidelines and Rules</li><li>Follow Directions/Work Instruction</li><li>Ability to work independently with minimal supervision</li><li>Ability to multitask and accept interruption</li></ul>Job Type: Full-timePay: $24.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Office Administrator

Jewish Federation of Atlantic & Cape May Counties

Job Posting: Administrative &amp; Communications Assistant (Part-Time) Jewish Federation of Atlantic &amp; Cape May Counties Part-Time (24 hours/week) $28-30/hour | Flexible schedule Jewish Federation of Atlantic &amp; Cape May Counties plays a central role in bringing people together, supporting meaningful programs, and strengthening Jewish life locally and beyond. This role sits at the heart of that work, ensuring that both the details behind the scenes and the first points of contact with our community are thoughtful, organized, and warm. What You&rsquo;ll Do <ul><li>Manage and schedule email communications and newsletters</li><li>Oversee social media posting and basic content creation</li><li>Populate and send our weekly e-blast newsletter</li><li>Maintain website including coordination of community calendar</li><li>Coordinate event and meeting logistics including registrations, materials, and follow-up</li><li>Track RSVPs and maintain accurate attendee lists for programs, meetings, and events</li><li>Answer phones and serve as a welcoming first point of contact for community members</li><li>Maintain and update our donor database</li><li>Provide general administrative support to a small, collaborative team including ordering supplies and coordinating mailings roughly 4x/year</li><li>Additional duties as assigned to support organizational goals</li></ul>Who You Are <ul><li>Highly organized and dependable</li><li>Friendly, professional, and comfortable interacting with a range of people</li><li>Comfortable with technology and willing to learn new systems</li><li>A clear and thoughtful communicator</li><li>Able to manage multiple projects and details at once</li><li>Knowledgeable about the Jewish community, calendar, and customs</li><li>Someone who enjoys supporting a team and creating a positive experience for others</li></ul>What to Expect <ul><li>A flexible, part-time schedule (24 hours/week)</li><li>A collaborative and mission-driven environment</li><li>A role that is both behind-the-scenes and community-facing</li><li>The opportunity to play a key role in how our community connects and experiences our organization</li></ul>To Apply Please submit a resume and brief cover letter outlining your interest in the position and relevant experience to Executive Director Rachel Waldman at rachel@jewishbytheshore.org This is a part-time, in-office position, requiring 24 hours per week in Margate, NJ. The salary range is $28-$30 per hour. Days and times are flexible. This role is essential to the day-to-day functioning of our organization and to the experience our community has with us. We are proud to be an equal opportunity employer. Pay: $28.00 - $30.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Administrative & Communications Coordinator

TrustPoint Services

<div>TrustPoint Services is a growing consultancy helping independent insurance agencies build stronger, more profitable businesses. We&rsquo;re looking for a highly organized, flexible, and energetic Personal Assistant who thrives in a fast-moving environment. You&rsquo;ll work side-by-side with our CEO, coordinating logistics, producing polished materials, and helping bring big ideas to life.

 No two days look the same, and that&rsquo;s exactly how we like it. 
Operations &amp; Administrative Duties
<ul><li>Manage email inbox and follow up on behalf of the CEO</li></ul>
<ul><li>Schedule meetings and coordinate calendars
</li></ul><ul><li>Arrange travel (flights, hotels, itineraries)
</li></ul><ul><li>Ensure Director receives the weekly billing summary
</li></ul><ul><li>Personal appointment coordination, Events &amp; Team Culture
</li></ul><ul><li>Plan two in-person team get-togethers per year
</li></ul><ul><li>Coordinate monthly team (remote) activities and recognition gifts
</li></ul><ul><li>Source swag for Staff, Masterminds, and gifts for CFO clients
</li></ul><ul><li>Help plan and execute a CFO client event Content &amp; Marketing
</li></ul><ul><li>Build timed outlines and summaries for presentations
</li></ul><ul><li>Maintain libraries of presentations and articles
</li></ul><ul><li>Support development of online classes
</li></ul><ul><li>Assist in creating marketing materials for Mastermind Programs</li></ul>
<ul><li>Send, collect, and summarize pre/post surveys
</li></ul><ul><li>Build and format Mastermind booklets
</li></ul><ul><li>Coordinate speakers and manage follow-up</li></ul> 
Must-Have Traits
<ul><li>Exceptionally organized with strong follow-through
</li></ul><ul><li>Flexible self-starter who takes initiative
</li></ul><ul><li>Positive, fun energy that elevates the team
</li></ul><ul><li>Strong written and verbal communication
</li></ul><ul><li>High attention to detail
</li></ul><ul><li>Proficiency in Microsoft Office -Word, Excel, PowerPoint
</li></ul><ul><li>Willingness to try new things! Bonus Points For
</li></ul><ul><li>Executive or consultant support experience</li></ul>
<ul><li>Event planning experience
</li></ul><ul><li>Basic design skills (Canva, etc.)</li></ul><ul><li> 
Online course or LMS experience WHY YOU&rsquo;LL LOVE THIS ROLE</li></ul>
<ul><li>Work directly with the CEO on meaningful projects
</li></ul><ul><li>Variety across operations, events, and content
</li></ul><ul><li>Flexibility and autonomy in how you work
</li></ul><ul><li>Collaborative, upbeat team that values you
</li></ul><ul><li>Grow with a mission-driven business</li></ul> 
✨ Why This Role Is Awesome ✨ 
Looking for a role where no two days are the same? As Personal Assistant to the CEO at TrustPoint Services, you&rsquo;ll work closely with leadership, help bring big ideas to life, plan events people actually love, and keep a fast-growing business moving forward. You&rsquo;ll have autonomy, variety, and a team that truly values your energy and ideas. If you&rsquo;re organized, upbeat, and love meaningful work&mdash;this one&rsquo;s for you. 
If interested send your information to: angela@trustpointservices.net no phone call please</div>

University of Kansas Medical Center

<div><h2 class="jobSectionHeader">Department:
</h2>SOM KC Internal Medicine - Pulmonary, Critical Care, and Sleep Medicine
-
Pulmonary and Critical Care Medicine
<h2 class="jobSectionHeader">Position Title:
</h2>Clinical Research Assistant - Internal Medicine (Pulmonary, Critical Care, and Sleep Medicine)
<h2 class="jobSectionHeader">Job Family Group:
</h2>Professional Staff
<h2 class="jobSectionHeader">Job Description Summary:
</h2>The Clinical Research Assistant (CRA) in the Division of Pulmonary, Critical Care, and Sleep Medicine supports clinical trials by assisting with various aspects of research, including participant recruitment, data collection, and compliance with regulatory guidelines. They work under the guidance of principal investigators and research coordinators to ensure the smooth and efficient execution of studies.
<h2 class="jobSectionHeader">Job Description:
</h2>Job Duties
Study Support &amp; Logistics:
<ul><li>Assist Clinical Research Coordinators (CRCs) with study setup, participant recruitment efforts, and follow-ups.
</li><li>Prepare and organize research study materials, including participant packets, consent forms, and regulatory documentation.
</li><li>Schedule study-related appointments and coordinate participant visits.
</li><li>Maintain an up-to-date inventory of study supplies and assist in ordering necessary materials.
</li></ul>Participant Interaction &amp; Support:
<ul><li>Serve as a point of contact for study participants, providing general study information and answering non-clinical questions.
</li><li>Assist with scheduling and sending reminders for study visits.
</li><li>Provide participants with instructions regarding study expectations, visit logistics, and follow-up care.
</li><li>Escort study participants to different departments or areas for required study procedures.
</li></ul>Data Entry &amp; Documentation:
<ul><li>Accurately collect, enter, and maintain research data in electronic and paper-based systems.
</li><li>Ensure proper documentation and organization of study records, regulatory binders, and case report forms.
</li><li>Assist with maintaining compliance with institutional and regulatory guidelines by supporting the CRC in IRB submissions and protocol updates.
</li></ul>Administrative &amp; Compliance Assistance:
<ul><li>Assist in preparing materials for audits, sponsor site visits, and regulatory inspections.
</li><li>Track and report study milestones and participant recruitment status.
</li><li>Maintain study logs and ensure proper filing of all study-related correspondence.
</li><li>Support the CRC in coordinating study team meetings, taking meeting minutes, and preparing reports.
</li></ul>This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Work Environment
<ul><li>Evening hours may occasionally be required.
</li><li>Position is primarily based on-site.
</li></ul>Required Qualifications
Work Experience: Two (2) years&rsquo; experience in health sciences, biology, nursing, or a related field. Education may be substituted for experience on a year for year basis.
Preferred Qualifications
Education: Bachelor&rsquo;s degree in health sciences, biology, nursing, or a related field.
Work Experience:
<ul><li>Experience in a research, healthcare, or administrative support role.
</li><li>Experience with research protocols, IRB regulations, and data entry procedures.
</li><li>Experience with electronic data capture systems (e.g., REDCap, Epic).
</li></ul>Skills
<ul><li>Computer skills
</li><li>Organization
</li><li>Communication
</li><li>Interpersonal skills
</li><li>Attention to detail
</li><li>Multitasking
</li></ul>Required Documents
<ul><li>Resume/CV
</li><li>Cover Letter
</li></ul>Comprehensive Benefits Package:
<div><div><div><div>Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html
</div></div></div></div><h2 class="jobSectionHeader">Employee Type:
</h2>Regular
<h2 class="jobSectionHeader">Time Type:
</h2>Full time
<h2 class="jobSectionHeader">Rate Type:
</h2>Hourly
Compensation Statement:
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
<h2 class="jobSectionHeader">Pay Range:
</h2>$22.88 - $33.17
Minimum
$22.88
Midpoint
$28.03
Maximum
$33.17</div>

Clinical Research Assistant - Internal Medicine (Pulmonary, Critical Care, and Sleep Medicine)

Explore 87+ Administrative legal assistant in Kansas City this April. Find roles across top companies and apply now to boost your career.

87 administrative legal assistant jobs In Kansas City

ADMINISTRATIVE LEGAL ASSISTANT

Administrative Assistant

Claims Associate I

Office Administrator

Administrative & Communications Coordinator

Administrative Assistant

Clinical Research Assistant - Internal Medicine (Pulmonary, Critical Care, and Sleep Medicine)