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administrative coordinator

executive staff assistant

Hiring Talent

We are looking for a highly organized and proactive Executive Assistant for our US based client.Experience: 3 to 4 yearsShift: 6:00 PM &ndash; 4:00 AM (Night Shift)Job Type: OnsiteTransport: Pick &amp; Drop ProvidedKey Responsibilities:<ul><li>Provide day-to-day administrative support to the management team.</li><li>Coordinate meetings, appointments, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence as required.</li><li>Maintain confidentiality of sensitive information.</li><li>Liaise with internal teams and external partners to ensure smooth communication and workflow.</li><li>Assist in project coordination and follow-ups to ensure timely completion of tasks.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience as an Executive Assistant, Personal Assistant, or similar role.</li><li>Excellent communication and coordination skills.</li><li>Strong organizational and time management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to multitask and prioritize in a fast-paced environment.</li></ul>Interested candidates may apply.Job Type: Full-timeApplication Question(s):<ul><li>Are you comfortable working onsite in night shift?</li><li>Do you speak English fluently?</li></ul>Experience:<ul><li>executive assistant: 3 years (Preferred)</li></ul>Work Location: In person

Executive Assistant

We are looking for an Executive Assistant - Male for a client in Karachi.Key Responsibilities<ul><li>Manage executive calendars, appointments, and travel arrangements.</li><li>Draft, review, and manage official correspondence, reports, and presentations.</li><li>Maintain confidentiality and handle sensitive information with professionalism.</li><li>Coordinate internal and external meetings, prepare agendas, and take minutes.</li><li>Support office operations including documentation, filing, and record management.</li><li>Liaise effectively with internal teams and external stakeholders.</li><li>Prepare Excel reports, PowerPoint presentations, and other documents as required.</li><li>Monitor emails and follow up on pending tasks to ensure timely completion.</li><li>Assist in organizing events, trainings, and company activities.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Minimum 5 years of experience as an Executive Assistant, Office Coordinator, or similar role.</li><li>Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Strong written and verbal communication skills.</li></ul>Job Type: Full-timeEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>personal assistant: 5 years (Preferred)</li></ul>Work Location: In person

Nedo Pakistan

Introduction:NEDO Pakistan provides Software, Hardware and Product Development Solutions Services to the high profile clients ranging from R&amp;D organizations, OEMs, Industrial Organizations, Telecom Operators of Pakistan and Government Institutions for last 25 years with the continued support of our valued suppliers around the country. For further details on our Products, and other information, you may please visit our website www.nedogroup.com and www.nedopakistan.com. We are having head office at Karachi and branch offices in Lahore and Islamabad.Currently we are looking for the post of &ldquo;Executive Assistant&rdquo; for our TMS Division (Karachi).Job Description: We are looking for a smart, confident, and highly organized female Executive Assistant to handle daily email correspondence and communication on behalf of top management. The ideal candidate must have excellent coordination and communication skills, as she will interact with all departments and employees on behalf of the CEO.Requirements:<ul><li>Education: BBA, MBA, or related field is required.</li><li>Excellent written and verbal English communication skills.</li><li>Strong coordination and interpersonal abilities.</li><li>Proficient in MS Outlook, Word, and Excel.</li><li>1&ndash;2 years of relevant experience preferred.</li></ul>Job Location:Shahrah e Faisal, KarachiJob timings:Mon - Fri 09:00 - 06:00 PMAlternate Saturday 09:00 - 05:00 PMJob Type: Full-timeWork Location: In person

Executive Assistant - Female

Taraki

<div>
 At Manto Store, we don't just follow trends; we create them. Our culture is built on Freedom with Responsibility, where every team member is empowered to do their best work. As the Executive Assistant to our Creative Director, you won't just manage schedulesyou will be the strategic force that ensures our creative vision flows seamlessly into reality. You are the linchpin between the Creative Director's imagination and the entire company's execution, ensuring that creativity remains unblocked and inspired.
 
 
 
 Key Outcomes
 
 
 
 In this role, your success will be measured by:
 
 
 <ul>
 <li>
 Flawless Orchestration: Maintaining a perfectly synchronized schedule for the Creative Director, ensuring her time is optimized for maximum creative impact.
 </li>
 <li>
 Seamless Workflow: Acting as the communication hub between the Design, Sample, Production, and Marketing departments, ensuring projects move forward without delays.
 </li>
 <li>
 Proactive Follow-through: Guaranteeing that no task, sample, or decision is lost, and that all action items from meetings are followed up on and closed.
 </li>
 <li>
 Creative Sanctuary: Managing the creative studio's environment (both physical and digital) to be an organized, efficient, and inspiring space.
 
 
 
 </li>
 </ul>
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Strategic Scheduling &amp; Communication:
 </li>
 <ul>
 <li>
 Proactively manage the Creative Directors calendar, scheduling meetings, appointments, and travel with a keen understanding of creative priorities.
 </li>
 <li>
 Serve as the primary point of contact for the Creative Director, filtering and prioritizing communications.
 
 </li>
 </ul>
 <li>
 Project Coordination &amp; Follow-Up:
 </li>
 <ul>
 <li>
 Act as the central tracking point for all creative projects, from initial design to final sample.
 </li>
 <li>
 Proactively follow up with the Sample, Production, and Marketing departments on deadlines, feedback, and deliverables.
 </li>
 <li>
 Attend key meetings, capture action items, and ensure accountability across teams.
 
 </li>
 </ul>
 <li>
 Studio &amp; Office Management:
 </li>
 <ul>
 <li>
 Organize and maintain the creative studio, ensuring it is a productive and inspiring workspace.
 </li>
 <li>
 Manage inventory of creative supplies and samples.
 
 </li>
 </ul>
 <li>
 Cultural Embodiment:
 </li>
 <ul>
 <li>
 Embody and champion Mantos values in every interaction, especially in giving and receiving constructive feedback to improve processes and relationships.
 
 
 
 </li>
 </ul>
 </ul>
 
 What We're Looking For (The Manto DNA)
 
 
 
 <ul>
 <li>
 Honesty &amp; Self-Awareness: You are transparent about your capacity, admit mistakes quickly, and have a clear understanding of your strengths and growth areas.
 </li>
 <li>
 A Doer Mindset: You are driven, proactive, and dont wait to be told what to do. You see a gap and fill it.
 </li>
 <li>
 Organized by Nature: You have a system for everything and thrive on bringing order to complexity. Your personal organization is a craft you continuously polish.
 </li>
 <li>
 A Feedback Giver &amp; Taker: You believe "Feedback is a Gift." You deliver it with respect and receive it without defensiveness, using it as a tool for collective growth.
 </li>
 <li>
 Respectful &amp; Collaborative: You build trust easily and understand that we "Grow Together." You are the bridge that connects people and ideas.
 
 
 
 </li>
 </ul>
 
 Experience &amp; Skills
 
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant, Personal Assistant, or similar role, preferably in a creative environment (fashion, design, or advertising).
 </li>
 <li>
 Impeccable organizational and time-management skills.
 </li>
 <li>
 Superior written and verbal communication skills.
 </li>
 <li>
 Discretion and confidentiality are non-negotiable.
 </li>
 <li>
 Proficiency in Google Workspace or Microsoft Office.
 
 </li>
 </ul>
</div>

Executive Assistant - Manto

Carpe Diem Team

<div>
 
 
 About Carpe Diem
 
 
 
 Carpe Diem is a pioneering IT &amp; Software Development firm serving 400+ clients across the USA with a robust team of 600+ professionals.
 
 
 Specializing in a broad spectrum of technological and creative solutions, we empower our clients with innovative approaches in marketing automations, media buying, and custom software development.
 
 
 Our culture champions continuous learning and professional growth, fostering a dynamic and collaborative work environment.
 
 
 
 
 
 Position Overview
 
 
 We are looking for a dedicated and proactive Personal Assistant to join our team. The ideal candidate will have experience as a personal assistant, office management skills, and be capable of handling outdoor tasks, including bike riding for official work. This role also involves performing secretary duties to support the Executives.
 
 
 
 
 
 Skills and Experience
 
 <ul>
 <li>
 Manage and maintain the executive&rsquo;s calendar, appointments, and daily schedule.
 </li>
 <li>
 Coordinate meetings, prepare agendas, and take detailed minutes when required.
 </li>
 <li>
 Handle confidential correspondence, emails, and communications on behalf of the executive.
 </li>
 <li>
 Assist in making travel arrangements, including flights, accommodations, and itineraries.
 </li>
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 Organize and maintain files, records, and important documents in both digital and physical formats.
 </li>
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 Liaise with internal teams and external partners/vendors on behalf of the executive.
 </li>
 <li>
 Perform personal tasks for the executive including errands, reservations, and event planning.
 </li>
 <li>
 Monitor deadlines and support task prioritization for the executive.
 </li>
 <li>
 Provide administrative support in preparing presentations, reports, and communications.
 </li>
 <li>
 Anticipate the executive&rsquo;s needs and proactively offer solutions to improve workflow.
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Management, or equivalent experience.
 </li>
 <li>
 2&ndash;3 years of experience as a Personal Assistant, Executive Assistant, or related role.
 </li>
 <li>
 Strong written and verbal communication skills in English.
 </li>
 <li>
 Exceptional organizational and time-management skills.
 </li>
 <li>
 Proficiency in MS Office and productivity tools (e.g., Google Workspace, Calendly, Slack, Zoom).
 </li>
 <li>
 Ability to handle confidential information with discretion.
 </li>
 <li>
 Flexible, proactive, and capable of multitasking under pressure.
 </li>
 <li>
 Professional demeanor with strong interpersonal skills.
 </li>
 <li>
 Must be willing to work beyond regular office hours as required.
 </li>
 <li>
 Experience in coordination, travel planning, and multitasking across teams.
 </li>
 </ul>
 
 
 
 
 Additional Information
 
 
 
 Job Type:
 
 &nbsp;Full-time
 
 
 
 Shift Timings:
 
 &nbsp;11:00 AM to 08:00 PM
 
 
 
 Salary :
 
 &nbsp;Market Competitive + Short Term &amp; Long Term Benefits
 
</div>

Personal Assistant

HR Ways

An Australian accounting and tax firm, is expanding its back-office support services in Pakistan and is seeking talented candidates to join our team.Position Overview: Accounts and Tax Executive We are looking for an Accounts and Tax Executive to support our Accounts and Tax Senior Executive and Accounts and Tax Assistant Managerin various financial tasks, including:<ul><li>Preparing and maintaining financial records</li><li>Assisting in financial statement preparation</li><li>Processing invoices and payroll</li><li>Supporting month-end and year-end close processes</li><li>Performing bookkeeping tasks</li></ul>The Sr. Accounts and Tax Executive will work under the guidance of Senior Accountants or Assistant Managers, playing a critical role in ensuring financial data accuracy and integrity.Key Responsibilities<ul><li>Financial Reporting: Prepare and analyse financial statements (balance sheets, income statements, cash flow statements), ensuring compliance with laws and regulations.</li><li>Budgeting and Forecasting: Support the budgeting process by preparing financial forecasts and comparing actual results against budgeted figures.</li><li>Tax Preparation &amp; Compliance: Prepare and file tax returns for various entities and help clients maximize tax-saving opportunities.</li><li>Compliance: Maintain compliance with accounting standards and tax laws, collaborate with auditors, and ensure alignment with legal regulations.</li><li>Process Improvement: Identify inefficiencies in financial processes and recommend enhancements, including system upgrades and streamlined procedures.</li><li>Taxation: Manage tax-related tasks including preparing and reviewing tax returns, ensuring timely payments, and staying updated on tax law changes.</li><li>Bookkeeping with Xero: Handle day-to-day bookkeeping for clients in Xero, including managing accounts, reconciling bank statements, tracking cash flow, and producing financial reports.</li><li>Review &amp; Verification: Conduct thorough reviews of financial statements and Activity Statements. Mentor junior accountants, review their work, and offer constructive feedback.</li><li>Communication: Clearly present financial information to both financial and non-financial stakeholders, including findings, budgets, and budget variances.</li><li>Continuous Learning: Stay up to date with changes in accounting standards, regulations, and best practices to ensure continued effectiveness.</li></ul>Qualifications and Skills<ul><li>Education: Masters in finance/accounting or ACCA qualified or CA Finalists.</li><li>Communication: Proficient written and verbal communication skills, essential for client interactions.</li><li>Technical Skills: Strong knowledge of accounting principles, proficiency in financial software, and advanced Microsoft Excel skills.</li><li>Analytical Skills: Excellent analytical, research, and problem-solving skills, with strong attention to detail.</li><li>Team Orientation: Ability to work collaboratively, providing guidance and support to junior staff.</li><li>Experience: Minimum of 2 years of relevant work experience required.</li></ul>Benefits:<ul><li>6 monthly performance bonuses</li><li>Private health insurance</li><li>Annual increments</li><li>75% reimbursement of ACCA or CA exam fees upon passing</li><li>Eid Bonus</li></ul>Work Schedule:<ul><li>Schedule: Monday to Friday (8 hours per day)</li><li>Timings: 7:00 am to 3:00 pm (PST)</li></ul>About HR Ways: HR Ways is an award-winning Technical Recruitment Firm helping software houses and IT Product companies internationally and locally to find IT Talent. HR Ways is engaged by 300+ Employers worldwide ranging from the world's biggest SaaS Companies to the most competitive Startups. We have entities in Dubai, Canada, the US, the UK, Pakistan, India, Saudi Arabia, Portugal, Brazil, and other parts of the world.Job Type: Full-timePay: Rs180,000.00 - Rs200,000.00 per monthWork Location: In person

Sr. Accounts Manager

GALAXIE LOGISTIC INTERNATIONAL

our company name is GALAXIES LOGISTIC INTERNATIONAL located at dha karachi and bahria town karachi we ned staff for seo marketing export sales and office assistantJob Type: Full-timePay: Up to Rs30,000.00 per monthWork Location: In person

seo, export sales and office rece

Explore 700+ Executive staff assistant in Karachi this November. Find roles across top companies and apply now to boost your career.

700 executive staff assistant jobs IN Karachi

Executive Assistant

Executive Assistant

Executive Assistant - Female

Executive Assistant - Manto

Personal Assistant

Sr. Accounts Manager

seo, export sales and office rece