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executive administrative assistant

executive staff assistant

Lions World Vision Institute

<div><h4 class="jobSectionHeader">Position Purpose</h4>
The Executive Assistant will provide confidential administrative support to the COO and Vice President. In addition, they will support the CFO, CMO, and other executive leadership when assigned. This role will support day-to-day operations, coordinate complex schedules, prepare and organize high-level communications, and serve as a key point of contact for internal and external stakeholders. The Executive Assistant will ensure the smooth functioning of executive activities and contribute to the overall efficiency of organizational leadership. The Executive Assistant will coordinate and collaborate as needed with the Executive Assistant to the CEO, ensuring schedules are aligned and continuity of operations. The Executive Assistant will handle special projects as needed.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
<h4 class="jobSectionHeader">
Compensation and Benefits</h4><ul><li>
$26.00 $28.35 per hour</li><li>
Paid time off with a starting maximum of 144.04 hours per year.</li><li>
8 Company paid Holidays.</li><li>
Medical, Dental, and Vision plan offerings for employees and their eligible dependents. All Vision plans 100% employer paid.</li><li>
Employer paid Employee Assistance Program, Life, Accidental Death &amp; Dismemberment, and Short Term Disability.</li><li>
Offerings of Supplemental Life and Accidental Death &amp; Dismemberment for employee and their eligible dependents.</li><li>
An employee may voluntarily designate a percentage of their salary towards employer sponsored 401(k). LWVI will match the employee's contribution up to 6% of the employee's salary.</li><li>
Discounts on Pet Insurance and other items such as phone plans, movie tickets, etc</li></ul><h4 class="jobSectionHeader">
Essential Duties and Responsibilities</h4><ul><li>
Completes a broad variety of administrative tasks for the Executive Leadership including managing an extremely active calendar of appointments, making sure the Executive Leadership schedule is followed and respected, provides &ldquo;gateway&rdquo; role, creating winwin situations for direct access to the Executive Leadership time and office.</li><li>
Composes and prepares correspondence that is sometimes confidential; arranges complex and detailed travel plans, itineraries, agendas, and compiles documents for meetings.</li><li>
Maintains additional documents for the Executive Leadership, including agreements, leases, and related confidential and/or legal documentation and response dates, and historic preservation documents and photos.</li><li>
Coordinates companywide meetings and corresponding logistics, including StateoftheCompany meetings as well as regularly scheduled Director&rsquo;s meetings, public tours or other daily departmental interactions as needed.</li><li>
Facilitate and coordinate conference and video calls and other meetings including all contacts with participants to set dates, times, conference numbers; compiles and distributes information required for these calls; records, transcribes and distributes minutes when appropriate.</li><li>
Serve as a resource for interoffice and interdivisional communication with Directors.</li><li>
Act as an administrative resource for various functions in support of the overall Institute including completing expense reports, coordinating with vendors, purchase orders, budget assistance, supports basic office functions, copying, faxing, typing, telephone screening and messaging, etc. with appropriate and independent follow through.</li><li>
Additional responsibilities as assigned.</li></ul>
Education and Experience Required and/or Preferred
<ul><li>
Strong work tenure: five to 10 years of experience supporting CLevel Executives, preferably in a nonprofit organization.</li><li>
Twoyear college or technical school degree/certification with five or more years executive level support experience preferred.</li><li>
Must be extremely proficient in Microsoft Office (Outlook, Word, Excel, Power Point, PowerBi, Teams, etc.)</li></ul><h4 class="jobSectionHeader">
Knowledge, Skills and Abilities</h4><ul><li>
Exceptional interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.</li><li>
Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.</li><li>
Expert level written and verbal communication skills.</li><li>
Demonstrated proactive approaches to problemsolving with strong decisionmaking capability.</li><li>
Highly resourceful teamplayer, professional demeanor, appearance, and emotionally mature.</li><li>
Proven ability to handle confidential information with discretion, be adaptable to various competing demands.</li><li>
Ability to independently interact on behalf of the Executive and draft correspondence.</li><li>
Demonstrated above average punctuality and attendance record with availability for afterhours work when requested.</li></ul><h4 class="jobSectionHeader">
Work Environment</h4>
The work environment described here is representative of those employee encounters while performing the essential functions of the job. While performing the duties of the job, the employee may be exposed to a laboratory‐like environment or an office-like environment. The noise level is usually low. Open discussions about donor health and circumstances of death occur throughout the day. Equipment required for this position include but are not limited to, standard office space and equipment, standard PC equipment, printers, and telephone and/or headset.

As an equal opportunity employer, every qualified applicant will be considered for employment. Lions World Vision Institute does not discriminate based on race, color, sex/gender, political ideology, religion/creed, pregnancy, age, physical or mental disability, medical condition, genetic information, marital status, national origin, color, military or veteran's status, sexual orientation, gender identity, or any other status or characteristic protected by local, state, or federal laws. Lions World Vision Institute is committed to a diverse workforce and is also committed to a barrier-free employment process. In order to ensure reasonable accommodations with Title I of the Americans with Disabilities Act of 1990, individuals that require accommodations in the job application process for a posted position may contact us at (800) 214-6356 for assistance. Lions World Vision Institute will use E-Verify once you have accepted the job offer and completed the Form I-9.
<h4 class="jobSectionHeader">
About Lions World Vision Institute</h4>
Lions World Vision Institute is a nonprofit organization committed to honoring vision as a basic human right. Our work extends around the globe and includes donor family and recipient support, advanced tissue preparation for transplant cases, innovative research and technology development, eye bank and surgeon training programs, pediatric vision services, and community-based education in local and international communities for those who are visually impaired. With our worldwide ecosystem of eye banks, surgeons, and research leaders, we work tirelessly to honor a donor&rsquo;s gift by protecting and supporting sight restoration for hundreds of thousands of people&mdash;transforming lives around the world&hellip;. So the world can see.</div>

Executive Assistant

HCA Florida South Tampa Hospital

<div><h5 class="jobSectionHeader">Introduction - Position is based at South Tampa Main Campus (Tuesday's at West Tampa Campus)</h5>
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a(an) Executive Administrative Assistant with HCA Florida West Tampa Hospital (part of HCA Florida South Tampa Hospital) you can be a part of an organization that is devoted to giving back!<h5 class="jobSectionHeader">
Benefits</h5>
HCA Florida West Tampa Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>
401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>
Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>
Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>
Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>
Consumer discounts through Abenity and Consumer Discounts 
</li><li>
Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>
Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>
Colleague recognition program 
</li><li>
Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>
Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HCA Florida West Tampa Hospital family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Executive Administrative Assistant to help us reach our goals. Unlock your potential!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5>
We are currently recruiting for an Executive Administrative Assistant to join our team! As the Executive Administrative Assistant you will provides executive level administrative assistance to support hospital operations. We are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply now!
What you will do in this role:
<ul><li>You will use independent discretion in resolving issues and handling confidential information.
</li><li>You will plan and manage executive level calendars.</li><li>
You will coordinate travel and meeting arrangements.</li><li>
You will prepare correspondence and reports.</li><li>
You will handle customer relations issues.</li></ul>
What Qualifications you will need:<ul><li>
Associates degree in Business or related field preferred.</li><li>
Executive Assistant and project management experience preferred.</li><li>
Customer service friendly - as the first impression of our administrative suite upon entrance</li><li>
Ability to handle confidential information appropriately.</li><li>
Ability to handle multiple patient/family concerns and others who come into the office.</li><li>
High degree of flexibility is required.</li><li>
Good interpersonal skills.</li><li>
Good organizational skills.</li><li>
Ability to multi-task and work independently with minimum supervision.</li><li>
Detail oriented.</li><li>
Ability to effectively communicate.</li><li>
Tasks initiative.</li><li>
Critical thinking skills and ability to think outside of the box.</li><li>
Ability to work and participate in a team environment within and across departments.</li><li>
Willing to assist with other duties as assigned.</li><li>
Professional/Polished demeanor</li><li>
Critical thinking, strong communication skills, ability to work with all levels of management, ability to read/comprehend written instructions, ability to follow verbal instructions, proficient in Microsoft Office - Excel, Word, PowerPoint, etc.; keyboard skills of 60 wpm.</li></ul>
For over 40 years, HCA Florida South Tampa Hospital has been providing comprehensive healthcare services. We provide high-quality medical care. We also provide surgery, outpatient therapies, and acute care. With a team of skilled colleagues, it's no wonder we have a reputation for excellence. The over 180-bed acute care hospital is accredited by the Joint Commission. We provide 24-hour Emergency Care, Behavioral Healthcare, and Cardiovascular Services. We also provide General Surgery and Imaging &amp; Diagnostic Services. As South Tampa Hospital and ER, we provide high quality, advanced care. We are one of the best-performing hospitals in the Tampa Bay area. We believe excellent people make excellence happen. If this sounds like the type of meaningful work you'd like to be a part of, we hope you'll consider our careers at West Tampa Hospital.
HCA Healthcare has been named one of the World's Most Ethical Companies by Ethisphere Institute for ten consecutive years (2010-2019). In 2019, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Executive Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Executive Administrative Assistant

United Vein & Vascular Centers

<div>Position Summary

The Executive Assistant to the Office of the CEO provides comprehensive administrative and operational support to the CEO and the senior executive team. This role ensures seamless coordination across executive priorities, facilitates communication between the CEO's office and internal/external stakeholders, and supports strategic initiatives. The position requires exceptional organizational skills, discretion, and the ability to manage complex tasks in a dynamic environment.

This position is onsite at our corporate office in Tampa, FL

Key Responsibilities
<ul>
<li>Office Coordination: Serve as the central point of contact for the Office of the CEO, ensuring alignment across executive activities and priorities.</li>
<li>Calendar &amp; Scheduling: Manage and optimize the CEO's calendar, including high-level meetings, travel arrangements, and preparation for engagements.</li>
<li>Executive Communications: Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO's office; ensure timely and accurate communication.</li>
<li>Meeting &amp; Event Management: Coordinate executive meetings, board sessions, and special events; prepare agendas, materials, and track follow-up actions.</li>
<li>Project &amp; Initiative Support: Assist with strategic projects and initiatives led by the Office of the CEO, including research, analysis, and reporting.</li>
<li>Stakeholder Engagement: Build and maintain strong relationships with internal teams and external partners to facilitate collaboration and information flow.</li>
<li>Confidentiality &amp; Compliance: Handle sensitive information with the highest level of discretion and ensure compliance with organizational policies. Maintains the confidentiality and security of Protected Health Information (PHI) in accordance with UVVC policies, the Health Insurance Portability and Accountability Act (HIPAA), and other applicable laws and regulations. PHI is a top priority of our organization.</li>
<li>Travel &amp; Expense Management: Oversee complex travel logistics and process expense reports accurately and promptly.</li>
</ul>
Qualifications
<ul><li> Education:
</li></ul><ul><li>Bachelor's degree preferred or equivalent experience.</li>
</ul>
<ul><li>Experience:</li></ul>
<ul>
<li>Minimum 5+ years in similar role, supporting senior executives or executive offices in a scaled corporate environment</li>
<li>Interaction with board of directors, private equity, or venture capital sponsors strongly preferred.</li>
<li>Healthcare managed services experience strongly preferred.</li>
</ul>
<ul><li>Skills:</li></ul>
<ul>
<li>Exceptional organizational and time-management skills.</li>
<li>Strong written and verbal communication abilities.</li>
<li>Excellent judgment and decision-making skills</li>
<li>Ability to anticipate needs, and bias to take action proactively.</li>
<li>Strong problem-solving skills with ability to navigate ambiguity.</li>
<li>Expert in Microsoft Office Suite and highly proficient in collaboration tools (Teams, Monday, etc.); able to quickly learn and incorporate other productivity enabling technologies into workflows.</li>
<li>Dependable: Able to meet reliable attendance and punctuality standards for the role.</li>
</ul>
Leadership Competencies &amp; Cultural Fit
<ul>
<li>Strategic Agility: Understands organizational priorities and aligns support to maximize CEO impact.</li>
<li>Influence &amp; Collaboration: Builds trust and fosters strong relationships across all levels of the organization.</li>
<li>Adaptability: Thrives in a fast-paced, evolving environment with shifting priorities.</li>
<li>Integrity &amp; Confidentiality: Demonstrates sound judgment and discretion in all interactions.</li>
<li>Commitment to Excellence: Maintains high standards of professionalism and attention to detail in consistently delivering on commitments.</li>
<li>Professionalism: Demonstrates and promotes a work culture committed to UVVC's Core Values: Understanding, Nurturing, Ingenuity, Trust, Excellence, and Diversity. Demonstrates behaviors that are consistent with UVVC's Standards of Conduct as outlined in our Employee Handbook.</li>
</ul>
What We Offer
<ul>
<li>Competitive salary and bonus structure</li>
<li>Comprehensive benefits package (medical, dental, vision, 401k, PTO)</li>
<li>Opportunity to make a direct impact on the growth and success of a leading physician-owned healthcare practice</li>
<li>Collaborative, mission-driven work culture</li>
</ul><div>
About us:
UVVC, is a leading provider of comprehensive vein and vascular care with over 45 clinics across Arizona, Chicago, Colorado, Florida, Georgia, Texas, and expanding. Our mission is to revolutionize vascular care by delivering an all-inclusive clinic experience that addresses every aspect of lower extremity vein, vascular, and wound conditions.

United Vein &amp; Vascular Centers (UVVC) is distinguished by its innovative approach to diagnosing and treating a variety of vascular conditions that affect the pelvis and lower extremities. With a team of committed specialists, cutting-edge medical technology, and a patient-centric approach that emphasizes minimally invasive procedures, UVVC ensures superior care and optimal outcomes for it's patients.</div></div>

Executive Assistant Office of the CEO

Baker Tilly

<div><h1 class="jobSectionHeader">Overview</h1>
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world&rsquo;s leading financial centers &ndash; New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.
Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.
Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.
Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.
Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency (&quot;search firm&quot;) for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.<h1 class="jobSectionHeader">
Job Description: 
</h1><h2 class="jobSectionHeader">
The Executive Business Partner serves as an extension of senior firm leadership, providing high-impact executive enablement that directly supports business effectiveness, continuity, and decision-making. This role exercises substantial independent judgment in managing complex and shifting executive priorities, including the strategic allocation of leader time, assessment of competing demands, resolution of conflicts, and proactive identification of risks and emerging issues that may impact leadership effectiveness or business outcomes.</h2><h2 class="jobSectionHeader">
In this position, Executive Business Partners serve as a liaison between executives and key stakeholders across service lines, geographies, industries, and internal functions (ESO), supporting leadership priorities, initiatives and communications. The role routinely handles confidential and sensitive information, applies professional discretion in managing access and communications on behalf of leadership. Periodic travel may be required in support of leadership meetings and events.</h2><h2 class="jobSectionHeader">
Primary Duties and Responsibilities:</h2>
Executive &amp; Administrative Support - 50%<ul><li>
Perform a broad range of high-level administrative duties for multiple senior leaders, using independent judgment in managing complex and shifting calendars, travel, meetings, and executive logistics, including assessing priorities, resolving conflicts, and allocating time strategically.</li></ul>
Meetings, Events &amp; Materials Preparation - 20%<ul><li>
Drafts, edits, and formats correspondence, presentations, reports, and communications on behalf of leadership, applying discretion, professional judgment, and firm positioning.
</li><li>Coordinates logistics for meetings and events, attends meetings as requested, documents decisions and action items, and ensures follow-up on key items.</li></ul>
Executive Readiness &amp; Communication Management - 10%<ul><li>
Partner closely with the senior leader to ensure awareness of upcoming commitments and responsibilities, providing timely reminders and follow-up.</li><li>
Apply judgment and prior experience to anticipate needs.
</li><li>Serves as a liaison to internal and external stakeholders, synthesizing information, coordinating follow-up, and facilitating decision-making for leaders.
</li><li>Monitor and filter the leader&rsquo;s email for items requiring immediate attention and draft or send communications on the leader&rsquo;s behalf as appropriate</li></ul>
Reporting, Deliverables &amp; Operational Support - 10%<ul><li>
Anticipates needs and emerging issues, identifying risks, proposing solutions, and independently resolving challenges to ensure seamless executive operations.
</li><li>Provide hands-on support for leadership deliverables.
</li><li>Proactively generate and maintain organizational reports such as budget tracking, performance metrics, statistical records, and process documentation, with limited direction to support leadership decision-making.</li></ul>
Project Coordination, Discretion &amp; Core Team Participation - 10%<ul><li>
Track and support critical initiatives, ensuring timely completion.
</li><li>Design and maintain organized and compliant electronic records, documentation, and operational information, ensuring auditability and business continuity.
</li><li>Participate in Core initiatives, team-building events, and other centralized administrative function activities to enhance team cohesion and operational effectiveness.</li></ul><h2 class="jobSectionHeader">
Qualifications:</h2><ul><li>
Certificates (List) Highschool Diploma required, Bachelor's Degree preferred.</li><li>
8-10 years of senior-level administrative support experience.</li><li>
Proficiency in managing complex calendars, travel, meetings, and expense reporting with high accuracy and efficiency.</li><li>
Strong written and verbal communication, including drafting, formatting, and proofreading correspondence and presentations.</li><li>
Ability to balance competing priorities and proactively manage multiple tasks in a fast-paced environment.</li><li>
Ability to handle sensitive information with professionalism, discretion, and integrity.</li><li>
Maintains electronic files, records, and operational documentation in an organized and accessible manner.</li><li>
Produces high-quality deliverables, ensuring accuracy in reports, presentations, and communications.</li><li>
Effectively liaise with internal and external stakeholders, facilitating clear communication and follow-up.</li><li>
Anticipates needs, identifies potential issues, and acts independently to resolve challenges.</li><li>
Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint, calendar management platforms).</li><li>
Comfortable adjusting priorities and processes to meet changing business needs and leadership requirements.</li><li>
Ability to travel as required.</li><li>
Ability to work extended hours during peak periods or special events, as required.</li></ul>
The pay rate ranges for this position are listed below. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant&rsquo;s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.
In Frisco, TX: pay rate range is $59,240 to $77,770
In Tampa, FL: pay rate range is $53,600 to $70,360
In Atlanta, GA: pay rate range is $21.00 to $27.50
In Nashville, TN: pay rate range is $56,420 to $74,070
In Austin, TX: pay rate range is $59,240 to $77,770
All qualified internal candidates will be considered for this position, irrespective of their current geographic location.
#LI-Hybrid #LI-AS1</div>

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

V&C Cabinet design concept LLC

About V&amp;C Cabinet Design ConceptV&amp;C Cabinet Design Concept is a boutique kitchen and bath design-build company serving the Tampa Bay area. We specialize in high-quality residential renovation projects and are currently restructuring for growth and long-term stability.We are seeking a mature, highly organized, and dependable Executive &amp; Operations Assistant to act as the right hand to the founder and help bring structure, follow-through, and operational clarity to the business.This is not an entry-level role. We are looking for someone experienced, proactive, and confident working independently.Position OverviewThe Executive &amp; Operations Assistant supports the founder directly and ensures daily operations run smoothly and efficiently.Your mission is to bring order, structure, and consistency to all administrative and operational workflows so nothing falls through the cracks.This role is ideal for someone who values ownership, stability, autonomy, and long-term growth in a small business environment.Key ResponsibilitiesLead &amp; Client Management<ul><li>Manage incoming leads and client communications</li><li>Maintain and update Zoho CRM</li><li>Schedule consultations and manage executive calendar</li><li>Follow up on proposals and pending decisions</li><li>Track client deposits and assist with invoice preparation</li></ul>Operations &amp; Coordination<ul><li>Coordinate supplier orders and delivery timelines</li><li>Light coordination with subcontractors (no site supervision required)</li><li>Organize digital project files (Google Drive)</li><li>Prepare client folders before meetings</li><li>Maintain checklists and internal tracking systems</li></ul>Administrative &amp; Executive Support<ul><li>Manage and triage inbox</li><li>Reduce distractions and help prioritize daily workflow</li><li>Provide weekly operational status reports</li><li>Ensure all deadlines, payments, and communications are tracked</li></ul>Reputation &amp; Visibility Support<ul><li>Request and track client reviews</li><li>Upload project photos and assist with portfolio updates</li></ul>Qualifications<ul><li>Minimum 5 years of experience in executive, office, or operations support</li><li>Experience supporting entrepreneurs or small business owners preferred</li><li>Strong organizational and follow-up skills</li><li>Comfortable using CRM systems and cloud-based tools</li><li>Excellent written and verbal English communication skills</li><li>Ability to work independently without constant supervision</li><li>Located in Tampa Bay area (hybrid role)</li></ul>Preferred background in: Construction, real estate, design, or professional services.Who You AreYou:<ul><li>Take ownership and initiative</li><li>Anticipate needs before being asked</li><li>Stay calm under pressure</li><li>Communicate clearly and professionally</li><li>Thrive in structured environments</li><li>Value stability and long-term collaboration</li><li>Work efficiently without drama</li></ul>Compensation &amp; Benefits<ul><li>Part-Time: Approximately 25 hours per week</li><li>Hybrid: Primarily remote with 1 in-person meeting per week</li><li>Starting at $25&ndash;$29 per hour (based on experience)</li><li>Designed to evolve into a full-time position within 6&ndash;12 months</li></ul>Additional Benefits:<ul><li>Flexible schedule with autonomy</li><li>Paid time off (pro-rated for part-time role)</li><li>Paid holidays (pro-rated)</li><li>Performance-based bonus opportunities</li><li>Professional development support (annual training allowance)</li><li>Direct partnership with founder and opportunity to grow into a long-term senior role</li><li>Stable and respectful work environment focused on growth</li></ul>To ApplyPlease submit:<ul><li>Your resume</li><li>A short message explaining why this role fits your experience</li><li>Confirmation of your availability for a hybrid schedule</li></ul>Qualified candidates will be contacted for a short initial interview and a practical skills assessment.Type d'emploi : Temps partielR&eacute;mun&eacute;ration&nbsp;: $25,29&nbsp;&agrave;&nbsp;$29,25&nbsp;par heureNombre d'heures&nbsp;: 25 par semaineAvantages&nbsp;:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Capacit&eacute; &agrave; faire le trajet ou &agrave; d&eacute;m&eacute;nager:<ul><li>Tampa, FL 33607: Faire le trajet sans probl&egrave;me ou pr&eacute;voir un d&eacute;m&eacute;nagement avant de prendre son poste (Requis)</li></ul>Question(s) de pr&eacute;s&eacute;lection:<ul><li>Have you previously supported a small business owner or entrepreneur?</li><li>Are you comfortable working independently without constant supervision?</li><li>Are you located in the Tampa Bay area and available for a hybrid schedule?</li><li>What systems or tools have you used to track multiple projects or client files?</li></ul>Langue:<ul><li>Anglais (Requis)</li></ul>Lieu du poste : En pr&eacute;sentiel

Executive & Operations Assistant Hybrid Part-Time

GoldMax of Florida

Dear Aspiring Partner,We are looking to add another amazing individual to the leadership team to complement our skill set and diversify our group. In hopes you get to know us better, here&rsquo;s a recap on our business and what we are looking for in our newest partner.About UsWe are a team of experienced entrepreneurs and investors based in Boca Raton, Florida. We have a successful history of founding and investing in innovative companies which have built remarkable shareholder value. Our companies have earned a variety of awards such as Best Places to Work, two-time Fastest Growing Company Inc. 5000 winner, and Business Chronicle&rsquo;s Pacesetter award for being the fastest growing private company in Georgia.Some of our current and past portfolio companies include:<ul><li>GoldMax Jewelry Buyers</li><li>Launchpad Real Estate Investments, buying &amp; selling residential real estate</li><li>Mastermind Escape Games, a leading escape room operator</li><li>Bury the Hatchet, an intriguing entertainment concept</li><li>Take 5 Oil Change (South Florida Franchisee)</li></ul>We are always evaluating new and exciting concepts in addition!About YouWhile we don&rsquo;t believe in a check-the-box approach to hiring partners and colleagues, you&rsquo;re the ideal person because, like us, you are inspired by the entrepreneur&rsquo;s grind and want to roll up your sleeves and make an immediate impact. You are a curious and empathetic individual who is committed to developing yourself and learning new skills, and we are ready to help you do that.You work well in a fast-paced environment and want to grow within the company while being able to crack a few jokes on the job. You are organized, high energy, and positive with a passion for success. You communicate well with all levels of internal and external contacts. You are equally effective working independently or in small teams. You handle sensitive information with the utmost discretion and confidentiality. You can analyze data and build comprehensive Excel spreadsheets. Above all else, you are excited to serve as an extraordinary colleague.What You Need<ul><li>Excellent verbal and written communication skills</li><li>Working knowledge of Google Suite, Microsoft Excel and PowerPoint</li><li>Tech savviness and comfortable with technology</li><li>Ability to analyze data for trends, patterns, and discrepancies</li><li>Work well in a fast pace environment.</li></ul>What You Get<ul><li>Competitive Pay</li><li>Opportunity to learn from successful entrepreneurs</li><li>Paid Time Off</li><li>Eligible for an annual performance-based bonus program</li></ul>Pay: $48,000.00 - $58,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

Executive Operations Assistant

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181 executive staff assistant jobs In Tampa

Executive Assistant

Executive Administrative Assistant

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Executive Assistant (Remote)

Executive & Operations Assistant Hybrid Part-Time

Executive Operations Assistant