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senior executive assistant

administrative assistant, is-0341-07 Jobs in Washington

administrative assistant, is-0341-07

executive staff assistant

DC PUBLIC LIBRARY

<div><div><div><div>JOB SUMMARY 
This position is located in the DC Public Library (DCPL). DCPL is proud to be a recognized force in the community for engaging the mind, expanding opportunities, and elevating the quality of life. This position description depicts duties and responsibilities required of the position with the primary responsibility for performing a variety of administrative and secretarial duties.
The Chief of Public Services is responsible for managing the Public Services division at DCPL, including the Collections department, 25 Neighborhood libraries &amp; the Central library, Office of Public Safety, Service Design &amp; Engagement and the Youth &amp; Family Services department.
As an Executive Assistant, incumbent acts as confidential assistant to the Chief of Public Services Assignments involve providing day-to-day advice, objective analyses, and recommendations on a variety of issues related to the full range of responsibilities of the executive official. The incumbent ensures that the daily administrative operation&rsquo;s goals and objectives of the Department are accomplished. 
MAJOR DUTIES AND RESPONSIBILITIES<ul><li>
Responds to inquiries and administrative issues, both verbally and in writing, on behalf of the executive official. Reviews for accuracy, completion and timeliness of all assignments and correspondence requiring the signature of the executive official.</li><li>
Prepares and maintains correspondence for the executive official&rsquo;s signature. Determines appropriate routing, including what needs the executive official&rsquo;s personal attention. Assigns appropriate correspondence tracking.</li><li>
Serves as a troubleshooter on a number of sensitive matters. Handles special assignments involving confidential information and data. Provides recommendations for administrative errors or inconsistencies and ensures that the necessary action is taken to resolve the problem area.</li><li>
Analyzes fact and circumstances involved in making recommendations for solving administrate problems within the limits of standards or acceptable practices. Conducts research into matters of general or specific concerns which affect the goals and objectives of the executive officials&rsquo; accomplishments.</li><li>
Follows up on all assignments made by the executive official to other senior staff and DC government officials to assure timeliness of projects, and that the end product is completed. Reports delays to the executive official, and the reasons behind them.</li><li>
Coordinates the financial management to include but not limited to tracking expenditures; PASS entries; and working with vendors.</li><li>
Coordinates with the executive official the scheduling of appointments, events, and travel arrangements. Suggests alternative times, as appropriate, in case of conflict. Prepares detailed itinerary, and coordinates attendance of appropriate staff, acquisition of visual aids, background information, etc.</li><li>
Plans agendas, and determines location for meetings, conferences, and other special events. Ensures that appropriate working papers, pamphlets, briefings and reports are complete and ready for presentation.</li><li>
Maintains document-tracking system and ensures that the many files and/or records are complete and up to date, as well as the database of all documents received and sent form the executive official, when necessary.</li><li>
Prepare reports and briefing materials to assist the executive official in preparation for meetings.</li><li>
Performs other related duties as assigned.</li></ul> 
MINIMUM QUALIFICATION AND REQUIREMENTS<ul><li>
Possess a High School Diploma or a certificate of equivalency (GED) issued by a recognized department of education</li><li>
Three (3) years of experience working in an office setting as an administrative assistant or clerical assistant</li><li>
Thorough knowledge of the organizational structure, missions, functions, goals, and objectives. Knowledge of administrative policies processes of the executive office, in order to develop plans and carry out activities.</li><li>
Thorough knowledge of administrative concepts and practices sufficient to recommend changes in administrative policies and foresee administrative problems and requirements.</li><li>
Thorough analytical skills to perform broad and complex research tasks in a variety of program areas under shot deadlines, and to plan, evaluate, develop, and conduct studies.</li><li>
Ability to plan and coordinate multiple assignments and project activities, simultaneously, that involve a combination of priorities; and the ability to coordinate work activities with other internal and external organizations.</li><li>
Skill in oral and written communications sufficient to advise and consult with for executives, present findings and recommendations, coordinate executive office activities, and prepare memoranda, letters and reports.</li><li>
Skill in using a personal computer and various software programs (e.g., Microsoft suites: MS Word, Excel, Access, Project, PowerPoint; SharePoint; Outlook); and the ability to apply information management systems/office automation principles.</li><li>
Must understand the sensitive nature of work in the executive office and maintain the highest levels of confidentiality and integrity.</li><li>
Must exercise tact and diplomacy.</li><li>
Performs other related duties as assigned.</li><li>
Possess at least 1 year of experience at the next lower grade level (CS11) | Applicable to District employees&rsquo; candidates</li></ul>
Preferred<ul><li>
Bachelor&rsquo;s degree from an accredited college or university</li></ul> 
LICENSURES AND CERTIFICATIONS
N/A 
WORKING CONDITIONS/ENVIRONMENT
The work is primarily sedentary, although some slight physical effort may be required. The work may involve visits to work sites, and requires periods of walking, standing, bending, stooping and carrying of light items.
The work is performed in an office setting with some flexibility of telework. 
DISTRICT REFERENCE CHECK
All applicants who are current or former District of Columbia Government employees will be subject to a background examination prior to the issuance of a conditional offer of employment. This review will include coordination with District agencies where the applicant is currently or was previously employed. The purpose of this examination is to verify the applicant&rsquo;s employment standing and determine eligibility for rehire, reassignment, or promotion within the district government. Applicants found not to be in good standing may be deemed ineligible for further consideration.
By applying to this vacancy announcement, you hereby authorize the District of Columbia Public Library to conduct a background examination and reference check, including coordination with any District agencies where you are currently or was previously employed, to verify your employment standing and assess your eligibility for continued employment consideration. 
GENERAL SUITABILITY SCREENING
This position is subject to general suitability screening; verification of employment history, reference checks and degree/license, as applicable. The appointee to the position may be offered employment contingent upon receipt of a satisfactory general suitability screening. 
ENHANCED SUITABILITY SCREENING
The position for which the individual is applying has been identified and designated as requiring enhanced suitability screening; If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and the appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening. 
OTHER SIGNIFICANT FACTORS
Type of Appointment: Career Service Regular Appointment
Tour of Duty/Schedule: This position primarily works during standard business hours
Reporting Location: MLK Library
Division/Department: Public Services
Collective Bargaining Unit: This position is in the collective bargaining unit.
Promotion Potential: Promotional Potential to CS 13
Appointed Salary: The selected incumbent will be appointed at the appropriate salary rate of a CS 12.
Budgeted Salary: This position is budgeted for a minimum salary of $92,656 to a maximum salary of $104,168. 
IMPORTANT NOTE: We appreciate every applicant&rsquo;s interest. However, only those who meet the qualifications and are considered by the hiring committee or interview panel will be contacted for the next steps in the recruitment process. Meeting the qualifications and/or passing the screening does not warrant an interview automatically. 
RESIDIENCY REQUIREMENT
A person applying for a position in the Career Service, Educational Service, Management Supervisory Service, an attorney position in the Legal Service (series 905) other than the Senior Executive Attorney Service (SEAS), or an attorney position in the Excepted Service (series 950) who is a bona fide District resident AT THE TIME OF APPLICATION for the position, may be awarded a 10-point residency preference over non-District applicants, unless the person declines the preference points. If selected, the person shall be required to present no less than 8 proofs of bona fide District residency and maintain such residency for 7 consecutive years from the effective date of the appointment. Failure to maintain bona fide District residency for the 7-year period will result in forfeiture of employment. 
EMPLOYMENT BENEFITS
Selectee will be eligible for health and life insurance, annual (vacation) and sick leave, and will be covered under the District of Columbia government's retirement plan. However, if the selectee was previously employed in the District of Columbia government under an appointment for which he/she was eligible for Civil Service Retirement (CSR), contributions to CSR will resume upon re-employment. 
EQUAL EMPLOYMENT OPPORTUNITY
The District of Columbia Government is an Equal Opportunity Employer: all qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, or disability. Sexual harassment is a form of sex discrimination, which is also prohibited. In addition, harassment based on any of the above-protected categories is prohibited.</div></div></div></div>

Executive Assistant

Systems Planning and Analysis, Inc. (SPA)

<div>Overview:
<div>
Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. Objective. Responsive. Trusted.</div><div></div><div> 
The AUKUS, Submarines, and Industrial Base Group (ASIG), within the Sea, Land, Air Division, provides timely, objective, analytic assessments that integrate technical, operational, programmatic, policy and business analysis to NAVSEA Team Submarine program offices and key stakeholders surrounding submarine platform construction. Team Submarine unifies submarine platform procurement activities, which includes the Columbia-class SSBN program (a Major Defense Acquisition Program and the Navy&rsquo;s top acquisition priority), the Virginia-class SSN program and the new SSN-X program (developing the next generation attack submarine), to bring improved capabilities to our undersea forces. Analysts and Engineers supporting Team Submarine will continue SPA&rsquo;s decades of support to the SSBN force, as well as supporting oversight of cutting-edge attack submarine construction, assisting in developing the design requirements for the SSN platform of the future, and helping plan and execute new and innovative strategies to strengthen the critical submarine shipbuilding industrial base. These are high-profile, major acquisition and manufacturing programs of significant importance to the future capabilities of the US Navy in an era of renewed strategic competition. #MC</div>
Responsibilities:
<div>
In this role, the Executive Assistant will support the AUKUS program office. Responsibilities will include 1) Direct support to the program manager, 2) Synchronize and deconflict executive schedule to ensure smooth day-to-day operations, 3) Communicate with executive staff to ensure briefing materials are prepared for leadership engagements, 4) Coordinate with executive leadership to ensure schedule awareness and deconfliction, 5) and working with international partners to synchronize schedules. This position is located at the Washington Navy Yard.</div><div></div><div> 
Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Washington, D.C. Pay Transparency Range: $90K - $130K</div>
Qualifications:
<div>
Required Qualifications:</div><ul><li>
Associate&rsquo;s degree in business administration (or other relevant field).</li><li>
5+ years&rsquo; experience with executive scheduling, Defense Travel System, and front office support.</li><li>
Proven experience working in a flag level front office.</li><li>
Strong administrative, organizational and analytical skills and the willingness to learn.</li><li>
Strong written and verbal communication skills and proficiency with MS Office applications.</li><li>
Current DoD SECRET clearance and the ability to maintain it throughout employment.</li></ul><div>
Desired Qualifications:</div><ul><li>
Experience with and knowledgeable of the Navy requirements and program office organizations and processes.</li></ul></div>

The Heritage Foundation

<div><div>Washington, DC
</div><div>Full Time
</div><div>Executive Vice President's Office
</div><div>Mid Level</div></div>
 <div>Title: Executive and Research Assistant, Executive Vice President&rsquo;s Office
Reports to: Executive Vice President
Job Summary: The Executive and Research Assistant oversees the day-to-day operations of the Office of the Executive Vice President (EVP) by providing executive-level program and administrative support and working collaboratively with Heritage Foundation team members to achieve enterprise-wide goals. The Executive and Research Assistant employs diplomacy, discretion, and confidentiality in all matters and at all times. The Executive and Research Assistant is comfortable in a fast-paced environment, exercises sound judgment, coordinates multiple, time-sensitive projects/priorities, and is a well-organized, detail-oriented member of the team. 
Job Duties:
Schedule/Calendar Management<ul><li>
Ensure efficient organization and execution of the EVP&rsquo;s portfolio of activities.</li><li>
Manage and track the EVP&rsquo;s daily and long-term calendar, including coordinating with the President&rsquo;s Office, Chief Operating Officer, Chief Advancement Officer, and the EVP&rsquo;s direct reports.
</li><li>Vet internal and external requests and track their completion.</li><li>
Prioritize and prepare the EVP for all internal and external meetings, events, and trips.</li><li>
Work with the Development department to arrange donor meetings for the EVP, as well as the EVP&rsquo;s participation in donor events.</li></ul>
Research &amp; Project Management<ul><li>
Assist EVP with project management for enterprise-wide initiatives.
</li><li>Manage the EVP&rsquo;s ongoing research initiatives, including op-eds, speeches, presentations, and other written material.</li><li>
Assist in preparation of portions of regular reports to the Board of Trustees.</li><li>
Facilitate internal discussions and briefings on various policy issues.</li></ul>
Travel and Expenses<ul><li>
Coordinate all EVP domestic and international travel.</li><li>
Monitor the EVP departmental budget and oversee prompt completion of expense reports and submission of invoices from outside vendors.</li><li>
Develop system for EVP review and approval of the President&rsquo;s and Vice Presidents&rsquo; expense reports.</li></ul> 
Qualifications:
Education: BA/BS preferred
Experience: 3+ years of experience directly supporting and advising an executive-level manager; experience working for a conservative non-profit and/or Capitol Hill office preferred
Communication: Excellent writing and proofreading skills
Technology: Expert proficiency in Microsoft Suite and database software 
Other Requirements:
<ul><li>Understand and support the Heritage mission and vision for America, and the department&rsquo;s goals and objectives.</li><li>
Promote policies consistent with Heritage&rsquo;s priorities; speak with one voice.</li><li>
Discretion and ability to maintain confidentiality.</li><li>
Exceptional interpersonal skills and professionalism; proven ability to forge trusting relationships across the organization.</li><li>
Ability to prioritize strategic objectives and manage multiple tasks at the same time.</li><li>
Basic knowledge of policy issues.</li></ul> 
Benefits and Salary:
The Heritage Foundation offers a highly competitive benefits package that includes, but is not limited to, best-in-class health care, vision, and dental insurance, employer-sponsored retirement funding, &ldquo;take what you need&rdquo; PTO and sick leave, 14 weeks of paid leave for new moms and 6 weeks of paid leave for new dads, among other programs.
The salary range for this role is $67,000 - $80,000 annually. This range is a good-faith estimate, and the final salary offered to a selected candidate depends on a variety of factors including, but not limited to, the candidate&rsquo;s experience, education, and other qualifications; internal and external market pay for comparable jobs; and level of hire based on aforementioned qualifications.</div>

Executive and Research Assistant, Executive Vice President's Office

Alvarez & Marsal

<div>
 
 Description
 
 
 
 
 About Alvarez &amp; Marsal
 
 
 
 Alvarez &amp; Marsal (A&amp;M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work&mdash;guided by A&amp;M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity&mdash;are why our people love working at A&amp;M.
 
 
 
 The Team
 
 
 
 The Senior Executive Assistant will provide high-impact executive and operational support to the Public Sector Executive Committee and Operations Team while leading the Administrative Team comprised of Executive Assistants and Administrative Assistants. The Senior Executive Assistant will own standards, service levels, and continuous improvement for executive operations, events, onboarding/offboarding Managing Directors (MDs), and administrative excellence. The role will ensure seamless coordination, confidentiality, and measurable outcomes across a fast-paced, multi-site consulting environment.
 
 
 This position is primarily in-office with remote flexibility (one day per week).
 
 
 
 How you will contribute:
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Calendar management (sequence internal/external commitments, resolve conflicts, protect focus time)
 </li>
 <li>
 Timesheet entry and submissions
 </li>
 <li>
 Expense report preparation and submission
 </li>
 <li>
 Travel arrangements
 </li>
 <li>
 MD Onboarding and offboarding
 </li>
 <li>
 Liaison between leadership and internal/external stakeholders; ensure clear, timely, and executive-appropriate communication
 </li>
 <li>
 Internal meeting scheduling, preparation and production
 
 
 
 </li>
 </ul>
 Business Development and Proposal Support
 
 
 <ul>
 <li>
 Senior Advisor invoice submission and payment tracking
 </li>
 <li>
 Internal / external business development meeting scheduling and coordination (invites, agendas, materials, logistics, minutes, document management, and action tracking)
 </li>
 <li>
 White glove review of executive-ready presentations for printing
 </li>
 <li>
 Signature approval and coordination with Contracts Office
 
 
 
 </li>
 </ul>
 Event Planning
 
 
 <ul>
 <li>
 Practice-wide event planning and execution
 </li>
 <li>
 Vendor management through contracts, SLAs, reconciliation, and closeout
 
 
 
 </li>
 </ul>
 Collaboration and Communication
 
 
 <ul>
 <li>
 Supervision, training, and coaching of EA and AA team members
 </li>
 <li>
 Weekly workload reviews, biweekly 1:1s, and quarterly performance snapshots (including feedback from MDs)
 </li>
 <li>
 Guidance and support to develop EA / AA skills and adherence to PSS and office protocols
 </li>
 <li>
 Proactive anticipation and solutioning of EA / AA team procedures and gaps to maintain operational efficiency
 </li>
 <li>
 Coverage models, capacity planning, cross-training, and backfill practices for peak periods and leave
 </li>
 <li>
 Quality assurance / review implementation
 
 
 
 </li>
 </ul>
 
 Skills:
 
 
 
 <ul>
 <li>
 Exceptional time management, prioritization, and organization skills
 </li>
 <li>
 Strong leadership and team management abilities
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 High integrity, professionalism, and ability to handle sensitive information with discretion and professionalism
 </li>
 <li>
 Strong attention to detail and ability to multitask in a fast-paced environment
 </li>
 <li>
 Results-oriented mindset, with a focus on delivering high-quality outcomes and exceeding internal customer expectations
 </li>
 <li>
 Ability to manage multiple priorities under tight deadlines
 </li>
 <li>
 Expertise in event planning and coordination
 </li>
 <li>
 Familiarity with onboarding and offboarding processes
 </li>
 <li>
 Advanced Outlook calendar orchestration; complex schedule triage.
 </li>
 <li>
 Microsoft Office: Excel (reconciliations/reporting), PowerPoint (executive-ready materials), Word, Teams (collaboration).
 </li>
 <li>
 Expense/finance systems (Concur, SAP); CRM literacy (Salesforce read-only/report pulling).
 </li>
 <li>
 Event logistics expertise (budgeting, contracts, vendor SLAs, hybrid/virtual execution).
 </li>
 <li>
 Security and compliance awareness: PII handling, secure document sharing, travel duty-of-care.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, management, or related field
 </li>
 <li>
 10+ years of relevant experience, 3+ years directly supporting multiple senior executives; 2-3+ years of people leadership
 </li>
 <li>
 Consulting or public sector experience preferred
 
 
 
 </li>
 </ul>
 The above description is intended to outline the general responsibilities and qualifications for the position. Specific duties and requirements may vary based on firm and practice focus areas, and client and internal customer needs.
 
 
 
 Your journey at A&amp;M
 
 
 
 We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person&rsquo;s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.
 
 
 We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&amp;M. The possibilities are endless for high-performing and passionate professionals.
 
 
 Regular employees working 30 or more hours per week are also entitled to participate in Alvarez &amp; Marsal Holdings&rsquo; fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&amp;D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez &amp; Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&amp;M&rsquo;s benefits programs.
 
 
 The salary range is $100,000 - $110,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&amp;M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance.  Please ask your recruiter for details.
 
 
 #HBCU
 
 
 Inclusive Diversity
 
 
 A&amp;M&rsquo;s entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work&mdash;guided by A&amp;M&rsquo;s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity&mdash;are the main reasons our people love working at A&amp;M. Inclusive Diversity means we embrace diversity, and we foster inclusiveness, encouraging everyone to bring their whole self to work each day. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&amp;M way.
 
 
 Equal Opportunity Employer
 
 
 It is Alvarez &amp; Marsal&rsquo;s practice to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, creed, religion, national origin, ancestry, citizenship status, sex or gender, gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, family medical history, genetic information or other protected medical condition, political affiliation, or any other characteristic protected by and in accordance with applicable laws. Employees and Applicants can find A&amp;M policy statements and additional information by region here.
 
 
 Unsolicited Resumes from Third-Party Recruiters
 
 
 Please note that as per A&amp;M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&amp;M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
 
 
</div>

Senior Executive Assistant

Astrion

<div>
 
 Overview
 
 
 
 
 Sr. Executive Assistant
 
 
 
 
 LOCATION:
 
 Washington, DC
 
 
 
 JOB STATUS:
 
 Full-time
 
 
 
 CLEARANCE:
 
 Ability to obtain a Public Trust
 
 
 
 CERTIFICATION:
 
 N/A
 
 
 
 TRAVEL:
 
 Limited; as needed
 
 
 US Citizenship required
 
 
 Astrion has an exciting opportunity for a
 
 Program Analyst
 
 to support the Federal Aviation Administration - PSS Contract.
 
 
 
 Required Qualifications / Skills
 
 
 
 <ul>
 <li>
 Education: High School Degree or Higher
 </li>
 <li>
 Years of Experience: 3-5 Years
 </li>
 <li>
 Strong analytical/critical thinking and creative problem-solving skills to quickly identify and help address project challenges
 </li>
 <li>
 Strong interpersonal skills to interact with customers, senior-level personnel, and team members
 </li>
 <li>
 Strong organizational skills to prioritize work and balance complex projects to facilitate tight project deadlines
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Ability to learn new concepts, tasks, and project-related tools quickly and easily
 </li>
 <li>
 Ability to accept constructive feedback and implement changes immediately
 </li>
 <li>
 Ability to adapt to and function in a highly demanding and quickly shifting/evolving customer environment
 </li>
 <li>
 An inquisitive and logical mind able to anticipate potential issues or areas of concern
 </li>
 <li>
 High levels of attention to detail and accuracy
 </li>
 <li>
 Ability to take initiative reflective of a well-developed habit of proactivity
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative and program support for FAA projects and teams.
 </li>
 <li>
 Support the development and maintenance of the office roster, phone list, recall roster, and group/team calendars.
 </li>
 <li>
 Distribute updated rosters and related materials to team members as directed by leadership.
 </li>
 <li>
 Coordinate mail distribution, reproduction center operations, and express mail services.
 </li>
 <li>
 Assist with offsite meeting planning, including conference room scheduling.
 </li>
 <li>
 Maintain KSN for group/team.
 </li>
 <li>
 Support coordination of team travel in the E2 travel system, including review of travel authorizations and vouchers for obligations.
 </li>
 <li>
 Provide support to Fund Certification Officers (FCO) by collecting data/information, conducting research, and identifying problems.
 </li>
 <li>
 Apply understanding of CWP, Delphi, PRISM, PCARD module, REGIS, US Bank Purchase Card, and E2 to project funds.
 </li>
 <li>
 Review project status and funding balances.
 </li>
 <li>
 Review and support labor reclassification to correct project and asset assignments.
 </li>
 <li>
 Provide support to FCO for project funds reconciliation.
 </li>
 <li>
 Review US Bank purchase card transactions, attach documents, add comments, and reallocate each line item.
 </li>
 <li>
 Review PRISM PCARD TPCs and PCAs.
 
 
 </li>
 </ul>
 #CJ
 
 
</div>

Trivium Group

<div>
 
 Job Title: Life Manager &amp; Executive Assistant
 
 
 Principal: Tayvon Jackson
 
 
 Location: Washington, D.C. (On-site / DMV Area)
 
 
 Compensation: $50,000 - $60,000 (Contractor)
 
 
 About the Employer
 
 
 
 
 Tayvon Jackson is a high-profile author, financial advisor, and former Division 1 basketball standout based in the DMV area. As the founder of New Perspective Financial Solutions and a contributor to Forbes and CBS's Great Day Washington, Tayvon manages a diverse portfolio including multiple companies, a basketball team, and various real estate properties.
 
 
 We are seeking a high-energy, "high-drive" Life Manager to act as the central hub for Tayvon and his fianc&eacute;e's personal and professional lives. This is a role for an operator who thrives in a fast-paced environment and is ready to own the day-to-day execution of a multifaceted lifestyle.
 
 
 The Role
 
 
 
 
 This is not a traditional administrative role. You will be a "right-hand" partner stationed close to the principal's residence, serving as a dedicated personal and executive assistant. Success in this role means the principals are fully optimized, their properties are managed with precision, and their personal logistics run seamlessly in the background. We are looking for a candidate with the drive and energy to "buy back" Tayvon's time so he can focus on his various ventures and public presence.
 
 
 Top Priorities&nbsp;
 
 
 
 <ul>
 <li>
 Household &amp; Staff Management: Full ownership of household logistics, including coordinating the chef, meal services, and dog care.
 </li>
 <li>
 Financial &amp; Property Operations: Managing bill payments for multiple properties and maintaining strict proficiency in budgeting and Microsoft Excel.
 </li>
 <li>
 Logistics Mastery: Executing end-to-end planning for high-end travel, restaurant reservations, and comprehensive trip itineraries.
 </li>
 <li>
 Communication Triage: Managing and filtering personal emails, providing daily check-ins, and handling replies.
 </li>
 <li>
 Schedule Optimization: Setting proactive reminders for the couple to ensure personal and professional commitments are met without friction.
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 
 Personal Operations &amp; Household Management
 
 <ul>
 <li>
 Directly support Tayvon and his fianc&eacute;e in all household management tasks.
 </li>
 <li>
 Coordinate on-site vendors, staff, and errands within the D.C. area.
 </li>
 <li>
 Manage property-related payments and financial tracking.
 </li>
 <li>
 Handle shopping, personal reminders, and lifestyle coordination.
 </li>
 </ul>
 
 Logistics &amp; Travel
 
 <ul>
 <li>
 Plan and manage complex travel itineraries (no travel required for the assistant).
 </li>
 <li>
 Handle high-level restaurant bookings and social engagements.
 </li>
 </ul>
 
 Executive Support
 
 <ul>
 <li>
 Filter personal and business emails to ensure visibility on high-priority items.
 </li>
 <li>
 Support business tasks related to Tyvon's companies as needed.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 Experience &amp; Education
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant and Personal Assistant.
 </li>
 <li>
 Experience in a high-growth, entrepreneurial, or high-profile environment.
 </li>
 <li>
 Bachelor's degree (preferred).
 </li>
 </ul>
 
 Core Traits &amp; Skills
 
 <ul>
 <li>
 High Energy &amp; Drive: A proactive mindset that anticipates needs before they are articulated.
 </li>
 <li>
 On-site Availability: Must be based in Washington, D.C., with a valid driver's license and a reliable car to run errands.
 </li>
 <li>
 Availability: Must be accessible around the clock to handle rapid task-switching and emergencies.
 </li>
 </ul>
 
 Technical Savvy: Proficient in Microsoft Excel (budgeting), GSuite, and email management.
 
 
 
 
 Benefits
 
 
 
 
 Compensation &amp; Benefits
 
 
 
 <ul>
 <li>
 Salary: $50,000 - $60,000 (Contractor basis).
 </li>
 <li>
 Schedule: Monday - Friday, 9:00 AM - 5:00 PM (plus on-call availability).
 </li>
 </ul>
 <ul>
 <li>
 Probation: 30-day initial probation period.
 </li>
 </ul>
</div>

Personal Assistant to CEO

Stimson Center

<div>Administrative Assistant
FTE: 100%
Salary: $49,500 to $73,500
Location: Washington, DC 
About Stimson
The Henry L. Stimson Center (Stimson), a nonpartisan global security think tank located in Washington, DC, seeks an Administrative Assistant reporting to the Deputy Chief of Staff in the Executive Office. This role ensures that our practices support our mission-driven work, align with Stimson's vision, values, strategic goals, standards of conduct, and operational objectives, and demonstrate our commitment to diversity, equity, inclusion, and employee well-being.
We seek a highly motivated, organized, entrepreneurial, and collaborative individual committed to Stimson's mission and core values. This person understands that any organization is only as good as the people working there and the relationships they build and sustain. This job will require building authentic relationships with staff and affiliates that facilitate the successful candidate's ability to challenge, develop, and support them. 
About the Program and Position Summary
Full-time; in-office presence required Monday-Thursday, Friday remote
The Henry L. Stimson Center seeks a highly organized and detail-oriented administrative professional to support the President &amp; CEO, the Senior Vice President of Research Programs, and Vice President of External Affairs, plus others in the Executive Office. This position is focused on administrative duties, including scheduling, coordination, and day-to-day administrative and logistical tasks that ensure the smooth operation of the Executive Office. This is not a research position. The ideal candidate is reliable, attentive to detail, proactive, and comfortable managing multiple tasks in a fast-paced environment. Strong organizational skills, professionalism, and clear communication are essential. 
Responsibilities:<ul><li>
Maintain calendars, schedule meetings, and coordinate travel for members of the Executive Office;</li><li>
Prepare logistical support for internal and external meetings, including scheduling rooms, preparing and distributing prep materials, arranging catering, or taking notes, when needed;</li><li>
Assist with preparation and formatting of agendas, correspondence, and reports;</li><li>
Support administrative coordination for Board of Directors events;</li><li>
Track and submit monthly expense reports;</li><li>
Maintain organized electronic and physical files and records; and</li><li>
Perform other administrative duties as may be required.</li></ul> 
Qualifications &ndash; required:
<ul><li>Ability to keep pace in a high-speed work environment and an ability to respond to requests quickly;</li><li>
Meticulous organizational skills and attention to detail;</li><li>
Ability to manage multiple tasks and meet deadlines;</li><li>
Demonstrated ability to plan, prioritize, and schedule work activities while managing time efficiently;</li><li>
Ability to follow instructions and the capacity to self-manage;</li><li>
Ability to work both independently and with a team successfully;</li><li>
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;</li><li>
Strong verbal and written communication skills;</li><li>
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, donors, and others within the Stimson community;</li><li>
Accountability, professionalism, and commitment to excellence;
</li><li>Maintains discretion; and</li><li>
Intermediate to advanced skills in Microsoft suite (Outlook, Word, Excel, PowerPoint, etc.), Salesforce, and academic/foreign policy research.</li></ul> 
Qualifications &ndash; preferred:
Prior administrative or office support experience, preferably in a nonprofit environment. 
We welcome applications from candidates who may not meet all preferred qualifications. 
Application requirements:<ul><li>
Qualified candidates should submit cover letter with salary requirements and resume.
</li><li>Incomplete applications will not be considered.</li></ul> 
Applicants must be eligible to work in the United States. Visa sponsorship is not available for this position. 
Employee Benefits
15 Vacation Days, 10 Sick Days, 13 Paid Holidays, Medical, Dental, and Vision Insurance, Retirement Match, Long-Term and Short-Term Disability Insurance, Accidental Death and Dismemberment Insurance, Life Insurance, Flexible Spending Plan, Commuting, Wellness, Education Benefits, Parental Leave, and Bereavement Leave. 
Stimson is an equal-opportunity employer. We will consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity, or any other legally protected basis, in accordance with applicable laws.</div>

Administrative Assistant

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